Purchase W-2 Forms by ktr11791

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Purchase W-2 Forms document sample

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									Index

Accessories (Windows®), 655
Account names, 561
Account Not Found dialog box, 283–84
Account numbers, 561
Account register, 263
Accountant's Copy of business files, 188–89
Accounting. See also Accounts payable; Accounts receivable; General accounting; Sales
       accrual-basis, 132–33, 188, 195
                 depreciation, 198–200, 422–23
                 prepaid expenses, 196–98, 419–22
       cash-basis, 195, 419
       manual vs. computerized, 5
       for payables and purchases, 120–21
       for sales and receivables, 41
Accounting preferences, 584
Accounts. See also specific accounts
       asset, 580–82
       Balance Sheet, 576
       bank, 579–80
       changing names of, 190–91, 416–17
                 effect on subaccounts, 192
       Chart of Accounts
                 adding new to, 75–77, 282
                 deleting existing from, 193–95, 418–19
       credit card, 577–78
       drawing, 205
       equity, 583
       inactivating, 192–93, 417–18
       income, 264, 562–63
       loans, 578–79
Accounts payable
       accounting for, 120–21, 351–52
       Aging Summary, 173
       graphing by aging period, 176–77, 403–04
       petty cash account, 153–56
                 adding to Chart of Accounts, 153–54
                 establishing petty cash fund, 154–55
                 recording payment of expense, 155–56
       QuickReport on, 138–39
                 for a vendor, 175–76
       Vendor Balance Summary, 174–75
Accounts Payable Aging Summary, 173
Accounts Payable Graph, 176–77
Accounts Payable Ledger, 121
Accounts Payable Register
       bills entered using, 133–36, 386–87
       credit in, 147
       editing transactions in, 136–37, 387–88
       QuickReport from, 138–39, 388–90
Accounts Payable Subsidiary Ledger. See Vendor List


                                                                                        1
Accounts receivable, 41. See also Invoice(s)
         correcting invoices, 62–65, 280–82, 286–88
         created in EasyStep Interview, 566
         credit memos, 331–33
         Customer Center, 335–37
         depositing checks, 98–100
         graphing, 102–04, 264, 337–38
         nonsufficient funds (NDF) checks, 328–31
         payments on account, 94–95, 318–19
         print A/R reports, 57–60
         reports, 41, 264, 278–82
                   Customer Balance Detail, 74–75, 279
                   Customer Balance Summary, 325–26
                   printing, 57–60
                   Transaction List by Customer, 324–25
Accounts Receivable by Aging Period, 337–38
Accounts Receivable Ledger (Customer:Job List), 46–47, 109
         editing, 51–52, 82–83
Accounts Receivable Register, 41, 263, 280
Accounts Receivable Subsidiary Ledger. See Customer List
Accounts topic (EasyStep Interview), 576–83
Accrual-basis accounting, 132–33, 188, 415
         adjustments for, 195–200, 419–23
                   depreciation, 198–200, 422–23
                   prepaid expenses, 196–98, 419–22
Accrual-basis reports, 221–22, 452–53
Additional Info file tab, 277
Adjusting entries, 195, 419–23
         for accrual-basis accounting, 195–200
         in computerizing manual systems, 611–13
         for depreciation, 198–200, 422–23
         during reconciliation, 211–15, 440–43
         inventory adjustments, 468–69
         for Net Income/Retained Earnings, 227–29, 456–58, 470
         for prepaid expenses, 196–98, 419–22
         for purchase discounts, 423–24
Administrator, 233, 464
Advanced Find feature, 298
Aging period, accounts payable graph by, 176–77, 403–04
Aging of transactions, 102–03
All Programs (Windows®), 655
Alt key, 17
American Express credit cards, 308
Analysis
         of QuickReports, 91–92
         of sales, 92–94
Apple computers, 4
Application software, 3–5
Arithmetic/Logic Unit (ALU), 2
Asset accounts, 580–82
Assets, purchased with company check, 169–71
Audit trail feature, 164


                                                                 2
Back-ordered items, 373–74
Backup, end-of-period backup, 232–33, 463–64
Backup file, 33–35, 108, 661–63
Backup services online, 717–18
Balance Detail, 41
Balance Sheet, 431–32, 454–55
          accounts topic (EasyStep Interview), 576–83
          capital accounts, 432–36
                   Net Income/Retained Earnings transfer to, 227–29, 456–58
          Post-Closing, 239–41, 472–74
          preparing, 431–32
          printing, 226–27, 229–30, 454–55, 458–59
          Standard, 226–27, 229–30, 454–55
          viewing, 205–06
Balance Sheet report, 41, 264
Bank accounts, 579–80
Bank collections, 188, 415
Bank reconciliation, 206–16, 436–44
          adjusting/correcting entries, 211–15, 440–43
          bank statement information, 208–10, 437–39
          begin reconciliation, 207–08, 437–39
          mark cleared transactions, 210–11, 439–40
          print reconciliation report, 216, 444
Bank statements, 188, 415
Banking menu, 14
Banking navigator, 12
Banking online, 699–707
          set up, 700–704
          using, 704–06
Bar charts, 28
Basic payroll service, 499
Billing, online, 714–16
Bills, 351, 381–87. See also Accounts payable; Purchases
          checks to pay, 157–60, 395–97
                   Check Detail Report, 166–67
                   deleting, 162–64
                   editing, 160–61
                   Missing Check Report, 168–69
                   printing, 151–52, 164–66
                   voiding, 161–62
          credit from vendor, 145–47
                   viewing in Accounts Payable Register, 147
          deleting, 140–42, 402
          detail section of, 123, 128, 381
          editing and correcting errors, 124–26, 136–37
          entering, 123–24, 381–84
                   using Accounts Payable Register, 133–37, 386–87
          items already received, 369–71
          items not accompanied by bill, 366–68
          for job expenses, 685–86
          paying, 148–51, 391–93


                                                                              3
                  applying credits/discounts, 149–50, 393–94
                  with credit card, 148, 397–98
                  printing checks for, 151–52, 164–66, 395–97
         preparing
                  more than one expense account, 127–29
                  without step-by-step instructions, 132–33, 385–86
         printing by vendor report, 129–31
         QuickZoom in, 131–32
         received with items, 371–72
         reviewing paid, 152
         unpaid, 390–91
         Unpaid Bills Detail Report, 174
         vendor-related section of, 123–24, 127–28, 381
                  changing existing vendors' terms, 384
                  new vendor added while recording bill, 142–44
         voiding, 402
Bits (binary digit), 2
Business Services navigator, 12
Business vehicle insurance expense, 196–97
Buttons on forms, 23
By Class Profit and Loss Statement, 225, 453
By Job Profit and Loss Statement, 225, 453
Bytes, 3

Calculations
         QuickMath, 30–31
         with Windows® calculator, 31–32
Calculator (Windows®), 655
Capital accounts, 432–36
         for each owner/partner, 432–36
         Net Income/Retained Earnings to, 227–29, 456–58
         noncash investment by owner, 204–05
Cash-basis accounting, 195, 419
Cash-basis reports, 221, 452
Cash control, 164
Cash customer, 74, 316–17
Cash flow, 222–23
Cash Flow Forecast, 222–23
Cash investment by owner, 203–04
Cash purchases, 351
Cash receipt transactions, 263
Cash sales, 41, 263, 305–11, 316–17
         depositing checks, 98–100, 326–28
         depositing credit card receipts for, 326–27
         QuickReport on, 316–17
         recording, 83–85, 305–07
         sales tax and, 305–07
         transactions without step-by-step instructions, 86–87, 310–11
Central processing unit (CPU), 2–3
Charges, 188
Chart of Accounts, 47, 548
         adding new account to, 75–77, 282


                                                                         4
         changing name of accounts in, 190–91, 416–17
         deleting existing account, 193–95, 418–19
         EasyStep Interview to set up, 550–55, 588–89
         petty cash account added to, 153–54
Check(s)
         asset purchase by, 169–71
         bills paid by, 148–49, 157–60, 305
                   Check Detail Report, 166–67
                   deleting, 162–64
                   editing, 160–61
                   Missing Check Report, 168–69
                   printing, 151–52, 164–66
                   reviewing, 152
                   voiding, 161–62
         deleting, 402
         depositing, 98–100, 326–28
         duplicate, 160
         online payment, 706–07
         paychecks, 501–20
                   correcting, 517–18
                   creating, 501–09
                   deleting, 519–20
                   for next pay period, 515–17
                   printing, 509–10, 517–18
                   viewing, 517–18
                   voiding, 519–20
         printing, 395–97
         refund, 331–33
         returned for nonsufficient funds, 328–31
         sales paid by, 309–10
         voiding, 402
         writing, 148
Check box (Windows®), 658
Check Detail Report, 166–67
Check numbers, 164, 166
Checking account, bank reconciliation, 206–16, 436–52
         adjusting/correcting entries, 211–15, 440–44
         bank statement information, 208–10, 437–39
         begin reconciliation, 207–08, 437–39
         cleared transactions, 210–11, 217–18, 439–40
         print Reconciliation Report, 216
         Reconcile-Checking window, 207–08, 210
         viewing Checking Account Register, 216–17, 444–45
Checking Account Register, 216–17, 444–45
Checking preferences, 584
Checking Register, petty cash funding through, 154–55
Clear button, 23
Click, 658
Clicking, mouse, 2, 4
Close button (Windows®), 656
Closing
         a company, 32, 108


                                                             5
        Windows®, 665
Closing date, 188, 234–35, 464–65
Command button (Windows®), 657
Commands, menu, 13–14
Company Info topic (EasyStep Interview), 550–55
Company logo, 613–17
Company menu, 13
Company name, personalizing, 45–46
Company navigator, 11
Company preferences, 356
Company web site, 709
Company(ies)
        closing a, 32, 108
        creating new, 543–47
        opening a, 7–9, 44–45, 122
                 verifying, 9–10, 45
Comparison Balance Sheet, 454
Computer hardware, 2–3
        input devices, 2
        output devices, 3
        processing devices, 2
        storage devices, 3
Computerized accounting, 5
Computerizing a manual system, 545–621
        adjusting entries, 611–13
        Chart of Accounts, 588–89
        company logo, 613–17
        create a new company, 546–47
        customer information, 589–90
        customizing forms, 617–19
        customizing reports, 619–21
        EasyStep Interview for, 545, 547–48
                 General section, 548–60
                 Income & Expenses section, 561–65
                 Income Details section, 566–72
                 Opening Balances section, 573–83
                 What's Next section, 583
        employees, 592
        Payroll Setup Interview, 592–600
                 Company Setup, 592–600
                 Employees Setup, 600–606
                 year-to-date amounts, 606–11
        Preferences section, 584–87
                 Accounting, 584
                 Checking, 584–85
                 Desktop View, 585
                 Finance Charge, 585
                 General, 585
                 Integrated Applications, 585
                 Jobs & Estimates, 585
                 Payroll & Employees, 586
                 Purchases & Vendors, 586


                                                     6
                   Reminders, 586
                   Reports & Graphs, 586
                   Sales & Customers, 586–87
                   Sales Tax, 587
                   Send Forms, 587
                   Service Connection, 587
                   Spelling, 587
                   Tax: 1099 form, 587
                   Time Tracking, 588
         vendor information, 591–92
Computers, 1–5
         hardware, 2–3
         introduction to, 1–3
         software, 3–5
         as way of life, 1
Connect To (Windows®), 655
Control menu icon (Windows®), 656
Control Panel (Windows®), 655
Copy command, 126
Copying files, 32–33
Correcting. See also Editing
         bills, 124–26
         during bank reconciliation, 211–15, 440–43
         invoices, 51–52, 62–65, 280–82
                   to include sales discount, 286–88
         paychecks, 517–18
         sales receipt, 89–91, 313–15
         sales transactions, 264, 270–71
Cost of goods sold, 424–25
CPA, 415
CPU (central processing unit), 2–3
Credit
         in Accounts Payable Register, 147
         applying, 319–21, 393–94
         from vendor, 145–47, 376–77
         lines of, 578
Credit card accounts, 577–78
Credit Card Charges, 378
Credit card receipts, depositing, 326–28
Credit card reconciliation, 415, 445–49
Credit card transactions
         automatic billing, 716–17
         bill payments, 397–88
         business purchases, 377–79
                   inventory items, 379–80
         deleting
         online services, 713–17
         sales, 305, 308–09
         voiding, 402
Credit check services online, 51, 709–12
Credit customer, 74
Credit limit, transaction exceeding, 277–78


                                                       7
Credit memos, 72–74, 145–46, 301–03, 319, 331–33, 376–77
Credits, 41
Customer(s)
         cash, 74, 316–17
         credit, 74
         credit limit of, 277–78
         individual customer details, 105
         information on, 589–90
         modifying records, 82–83, 296–97
         new
                  adding, 78–81, 289–91
                  sale to, 291–96
         overdue balances, 336
         price level associated with, 688–90
         QuickZoom of item/customer, 107–08
         viewing transactions by, 97–98
Customer Balance Detail Report, 74–75, 264, 279
Customer Balance Summary, 41, 57–60, 264, 325–26
Customer Center, 11, 335–37
Customer Contact Information, 336
Customer Detail Center, 336–37
Customer:Job List, 46–47, 109
         editing/correcting errors, 51–52, 82–83
Customer:Job Not Found, 79
Customer List, 41, 263, 277, 289, 589–90
         modifying records in, 296–97
Customer menu, 13
Customer navigator, 11
Customer notes, 676–77
Customer Tax Code, 273
Customer topic (EasyStep Interview), 573–74
Customizing report format, 171–72

Data encryption, 717
Date
        closing, 188, 234–35, 464–65
        keyboard shortcuts, 15
        start, 548, 560–61
Debits, 41, 132–33
Delete Accounts dialog box, 194
Delete Transaction dialog box, 163, 300
Deleting
        accounts, 193–95
        bills, 140–42, 402
        checks, 162–64, 402
        credit card payments, 402
        existing account from Chart of Accounts, 193–95
        invoices, 66–72
        paychecks, 519–20
        purchase orders, 402
Deluxe Payroll service, 499–500
Deposits


                                                           8
         for cash sales and payments on account, 98–100
         of checks and credit card receipts, 326–28
Depreciation, 195, 198–200, 415, 419, 422–23
DES encryption, 717
Desktop
         QuickBooks® Pro, 10
         Windows®, 653–54
Desktop View Preferences, 585
Detail Balance Sheet, 226, 454
Detail Profit and Loss Statement, 225, 453
Dialog box
         Delete Accounts, 194
         Delete Transaction, 163, 300
         Did check(s) print OK?, 166
         Make Payment, 448
         New Account, 283
         QuickBooks Message, 170
         Resize Columns, 312
         Vendor Not Found, 143
         Windows®, 657
Dictionary, spelling, 277–78
Direct deposit, 718–19
Discounts, 120, 264, 282–88
         adjusting entries for, 423–26
         applying to bills, 393–94
         correcting invoices to include, 286–88
         Cost of Goods Sold and, 424–26
         early-payment, 264, 321–22, 352
Discover cards, 308
Disks, 3
         duplicate, 35, 659–61
Domain name, Internet, 708–09
DOS (Disk Operating System), 4
Double-click, 658
Drag, 658
Drag and drop, 659
Drawing account, 205
Drop-down list arrow, 21–22
Drop-down list or box, 657
Dun and Bradstreet, 709
Duplicate checks, 160
Duplicate disks, 35, 659–61

Early-payment discount, 264, 321–22, 352
Earnings, retained, 227–29
        adjustments for, 470
        transferring to capital accounts, 227–29, 456–58
EasyStep Interview, 545
        General Section, 548–60
                 Company Info topic, 550–55
                 Preferences topic, 556–60
                 start date, 560–61


                                                           9
                  Welcome topic, 438–39
        Income & Expenses section, 561–65
                  Expense Accounts topic, 563–65
                  Income Accounts topic, 562–63
        Income Detail section, 566–72
                  Introduction topic, 566
                  Inventory topic, 570–72
                  Items topic, 567–69
        Opening Balances section, 573–83
                  Accounts topic, 576–83
                  Customers topic, 573–74
                  Vendors topic, 575–76
Edit menu, 13
Editing
        bills, 124–26
                  using Accounts Payable Register, 136–37, 387–88
        checks, 160–61
        cleared transactions, 217–18
        Customer:Job List, 51–52, 82–83
        invoices, 51–52
        keyboard shortcuts, 15–16
        purchase orders, 372–73
        sales transactions, 270–71
        transactions from previous period, 236–37, 466–67
Electronic funds transfer (EFT), 707
E-mailing invoices, 275
Employee(s)
        adding new, 512–15, 592, 600–606
        changing information about, 511–15
        W-2 forms, 532–34
Employee Defaults, 592
Employee Earnings Summary Report, 520–22
Employee menu, 14
Employee navigator, 12
Employee notes, 677
Employee template, 592
        adding employees using, 600–606
End-of-period procedures, 188–89, 206–07, 414–15
        accrual-basis reporting, 452–53
        backup, 232–33, 463–64
        Balance Sheet, 454–55
                  Post-Closing, 239–41, 472–74
                  Standard, 226–27, 229–30, 454–55
        bank reconciliation, 206–16, 436–52
                  adjusting/correcting entries, 211–15, 440–43
                  bank statement information, 208–10, 437–39
                  begin reconciliation, 207–08, 437–39
                  cleared transactions, 210–11, 217–18, 439–40
                  print reconciliation report, 216, 444
                  Reconcile-Checking window, 207–08, 210, 437
                  viewing Checking account register, 216–17, 444–45
        Cash Flow Forecast, 222–23


                                                                      10
        close drawing/transfer to owners' capital account, 459–61
        closing date for period, 234–35, 464–65
        credit card reconciliation, 445–49
        exporting reports to Excel, 231–32, 461–63
        inventory adjustments, 468–69
        Journal, printing, 230–31
        Net Income/Retained Earnings adjustments, 227–29, 470
        Profit and Loss Statement, 225–26, 453–54
                  Post-Closing, 239, 471–72
        reporting preference, 221–22
        Statement of Cash Flows, 223–24
        transactions from previous period, 235–37, 465–66
                  accessing, 235
                  editing, 236–37
        Trial Balance, 219–21, 450–52
                  Post-Closing, 237–38, 470–71
                  preparing, 219–20
                  printing, 220–21
                  QuickZoom in, 220
Enter Bills feature, 120, 351, 377
Entering transactions, 20–21
Equity, owners,' 432–36, 459–61
Equity accounts, 583
Error correction, 41
        invoices, 51–52
Esc key, 18
Excel, exporting reports to, 231–32, 461–63, 672–74
Exiting QuickBooks® Pro, 35–36
Expense(s), 195
        business vehicle insurance, 196–97
        office supplies, 196–97, 415, 467–68
        petty cash payments for, 155–56
        prepaid, 196–98, 419–22
Expense accounts, billing with two accounts, 127–29
Expense Accounts topic (EasyStep Interview), 563–65
Expenses tab, 381
Exporting reports to Excel, 231–32

Fax service online, 712–13
Faxing invoices, 275
Field(s), 21
File menu, 13
File(s)
          backup, 33–35
          copying, 32–33
          master, 32
Finance Charge preferences, 585
Financing Activities, 223
Find icon, 22
Find tab, 19
Floppy disks, 3
Form 940 Employer's Annual Federal Unemployment Tax Return (FUTA), 529–32


                                                                            11
Form 941 Employer's Federal Tax Return, 525–29
Forms, 20–23
        customizing, 617–19
        sales
               deleting, 68–72, 300–301
               voiding, 297–300
               voiding an invoice, 66–68

General accounting, 188–89, 206, 414–15
        adjusting entries, 195, 419–26
                 depreciation, 198–200, 422–23
                 prepaid expenses, 196–98, 419–22
        Balance Sheet, 205–06, 431–32
        changing name of accounts, 190–91, 416–17
                 effect on subaccounts, 192
        deleting accounts, 193–95, 418–19
        General Journal, viewing, 200–201, 427–28
        inactivating accounts, 192–93, 417–18
        owner cash investments, 203–04
        owner non cash investments, 204–05
        owner withdrawals, 201–03, 429–31
        partnerships, 428–31
        Profit and Loss Statement, 423–24
General Journal, 41, 120. See also Journal
        cash investment by owner, 203–04
        depreciation in, 198–200
        prepaid expenses in, 196–98
        printing, 334–35
        viewing, 200–201, 218–19, 427–28, 449–50
General Ledger, 47, 109, 588. See also Chart of Accounts
General preferences, 585
General section of EasyStep Interview, 548–60
        Company Info topic, 550–55
        Preferences topic, 556–60
        start date, 560–61
        Welcome topic, 548–49
Gigabyte (GB), 3
Graph(s), 28–29, 337
        Accounts Payable by aging period, 176–77, 403–04
        Accounts Receivable, 102–04
        sales graphs, 106–07, 264, 338–39
        setting preferences for, 586
Graphical user interface (GUI), 4

"Hard" copy, 3
Hard disk, 3, 7
Hardware. See Computer hardware
Help, on-screen, 18–19
Help & Support navigator, 12, 655
Help menu, 14
History icon, 22



                                                           12
I-beam, 658
IBM-PC microcomputers, 4
Icon, 2
Icon bar, 18
Icons, Windows®, 4, 653–54
Inactivating accounts, 192–93, 417–18
Income
         in accrual-basis accounting, 419
         in cash-basis accounting, 419
         Net Income, 415
                   adjustments for, 470
                   transferring into capital accounts, 227–29, 456–58
Income accounts, 47, 264, 562–63
Income Accounts topic (EasyStep Interview), 562–63
Income Details section of EasyStep Interview, 566–72
         Introduction topic, 566
         Inventory topic, 570–72
         Items topic, 567–69
Income & Expenses section of EasyStep Interview, 561–65
         Expense Accounts topic, 563–65
         Income Accounts topic, 562–63
Income Statement, 225–26
Index tab, 19
Ink jet printers, 3
Input devices, 2
Insurance, 415
         prepaid, 195–96
Insurance Benefits, 595–96
Integrated Applications preferences, 585
Internet, 691. See also Online features
         connecting to, 696–98
         domain name, 708–09
         personalized web site, 708–09
Internet protocol (IP) addresses, 708–09
Introduction topic (EasyStep Interview), 566
Intuit Web site, 6, 691
Inventory, 263–64, 351–52. See also Purchases
         adjustments to, 468–69
         credit card payment for items on order, 379–80
         item report, 363–64
         receipt of items without bill, 366–68
Inventory Stock Status by Item report, 363–64
Inventory topic (EasyStep Interview), 570–72
Investing activities, 223
Investments by owner
         cash, 203–04
         noncash, 204–05
Invoice(s), 41
         adding new customers while creating, 78–81, 289–91
         billable hours, 682–83
         correcting, 51–52, 62–65, 280–82
                   to include sales discount, 286–88


                                                                        13
        deleting, 68–72, 300–301
        e-mailing, 274
        editing, 51–52
        faxing, 274
        for job items and expenses, 686–87
        locating, 68–69
        more than one sales item, 272–74
        nonsufficient funds (NsF) check recorded in, 328–31
        price level applied on, 689
        printing, 52–53, 55–56, 62–65, 271–72, 280–82
                 by customer report, 303–05
        sales on account, 48–51
        sales tax, 272–74
        for two sales items, 54–55
        voiding, 66–68, 297–300
        without step-by-step instructions, 56–57, 275–76
Invoice form, 21–22
Invoices icon, 49
Item List, 25, 266
        adding new items to, 77–78, 282–85
Items topic (EasyStep Interview), 567–69

Job costing and tracking, 684–88
        bill for expenses, 685–86
        creating job for customer, 685
        invoicing, 686–87
        reports on, 684, 687–88
Job estimates vs. actuals detail, 684
Job estimates vs. actuals summary, 684
Job notes, 677
Job Profitability Detail, 684
Job Profitability Summary, 684
Job progress invoices vs. estimates, 684
Jobs & estimates preferences, 585
Journal
        printing, 100–101, 230–31, 463
        viewing, 200–201, 218–19

Keyboard, 2
Keyboard conventions, 17–18
Keyboard shortcuts, 14–17
        activities, 16–17
        dates, 15
        editing, 15–16
        general, 15
        help window, 15
        moving around a window, 16
Kilobyte (K), 3

Laser jet printers, 3
Lead time, 707
Ledger, 5


                                                              14
Letters, 666–72
Liabilities
          graphing, 29
          payroll liabilities, 522
          taxes and other liabilities, 523–24
Lines of credit, 578
List(s), 23–25
          adding new items to, 77–78, 282–85
          Customer, 263, 277–78, 289, 589–90
                    modifying customer records, 296–97
          Customer:Job, 46–47
          Item, 77–78
          maximum number of entries, 24
          Price Level, 688–90
          Purchase Order, 361, 372
          Receive Items, 369–71
          Reminders, 353–55, 363
          Sales Item, 46–47
          Vendor List, 121–22, 351, 353, 591–92
Lists menu, 13, 24–25
Loan accounts, 578–79
Logo, company, 613–17

Make Payment dialog box, 448
Manual accounting, 5
        computerizing. See Computerizing a manual system
Master file, 32
MasterCard, 308
Maximize button (Windows®), 656
Megabyte (MB), 2
Memory, random access memory (RAM), 2–3
Memos, 48
        credit, 72–74, 145–46, 301–03, 331–33, 376
        transactions, 267, 353
Menu
        alt key access to, 17
        lists, 24–25
        reports, 26–27
Menu bar
        in QuickBooks® Pro, 10
        in Windows®, 10, 657
Menu commands, 13–14
Merchandising business
        accounts payable in, 351–52
                  graphing by aging period, 403–04
        accounts receivables in, 263–64, 278–82
                  correcting invoices, 26–288
                  credit memos, 331–33
                  Customer Balance Summary, 325–26
                  Customer Center, 335–37
                  graphs for, 264, 337–39
                  nonsufficient funds (NSF) checks, 328–31


                                                             15
          payments on account, 318–19
          reports, 264, 278–82
          sales discount, 286–88
          Transaction List by Customer, 324–25
end-of-period procedures in, 414–15
          accrual-basis reporting, 452–53
          backup, 463–64
          Balance Sheet, 454–55
          bank reconciliation, 436–52
          close drawing/transfer into owners' capital account, 459–61
          closing date for period, 464–65
          credit card reconciliation, 445–49
          exporting reports to Excel, 461–63
          inventory adjustments, 468–69
          modifying transactions for previous period, 465–66
          Net Income/Retained Earning adjustments, 470
          post-closing Balance Sheet, 462–74
          post-closing profit and loss statement, 471–72
          post-closing trial balance, 470–72
          printing journal, 463–64
          profit and loss statement, 453–54
          trial balance, 450–52
general accounting in, 414–15
          adjusting entries, 419–26
          Balance Sheet, 431–32
          changing name of existing accounts, 416–17
          deleting accounts, 418–19
          General Journal viewing, 427–28
          inactivating an account, 416–17
          owner withdrawals, 428–31
          partnership, 428–31
          Profit and Loss Statement, 423–24
practice set (comprehensive example), 486–98
          business description, 486
          documents and reports, 497–98
          instructions, 487–88
          recording transactions, 488–96
purchases in, 351–52
          credit card, 377–78
          recording receipt of items, 366–68
sales in, 263–64
          cash, 263, 305–11, 316–17, 326–28
          check payment for, 305, 309–10
          correcting errors, 264, 270–71
          correcting receipts, 313–15
          credit card, 305, 308–09
          deleting an invoice, 300–301
          discounts, 282–88
          editing, 270–71
          entering, 268–79
          exceeding customer's credit limit, 277–78
          graphing, 264


                                                                        16
                 graphs of, 337–39
                 income accounts, 266
                 invoices, 271–72
                 multiple items and sales tax, 272–74
                 new customer, 291–96
                 printing Sales by Item Summary Report, 311–13
                 printing sales receipt, 307
                 recording, 291–96
                 report format for, 267–68
                 reports, 264
                 sales on account, 268–71
                 terms of, 267
                 trial balance, printing, 335
                 voiding, 297–300
        sales tax and, 305–07, 317–18, 399–401
Merchant services, online, 713–17
        Automatic Credit Card Billing, 716–17
        credit card transactions, 713–14
        Online Billing, 714–16
Message box (Windows®), 657
Microsoft Word, integration with, 666–72
Minimize button (Windows®), 656
Missing Check Report, 168–69
Monitor, 3
Mouse, 2, 4
        how to use, 658
        terminology of, 658–59
Mouse pointer, 658
MS-DOS, 4
My Computer (Windows®), 655
My Documents (Windows®), 655
My Music (Windows®), 655
My Network Places (Windows®), 655
My Pictures (Windows®), 655

Navigator(s), 10–12, 46
        examining lists with, 25
        Reports, 26
Net Income, 415
        adjust Journal entry, 470
        transferring to capital accounts, 227–29, 456–58
Net Income account, 205
Net Worth, graph of, 28
New Account dialog box, 283
Next icon, 22
Non-inventory parts, 569
Nonsufficient funds (NSF), 328–31
Notes, 675–78
        customer or job, 676–77
        time tracking, 678
        To Do notes, 675
        vendor, employee, and other names, 677–78


                                                                 17
Object linking and embedding (OLE), 5
Office supplies expense, 196–98, 415, 467–68
On-screen help, 18–20
Online features, 691–719
         accessing, 698–99
         backup services, 717–18
         banking, 699–706
         connecting to Internet, 696–98
         credit check services, 709–12
         direct deposit service, 717–19
         fax service, 712–13
         merchant services, 713–17
                  Automatic Credit Card billing, 716–17
                  credit card transactions, 713–14
                  Online Billing, 714–16
         payments, 706–07
         personalized Web site and domain name, 708–09
         Trial Version of QuickBooks® Pro, 690–93
         updates, 693–95
Open Invoices report, 303–05
Opening
         a company, 7–9, 44–45, 122
                  verifying, 9–10, 44–45
         QuickBooks® Pro, 7, 43
Opening Balances section of EasyStep Interview, 573–83
         Accounts topic, 576–83
         Customers topic, 573–74
         Vendors topic, 575–76
Operating activities, 223
Operating system software, 3–4
Option buttons (Windows®), 658
Ordering merchandise, 351, 353–55
         preparing purchase order for, 357–58
Other Names notepad, 677
Output devices, 3
Outstanding Items on Order, 336
Owner(s)
         cash investment by, 203–04
         noncash investments by, 204–05
         withdrawals by, 201–03, 415, 428–31
Owners' equity, 432–36, 459–61

Page breaks, 60
Page Range, 60
Partial receipt of merchandise ordered, 373–74
Partnerships, 428–31
          capital account for each owner, 432–36
          definition of, 428
          owner withdrawals, 429–31
Passwords, 233, 464
Paste command, 126


                                                          18
Pay Bills command, 120, 148–50, 351, 379, 391
Pay period, 597
Payables. See Accounts payable
Payee, 707
Payments
         of bills, 148–51, 391–93
                   applying credit/discounts, 149–50, 319–21, 393–94
                   with credit card, 397–99
                   printing checks for, 151–52, 395–97
         depositing checks and credit card receipts, 98–100, 326–28
         online, 706–07
         recording, 94–95
                   applying credit and, 319–21
                   customer with early-payment discount, 321–22
                   payments on account, 318–19
                   without step-by-step instructions, 96–87, 323–24
         sales tax, 400–401
Payroll, 499–534
         Employee Earnings Summary Report, 521–22
         employee information
                   adding new employee, 512–15
                   changing, 511
         paychecks, 501–20
                   correcting, 517–18
                   creating, 501–09
                   deleting, 519–20
                   for next pay period, 515–17
                   printing, 509–10, 517–18
                   viewing, 517–18
                   voiding, 519–20
         Payroll Liabilities Report, 522
         reports, 520–22
         tax forms, 524
                   Form 940, 529–32
                   Form 941, 525–29
                   W-2 form, 532–34
                   W-3 form, 532
         taxes and other liabilities, 523–24
Payroll & Employees preferences, 586
Payroll Liabilities Report, 522
Payroll service plans, 499
Payroll Setup Interview, 592–600
         Company Setup, 594–600
         Employees Setup, 600–606
         year-to-date amounts, 606–11
Payroll Summary Report, 521–22
PC-DOS, 4
Personalizing company name, 45–46
Petty cash account, 153–56
         adding to Chart of Accounts, 153–54
         establishing fund, 154–55
         recording payment using, 155–56


                                                                       19
Petty Cash Register, 155
Petty Cash Voucher, 153
Pie charts, 28
Pointer, mouse
Portrait orientation, 60
Post-Closing Balance Sheet, 239–41, 472–74
Post-Closing Profit and Loss Statement, 239, 471–72
Post-Closing Trial Balance, 237–38, 470–71
Practice sets
         comprehensive problem, 634–52
                  adjustments, 640–41
                  business description, 634–35
                  Chart of Accounts, 635–36
                  creating new company, 635
                  Customer List, 637–38
                  Employee List, 639–40
                  Items List, 637
                  recording transactions, 641–49
                  Vendor List, 638
         for merchandising business, 486–98
                  business description, 486
                  documents and reports, 497–98
                  instructions, 486–88
                  recording transactions, 488–96
         for service business, 252–62
                  business description, 252
                  instructions, 252–54
                  transactions, 254–60
Preference topic (EasyStep Interview), 556–60
Preferences settings, 584–87
Premier Payroll Service, 500
Prepaid expenses, 133, 196–98, 419–22
Prev Year Comparison Balance Sheet, 226
Prev Year Comparison Profit and Loss Statement, 225, 453
Previewing, QuickReport from Accounts Payable Register, 138–39
Previous icon, 22
Price levels, 688–90
Print icon, 22
Printers, 3
Printing
         Accounts Payable Aging Summary, 173
         Accounts Receivable reports, 57–60
         Balance Sheet, 226–27, 229–30, 454–55, 458–59
         Cash Flow Forecast, 222–23
         checks, 151–52, 164–66, 395–97
         Customer Balance Summary, 325–26
         Deposit Summary, 327
         General Journal, 334–35
         invoices, 52–53, 55–56, 62–65, 271–72
                  by customer report, 303–05
                  corrected, 280–82
         Journal, 100–101, 230–31, 463


                                                                 20
         payroll checks, 509–10, 517–18
         Post-Closing Balance Sheet, 239–41, 472–74
         Profit and Lost Statement, 225–26, 453–54
                   Post-Closing, 239, 471–72
         QuickReports
                   from Accounts Payable Register, 138–39, 388–90
                   for Purchase Orders, 365–66
         reconciliation report, 216, 444
         Reminders List, 355
         Sales by Customer Detail Report, 87–88
         Sales by Item Summary Report, 311–13
         sales receipt, 85, 89–91, 307, 313–15
         transactions by vendor report, 129–31
         Trial Balance, 219–21, 335, 451–52
                   Post-Closing, 237–38, 470–71
         Unpaid Bills Detail Report, 174, 390–91
         Vendor Balance Summary, 174–75
Processing devices, 2
Profit and Loss Statement, 41, 225–26, 264, 423–24
         By Class, 225
         By Job, 225
         detail, 225
         Post-Closing, 239, 471–72
         preparing, 426–27
         Prev Year Comparison, 225, 453
         printing, 453–54
         purchase discounts, need for adjustment, 423–24
         Standard, 225, 453–54
         Unclassified statement, 225
         YTD Comparison, 225, 453
Purchase Order List, 361, 372
Purchase orders, 351, 355–61
         closing manually, 374–75
         customizing, 617–18
         deleting, 402
         editing, 372–73
         marked Received in Full, verifying, 368–69
         for more than one item, 358–60
         preparing to order merchandise, 357–58
         printing QuickReport for, 365–66
         verifying, 356–57
         viewing list of, 361
         voiding, 402
         without step-by-step instructions, 360
Purchases, 120–21, 351–52
         asset by company check, 169–71
         credit card, 377–79
         recording receipt of, 366–72
                   items already received, 369–71
                   items with a bill, 371–72
                   partial receipt of order, 373–74
                   verifying marked in full, 368


                                                                    21
               without a bill, 366–68
Purchases & vendor preferences, 586

.Qbb files, 33, 661
.Qbw files, 33, 661–62
Quick Add method, 78, 289
QuickBooks alerts, 335–36
QuickBooks Letters folder, 666
QuickBooks Merchant Services, 713–17
QuickBooks Navigators, 10–12
QuickBooks Notes, 675–78
QuickBooks® Pro 2002
         automatic updates to, 694–95
         backup file, 661–63
         computerized vs. manual accounting, 5
         desktop features of, 10
         Excel and, 672–74
         exiting, 35–36
         forms in, 20–23
         graphs in, 28–29, 102, 337
         Internet connection, 696–98
         job costing and tracking, 684–87
         keyboard shortcuts, 14–17
         lists in, 23–25
         navigators in, 10–12, 46
         notes, 675–78
         on-screen help, 18–19
         online features, 691–719
         opening in Windows®, 7, 43
         price levels, 688–90
         registers in, 25–26
         reports in, 26–27
         restore backup file, 663–65
         spelling check, 277
         system requirements for, 6–7
         Tracking Time, 678–83
         Trial Version of, 691–93
         updates, 693–95
         updates online, 683–95
         versions of, 6
         Windows® calculator, 32
         Word and, 666–72
QuickBooks Spell Check, 277
QuickMath, 30–31
QuickReport(s), 29–30
         analyzing, 65, 91–92, 288–89
         on cash sales, 316–17
         from Accounts Payable Register, 138–39, 398
         for Purchase Order, 365–66
         for sales transactions, 91–92
         for vendor, 175–76
         viewing, 65, 91, 288, 316


                                                       22
QuickZoom, 27
      in Accounts Payable graph details, 177–78
      in Customer Balance Summary Report, 60–62
      individual customer detail, 105
      individual item/customer, 107–08
      payables and purchases, 131–32
      in reports, 280
      in Trial Balance, 220, 451

Random access memory (RAM), 2–3
Receipts, sales
          adding new customers while creating, 78–81, 289
          cash sales, 83–85
          check payments, 309–10
          correcting, 89–91, 313–15
          credit card, depositing, 326–28
          deleting an invoice, 300–301
          printing, 85, 89–91, 307, 313–15
          voiding, 297–300
Receivables. See Accounts receivable
Received in Full, 355, 368–69
Received Items List, 369–71
Reconcile-Checking window, 207–08, 210, 437
Reconciliation. See Bank reconciliation; Credit card reconciliation
Reconciliation report, 216, 444
Record
          modifying customer, 82–83
          of vendors, 145–47
Recording payments on account, 94–95, 318–19
          applying credit, 319–21
          customer with early-payment discount, 321–22
          without step-by-step instructions, 96–97, 323–24
Refund check, 331–33
Registers, 25–26
          Accounts Receivable, 41, 280
          Checking Account, 216–17, 444–45
          Petty Cash, 155
          Sales Tax Payable, 317–18
          Undeposited Funds
Reminders List, 353–55, 363
Reminders preferences, 586
Reorder limits, 362
Reorder point, 363
Report(s), 5, 26–27. See also QuickReport(s)
          A/R reports printing, 57–60
          Accounts Receivable, 264, 278–82
          accrual-basis, 221–22, 452–53
          Balance Sheet report, 41, 264
          cash-balance, 221, 452
          Check Detail Report, 166–67
          Customer Balance Detail, 74–75, 264, 279
          Customer Balance Summary, 57–60, 264, 325–26


                                                                      23
         customizing, 171–72, 267–68, 619–21
         Employee Earnings Summary, 521–33
         exporting to Excel, 231–32, 462–63, 672–74
         Inventory Stock Status by Item, 363–64
         job-tracking, 684
         Missing Check Report, 168–69
         Open Invoices, 303–05
         payroll, 520–22
         Payroll Liabilities Report, 522
         Payroll Summary, 520–21
         Post-Closing Balance Sheet, 239–41
         Post-Closing Profit and Loss Statement, 239
         Post-Closing Trial Balance, 237–38
         Profit and Lost, 264
         QuickZoom for, 280
         Reconciliation, 216
         sales, 264, 267–68
         Sales by Item Summary, 311–13
         Sales Tax Liability, 399–400
         Transaction List by Customer, 324–25
         Transaction Reports by Customer, 97–98, 264
         Trial Balance, 264
         Unpaid Bills Detail, 139–40, 390–91
Report Finder, 27
Reports & graphs preferences, 586
Reports Finder, 74
Reports menu, 14, 26
Reports navigator, 12, 26
Resize Columns dialog box, 312
Restore button (Windows®), 656
Retail business, 263–64
Retained Earnings, 227–29
         adjustments for, 470
         transferring into capital accounts, 227–29, 456–58
Retained Earnings account, 188
Revenue
         in accrual-basis accounting, 419
         in cash-basis accounting, 419
Right-click, 658
Run (Windows®), 655

Sales, 41, 263–64. See also Invoice(s)
         analysis, 92–94
         cash, 305–11, 3316–17
                  depositing checks received from, 98–100, 326–28
                  depositing credit card receipts, 326–28
                  QuickReport on, 316–17
                  recording, 83–85, 305–07
                  sales tax and, 305–07
                  transactions without step-by-step instructions, 86–87, 310–11
         Chart of Accounts, 75–77
         check payment for, 304, 309–10


                                                                                  24
         correcting errors, 264, 270–71
         credit card, 305, 308–09
         credit memos, 72–74
         Customer Detail Report, printing, 87–88
         deleting, 68–72, 300–301
         discounts, 282–88
         editing, 270–71
         entering in account, 268–71
                  multiple sales item and sales tax, 272–74
         exceeding customer's credit limit, 277–78
         graphs of, 106–07, 264, 337–39
         income accounts, 266
         invoices, 271–72
         new account, 75–77
         new customer, 78–81, 291–96
         printing Sales by Item Summary Report, 311–13
         QuickReport, 91–92
         QuickZoom of item/customer, 107–08
         receipts
                  correcting, 89–91, 313–15
                  creating, 83–85
                  printing, 85, 89–91, 307, 313–15
         recording, 291–96
         report format for, 267–68
         reports, 41, 264
         sales on account, 48–51
         sales tax, 272–74, 305, 317–18, 398–401
         terms of, 267
         transactions using two sales items, 54–55
         Trial Balance, 101–02, 335
         voiding, 66–68, 297–300
Sales & Customers preferences, 586
Sales by Item Summary Report, 311–13
Sales form, 41
         voiding and deleting, 66–68
Sales Item List, 46–47, 266
Sales Journal, 41
Sales receipt, 83–85, 263, 306
Sales supplies, 467–68
Sales Tax Liability Report, 399–400
Sales Tax Payable Register, 317–18
Sales Tax Preferences, 587
Save & Close button, 23
Save & New button, 23
Scanner, 2
Scroll bars, 19
Search (Windows®), 655
Send Forms preferences, 587
Send icon, 22
Service business
         accounts payable in
                  graphing by aging period, 176–77


                                                              25
          QuickReport, 138–39, 175–76
          Vendor Balance Summary, 174–75
accounts receivables in, 41
          Customer Balance Detail Report, 74–75
          depositing checks, 98–100
          graphs for, 102–04
          payments on account, 94–95
          printing A/R reports, 57–60
cash sales, 83–85, 98–100
Chart of Accounts, 75–77
credit memos, 72–74
end-of-period procedures in, 206–41
          backup, 232–33
          bank reconciliation, 206–16
          Cash Flow Forecast, 222–23
          closing date for period, 234–35
          Journal, printing, 230–31
          Net Income transfer to proprietor capital, 227–29
          Post-Closing Balance Sheet, 239–41
          Post-Closing Profit and Loss Statement, 239
          Post-Closing Trial Balance, 237–38
          reporting preference, 221–22
          Standard Balance Sheet, printing, 226–27, 229–30
          Standard Profit and Loss Statement, 225–26
          Statement of Cash Flows, 223–24
          transactions for pervious period, 235–37
          Trial Balance, 219–21
general accounting in, 188–89
          accrual-basis adjustments, 195–200
          Balance Sheet, 205–06
          changing name of accounts, 190–91
          deleting accounts, 193–95
          General Journal, 200–201, 218–19
          inactivating accounts, 192–93
          owner cash investments, 203–04
          owner noncash investments, 204–05
          owner withdrawals, 201–03
payables and purchases, 120–21
petty cash account, 153–56
practice set (comprehensive example), 252–62
          instructions, 252–54
          transactions, 254–60
sales on account, 48–51
sales forms
          deleting, 68–72
          voiding, 66–68
sales graphs, 106–07
sales in, 41
          analysis, 92–94
          new account, 75–77
          new customer, 78–81
          QuickReport, 91–92


                                                              26
                  QuickZoom of item/customer, 107–08
                  receipts, 83–85, 89–91
                  Trial Balance, 101–02
                  voiding an invoice, 66–68
         transactions using two sales items, 54–55
Service Connection preferences, 587
Service Items, 567–69
Session, ending, 35–36
Set Credits button, 149–50
Set Up method, 78–79, 289
Shift+Tab key combination, 18
Shortcuts, keyboard, 14–17
Sick/vacation hours, 599–600
Software, 3–5
         application software, 3–5
         introduction to, 3–5
         operating system software, 3–4
Sole proprietorship, 201
Sort Bills text box, 148
Spelling check feature, 277
Spelling icon, 22
Spelling preferences, 587
Spin box (Windows®), 658
Standard Balance Sheet, 226–27, 229–30, 454–55
Standard Profit and Loss Statement, 225–26, 453–54
Start button (Windows®), 654
Start date, 548, 560–61
Statement of Cash Flows, 223–24
Statement Charges, 566
Status area (Windows®), 654
Stopwatch, 679
Storage devices, 3
Summary Balance Sheet, 226, 454
Supplies, 419
System requirements, 6–7
System software. See Operating system software

Tab key, 17
Taskbar buttons (Windows®), 654
Taskbar (Windows®), 654
Tax(es)
        paying sales tax, 400–401
        payroll, 523–24, 592–94, 598
        sales, 272–74, 305–07, 317–18, 399–401
Tax forms, 524–34
        Form 940, 529–32
        Form 941, 525–29
        W-2 form, 532–34
        W-3 form, 532
Tax tables, 499
Tax: 1099 preferences, 587
Text box, 21, 658


                                                       27
Time by Job Detail, 684
Time by Job Summary, 684
Time tracking, 679–83
         billable hours, 682–83
         notes for, 678
         steps to, 679–70
         timesheets, 680–82
Time Tracking preferences, 588
Time/Costs icon, 22
Timer program, 679
Timesheets, 680–82
Title bar, 9–10
         in forms, 22
         in Windows®, 10, 656
To Do notes, 675–76
Toolbar, in forms, 22
ToolTip (Windows®), 654
Tracking. See Job costing and tracking; Time tracking
Transaction date, 48, 267
Transaction List by Customer, 324–25
Transaction Reports by Customer, 41, 264
Transactions. See also Accounts receivables; Purchases: Sales
         aging of, 102–04
         cleared, 210–11, 217–18
         description of, 157
         editing in Accounts Payable Register, 387–88
         entering, 20–21
         from pervious period, 235–37, 465–66
                   accessing, 235, 465–66
                   editing, 236–37, 466–67
                   verifying corrections, 467–68
         graphing, 102–04
         locating, 69
         QuickZoom in, 27
         two sales items, 54–55
         viewing by customer, 97–98
Trial balance, 219–21, 450–52
         preparing, 219–20
         printing, 101–02, 220–21, 335, 451–52
                   post-closing, 470–71
         QuickZoom in, 220
Trial Balance report, 41, 264
Trial version of QuickBooks®, 691–93
Turn Off Computer, 655

Unbilled job-related expenses, 335–36
Unclassified Profit and Loss Statement, 225
Undeposited Funds account, 83, 92, 98, 263, 305, 318, 326
Undeposited Funds Register, 41
Unpaid Bills Detail Report, 139–40, 390–91
        printing, 174, 390–91
Unused credits, 320–21


                                                                28
URL, 708

Vacation hours, 599–600
Vendor Balance Summary, printing, 174–75
Vendor Detail Center, 402–03
Vendor List, 25, 121–22, 351, 353, 591–92
Vendor Not Found dialog box, 143
Vendor notes, 677–78
Vendor Report, print transactions by, 129–31
Vendor(s)
        adding new while recording bill, 142–44
        changing terms for, 384
        credit from, 145–47, 376–77
        details and terms, 127
        information on, 591–92
        modifying records of, 145
        QuickReport for, 175–76
Vendors menu, 13
Vendors navigator, 12
Vendors topic (EasyStep Interview), 575–76
Verifying opening a company, 9–10, 45
View menu, 13
Visa credit cards, 398
Voiding
        bills, 402
        checks, 161–62, 402
        credit card payments, 402
        invoices, 68–72
        paychecks, 519–20
        purchase orders, 402

W-2 forms, 532–34
W-3 forms, 532
Web address, 708
Web hosting, 708
Web sites, personalized, 708–09
Welcome topic (EasyStep Interview), 548–49
Widow/orphan control, 60
Window menu, 14
Windows®, 653–74
        backing up files with, 33, 661–63
        calculator, 31–32
        closing or shutting down, 35–36, 665
        disk duplication in, 35, 659–61
        introduction to, 653–58
        keyboard conventions, 17–18
        mouse terminology, 658–59
        mouse use in, 658
        OLE (object linking and embedding), 5
        as operating system, 4
        restoring backup file, 663–65
        starting


                                                  29
Windows® borders, 657
Withdrawals, by owner, 201–03, 415, 428–31
Withholding, payroll, 592, 594

Year-to-date amounts, adding, 606–11
YTD Comparison Profit and Loss Statement, 225, 453

Zoom. See QuickZoom




                                                     30

								
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