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									HOMELESS PREVENTION & RAPID REHOUSING PROGRAM
         Homeless Prevention and Rapid Re-Housing Program


    AGENDA:
1.   What is HPRP                   9.  Application/Enrollment
2.   Who can benefit                10. How to
3.   Budget                         11. Forms
4.   What is the criteria           12. HPRP Exit or
5.   Enrollment period                  Recertification
6.   QUALIFYING FINANCIAL           13. Where we are to date
     SERVICES                       14. Questions/Answers
7.   Application process
8.   Home Inspection
Homeless Prevention and Rapid Re-Housing Program


   WHAT IS HPRP
 Part of the American Recovery & Reinvestment Act of 2009
 Short and long term assistance is available from 1 to 18
  months
 The Grant Period is over September 30, 2011
   As that date approaches, long term assistance decreases to
    stay within timeframe
 To assist with renters in episodic crisis
   will not be helpful to home owners
 Provides assistance with rent and/or utilities
 Has very strict guidelines
   Some guidelines are still being made
Homeless Prevention and Rapid Re-Housing Program



   WHO CAN BENEFIT
   Only renters are eligible for assistance
   Focus on Planning District 16 and Westmoreland
   Focus is on families with children
     Individuals are appropriate for assistance
   Two types of assistance
     Homelessness Prevention
       ▪ To assist participants who would be homeless without this
         assistance
     Rapid Re-Housing
       ▪ To assist those who are already homeless according to HUD’s
         definition
       ▪ Serving Chronic Homeless is not recommended
Homeless Prevention and Rapid Re-Housing Program


   BUDGET
 Prevention $296,539.00
  General Emergency Assistance:            $197,817.00
  Assistance to families w/children        $ 98,906.00
       Average of 3 months emergency assistance per household
 Re-Housing $197,816.00
  General Re-Housing              $118,690.00
  Re-Housing to families w/children        $ 35,126.00
  Long Term Re-Housing                     $ 44,000.00
       General and Family Re-Housing estimate up to 3 months rent,
  security deposit, utility deposits and/or payments
       Long Term Re-Housing estimates up to 15 months rent, security
  deposit, utility deposit/payment for individuals in long term crisis such
  as awaiting for SSDI or other benefit to obtain income
Homeless Prevention and Rapid Re-Housing Program



   CRITERIA
Minimum Requirements for All Program Participants
   Household income is at or below 50% Area Medium Income (AMI)
       Note – this is entire household, regardless of relationship
       Must include a copy of income eligibility determination printed from
        https://webapps1.hud.gov/hfc/calculator
   Household is either homeless or is at risk of homelessness AND meet both of the following
    circumstances
       No appropriate subsequent housing options have been identified, AND
       The household lacks the financial resources and support networks needed to obtain immediate
        housing or remain in existing housing


                     Household would be homeless BUT for this assistance
Homeless Prevention and Rapid Re-Housing Program

 CRITERIA
Area Medium Income (AMI) for district 16
Homeless Prevention and Rapid Re-Housing Program



   CRITERIA
Prevention Minimum Requirements
    In addition to the overall minimum requirements, prevention participants must meet at least meet
    one of the high risk factors or two or more of the moderate risk factors:

High Risk Factors

   Eviction within two (2) weeks from a private dwelling (including housing provided by family
    or friends – must have a legal lease)
   Discharge within two (2) weeks from an institution in which the person has been a resident
    for more than 180 days (including prisons, mental health institutions, hospitals)
   Residency in housing that has been condemned by housing officials and is no longer meant
    for human habitation
   Sudden and significant loss of income
Homeless Prevention and Rapid Re-Housing Program



   CRITERIA
Moderate Risk Factors – must meet at least 2
 Sudden and significant increase in utility costs
 Mental health and/or substance abuse issues
 Physical disabilities and other chronic health issues, including HIV/AIDS
 Severe housing cost burden (greater than 50% of income for housing cost)
 Homeless in the last 12 months
 Young head of household (under 25 with children or pregnant)
 Current or past involvement with child welfare, including foster care
 Pending foreclosure of rental housing
 Extremely low income (less than 30% of Area Medium Income)
 High overcrowding (the number of persons exceeds health and/or safety standards for the
  housing unit size
 Past institutional care (prison, treatment facility, hospital)
 Recent traumatic life event, such as death of a spouse or primary care provider, or recent
  health crisis that prevented the household from meeting its financial responsibilities
 Credit problems that preclude obtaining of housing
 Significant amount of medical debt
Homeless Prevention and Rapid Re-Housing Program



   CRITERIA
HUD’s Definition of Homelessness:
   an individual who lacks a fixed, regular, and adequate nighttime residence; AND
   an individual who has a primary nighttime residence that is –
     a supervised publicly or privately operated shelter designed to provide temporary living
        accommodations (including welfare hotels, congregate shelters, and transitional housing
        for the mentally ill);
     an institution that provides a temporary residence for individuals intended to be
        institutionalized; or
     a public or private place not designed for, or ordinarily used as, a regular sleeping
        accommodation for human beings.
Homeless Prevention and Rapid Re-Housing Program



   CRITERIA
Rapid Re-Housing Minimum Requirements
    Rapid Re-Housing assistance is available for persons who are homeless according to HUD’s
    definition. In addition to the overall minimum requirements, individuals and families
    must meet one of the risk factors below in order to qualify for Rapid-Re-Housing:
   Sleeping in an emergency shelter;
   Sleeping in a place not meant for human habitation, such as cars, parks, abandoned
    buildings, streets/sidewalks;
   Staying in a hospital or other institution for up to 180 days but was sleeping in an emergency
    shelter or other place not meant for habitation immediately prior to entry into the
    institution
   Graduating from or timing out of a transitional housing program;
   Victims of domestic violence
Homeless Prevention and Rapid Re-Housing Program



   CRITERIA
    Once a participant meets the basic fundamental criteria,
    there are still other criteria that must be met:
   Must have a lease for either prevention or rapid re-housing
   Must not be receiving other subsidy
   Must live in fair market housing
   Must have an eviction notice, 5-day pay or quit or comparable
   Must be in the United States legally
   Must be paying less than 50% of income for housing
   Must be able to show stability after HPRP assistance
   Cannot have more than $500 in assets (this includes retirement accounts)
   Cannot have a history of needing assistance continually
Homeless Prevention and Rapid Re-Housing Program



   ENROLLMENT PERIOD
      ▪ Enrolled up to 3 months at a time
      ▪ Re-evaluate every 3 months
      ▪ Maximum of 18 months total enrollment
         ▪ Most clients should only be enrolled for short time assistance
         ▪ Re-enrollment is desired over a negative outcome
         ▪ Payment of multiple past due months counts against this period
           ▪ No more than six (6) past due months may be paid
Homeless Prevention and Rapid Re-Housing Program



   QUALIFYING FINANCIAL SERVICES
      ▪ Rent Deposit
      ▪ Rental Payments
      ▪ Utility Deposit
      ▪ Utility Payments (gas, electric, water/sewer)
      ▪ Motel Vouchers (only if Shelter is documented as full and
        lease for new housing is in hand)
      ▪ Moving Costs (Furniture storage, truck rental and only if lease
        for new housing is in hand)

            If you are unsure if something qualifies,
                         ALWAYS ASK !!!
Homeless Prevention and Rapid Re-Housing Program



   APPLICATION PROCESS
      ▪ Prescreening-Application /Referral
      ▪ Application/Enrollment Meeting with HPRP Case Manager
        ▪ Determine Eligibility
        ▪ Establish Case Management Plan (CRITICAL)
        ▪ Schedule Property Inspection
        ▪ Utilize Community Partnerships (as needed)
      ▪ Staffing meeting (Wednesdays of every week)
      ▪ Case Management Meetings (est. once per month or as needed to
        achieve outcomes)
      ▪ Re-certification/Exit Interview (80 days)
Homeless Prevention and Rapid Re-Housing Program



   HOME INSPECTIONS
      ▪ Every home considered for Re-Housing must be inspected
         ▪ If previously inspected, a certificate must be obtained for the file
         ▪ If never inspected, an inspection must be scheduled
      ▪ If constructed before 1978, additional inspections apply
         ▪ Lead / Asbestos – Special training is required
         ▪ If the home has had these inspections in the last 12 months, a copy
           of the certificate can simply be added to the file
         ▪ If the home has not been inspected in the last 12 months, an
           inspection must be scheduled

  NO PAYMENTS CAN BE MADE UNTIL THE PROPERTY PASSES INSPECTION
Homeless Prevention and Rapid Re-Housing Program



   APPLICATION/ENROLLMENT MEETING
      ▪ Eligibility determination
      ▪ Complete required forms
      ▪ Establish a self-sufficiency plan
         ▪ Long/Short term goals
         ▪ Budget recommendations (including a crisis savings account)
Homeless Prevention and Rapid Re-Housing Program



    HOW TO
Required Forms:                               Basic Habitability Checklist
                                              Staff Affidavit
    Pre-Screening – this form assists
     with eligibility determination           Self-Declaration of Income
    Case notes describing situation and      Self-Declaration of Housing
     assistance needed other than             Homeless Certification as
     financial
    HPRP Minimum Requirement Form             appropriate
     (5 pages)                                HMIS Form
    Part 5 Annual Income retrieved on-       Participant Agreement
     line
    FY09 Income Limits Documentation         No-Fee Certification
     System specific to County of             Assets Form
     residency                                Rent Reasonableness Form
    Lead-Based Paint Visual Assessment       Professional’s Contact Log
     (must be trained)
                                              W-9
Homeless Prevention and Rapid Re-Housing Program

    HOW TO                                                             DOCUMENTATION FROM HOMELESS PERSONS

Required Documentation:                                                    HMIS record of shelter
                                                                           Emergency shelter provider letter
INCOME
   Copy of most recent pay stubs                                          Homeless street outreach provider letter
   Written verification of income                                         Emergency shelter provider or homeless street outreach
   Copy of most recent tax return (1040 with schedule C,E or F)            provider letter
   Copy of most recent interest or dividends                              Transitional housing provider letter
   Verification form of other net income
   Copy of most recent payment statement or benefit notice                Copy of new lease
    from Social Security Administration (SSA), (SSI), (SSDI), pension
    provider, Unemployment Benefits, worker’s compensation or              OTHER DOCUMENTATION
    other source                                                           Copy of drivers license
   Copy of most recent welfare payment statement or benefit
    notice (food stamps, TANF, Medicaid, etc.)                             Copy of Social Security Card
   Copy of most recent alimony, foster care, child support.               Green Card
   Other contributions or gift payment statements (church,                W2 and/or 1099 (in case client has not filed tax return)
    nonprofit organization, relative, friend) notice, or order.            Latest Financial or bank, debit card, EPPIcard, direct express
DOCUMENTATION FROM PERSONS AT-RISK OF HOMELESSNESS                          statements. (at least 3 months, please include all pages)
   Copy of eviction notice from landlord/property manager of              School records
    unit and/or Court order based on eviction action                       Marriage certificates
   Copy of lease naming applicant as leaseholder                          Birth certificates
   Copy of eviction notice from host family or friend who owns or
    rents the housing that notifies the applicant that they must           Separation or divorce action documents
    leave AND copy of lease naming host family/friend as                   Medical bills
    leaseholder                                                            Budget
   copy of utility shut-off notice from utility company                   Employment search log
   Copy of notice indicating building/house is being foreclosed
   Copy of notice from landlord/property manager, public health,          Documentation of Assets
    code enforcement, fire marshal, child welfare or other                      Tax Returns will assist with this
    government entity that housing is condemned                            Financial Fitness Workshop Information/Registration
   Written statement of discharge from hospital or other
    institution                                                            OTHER___________________________________
Homeless Prevention and Rapid Re-Housing Program




 Forms

       Forms

             And more Forms
Homeless Prevention and Rapid Re-Housing Program



   FORMS
HPRP Prescreening-application
 This form is required in the client file.
 It was designed to be utilized by community
 partners making referrals to assist in
 determination of eligibility. The form
 will more than likely be completed by
  the client or a caseworker from another
  service provider.
Homeless Prevention and Rapid Re-Housing Program



   FORMS                                                       HPRP CASE DOCUMENTATION SHEET
Case notes (describing         Client/HH Name:                                      SS #:              DOB ____________

situation and assistance        Date of Note &   Note & Staff Signature (Immediately following note)

needed other than financial)    Staff Name
Homeless Prevention and Rapid Re-Housing Program



   FORMS
HPRP Minimum Requirements
Form (5 pages)
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Part 5 Annual Income
(retrieved on-line)
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Lead-Base Paint Visual Assessment
(must be trained)
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Basic Habitability Checklist
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Staff Affidavit
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Self declaration of Income
(each member of household
older ---- has to fill it out)
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Self declaration of Housing
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Homeless Certification as appropriate
Homeless Prevention and Rapid Re-Housing Program

                                                                                         HMIS Intake Form
                                                                                         Planning District 16

    FORMS                        Intake Date:


                                  Intake Institution (circle one):
                                                                                                    Local ID Number:




 HMIS Form                          Thurman Brisben / MICAH / Hope House / Salvation Army / Quinn Rivers / VA Cares


                                                                                      Client Information
                                  Name (Last, First, Middle):                                          Gender:                     Maiden Name:

                                                                                                        Male  Female

                                  Mother’s Maiden Name:               Place of Birth (City, State, Country):   DOB                 Identification Type/Number:
                                                                                                               (MM/DD/YY):
                                                                                                                                    SSN Driver’s License
                                                                                                                                   Resident Alien
                                                                                                                  /        /
                                  Primary Race:                       Last Permanent/Prior Address:                    Current Phone:      Address Type:


                                                                                                                       (       )            Home 
                                                                                                                                           Family
                                                                                                                       -                    Temporary 
                                                                                                                                           Mailing




                                  Name of Emergency                   Emergency Address:                                                   Emergency Phone:
                                  Contact:

                                                                                                                                           (         )     -

                                  Employer Name:                      Employer Address:                                                    Employer Phone:


                                                                                                                                           (         )     -
                                  Racial Group:                                                                        Veteran Status:  Yes    No
                                   Am Indian/Alaskan  Asian  Black  Hawaiian  Hispanic                            Air Force  Army  Marines 
                                  White  Other                                                                        Navy  Other

                                  Duration of Active Duty       Era of Veteran Service:                                Discharge Status:       Served in
                                  (Months):                                                                                                    Warzone:
                                                                 ’91-Cur  ’75-‘90  ’64-‘74  ’55-63                  Honor 
                                                                                                                       Medical  Dishonor       Yes  No
                                                                 ’50-’54  ’47-’50  ’40-‘46 ’18-’40 
                                                                Oth                                                     Other than
                                                                                                                       Honorable
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Participant Agreement
Homeless Prevention and Rapid Re-Housing Program



   FORMS
No-Fee Certification
Homeless Prevention and Rapid Re-Housing Program



   FORMS
Assets Form
Homeless Prevention and Rapid Re-Housing Program


   FORMS
Rent Reasonableness Form
 Rental assistance must be based on a determination of “rent reasonableness.’ This requires at
 least three comparables, as defined as units that are similar in “location, quality, size, type and
 age” as well as “any amenities, housing services, maintenance and utilities to be provided by
 the owner.”
Homeless Prevention and Rapid Re-Housing Program



   FORMS                                                            Professional’s Contact Log
Professional’s Contact Log
                      Client Name:                              HMIS #:                      Staff Name:

                      #       Consent     Agency Name              Worker Name                    Worker Title   Worker      Worker Fax
                             Obtained?                                                                           Telephone
                      1.     Yes     No
                      2.     Yes     No
                      3.     Yes     No
                      4.     Yes     No
                      5.     Yes     No
                      6.     Yes     No
                      7.     Yes     No
                      8.     Yes     No
                      9.     Yes     No
                      10.    Yes     No

                      Comments:
                      ___________________________________________________________________________________________________________________
                      ___________________________________________________________________________________________________________________
                      ___________________________________________________________________________________________________________________
                      ___________________________________________________________________________________________________________________
                      ___________________________________________________________________________________________________________________
Homeless Prevention and Rapid Re-Housing Program


   FORMS
W-9 This form is required to be filled out by the landlord in order to process purchase orders and
    to obtain the EIN/Social Security number of the landlord.
Homeless Prevention and Rapid Re-Housing Program



   HPRP EXIT INTERVIEW/RE-CERTIFICATION
    ▪ RECERTIFICATION if the household has not achieved self-
      sufficiency and has not been enrolled in the program 18
      months.
    ▪ EXIT INTERVIEW if the household is being terminated from
      the program.
Homeless Prevention and Rapid Re-Housing Program


   WHERE WE ARE TO DATE
     Prevention:
      ▪ $56,539.79 Total for 33 assistances
            Rent: $54,011.79
            Utilities: $2,528.00
            This quarter alone we spent $51,034.01
     Rapid Re-Housing
      ▪ $4,864.36 Total for 9 assistances
         ▪ Rent: $4,684.00
         ▪ Utilities: $180.00
         ▪ This quarter alone we spent $3,051.00
Homeless Prevention and Rapid Re-Housing Program



   QUESTIONS

								
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