TENDER DOCUMENT FOR HOARDINGS IN CENTERAL GUJARAT - Gujarat State

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TENDER DOCUMENT FOR HOARDINGS IN CENTERAL GUJARAT - Gujarat State Powered By Docstoc
					                TENDER DOCUMENT FOR HOARDINGS IN CENTERAL GUJARAT
      INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS UNDER SHOPPING PROCEDURES
     For Gujarat State AIDS Control Society -IEC Divisions Installation & erection, printing of Hoardings Qty-
        52, on FOR destination basis at 52 centers of Middle/central Gujarat for GSACS, Ahmedabad.

     Ref No:                                                                         Dated:
      To,
     __________________________

     __________________________

     __________________________

     Dear Sir/Madam,

     Sub: INVITATION FOR QUOTATIONS FOR SUPPLY INSTALLATION,ERECTION of HOARDINGS
     QTY-52 AT 52 CENTER OF CENTRAL GUJARAT of GSACS office .

        1) Sealed quotations are invited from reputed companies for the following :-

Sr    Brief description     Specifications in width &          Qty Delivery        Place of Bid
No    of goods to be        length                                 period          delivery security
      procured.                                                                             (to be
                                                                                            submitted
                                                                                            along
                                                                                            with
                                                                                            bid)in DD
                                                                                            form
      Hoardings             1. 20 ft width x 10 ft length 52          45 days      As per    Rs
                                                                                    20,000
                                                                                   list
                            17ft height(14ft above from
                            ground) +foundation

                            2. I Beam of 5inch x 2inch

                            3. 30 SWG Galvanize ISI
                            iron sheet

                            4. 4 pass 10 ounce flex
                            vinyl

                            5. 2 inch x 1 inch wooden
1                           frame



        2) Government of India has received a credit from the International Development
           Association(IDA) and a grant from the Department for International Development (DFID)
           in various currencies equivalent to US$250 million towards the cost of the National AIDS
           Control Project and intends to apply a part of the proceeds of this credit to eligible
           payments under the contract for which this invitation for quotations is issued.
3) BID PRICE:-
   a) The contract shall be for the full quantity as described above. Corrections, if any,
      shall be made by crossing out, initiating, dating and rewriting.
   b) All duties, taxes and other levies payable by the contractor under the contract shall
      be included in the total price.
   c) The rates quoted by the bidder shall be fixed for the duration of the contract and
      shall not be subject to adjustment on any account.
   d) The price shall be quoted in Indian Rupees only, inclusive of all taxes.
   e) The bidder should bid with the cost of design, setting, formatting, typing cost while
      quoting. GSACS will not bear any cost of the same(please note).
   f) The bidder has to bear the cost of installation, erection & printing cost of theme to be
      advertised in the hoarding with permanent foundation for the hoardings at the said
      places, the price must be inclusive of all this cost.

4) Each bidder shall submit only one quotation.
5) VALIDITY OF QUOTATION
   Quotation shall remain valid for a period of not less than 45 days after the deadline date
   specified for submission.

   Bid security:
         1. The bid security as per the table above should be submitted along with the bid.
         2. The bid security Rs 20,000/- should be in form of DD(Demand Draft) and in
             favor of The Project Director, Gujarat State AIDS Control Society payable
             at Ahmedabad. The bid security should be valid for 180 days beyond due date
             for submission of bid.
         3. The bidder cannot withdraw after bidding, the EMD will be forfeited if lowest
             party deny to enter into agreement for supply of goods after bidding process.
         4. If the bidder download tender from the website they must attach tender
             fee and security deposit separately in form of DD(Demand Draft) and in
             favor of The Project Director, Gujarat State AIDS Control Society.

6) Evaluation of Quotations:

   The purchaser shall evaluate and compare the quotations determined to be substantially
   responsive i.e which :-
   a) Are properly signed and
   b) Confirm to the terms and conditions and specifications.
   c) Experiences of last three years to make & install hoardings of Rs. 10,00,000 in
      the particular districts of the region
                                    OR
   Experiences of last three years of Rs. 50,00,000 turnover in the business of
   advertisement of hoardings are required.

   The quotations would be evaluated for all the items separately for each item.

   Performance Security
         1. The performance security for an amount of 5% of the contract value should be
            submitted prior to award of contract.
         2. The performance security should be in form of DD(Demand Draft) / BG(Bank
            Guarantee) and in favor of The Project Director, Gujarat State AIDS Control
            Society, payable at Ahmedabad. The performance security should be valid for
            39 days beyond due date for submission of bid.
7) AWARD OF CONTRACT:

   The purchase will award the contract to the bidder whose quotation has been determined
   to be substantially responsive and who has offered the lowest evaluated quotation price.

   7.1      Notwithstanding the above, The Project Director, Gujarat State AIDS Control
            Society, reserves the right to accept or reject any quotation and to cancel the
            bidding process and reject all quotations at any time prior to the award of the
            contract.
   7.2      The bidder whose bid is accepted will be notified of the award of the contract by
            the Purchaser prior to the expiration of the quotation validity period. The terms of
            the accepted offer shall be incorporated in the purchase order.
   7.3      The successful bidder has to print the material within 30 days of receiving the
            design from the GSACS office after receiving the supply order.(please note).
   7.4      For reorder maximum up to 15% of individual item or goods of printing materials
            can be increased after placing of Ist order, GSACS reserves the right for the same.
   7.5      The successful bidder must submit along with the final bill a GRC(Goods receipt
            certificate)& photograph of installation of the hoarding at respective sites signed
            by the authorized signatory for the payment process.

8) Payment shall be made as follows:
   (a) 100% of the order value shall be released after supply installation of hoardings in
         satisfactory condition as per the specification, size, quality, design, photograph of the
         individual hoarding at all the places & submission of GRC duly signed by authorized
         signatory to the GSACS office and submission of bill in duplicate.
9) Your are requested to provide your offer latest by 17:00 hrs on 2/10/09.
10) Quotations will be opened in the presence of the Bidders or their representative who
   choose to attend at14:00 PM on 3/10/09 in the office of the GSACS.
11) We look forward to receiving your quotations and thank you for your interest in this
   project.
                                                      Name:     _____________________________

                                                      Address:______________________________

                                                              ______________________________

                                                              ______________________________

                                                      Tel.No:______________________________

                                                      Fax No:______________________________
                              FORMAT OF QUOTATIONS

   Sr      Descriptions of       Qty          Size             Total Amount
   No          goods
                                                          In figures   In words



                                          20 ft width x
  1      Hoarding               52       10 ft length

                                           Gross Total Cost: Rs__________________________

We agree to supply the above goods in accordance with the technical specifications for a
total contract price of Rs__________________________(Amount in figures)
(Rupees__________________ amount in words) within the period specified in the invitation for
Quotations.

We also confirm that the normal commercial warranty /guarantee of
___________________months shall apply to the offered goods.

We hereby certify that we have taken steps to ensure that no person acting for us or on our
behalf will engage in bribery.




                                                               Signature of Supplier
                                   Central Gujarat
District            Taluka                       Size    No. Of Hoardings
                    Sanad                      20 X 10           1
                    Daskoi                     20 X 10           1
     Ahmeadabad     Dholka                     20 X 10           1
                    Dhandhuka                  20 X 10           1
                    Bavla                      20 X 10           1
                    Total                                        5
                    Morbi                      20 X 10           2
                    Tankara                    20 X 10           1
                    Wakaner                    20 X 10           1
           Rajkot   Rajkot                     20 X 10           3
                    Jasdan                     20 X 10           1
                    Dhoraji                    20 X 10           1
                    Jetpur                     20 X 10           1
                    Total                                       10
                    Okhamandal                 20 X 10           1
                    Khambhaliya                20 X 10           1
                    Jamnangar                  20 X 10           2
       Jamnagar
                    Dhrol                      20 X 10           1
                    Kalyanpur                  20 X 10           1
                    Bhanvad                    20 X 10           1
                    Total                                        7
                    Sojitra                    20 X 10           1
                    Anand                      20 X 10           2
           Anand
                    Petlad                     20 X 10           1
                    Borsad                     20 X 10           1
                    Total                                        5
                    Kapadvanj                  20 X 10           1
                    Balasinor                  20 X 10           1
           Kheda    Mehmdabad                  20 X 10           1
                    Kheda                      20 X 10           1
                    Nadiad                     20 X 10           2
                    Total                                        6
                    Santrampur                 20 X 10           1
                    Lunavada                   20 X 10           1
                    Morva                      20 X 10           1
           Godhra
                    Godhra                     20 X 10           2
                    Ghoghhamba                 20 X 10           1
                    Halol                      20 X 10           1
                    Total                                        7
                    Limkheda                   20 X 10           1
                    Dahod                      20 X 10           2
           Dahod
                    Garbada                    20 X 10           1
                    Devgadhbaria               20 X 10           1
                    Total                                        5
                    Savli                      20 X 10           1
                    Vadodara                   20 X 10           3
       Vadodara     Vaghodia                   20 X 10           1
                    Chhotaudepur               20 X 10           1
                    Dabhoi                     20 X 10           1
                    Total                                        7
           Total                                                52

				
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posted:7/21/2010
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