G-20 ICT Policy Network Governance Rules - Final Draft by jlhd32


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									                                      FINAL VERSION OCTOBER 6, 2009

Governance Rules
1. Purpose
•   The G-20 ICT Policy Network (G-ICT) is an initiative of the World Information Technology Services Alliance
    (WITSA). It was established on September 23, 2009 to advocate the ICT industry's key public policy
    messages and priorities to the G-20 (Group of Twenty Finance Ministers and Central Bank Governors)
    forum, to its member nations, and to the international community.
•   G-ICT operates under a separate set of Governance Rules, with a separate membership fee structure and
    independent bank account. G-ICT holds sole responsibility for collection of invoices and payment of its
    debts. WITSA has no responsibility or liability for debts incurred by G-ICT or actions undertaken by G-ICT.
•   The G-ICT seeks to shape and influence G-20 decisions on innovation and economic growth, non-
    discriminatory trade and public procurement policies, smart ICT to address energy/climate infrastructure
    challenges and broadband deployment for communications, government services and education.
•   The G-ICT supports and enables the G-20 as the leading forum for global economic policy collaboration.

2. Mission

•   Obtain support from G-20 leaders that ICT must form an integral part of economic recovery efforts, with
    government programs that promote the availability and adoption of broadband, smart technologies, secure
    and reliable communications, and other ICT investments; encourage adoption of concrete goals collectively
    and for each nation. Become the high-level trusted advisor on ICT for sustainable economic growth.

•   Encourage G-20 leaders to support each other’s national efforts via collaborative R&D, ICT project piloting and
    deployment. Promote the private sector ICT firms to lead efforts to advance innovation and accelerate
    deployment of technology, and assist in reaching G-20 goals for education, social services and economic

•   Promote at the G-20 level the key role of ICT in effective climate change mitigation, including smart
    technologies for energy/carbon efficiencies, virtual and teleworking work models and data center efficiency
    best practices sharing.

•   Promote at the G-20 level the key role of ICT in developing effective education, healthcare, transportation and
    e-government solutions to accelerate the positive impact of initiatives in these sectors.

•   Urge G-20 leaders to agree on new goals for eliminating barriers to trade and government procurement of ICT
    goods and services, to enable greater technology-based solutions for sustainable economic growth.

•   Extend each company and association’s public policy voice through coordinated action via a global network of
    ICT leaders. Build additional “soft” channels for high-level engagement.
                                        FINAL VERSION OCTOBER 6, 2009

3. Organization

The organizational structure of the of G-20 ICT Policy Network is composed of national IT associations and private
sector companies based in G-20 countries (and also includng Spain and the Netherlands). These IT associations and
corporate members together form a single Policy Network.

The term of office for the leadership and project team is for a period of one year - currently October 1, 2009 to
September 30, 2010.

The G-20 ICT Policy Network seeks to build upon the global policy achievements of WITSA. Most G-20 national IT
associations participating in the G-20 ICT Policy Network are also members and office holders of WITSA. WITSA
office holders are included in coordinating the operational activities of the G-20 ICT Policy Network.

4. Leadership

Leadership of this initiative is centered on the Policy Network which is responsible for the strategic direction.

A smaller G-20 Leaders’ Group - selected from Policy Network members - effectively acts as the coordinating
advocacy and contact channel for the G-20 leadership structure based on the three-nation “troika” system. From
January 2010 the G-20 “troika’ will be: UK (2009 G-20 chair), Korea (2010 G-20 Chair) and France (2011 G-20 Chair)
- plus Canada (2010 G8 Chair and G-20 Summit host).

Policy Network
The Policy Network is responsible for operational oversight, action plan implementation, as well as message
coordination and dissemination.

The Policy Network is separated into two distinct but equal parts on the basis that the two groups have shared
roles and responsibilities but also have specific additional roles within the project. Internal reporting and decision-
making functions are the same for both groups.

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                                       FINAL VERSION OCTOBER 6, 2009

IT Associations
A maximum of 22 national IT associations may be represented in the Policy Network. The number is limited to one
per G-20 nation. In those countries where there is a WITSA member – that member will be the G-20 ICT Policy
Network member. In those G-20 countries without WITSA representation, membership of WITSA is not a
prerequisite for joining but recruitment will be coordinated with the WITSA Secretariat.

The national IT associations provide the day-to-day working connection between the project and the member
nations of the G-20. They provide a network framework which is able to engage each G-20 national government
individually and collectively, as well as coordinating message content and delivery to the G-20 forum.

Corporate Members
Corporate Members are corporations which, in addition to setting strategic direction and priorities for the project,
provide leadership to ensure policy development reflects business realities. The corporations provide technology
expertise to address key public policy issues and support efforts to showcase the role of technology in the world
economy, including its use to facilitate multilateral industry-government policy dialogue.

Corporate members are required to identify a principal representative of at least Executive Vice-President or
Senior Vice-President level. Opportunities for direct involvement by the principal representatives, such as events
coordinated with G-20 Summit meetings, are determined on a case-by-case basis. Day-to-day planning, policy and
advocacy discussions and administrative action items may be assigned to one or more in-house experts supporting
the principal representative.”

G-20 Leaders’ Group
The composition of the G-20 Leaders’ Group is open to all members of the Policy Network. However, for the
purposes of G-20 government coordination it should include, where possible, representatives of IT associations,
partnered with companies, with principal offices in the Troika and Summit host nations who are also members of
the Policy Network. With the addition of the WITSA President, the maximum number of members of the G-20
Leaders’ Group will be limited to 9.

Global Partners
Global Partners are those national IT associations and corporations who are not based in G-20 countries but wish to
benefit from in the G-20 ICT Policy Network.

These Global Partners are the international connection point between the G-20 and non-G-20 governments. They
form an important channel for the global coordination of messages beyond the G-20 to the larger international
community including developing economies.

5. Operations

Project Team
Day-to-day operations are the responsibility of a designated Project Team. The G-20 ICT Policy Network project
team operates virtually wherever possible, minimizing travel and office/meeting space and infrastructure. The
Project Team is contracted on an annual basis by the G-20 Leaders' Group and is subject to annual performance
review by the Policy Network.

The team spearheads strategies, recruitment coordination and the operational function of the G-ICT and is
specifically responsible for the following tasks:
• Driving the process of the G-20 ICT Policy Network.
• Supporting the functions of the Policy Network including the G-20 Leaders’ Group and the Global Partners.
• Performing the role of spokesperson and representing the G-20 ICT Policy Network as appropriate.

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                                         FINAL VERSION OCTOBER 6, 2009

•    Developing and managing performance goals: engagement, outreach, funding (corporate and association
     contributions) and the G-20 policy results.
•    Developing, integrating and managing G-20 focused policy communications under the guidance of the Policy
•    Scheduling, coordinating and supporting all internal business and policy discussions.
•    Coordinating and supporting all G-20 focused external advocacy meetings.
•    Website design and content management to optimize internal and external goals.
•    Creating a communications network hub for outreach, research, papers, best practices, videos, forum facilities.
•    Managing and integrating policy development and content in liaison with the WITSA Public Policy Committee.

6.       Process

The G-20 ICT Policy Network operates virtually as much as possible, linked by telecommunications, the Internet and
employment of telepresence technology where appropriate. For general business regular conference calls are
scheduled accommodating different international time zones.

Decision-making of the Policy Network is by consensus. Consistent with the G-ICT objectives, members undertake
to resolve any differences of opinion between themselves. If unanimity is not achievable then consensus - the
absence of sustained opposition to a position supported by a majority of members - is an acceptable basis for
agreement. Where consensus is not possible, then the item in question will be dropped or deferred by G-ICT as

Specific tasks and projects are undertaken by "task forces" established for a defined purpose and period by the
Policy Network, and comprising both corporate and IT association members of the Policy Network and
supported/coordinated by the Project Team. Task Forces report to the Policy Network.

General assembly meetings of the whole membership are convened at least once a year.

7.       Becoming a Member

Any IT association or corporation in good standing, with a significant business interest in ICT, is eligible to join the
G-20 ICT Policy Network. Association membership is limited to one ICT organization per nation. There are no limits
to the number of corporations that may become members.

Candidates for membership must be approved by the Policy Network before being confirmed. This application
consists of a notification of intent to join the G-ICT. If there are no dissenting opinions based on the membership
criteria, approval will be automatic two weeks after the digital distribution of the notification of intent to the Policy

8.       Annual Membership Fee

All members are required to pay an annual membership fee. The establishment year October 1, 2009 to end
September 30, 2010 is considered the first annual cycle.

IT Associations: The annual membership payment of IT Associations is US$4,000.

Corporate Members: The annual fee for corporate members is two equal payments of US$8,000 at six month
intervals for a total of US$16,000 per annum.

Billing Cycle: Membership fees are due upon joining and are invoiced annually thereafter for IT associations and
every six months for corporate members relative to the date on which they first joined the Policy Network.

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