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Project Management Training Online

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					              New Employee
                 Orientation

                     April 22, 2005

Risk and Project Management Group
   Office of Operations Management
Purpose


    To identify Project and Risk Management concepts.

    To understand the RPMG’s role in promoting project and
     risk management throughout the agency.

    To understand your role at CMS in using Project and
     Risk Management.



                                                           2
Project Management Defined


Project management –                        Integration
is the combination of                       Scope
process, systems,                           Time
techniques, and people
                                            Cost
required to complete a
project within                              Quality
established goals of                        Human Resources
time, budget, and                           Communications
scope.
                                            Risk Management
A Guide to the Project Management Body of   Procurement       3
             Knowledge, 2000
Risk Management Defined

Risk management are                         Planning
those processes                             Identification
performed to reduce the                     Analysis
possibility of a future
                                               Qualitative
negative event, and if it
does occur, to reduce                          Quantitative
the severity of the                         Response
event.
                                            Monitoring & Control



A Guide to the Project Management Body of                          4
             Knowledge, 2000
Project Management Process


  Initiating Processes                        Planning Processes       Executing Processes




                            Closing Processes                Controlling Processes




* A Guide to the Project Management Body of
                                                                                             5
               Knowledge 2000
Project and Risk Management
at CMS
   CMS is currently at different levels of maturity for
    project and risk management implementation.

   The usage and level of project and risk management
    at CMS usually depends on the:
      Requirements specified by a governing body (i.e.
        CCBs, MMA Council, OMB, and other boards and
        workgroups)
      Program area
      System and resources (people and $$) used
      Knowledge of project and risk management by the
        business owners
                                                           6
RPMG – Who We Are

RPMGs’ role at CMS is to provide best practice Risk and
Project Management services to business function owners
and integrate project and program plans across CMS to
increase:


                   Efficiencies
                       And
                   Performance
                                                          7
RPMG Core Functions
Project & Risk
Management
Training                                          COO Weekly
                   Project            Project
PM Competency    Management          Operations   Report
Standards        Competency           Support     Priority Project
Professional                                      Tracking
Certification                                     Enterprise
                           Project                Portfolio
Career Path
                         Management               Management
Development
                          Services
                                                  PMIS/Tools/
                                                  Applications
                                                  RPMG
                        Project Integration
                                                  Operations
                        Consulting                Manual
                        Best Practice Standards
                        Policies & Procedures                    8

                        COOP
RPMG Core Functions
 RPMG activities for MMA and non-MMA projects have
 mainly focused on implementing the following lines of
 business:

    Project Integration
    Project Monitoring and Reporting
    Consulting
    Continuity of Operations Planning
    Project Management Training



                                                         9
Project Integration
  Function
  RPMG works with business owners to integrate the
  planning of major CMS projects that are expected to
  impact CMS operations over the next several years.

  Activities
   Medicare Fee-For-Service Project Integration Start-Up

    Team
   Business and Systems Integration Committee Support

   MMA Integrated Timeline



                                                            10
Project Monitoring and
Reporting
  Function
  RPMG develops, integrates, and monitors project
  schedules and activities in collaboration with business
  owners to support senior executive decision making.

  Activities
   Department MMA Implementation Tracking System

    (MITS)
   Chief Operating Officer Weekly Project Status Updates

    on MMA and non-MMA projects
                                                            11
Consulting

 Function
   RPMG provides Risk and Project Management
    expertise, best practices, and tools to assist business
    owners in successfully managing their projects.

 Activities
  Regional Office Workload Transition

  Prescription Drug Plan and Medicare Advantage

  MMA Low-Income Subsidy

  Medicare Recovery Audit Contractors

  Drug Research Data
                                                          12
Project Management Training
 Function
   RPMG partnering with the Learning Resources Group
   (LRG) provides basic and advanced Risk and Project
   Management training to assist Central and Regional
   Office staff in managing their projects.

 Training provided: (as funds permit)
  Basic Project Management (Managing Projects, Basic
    MS Project)
  Basic Risk Management

  Advanced Project Management and Advanced Risk
    Management
  HHS U: free online training at http://learning.hhs.gov   13
COOP

Function
  RPMG works with business owners to ensure that CMS
  is prepared to respond appropriately to emergencies,
  and to maintain CMS essential business functions
  during a disruptive event.

Activities
 Medicare Administrative Contractor (MAC)
 CWF Redesign
 Agency-wide Business Function Analysis


                                                     14
RPMG’s Upcoming Activities

 Some of RPMG’s plans are to:

    Continue to facilitate on-going project management and
     integration for select, high priority projects.
    Develop a process for metrics management in
     collaboration with the Office of Financial Management,
     including expanding and automating the COO Weekly
     Project Status report.
    Continue to perform integration analysis of projects and
     weekly status reports.
    Collaborate across CMS to develop best practice
     standards for project management.
                                                                15
Risk and Project Management
- What does it mean to you?
 As a CMS employee you may:

    Need to be trained in risk and project management in
     order to implement new projects or programs in your
     group/division or office.
    Be responsible for overseeing contractors, who will
     submit documentation (plans, schedules, reports) that
     you will need to interpret.
    Be responsible for reporting to RPMG for those specific
     high-priority projects that are defined by the Agency.

                                                               16
RPMG Contact Information
   Juliette Jenkins           410.786.5741
    Director, RPMG


   William Dawkins            410.786.2270
    Acting Director, RPMG


   Marc Thomas                410.786.7154
    Senior Technical Advisor


                                              17
Questions?




     Thanks for coming!
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