April 22, 2005
Risk and Project Management Group
Office of Operations Management
To identify Project and Risk Management concepts.
To understand the RPMG’s role in promoting project and
risk management throughout the agency.
To understand your role at CMS in using Project and
Project Management Defined
Project management – Integration
is the combination of Scope
process, systems, Time
techniques, and people
required to complete a
project within Quality
established goals of Human Resources
time, budget, and Communications
A Guide to the Project Management Body of Procurement 3
Risk Management Defined
Risk management are Planning
those processes Identification
performed to reduce the Analysis
possibility of a future
negative event, and if it
does occur, to reduce Quantitative
the severity of the Response
Monitoring & Control
A Guide to the Project Management Body of 4
Project Management Process
Initiating Processes Planning Processes Executing Processes
Closing Processes Controlling Processes
* A Guide to the Project Management Body of
Project and Risk Management
CMS is currently at different levels of maturity for
project and risk management implementation.
The usage and level of project and risk management
at CMS usually depends on the:
Requirements specified by a governing body (i.e.
CCBs, MMA Council, OMB, and other boards and
System and resources (people and $$) used
Knowledge of project and risk management by the
RPMG – Who We Are
RPMGs’ role at CMS is to provide best practice Risk and
Project Management services to business function owners
and integrate project and program plans across CMS to
RPMG Core Functions
Project & Risk
Training COO Weekly
PM Competency Management Operations Report
Standards Competency Support Priority Project
Best Practice Standards
Policies & Procedures 8
RPMG Core Functions
RPMG activities for MMA and non-MMA projects have
mainly focused on implementing the following lines of
Project Monitoring and Reporting
Continuity of Operations Planning
Project Management Training
RPMG works with business owners to integrate the
planning of major CMS projects that are expected to
impact CMS operations over the next several years.
Medicare Fee-For-Service Project Integration Start-Up
Business and Systems Integration Committee Support
MMA Integrated Timeline
Project Monitoring and
RPMG develops, integrates, and monitors project
schedules and activities in collaboration with business
owners to support senior executive decision making.
Department MMA Implementation Tracking System
Chief Operating Officer Weekly Project Status Updates
on MMA and non-MMA projects
RPMG provides Risk and Project Management
expertise, best practices, and tools to assist business
owners in successfully managing their projects.
Regional Office Workload Transition
Prescription Drug Plan and Medicare Advantage
MMA Low-Income Subsidy
Medicare Recovery Audit Contractors
Drug Research Data
Project Management Training
RPMG partnering with the Learning Resources Group
(LRG) provides basic and advanced Risk and Project
Management training to assist Central and Regional
Office staff in managing their projects.
Training provided: (as funds permit)
Basic Project Management (Managing Projects, Basic
Basic Risk Management
Advanced Project Management and Advanced Risk
HHS U: free online training at http://learning.hhs.gov 13
RPMG works with business owners to ensure that CMS
is prepared to respond appropriately to emergencies,
and to maintain CMS essential business functions
during a disruptive event.
Medicare Administrative Contractor (MAC)
Agency-wide Business Function Analysis
RPMG’s Upcoming Activities
Some of RPMG’s plans are to:
Continue to facilitate on-going project management and
integration for select, high priority projects.
Develop a process for metrics management in
collaboration with the Office of Financial Management,
including expanding and automating the COO Weekly
Project Status report.
Continue to perform integration analysis of projects and
weekly status reports.
Collaborate across CMS to develop best practice
standards for project management.
Risk and Project Management
- What does it mean to you?
As a CMS employee you may:
Need to be trained in risk and project management in
order to implement new projects or programs in your
group/division or office.
Be responsible for overseeing contractors, who will
submit documentation (plans, schedules, reports) that
you will need to interpret.
Be responsible for reporting to RPMG for those specific
high-priority projects that are defined by the Agency.
RPMG Contact Information
Juliette Jenkins 410.786.5741
William Dawkins 410.786.2270
Acting Director, RPMG
Marc Thomas 410.786.7154
Senior Technical Advisor
Thanks for coming!