Lecture Outline Name:____________________________________
Word Chapter 2
Microcomputer Applications I
Instructor: Gary Winkler Score:________________
I. TEXT FORMATTING
A. TYPOGRAPHY – the appearance of printed matter
1. Typeface or font – a complete set of characters
2. Type style – the characteristic applied to a font, such as bold, italic, or bold italic
3. Font Effects: Strikethrough, Superscript, Subscript, Shadow, Emboss, Engrave,
4. Hidden text does not appear on screen or when printed unless the Show/Hide
button is on (for screen) or the printer is instructed to print hidden characters.
5. Highlight tool – to mark text that you want to locate easily
6. Word wrapping – text automatically moves to the next line when the line is full
7. Non breaking hyphen – prevents a word from becoming separated at the hyphen
a. Insert a nonbreaking hyphen by pressing Ctrl+Shift+Hyphen
8. Nonbreaking space – keeps two or more words together on a line
a. Insert a nonbreaking space by pressing Ctrl+Shift+Spacebar
9. Format Painter – copies existing text formats to other text
a. Double-click the Format Painter button to apply formats to multiple
locations; press Esc when finished
b. Sometimes text does not appear to format as intended. This is often due to
the presence of extra, unintended spaces. Turn on the Show/Hide key to see
extra spaces if they are not already obvious.
II. PARAGRAPH FORMATS:
1. Paragraph formats are applied to all selected paragraphs; if none are selected the
formats are applied to the current paragraph only.
B. Tabs – markers for aligning text in a document
1. Left tab – marks the position to align text on the left
2. Right tab – marks the position to align text on the right
3. Center tab – marks where text centers as you type
4. Bar tab – marks the location of a vertical line between columns
5. Decimal tab – aligns numbers on a decimal point
6. If you need to delete a single tab setting, click the tab marker on the ruler and drag
it down. When you release the mouse, you delete the tab setting, otherwise Word
will delete all tab stops to the left of the one you set.
7. Leader character – dots or hyphens that connect two items; default is none
C. Border – a line that surrounds a paragraph, a page, a table, or an image
D. Shading – background color that appears behind text
1. Borders and Shading commands affect the entire unless text has been selected
within the paragraph.
E. Multilevel list – extends a numbered list to several levels (outline)
F. Columns – formats a section of a document into side-by-side vertical blocks
G. Horizontal alignment – the placement of text between the left and right margins
H. Special Indent: (default settings are zero): includes Hanging and First line indents.
I. Line spacing – the space between the lines in a paragraph
J. Paragraph spacing – the amount of space before or after a paragraph
K. Widow – the last line of a paragraph appearing by itself at the top of a page
L. Orphan – is the first line of a paragraph appearing by itself at the bottom of a page
1. Line spacing, alignment, tabs, and indents are implemented at the paragraph level.
Change any of these parameters anywhere within the current (or selected)
paragraph(s) and you change only those paragraph(s). Margins, page numbering,
orientation, and columns are implemented at the section level. Change these
parameters anywhere within a section and you change the characteristics of every
page within that section.
M. Style – a set of formatting options you apply to characters or paragraphs
N. AutoFormat – feature analyzes a document and formats it for you
III. OUTLINE VIEW
A. Outline view – a structural view that displays varying amounts of detail
B. does not display a conventional outline; use the outline view to create a document;
conventional outline is created as a multilevel list using the Multilevel List button.
C. Table of contents – lists headings and the page numbers where they appear in a
1. Update Table of Contents: position insertion point anywhere in the Table of
Contents, Right click (press right mouse button), Update Field (in the pop-up
menu that appears), Update Entire Table ? OK
D. Index – a listing of topics and the page numbers where the topic is discussed
1. Most formatting techniques available in Word are available in other Microsoft
Office programs as well