TOPIC OUTLINE SHEET 12-3

TRAINEE GUIDE______________________________________ A-551-0029 TOPIC OUTLINE SHEET 12-3 STOCK REORDER A. ENABLING OBJECTIVES 1.1 STATE the function of the stock Reorder program IAW the NAVSUP P-485 Chapter 3 and the Relational Supply Support Procedures User’s Manual Volume III. STATE the frequency of generating stock Reorder program IAW the NAVSUP P-485 Chapter 3 and the Relational Supply Support Procedures User’s Manual Volume III. IDENTIFY the various types of Reorders IAW Relational Supply Support Procedures User’s Manual Volume III. DESCRIBE the input parameters associated with the Batch Job Request for the generation of Stock Reorder IAW NAVSUP P-485 Chapter 3 and the Relational Supply Support Procedures User’s Manual Volume III. SUBMIT the Batch Job Request for Stock Reorder IAW Relational Supply Support Procedures User’s Manual Volume III. PERFORM analysis of the output of the Stock Reorder. DESCRIBE the procedures associated with editing the Reorder Output. INITIATE the procedures associated with releasing the Stock Reorder Output IAW Relational Supply Support Procedures User’s Manual Volume III. 1.2 1.3 1.4 1.5 1.6 1.7 1.8 B. REFERENCES 1. Afloat Supply Procedures, NAVSUP P-485, Volume I 2. RSupply Support Procedures User’s Manual, Volume III C. ROADMAP INVENTORY >MANAGEMENT >INVENTORY ACTIONS >REORDERS http://www.force-rsupply.com/rsupmainscreen_clean.html D. TOPIC OUTLINE This topic discusses the following: - Overview - Reorder Options ____________________________________________________________1 FOR TRAINING USE ONLY TRAINEE GUIDE______________________________________ A-551-0029 - Steps for processing a Reorder - Automatic Reorder Review Listing - Releasing or canceling requisitions from the Automatic Reorder E. TOPIC OVERVIEW 1. OVERVIEW Periodic stock replenishment on a regular basis is essential in maintaining proper stock levels to satisfy customer requirements and the activity's ability to meet Type Commander Supply Effectiveness standards. Factors such as operational schedule, location, personnel, and computer availability will impact on reorder frequency. Every effort must be made to schedule the Automatic Reorder Review at least twice monthly (Depending on the Activity’s mode of operation. If the Activity is in workup period, reorder should be generated as frequent as twice a week.). More frequent the better. Stock replenishment is accomplished through the Automatic Reorder Function of the Inventory Management Subsystem. Automatic Reorder function, which run in Batch Processing mode, screen the stock_item table and compute the reorder quantity based on computation factors selected by the user. General parameter selection capability is provided. Items eligible for reorder will have requisition record listed in JSI208 (Automatic Reorder Review Listing) for review by the Stock Control Officer and Supply Officer. After management review, the external requisitions are generated via the Requisition Release Function of the Logistics Management Subsystem. Reference: NAVSUP P-485 para 3800 2. REORDER OPTIONS Selectable parameters on the Reorder Screen include: Type Computations Priorities Designate Material Specify Optional Exclude Type: The Reorder Type for Force-RSupply Activities are: Routine. All records are considered for reorder. FILL. Records with fill-indicator set. Non-Fill. Records with fill-indicator not set. AVCAL Increase. AVCAL records with NRQty > 0 COSAL/Load List Increase. COSAL/Load List records with NRQty > 0 QCOSAL Increase. QCOSAL records with NRQty > 0 ____________________________________________________________2 FOR TRAINING USE ONLY TRAINEE GUIDE______________________________________ A-551-0029 Computations: The Computation drop-down list allows the user to select the calculation to be used to determine whether the item is in reorder condition. Priorities: Priority default values are displayed. The default values are provided from the Requisition value constants. However, the user can change the default value (if necessary). Designate Material: The checkboxes on this block allows the user to choose the type of Material to be included in the Reorder.    Non-Repairables: When selected, includes all material without MCC of D, E, G, H, Q, or X. Repairables: When selected, includes all material with MCC of E, G, H, Q or X. Field Level Repairables: When selected, includes all material with MCC of D. Specify: The checkboxes on this block allows the user to refine the selection parameters. Only transactions with the selected values are included in the process.   DBI: Selects all Demand Based Items HAZMAT: Selects Hazardous Material Optional: The Optional selections allow the user to select additional criteria to be considered during the Reorder process. When selecting Optional selections, additional screen will be displayed to allow the user to further tailor the Reorder output. Optional selections include: Locations Location Ranges Allowance Type Codes (ATC). Local Management Codes Cognizance Symbols (COG). Automatic Reorder Restriction Codes (ARRC). Special Material Content Codes (SMCC) Special Material Content Codes (HAZMAT) Budget Projects (BP). ____________________________________________________________3 FOR TRAINING USE ONLY TRAINEE GUIDE______________________________________ A-551-0029 Exclude: The Exclude Options allows the user to further refine the Reorder process.   LMC: Displays the Select Local Management Codes parameters selection window. Selected items are excluded from the report. ARRC: Displays the Select Automatic Reorder Restriction Codes parameters selection window. Selected items are excluded from the report. Cogs: Select the Cognizance Symbols to be excluded if not all cogs are needed. Budget Projects: Displays the Select Budget Project Codes parameters selection window.   Other “Options” on the Reorder Screen:  Domestic and Overseas Indicator: Choose “Domestic” if ship is operating in U.S. Territorial waters or “Overseas” if ship is deployed. This item should be a default value if “Requisition Default Value” tab is set properly as to the area of operations. Trial Run: If Trial Run selected, the user is able to observe the impact in terms of inventory investment without actually causing a change to stock_item table. A stock replenishment requisition will not be generated. Non-QCOSAL: If selected, items designated as other than QCOSAL are included in the process. QCOSAL: If selected, items designated as QCOSAL are included in the process.    3. STEPS FOR PROCESSING A REORDER Select a Reorder Type. Select the Domestic or Overseas indicator Assign a reorder Computation method from the Computation drop-down. Check Trial Run if applicable. Input or edit the Priorities for the requisition types. Change current values for Julian Date, RI To and Distribution Code as required. Enter the applicable Advice Code and an RDD. Designate Material as required. Specify DBIs and/or HAZMAT as required. Select Options to be included or select items to be excluded from report. Non-QCOSAL is selected by default. QCOSAL options are only displayed for authorized QCOSAL users. Select QCOSAL as required. Click Apply and the Batch Request Confirmation displays. Click OK. ____________________________________________________________4 FOR TRAINING USE ONLY TRAINEE GUIDE______________________________________ 4. AUTOMATIC REORDER REVIEW LISTING A-551-0029 All items eligible for Reorder will be listed on the Automatic Reorder Review Listing (JSI208). A stock replenishment requisition record will be created and place in the “Outgoing Transaction Queue” awaiting Release or Cancellation. 5. RELEASING OR CANCELING REQUISITIONS FROM THE AUTOMATIC REORDER Assuming that a Live Reorder has been generated, the user must Release or Cancel the stock replenishment requisitions that were generated from the Live Automatic Reorder. Access Release Outgoing Transactions then select Requisitions option and select the “From Automatic Reorder” radio button. The Release Requisitions screen allows the user to select and release requisitions for following categories:     From Automatic Reorder Not From Reorder BP28 Records on Hold Specify options on the Release Requisitions screen allows the user to specify what type of requisitions to include. When “From Automatic Reorder” is selected, the available options are: All, Cog, Document Number, Date/Serial Number Range, and NAVSEA Review: Allows the user to review all transactions meeting the criteria of the selection made in the Specify box. If the review checkbox is not checked, records meeting the selection and specify criteria is automatically released. BJN (Recovery Only): Enter Batch Job Number. Reschedule for release transactions from a previously aborted Batch Job. All requisitions on the Requisition Review Screen can be selected for released or cancelled in one action by selecting the “Release All” or “Cancel All” icon. After completion of the Batch Job, the report (JSL319) is generated in three sections. ____________________________________________________________5 FOR TRAINING USE ONLY TRAINEE GUIDE______________________________________ A-551-0029 F. TOPIC REVIEW Why is it essential to replenish stock on a regular basis and maintain proper stock levels? Items that qualify for stock replenishment on the Automatic Reorder will be listed on what report? The Reorder type “Routine” considers what items for Reorder? What report is generated when the Automatic Reorder requisitions are release? G. Job Sheet will be performed at the end of topic 12-9. ____________________________________________________________6 FOR TRAINING USE ONLY TRAINEE GUIDE______________________________________ A-551-0029 H. STUDENT NOTES For Stock Reorder Computation Analysis: Refer to Appendix 1, page A1-21. ____________________________________________________________7 FOR TRAINING USE ONLY