July 9, 2004 PeopleSoft v8 Upgrade Communication Strategy Mike Giannone Communications Officer, ITS Division 330-972-2468 firstname.lastname@example.org Brown Bags (lunch-hour presentations; firm date will be set later) Financials – late August (tentative) Requisitions – to be determined Student/HR – to be determined Security – to be determined Weekly updates to campus via: PeopleSoft web site PSG-L ListServe E-mail Digest PeopleSoft v8 “bulletin” One-on-one visits Presentations to Committees PeopleSoft web site Revised as information warrants. PSG-L ListServe A list of 111 people (more are added as they request to be included) in colleges and departments throughout the University. These people were designated by college Deans and Department Heads as people who will disseminate information about PeopleSoft v8 throughout their respective colleges and departments. The intent is for this list to receive regular (weekly) updates as well as special announcements. The list serve is constantly encouraged to provide feedback from anyone regarding the upgrade or PeopleSoft in general. E-mail Digest As events warrant, the Friday issue of the Digest will include announcements to the campus. When a PS announcement is sent via the Digest, it is also sent to the PSG-L listserve. July 9, 2004 PeopleSoft v8 “newsletter/bulletin” A 1 or 2-page, general information, electronic (online) bulletin about PeopleSoft v8. It will be posted on the web site and sent to the listserv. The bulletin includes general information about PS and associated issues. While it will include UA related matters, the bulletin is intended to discuss the ERP at higher level, e.g., what is PS, what can people expect to see, etc. At present, it is planned that the bulletin will be regularly (bi-weekly) issued through Fall semester. One-on-one visits At the request of departments and/or individuals, visits will be made to explain PSv8 and/or issues related to it. Status updates to Buchtel Hall/Deans/Department Heads The plan is to copy the Provost, VPs, Deans, and Department Heads (and their admins) on e-mails about the upgrade so that they are tuned into the status of the project. A formal presentation regarding status of the project should be scheduled for mid- summer (July) and, if necessary, Fall (September) to the Council of Deans and Department Heads meetings. This presentation should be made by the project leader (Rick Draper), Dave Wasik, and Tom Beitl.
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