"Shpo Memorandum of Agreement Terms"
HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Review of Preliminary Project 10 - 2 3/9/10 FHWA Engineer Assignments Updated FHWA Engineer assignments in "Review Preliminay Project Documents." Documents Added to greater MN Early Notification Memos: "Keith Molnau - (MS 610) Bridge Office" Keith 10 - 1 1/12/10 Early Notification Memos Early Notification Memos will distribute ENMs within Bridge Office as needed. Business Impact Mitigation 09 - 16 11/24/09 Business Impact Mitigation Added new guidance and checklist form. (and Checklist) 09 - 15 11/24/09 Erosion Control Erosion Control Updated Contact information. 09 - 14 11/24/09 Regulated Materials/Waste Regulated Materials/Waste Updated Contact information and minor editing. 09 - 13 11/5/09 Contaminated Properties Contaminated Properties Updated Contact information. OES initiated change: Added more detail regarding the role of the Office of Environmental 09 - 12 10/20/09 Contaminated Properties Contaminated Properties Services when it is determined that a project may have contaminated property issues. Reviewed whole document for accuracy. Revised the guidance for clarity, updated the Hot Spot Screening Method information, updated the Top Ten Intersections, rearranged paragraphs in Threshold Criteria section, added a new section 09 - 11 9/21/09 Air Quality Air Quality (Detailed Requirements by Geographical Location) which was in Threshold Criteria in the pre- February 2009 version, added back some guidance that was removed in February 2009 (See HPDP Change No. 09-03) 09 - 10 7/23/09 Early Notification Memo's The ENM's Specified District Contact people in ENM for Contaminated Properties. 09 - 9 7/23/09 Regulated Materials/Waste Regulated Materials / Waste Specified District Contact people according to District. Specified District Contact people according to District and added Keri Aufdencamp and David 09 - 8 7/23/09 Contaminated Properties Contaminated Properties Liverseed to the contact information for the Contaminated Properties document. 09 - 7 6/23/09 Municipal Consent Municipal Consent Added Municipal Consent Process to the Appendix. Area Transportation Partnerships (ATPs), Metropolitan Planning 09 - 6 5/5/09 ATPs, MPOs and RDCs Organizations (MPOs) and Added Metropolitan Planning Organizations (MPOs) to the title and added Web site links. Regional Development Commissions (RDCs) 1 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date This is a correction in the Geometric Layout document. Roundabouts have been added to the list 09 - 5 4/9/09 Roundabouts Geometric Layout of Level 1 Project Types. FHWA Stewardship Plan FHWA Stewardship Plan (2007) has been added on the right side of the HTML pages under 09 - 4 3/19/09 Resources and Data (2007) Resources and Data; for Scoping, External Coordination, Environmental, and Design. > Scoping > Environmental Resources All "Air Quality" sections except CONTACT and THRESHOLD CRITERIA were removed, but will 09 - 3 2/9/09 Air Quality ---------------------------------- be replaced after review & updates. The THRESHOLD CRITERIA was re-written for clarity. Much -------------- Air material in this section was removed, but will be replaced after updates are made. Quality Posting of the 2009 HPDP. A new HPDP W ebsite was posted on the W eb and the old HPDP site removed. The purpose was to meet new Mn/DOT W eb standards and to make the HPDP more user friendly. Changes included: New HTML "entry pages," each with a table of contents; conversion of topic guidance sites to PDF files; re-ordering of sections within topics; and revision of many topics to improve readability. The new HTML entry 2009 HPDP pages are topic-specific, and each has a Table of Contents. (The old HPDP had just one Table of 09 - 2 1/15/09 Not applicable (New HPDP) Contents page.) The topics for these entry pages are as follows (with more planned to be added): > Scoping [Preliminary Design] > External Coordination > Environmental Resources > Design Resources > Environmental Impact Statement Other Changes in the 2009 HPDP: In Scoping Table of Contents, changed title "W ho Approves Project Documents" to "Approval of Project Documents;" In HPDP Changes (this spreadsheet): Changed column formerly titled "Table of Contents Title" to "HTML Site(s) and Table of Contents Title;" changed column formerly titled "Purpose of Change" to "Purpose/Description of Change," and changed the spreadsheet title from "Log of HPDP Changes" to "HPDP Changes (Log of Significant Changes)." Transition to 2009 HPDP Changes above refer to the 2009 HPDP. Changes below refer to is the old HPDP (before January 15, 2009). 2 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date All the changes to the old HPDP were carreied forward into the 2009 HPDP. Change No. Completed Subject Table of Contents Title Purpose of Change (Year - Item) Date 09 - 1 1/5/09 Early Notification Memo Early Notification Memo For D6, D7, and D8 only. Jackie Deneen is the new contact person for Regulated Waste. 08 - 9 12/10/08 Farmland Implacts Farmland Implacts Added Form NRCS-CPA-106 For Corridor Type Projects EAW Distribution List (Nov. 1, MEQB EAW Distribution List was updated to include a copy going to the Indian Affairs Council. 08 - 8b 12/8/08 EA-EAW Distribution Worksheet 2008) The EA-EAW Distribution Worksheet was updated to reflect the changes. EA / EAW Outline revised to reflect changes in the new version of Environmental Assessment 08 - 8a 12/8/08 EA - EA Outline EA / EAW Outline Worksheet (EAW) released by EQB dated 08/08 rev. 08 - 8 10/15/08 Early Notication Memo Early Notification Memo Changed Project Memo to CATEX Added Jennie Ross to distribution list as a recipient of all ENMs (permanent x by her name). Added Anjani Milkert (Value Engineering) to the distribution list. Modified the DNR Review and Determination section by adding threshold criteria for determining whether to send to Peter Leete (the DNR Liaison). 08 - 7 9/22/08 Early Notification Memo Early Notification Memo Regulated Waste: Expanded the threshld criteria for sending to Mark Vogel. Now conforms to the HPDP "Regulated Waste": site guidance. Added new heading: “Threatened & Endangered Species, Federal.” Threshold: “Project includes Federal funds.” Added new heading: " Value Engineering". Threshold: "Total project cost has the potential for being greater than $25M (or $20M with a bridge). This includes Design, ROW, Agreements, 3 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Added a paragraph under Roles & Responsibilities to clarify the issue of a city's right to waive 08 - 6 9/11/08 Waiving Municipal Consent Municipal Consent municipal consent. Changed the Early Notification Addressee list to show the new FHWA Area Engineer FHWA Area Engineer Early Notification Memo assignments. Also, for the Metro area, correced FHWA Area Engineer assignment areas, which 08 - 5 5/7/08 Assignments; Metro and Generic Version 535702 do not correlate directly to Metro Areas (East, West, South, and North), but are defined by Districts counties. Early Notification Memo Added Karlene French's name for District 7 and 8 inplace of Nancy Radle's. On the Generic form 08 - 4 2/20/08 Early Notification Memo Generic Version 535702 (3,6) separated the two names and designated what Districts and portions of Metro they each are District 7 & 8, 52510, 53510 responsible for. Early Notification Memo Added Karlene French's name along with Nancy Radle for Contaminated Property. Broadened the 08 - 3 2/19/08 Early Notification Memo Generic Version 535702 height of the row for Airport Influence Area Evaluation, which was hiden. 08 - 2 1/4/08 Section 6(f) / LAWCON Act Section 6(f) / LAWCON Act See Change No. 08 - 1 (below). A comprehensive update & revision of the both the Section 4(f) and the Section 6(f)/LAWCON guidance. Also converted the guidance to the new PDF format. This change replaced "Parks, Recreation Areas, Historic Sites, Wildlife and Waterfowl Refuges" (in the Subject Guidance 08 - 1 1/4/08 Section 4(f) Section 4(f) section), which covered both Section 4(f) and Section 6(f), with separate Subject Guidance Websites: "Section 4(f)" and "Section 6(f)/LAWCON Act." It also revised the "Section 4(f) Documentation" site in the Project Reports section. This revision includes the following changes/additions: (1) Clarifies and defines the Design Standards categories. (2) Moves Pavement Reclamation to Preservation Standards, except under certain conditions. (Previously it was considered to be under New Construction / Reconstruction Standards). (3) Revises the Design Tables and Design Memo: Simplifies the Design Standards & 07 - 17 11/27/07 Design Standards & Exceptions tables by moving redundant/extraneous language to the Design Memo. Changes the name Design Design Exceptions Tables to Design Forms. Changes the wording for Bicycle/Ped section. Re-formatting. (4) Changes the Road Design Manual links (from Design Tables/Forms) so that they to go to the Road Design Manual. (Previously they linked to duplicate tables in the HPDP). (5) Utilizes a new format. (PDF rather that html). Revised/updated and increased the number of items to the existing list. Added internal links to 07 - 16 11/29/07 Acronyms & Abbreviations Acronyms & Abbreviations direct user to letter of alphabet listing. Updated the "Bikeways and Pedestrians" page with a link to the new Bikeway Facility Design 07 - 15 8/8/07 Bikeway Facility Design Manual Bikeways and Pedestrians Manual.Bikeway Facility Design Manual. 4 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Internal (Mn/DOT) Project Added links to internal Mn/DOT Websites in a drop-down window called "Mn/DOT Only," which 07 - 14 7/18/07 HPDP Table of Contents Development Websites was added in the left column. Early Notification 07 - 13 4/4/07 HPDP Forms FHWA Area Engineers were added to the distribution lists of the Early Notification Memorandum. Memorandum Forms 07 - 12 3/21/07 Geometric Layout Forms HPDP Forms Added template forms for transmittal and distribution of geometric layouts to "HPDP Forms." Project Reports, Class II Actions Project Memorandum Short Within the Word file, unnecessary versioning code was removed to significantly reduce the 07 - 11 3/21/07 (Categorical Exclusions): Project Form Template template file size. This did not change the template format or contents. Memorandum Project Reports, Class II Actions Project Memorandum Short In the Project Memorandum short form, the checkoff for Section 404 general permits and letters of 07 - 10 3/20/07 (Categorical Exclusions): Project Form Template permission has been simplified. Memorandum Project Reports, Class II Actions Project Memorandum Short 07 - 9 3/2/07 (Categorical Exclusions): Project In the Project Memorandum short form, updated Section 404 permits. (See Change No. 07-3). Form Template Memorandum EA/EAW Distribution Project Reports: Class III Actions (EA); 07 - 8 2/27/07 Added to the EA/EAW distribution list: Two Copies for the Mn/DOT Library. Worksheet Form Environmental Assessment 07 - 7 2/21/07 Critical Areas Critical Areas Added Rick Dalton (Metro) as a Contact for Critical Areas. In the Threshold section of the Vegetation page, added Brett Troyer as a Contact under Functional 07 - 6 2/14/07 Vegetation Vegetation Vegetation issues. (1) Removed both the Request for Archaeological / Historical Review to meet State and Federal HPDP Forms: Early Notification Requirements (SHPO Form) and the Mn/DOT-DNR Questionnaire Request Form . (The Early 07 - 5 2/14/07 Early Notification Memorandum Memorandum Notification Memorandum replaces both of them). (2) Revised instructions for use of the Early Notification Memo. 5 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date 07 - 4 2/1/07 Construction Impacts Construction Impacts Changed Contact for "Construction Impacts" to Gerry Larson Changed the Agency page to reflect the following: In 2006 the St. Paul District of the Army Corps Section 404 (U.S. Army Corps 07 - 3 1/29/07 Army Corps of Engineers (COE) issued new Section 404 permits RGP-003-MN and LOP-05-MN (superseding GP/LOP-98-MN), of Engineers) and GP/LOP-05-R (superseding GP/LOP-98-R). Updated the "Erosion Control" page: (1) Changed the Mn/DOT Standard Specifications for 07 - 2 1/17/07 Erosion Control Erosion Control Construction reference to 2005 Edition. (2) Changed references to sections of the Specs to reflect the 2005 edition. In the “Bridge Improvement Design Standards Table,” changed the minimum lane width for Bridge Bridge Improvement Design 07 - 1 1/10/07 Geometric Design Tables Improvement Projects from "not applicable" to "11 feet" (per FY 2006-2008 Bridge Preservation, Standards Table Improvement and Replacement Guidelines). 06 - 17 12/29/06 Bikeways and Pedestrians Bikeways and Pedestrians Re-wrote the Threshold Criteria section to clarify definitions and thresholds. (1) Changed the name of the Early Information Memorandum to Early Notification Memorandum . 06 - 16 11/27/06 Early Notification Memorandum HPDP Forms (2) Updated the “Railroad” Contact name (for District 3 and Metro) to Rick VanWagner. Added text regarding a new Tribal Programmatic Agreement (for historical, archeological and Historical, Archeological and Historical, Archeological and Cultural cultural review) that was completed between Mn/DOT, FHWA and the White Earth Band of 06 - 15 8/17/06 Cultural Review of projects by Review Ojibwe. The agreement has a 30-day tribal review period and potentially affects Districts 1, 2, 3 the White Earth Band of Ojibwe and 4. 6 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Changed the CONTACT person to Scott Bradley. Re-wrote the THRESHOLD CRITERIA 06 - 14 7/10/06 Visual Quality Visual Quality section to provide clearer and more complete guidance. Regulated Materials / Waste (including material from This is a new HPDP site, and provides guidance on regulated material, such as certain materials 06 - 13 6/15/06 building demolition / relocation Regulated Materials / Waste from building demolition / relocation and bridge reconstruction / painting. (Formerly, Regulated and bridge reconstruction / Waste was part of the Contaminated Properties guidance – see Change No. 06-9). painting) In the Bridge Improvement Design Standards Table, updated the links to Table G-1 and to Appendix E of the Bridge Preservation, Improvement and Replacement Guidelines. (The Bridge Bridge Improvement Design Geometric Design Tables 06 - 12 6/14/06 Preservation, Improvement, and Replacement Guidelines were updated by Technical Table (and HPDP Forms) Memorandum No. 06-10-B-01, which replaced the FY 2003 – 2004 guidelines with the FY 2006 – 2008 guidelines, and resulted in changes to these two tables. Update the links to the new FY 2006- 2008 Bridge Preservation, Improvement and Replacement Bridge Preservation, Design Standards Documentation Guidelines. (The Bridge Preservation, Improvement, and Replacement Guidelines were updated 06 - 11 6/8/06 Improvement and (and HPDP Forms) by Technical Memorandum No. 06-10-B-01, which replaced the FY 2003 – 2004 guidelines with Replacement Guidelines the FY 2006 – 2008 guidelines). LAWCON Holdings Parks, Recreation Areas, Historic 06 10 5/4/06 (Land and Water Conservation Posted the updated LAWCON Holdings list (updated by the DNR in February 2006). Sites, Wildlife and Waterfowl Refuges Fund Act) Contaminated Properties In addition to a general update of the Contaminated Properties guidance (including a new example 06 - 9 5/3/06 Contaminated Properties (formerly "Contaminated Properties write-up for an EIS / EA), the guidance for Regulated Waste was removed and “Regulated Waste” and Regulated Waste") was removed from the title. A new HPDP Web site for Regulated Waste will be posted soon. 7 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date A link to DNR guidance on Public Waters Work permits was added to the Guidelines / Regulations section of the Erosion Control Web page. This guidance refers to General Permit 2004-0001 DNR guidance on Public 06 - 8 4/7/06 Erosion Control (issued by Minnesota DNR to Mn/DOT) and to Best Practices for meeting it. This change is Waters Work permits necessary to meet the upcoming revision of Chapter 8 of the Road Design Manual, which will refer to the HPDP Erosion Control Web site regarding the NPDES permit process. Highway Project Development Highway Project Development Process 06 - 7 3/24/06 General update Process Overview Overview The Bridge Office has a new LRFD Bridge Design Manual so the Bridge Replacement and Bridge 06 - 6 3/15/06 Geometric Design Tables Geometric Design Tables Improvement forms were forms were revised and the metric dual units forms were removed. Frequently-Required Permits, Agency Involvement: Permits, This update provides a list of items likely to be most frequently used for information by project 06 - 5 1/31/06 Approvals and Reviews Approvals and Reviews managers and report writers in the Permits, Approvals and Reviews area of the HPDP web site. This update provides information regarding the Early Information Memorandum form, SHPO Form General Requirements - Early 06 - 4 1/18/06 Project Reports: General Requirements and DNR Questionnaire Request form. Information Memorandum (See also HPDP Change No. 06-3: Early Information Memorandum Form and Instructions) The Early Information Memorandum is a new all-in-one form for early coordination of project Early Information development in preliminary design. The new form can be used in place of the SHPO Form (for 06 - 3 1/18/06 Memorandum Form and Project Reports: HPDP Forms cultural resources review) and the DNR Questionnaire Request Form. The new form also Instructions coordinates requests for other environmental and non-environmental reviews. 8 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date This correction deletes a reference to Minnesota's Comprehensive Highway Safety Plan and 23 Environmental Document Environmental Document Decission CFR 771.117(c)4. It was deleted (from the Environmental Document Decision Tree) because 23 06 - 2 1/13/06 Decision Tree Tree CFR 771.117(c)4 does not pertain directly to construction projects, but rather to activities such as driver education, accident investigations, law enforcement in motor vehicle accident prevention, etc. Erosion Control Subject The names of the contact people for Erosion Control in the Office of Environmental Services have 06 - 1 1/10/06 Guidance: Contact names Subject Guidance: Erosion Control been updated. Each district is assigned one contact person in OES. updated Attachment "B" Checklist - Project reports: Class II Actions The checklist for Attachment "B" to the Programmatic Categorical Exclusion Approval Agreement 05 - 58 11/15/05 Programmatic Categorical (Categorical Exclusions; Project between Mn/ODT and FHWA is available. This checklist can be used to document that a project Exclusion Memorandum (PM) meets the requirements for a programmatic categorical exclusion. Added a link (in the Environmental Document Decision Tree) to Minnesota's new highway safety Environmental Document Environmental Document Decission 05 - 57 11/21/05 plan, the Comprehensive Highway Safety Plan (CHSP). Projects that fit criteria in the CHSP may Decision Tree Tree qualify under 23 CFR 771.117(c)(4) as "automatic" categorical exclusions. Subject Guidance: Historical, Mn/DOT has entered into a Tribal Consultation agreement with the Grand Portage Band of Lake Historical, Archeological and Cultural 05 - 56 10/19/05 Archeological and Cultural - Superior Chippewa allowing the tribe a 30-day review period of historical, archeological and Review Tribal Reviews (District 1) cultural impacts for projects in certain parts of Carlton, Cook, Lake and St. Louis counites. Permits, Approvals and Agency Involvement: Permits, New one-page summary and links to additional information for PPMS, the Program and Project 05 - 55 10/19/05 Reviews: PPMS (Program and Approvals & Reviews Management System Project Management System) Permits, Approvals and Agency Involvement: Permits, 05 - 54 10/19/05 New one-page summary and links to additional information for the Design Memorandum Reviews: Design Memorandum Approvals & Reviews Design Standards Documentation - contact Project Reports: Design Standards Contact information for the State Geometrics Engineer has been added under Circulation and 05 - 53 10/19/05 information for State Documentation Processing of the Design Memorandum and Geometric Design Standards Tables. Geometrics Engineer 9 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Changed the name of the form Interstate Project Notification from "Interstate Project Approval Form" to "Interstate Project Notification Form." Changed 05 - 52 10/10/05 General Requirments Form "Interstate Section Number" to "Federal System Number," and linked that to the "Control Section Book" Web site (that provides these numbers). Tom Balcom at the DNR no longer needs to receive a copy of the DNR Questionnaire Request DNR Questionnaire - contact Agency Involvement: Minnesota 05 - 51 10/7/05 Form. Peter Leete remains as the DNR-Mn/DOT liaison to coordinate the DNR Questionnaire information Department of Natural Resources process. The following statement was added to the criteria under "Thresholds" that call for requesting an 05 - 50 9/28/05 Railroad Threshold Criteria Railroads assessment from FRW: "If the project has a detour that directs traffic across a RR grade crossing." Process Flow Charts: Class I Actions Statement of Purpose and (Environmental Impact Statement, New guidance on developing the Statement of Purpose and Need for environmental documents, including 05 - 49 9/20/05 Need - new guidance Step 2); and Class III Actions examples for simple and complex projects. (Environmental Assessment, Step 2) Class III Actions To make it easier to keep PPMS updated, the EA process overview chart has been revised to indicate PPMS (Environmental Assessment Process Flow Charts: Class III Actions 05 - 48 9/19/05 activity codes that correspond to EA/EAW documents and process steps, and percent-completion of the Process Overview) - PPMS (Environmental Assessments) PPMS activities. Activity Codes Class I Actions (Environmental To make it easier to keep PPMS updated, the EIS process overview chart has been revised to indicate PPMS Impact Statement Process Process Flow Charts: Class I Actions 05 - 47 9/15/05 activity codes that correspond to EIS documents and process steps, and percent-completion of the PPMS Overview)- PPMS Activity (Environmental Impact Statement) activities. Codes 05 - 46 9/12/05 Addendum to Project Memo Project Memorandum (Addendum) A form was reintroduced as an aid in writing an Addendum to a Project Memo. This update includes the following changes: (1) Updating the statements under "Historic" to reflect the 2005 Project Memorandum short Project Memorandum (Proj. Memo Programmatic Agreement Among FHWA, SHPO, etc. (2) Adding a negative statement-option under 05 - 45 8/29/05 form Short Form) Migratory Birds. (3) Minor editing and re-formatting. (Note: This version was also re-entered in MS Word to eliminate any unnesessary coding). 10 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Added "Note 2" at the beginning of the Decision Tree to clarify that the lists provided in 23 CFR 771.117 (c) 05 - 44 8/24/05 Environmental Decision Tree Environmental Document Decision Tree and (d) are guides, and the key for determining federal NEPA classifications is environmental impact, not project type. Vegetation subject guidance has been revised and updated with additional categories of vegetation, 05 - 43 8/23/05 Vegetation Subject Guidance Subject Guidance: Vegetation clarification of thresholds, links to other sources of information, and guidelines for timber utilization, tree salvage and transplant, vegetation replacement, vegetation protection, and protected wildflowers. Two new pages: 1) A table outlining the steps in the Project Memorandum process for Programmatic Process Flow Chart: Class II 05 - 42 8/22/05 Class II Actions (Categorical Exclusions) Categorical Exclusions and for Non-programmatic Categorical Exclusions, and 2) a partial decision tree for Actions determining the applicability of the Project Memorandum form and process. Railroads & RR Issues for TH This new Subject Guidance site addresses the Railroad issues of TH projects. Utilization of this information 05 - 41 8/17/05 Railroads projects is important for improving safety, maintaining project schedule, and appropriate allocation of funding. State Aid Division The State Aid Division (Federal Aid Section) conducts NEPA environmental review of certain Agency Involvement: Permits, 05 - 40 8/1/05 Environmental Review of Local locally-proposed Federal Aid projects, using different forms and procedures than Mn/DOT-led Approvals and Reviews Projects projects. The Historical, Archeological and Cultural Review subject guidance has been updated to reflect a Historical , Archological and Historical, Archeological and Cultural 05 - 39 6/28/05 new Section 106 Programmatic Agreement (PA) between FHWA, the Minnesota SHPO and other Cultural Review Review parties. The new PA is effective as of July 1, 2005. Permits, Approvals and Agency Involvement: Permits, 05 - 38 6/23/05 Many of the pages in the Permits, Approval and Reviews listing have been updated and revised. Reviews Approvals and Reviews Provide a glossary of terms used by Mn/DOT Office of Land Management in the process of right-of- 05 - 37 6/14/05 Right-of-Way Glossary Right-of-Way (Subject Guidance) way acquisition. 11 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Permits, Approvals and New page under Permits, Approvals and Reviews provides links to HPDP Functional Reviews: Functional Agency Involvement: Permits, 05 - 36 6/14/05 Classification Map (a downloadable ArcMap application) and to the Mn/DOT Office of Investment Classification of Trunk Approvals and Reviews Management Functional Classification web site. Highways Removed the summary page on Threshold Criteria due to outdated and incorrect information. 05 - 35 6/7/05 Threshold Criteria Summaries Threshold Criteria (Subject Guidance) This site may be replaced after undergoing review and corrections. Public Involvement Plan - 05 - 34 6/6/05 HPDP Forms Provides a suggested outline for public involvement plans (in Word .doc format). Suggested Outline Project Memo Guidelines and A place for "Project Need" was added to the front page of the short form. Letting Date is now only 05 - 33 5/18/05 templates (Short Form) Project Memorandum on the front page and a few minor editing changes were also made. . Agency Involvement; State Agencies; Minnesota Minnesota Environmental Quality Clarify the role of the EQB with regard to Mn/DOT environmental reviews, provide links to HPDP 05 - 32 5/18/05 Environmental Quality Board Board (EQB) subjects of interest, provide links to EQB web site and EQB Monitor on-line. (EQB) Agency Involvement; State Update contact information, clarify Section 401 water qulaity certification is District responsibility, Minnesota Pollution Control Agency 05 - 31 5/17/05 Agencies; Minnesota Pollution and add links to MPCA program web sites for Section 401, Air Quality and Construction (MPCA) Control Agency (MPCA) Activity/Stormwater. Agency Involvement; State 05- - 30 5/13/05 Agencies; Minnesota Minnesota Department of Health (MDH) Update contact information, links, and permits/approvals. Department of Health (MDH) Agency Involvement; State Minnesota Department of Agriculture Update contact information, statute citations and links. Provide better link to format for providing 05 - 29 5/11/05 Agencies; Minnesota (MDA) information to MDA when more than 10 acres of farm land will be impacted. Department of Agriculture Interstate Access Requests Requests for Interstate Access The spreadsheet listing possible Interstate Access Requests was eliminated from the Appendix 05 - 28 5/11/05 Spreadsheet Approval because it was not current. Agency Involvement: State This page was deleted from the HPDP website because MHS is no longer a "contact" agency for 05 - 27 5/11/05 Agencies: Minnesota Minnesota Historical Society highway projects. The Environmental Resources office prefers that Historical, Archaeological and Historical Society Cultural Reviews be routed thru them. Agency Involvement; State Agencies; Minnesota Minnesota Department of Energy and The agency involvement page for DEED is being deleted from the HPDP web site because DEED 05 - 26 5/11/05 Department of Energy and Economic Development (DEED) is no longer on the EQB distribution list for project environmental documents (EIS and EA/EAW). Economic Development (DEED) 12 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date The Historical Archaeological and Cultural Review page has been updated, reorganized and revised to Historical, Archaeological and Historical, Archaeological and Cultural clarify thresholds for review under state and federal rules, address use of the Memorandum of Agreement in 05 - 25 5/2/05 Cultural Review Review cases where there are adverse effects to historic properties, and to clarify linkage between Section 106 review and Section 4(f) evaluation. Minnesota Pollution Control Agency 05 - 24 5/2/05 MPCA Agency Page The MPCA page under Agency Involvement, State Agencies, has been updated. (MPCA) Threshold Criteria have been clarified for state and federal accessibility requirements (Minnesota 05 - 23 4/28/05 Accessibility Requirements Accessibility Requirements State Building Code and ADA - Americans with Disabilities Act). Fomerly covered under Handicapped Design subject guidance. This is a complete update providing guidance on when MC is required, what are appropriate 05 - 22 4/27/05 Municipal Consent Municipal Consent exceptions, and the MC process including Mn/DOT and municipality responsibilities. Geometric Design Tables: The questions on the Geometric Design Tables under Bicycle and Pedestrian Considerations have 05 - 21 4/27/05 Bikeways and Pedestrians Geometric Design Tables been revised to make them clearer and easier to use. Questions Significant revision of guidance and process for early coordination regarding bicycles and 05 - 20 4/22/05 Bikeways and Pedestrians Bikeways and Pedestrians pedestrians. This incorporates policy from the new Mn/DOT Bicycle Modal Plan, coordination with local units of government, and review of preliminary layouts. This new subject guidance on Accessibility Requirements replaces the old "Handicapped, Design 05 - 19 4/13/05 Accessibility Requirements Accessibility Requirements for" subject guidance page 13 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Both project memo templates (Short and Long Forms) were changed, and the "Project Memorandum Guidelines" were revised for the following purposes: (1) To separate the project environmental and design documents. (Previously the Project Memo was used for both Project Memo Guidelines and environmental and design documentation and approvals; now it is for environmental purposes 05 - 18A 4/8/05 templates (Long Form & Short Project Memorandum and the Design Memo is used for design documentation). (2) Have all approval signatures on Form) first page of document for both the Project Memo and Design Memo. (Previously used separate approval forms). (3) Clarify and simplify both Project Memo forms. This includes a reordering of the SEE table in the Long Form and deleting unnecessary content Design Standards and Design 05 - 18B 4/8/05 Design Standards Documentation See note above for "Project Memo Guidelines and templates." Memo template Changes criteria that trigger review by Office of Investment Management, and implements changing the Project Memo to an Environmental document instead of Environmental & Design. Preliminary Reviews of Project Review Distribution of Preliminary (See note above for "Project Memo Guidelines and templates"). 05 - 18C 4/8/05 Documents Project Documents Update includes new Chief Environmental Officer and designating Project Memos as Approval Signatures for Project 05 - 18D 4/8/05 Who Approves Project Documents Environmental instead of "Environmental & Design." (See note above for "Project Memo Documents Guidelines and templates"). Implements these changes: (1) Separate environmental and design documents. (2) Have all approval signatures on first page of document for both the Project Memo and Design Memo. Deciding which Environmental Environmental Document Decision (For more detail see note above for "Project Memo Guidelines and templates"). 05 - 18E 4/8/05 Document To Use Tree 14 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Update to clarify the Circulation / Processing of IARs. Also adds an example request letter to 05 - 17 4/4/05 Interstate Access Modification Request for Interstate Access Approval FHWA. This is a complete update and provides more comprehensive and detailed guidance, including 05 - 16 4/1/05 Consultant Agreements Consultant Agreements more detail on the consultant selection procedures and how they are affected by State or Federal funding. New FHWA Division Change the name of the FHWA Division Administrator to Tom Sorel, the recent appointee to 05 - 15 3/30/05 Who Approve Project Documents Administrator that position. Two sites: (1) Draft Environmental Updated MEQB Mailing Labels coincide with March 2005 version of Minnesota Environmental Impact Statement and Final 05 - 14 3/29/05 MEQB Mailing Labels Quality Board Review Distribution List. Labels in bold italics should be sent US Mail, the other Environmental Impact Statement; (2) may be sent inter-office mail Environmental Assessment Replaced the link to FHWA's 1989 Section 4(f) Policy Paper with the link to FHWA's current 05 - 13 3/17/05 Section 4(f) Policy Paper Section 4(f) Documentation Section 4(f) Policy Paper, which is dated March 1, 2005. HPDP Permits, Reviews and Major revision: Expanded list of permits, approvals and reviews, with links to additional 05 - 12 3/11/05 Agency Involvement: Permits Approvals resources, indexed by category and by agency involvement. Excess Materials (Disposal or Excess Materials (Disposal or Reuse Update with new contact person (Mark Vogel) and a link to the new OES Regulated Materials 05 - 11 3/10/05 Reuse of) of) and Waste web site. 15 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Geometric Design Tables; Users with ArcMap version 9 can install a map that provides the functional class for all 05 - 10 3/3/05 Functional Classification Map Road Design Manual References Minnesota trunk highways. Project Memorandum (Long Revised question regarding Benefit/Cost Analysis to reflect updated policy in Tech Memo 04-05- 05 - 7 3/2/05 Project Memorandum Form) IM-01. Replaces two decision trees ("Project Report Decision Tree for 'Smaller' Mn/DOT Projects, and Environmental Document Decision 05 - 9 2/24/05 Decision Tree (Environmental) Project Report Decision Tree for Large Mn/DOT Projects). Simplifies and clarifies the process Tree of determining which environmental document to use. Provide a checklist of various requirments that may otherwise be missed. (Not all these 05 - 8 2/24/05 General Project Requirments General Requirments requirments apply to all projects). Rearrange the Table of Contents so that general Project Report guidance is presented in one N/A (Applies to whole Table of 05 - 7 2/24/05 Modify the Table of Contents area of the T of C. For example, "Design Standards Documentation" is right under Contents) "Environmental Document Decision Tree ." 05 - 6 2/18/05 Bikeways and Pedestrians Bikeways and Pedestrians Revised subject guidance for Bikeways and Pedestrians. 05 - 4 2/4/05 Erosion Control Erosion Control Provide link to new Tech Memo on Stormwater Pollution Prevention Plans (SWPPP) Benefit/Cost Analysis (Cost- 05 - 3 2/4/05 Benefit/Cost Analysis Update guidance to reflect new Cost-Effectiveness Analysis Policies Effectiveness) "To establish clear and reasonable deadlines for submittals of design exceptions, and to clarify 05 - 2 1/4/05 Design Exceptions Design Standards Documentation the guidance on design exceptions." Threatened and Endangered Threatened and Endangered Species, Clarify both the threshold, and the action required by the District if the threshold is exceeded. 05 - 1 1/3/05 Species, Federal Federal Also added a "Roles and Responsibilities" section and added text to the "Legal" section. Interstate Project Project Memorandum (link to Project 04 - 40 12/28/04 Provide guidance on required use of the "Interstate Project Notification Form." Documentation Memorandum Guidelines 16 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date Process Flow Charts: Class III Actions This update provides an overview of the current Mn/DOTprocess for completing an 04 - 39 11/15/04 EA/EAW Process Overview (Environmental Assessments) Environmental Assessment (EA/EAW) Findings of Fact and Conclusions EA/EAW Process: FONSI / (FOF&C), Negative Declaration (ND), Expanded guidance on preparing Findings of Fact and Conclusions (FOF&C) to complete 04 - 38 10/22/04 Findings of Fact and and Finding of No Significant Impact EA/EAW process Conclusions (FONSI) Blowing & Drifting Snow 1) Added question in PM (regular form) outline SEE table. 2) Added link listing contacts to help 04 - 37 10/20/04 Project Memorandum Control answer SEE question. Mississippi River Critical Area Wild and Scenic Rivers Added information clarifying the relationship between the MNRRA and the Mississippi River 04 - 36 10/1/04 and MNRRA Critical Areas Critical Class 1 Actions (Environmental Impact 04 - 35 9/17/04 EIS Flow Chart (Overview) Create links from steps in EIS Overview Table to supporting information Statement) [Flow Chart] Geometric Design Tables Road Design Manual 04 - 34 9/8/04 (Link: Road Design Manual Update tables with current information from RDM References References) Class 1 Actions (Environmental Impact 04 - 33 8/25/04 EIS Flow Chart Complete revision to reflect Mn/DOT's current EIS procedures Statement) [Flow Chart] Class 1 Actions (Environmental Impact 04 - 33 8/25/04 EIS Flow Chart Complete revision to reflect Mn/DOT's current EIS procedures Statement) [Flow Chart] 04 32a 8/19/04 Historic Preservation Project Memorandum Changed Short Form PM for Historic Preservation byn revising the wording. 04 - 32 8/13/04 Wetlands subject page Wetlands Add instructions for use of WCA permit forms Temporary redirect to the new HPDP forms page until we can revise and update the Permits 04 - 31 8/6/04 Permits Page Permits Page. New HPDP Forms Page provides links to forms, sample letters, document outlines, etc., 04 - 30 8/3/04 HPDP Forms Page HPDP Forms indexed by topic. Major update. Added permit forms adapted for Mn/DOT use, new guidance memos from OES 04 - 29 7/23/04 Wetlands subject page Wetlands regarding wetlands process, overview of wetland regulations, and other significant new information. 04 - 28 7/8/04 Geometric Layout Geometric Layout (Appendix 1) Add Vehicle Turn Path to Layout Checklist 04 - 27 7/7/04 Wetlands subject page Wetlands Add "WCA Forms adapted for Mn/DOT use" to appendix. 04 - 26 6/23/04 Geometric Design Tables Geometric Design Tables Create English Units only files, while still keeping intact the original combined Metric/Eng files. Changed Short Form PM for T&E State: Added a third check-off item that states: "The DNR Threatened and Endangered has identified state listed species that may be impacted by the project. Mn/DOT is coordinating 04 - 25 6/15/04 Project Memorandum Species - State with the DNR to identify avoidance measures, minimize impacts, and/or mitigate. Mn/DOT will secure any necessary permits. The impacts and coordination measures include:" 04 - 24 6/9/04 Wetlands subject page Wetlands Update regulations and links 04 - 23 6/9/04 NRCS Agency page Natural Resources Conservation Complete Update Service 04 - 22 6/4/04 Farmland Impacts subject page Farmland Impacts Complete Update 17 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date 04 - 21 6/4/04 Geometrics Layout Checklist Geometric Layouts (appendix 1a) Update Geometrics Content Layout 04 - 20 6/4/04 Geometric Layouts (appendix 1a) Update Review Form Migratory Birds (Fish and 04 - 19 6/3/04 USFWS [Agency page] Provide information on protection of migratory birds Wildlife) Migratory Birds (Fish and 04 - 18 6/3/04 Fish and Wildlife [subject page] Provide information on protection of migratory birds Wildlife) NPDES General Permit Project Memorandum (Proj. Memo 04 - 17 6/1/04 Update reference for NPDES general permit for discharge of stormwater from construction sites (Project Memo) Short Form) Section 404 Permit (Project Project Memorandum (Proj. Memo Update Section 404 permit information in PM Short Form, and provide link to USACE HPDP 04 - 16 6/2/04 Memo Short Form) Short Form) page 04 - 15 6/1/04 Section 404 Permit (COE) Army Corps of Engineers Update Section 404 permit information Project Memorandum (Proj. memo. 04 - 14 5/26/04 PM Outline - migratory birds Add line for migratory birds to PM Outline Outline) [Long form] Project Memorandum (Proj. memo. Clarify processing guidance for Programmatic Categorical exclusions (those approve in the 04 - 13 5/26/04 Project Memo processing Guidance) District). Geometrics Content Layout 04 - 12 5/24/04 Geometric Layouts (appendix 1a) Update by Geometrics Unit Review Form Two sites: (1) Draft Environmental MEQB distibution List & EQB Impact Statement and Final Update MEQB distribution lists and mailing label files; also provide link to new list of EQB 04 - 11 5/17/04 Monitor publication dates. Environmental Impact Statement; (2) Monitor publication dates. Environmental Assessment Subject page updated with link to new Tech. Memo. No. 04-02-ENV-01 (NPDES Stormwater 04 - 10 4/29/04 Erosion Control Erosion Control Permit) DNR Page & DNR Minnesota Department of Natural 04 - 9 5/13/04 General update and new General Permit information. Questionnaire page Resources New HPDP site to provide links needed for informaqtion onn Cooperative Construction (Cost 04 - 8 4/2/04 Cooperative Construction Cost Participation Policy & Guidance Paricipation). Design Standards update 04 - 7 3/4/04 Geometric Design Tables Updated Design Speed tables that are linked to from the Highway Table (English & Metric). "Design Speed tables" Design Standards update Updated tables that are linked to from the Highway Table: Updated English & Metric "Stopping 04 - 6 3/3/04 Geometric Design Tables "Alignment Tablel" Sight distance" and "Vertical Alignment K-values" (for both Crest and Sag). Municipalities and Municipal 04 - 5 2/19/04 Municipalities Update "Municipalities" site to link to HPDP "Municipal Consent" site for MC issues. Consent Update FONSI and Negative Declaration "Processing / Circulation" guidance in accord with Finding of No Significant 04 - 4 2/17/04 FONSI & Neg. Declaration Distributed Services model. (i.e., less CO involvement, more District responsibility / Impact & Negative Declaration accountability). Draft Environmental Impact Statement Update EIS "Processing / Circulation" guidance in accord with Distributed Services model. (i.e., 04 - 3 2/11/04 EIS Processing and Final Environmental Impact less CO involvement, more District responsibility / accountability). Statement Update the "Processing / Circulation" guidance for Scoping Documents (SD and SDD) in Scoping Documents: Two sites: (1) Scoping Document, and 04 - 2 1/28/04 accord with Distributed Services model. (i.e., less CO involvement, more District responsibility / Processing (2) Scoping Decision Document accountability). Update EA / EAW "Processing / Circulation" guidance in accord with Distributed Services 04 - 1 1/28/04 EA-EAW Processing Environmental Assesment model. (i.e., less CO involvement, more District responsibility / accountability). Blowing & Drifting Snow New HPDP site. Provides guidance on when snow control is needed, documentation, and 03 - 19 12/30/03 Snow: Blowing & Drifting Snow Control Control design. Added link to new guidance (August 2003) from FHWA: "FHWA Minnesota Division Guidance 03 - 18 12/12/03 Interstate Access Modification Request for interstate Access Approval for the Preparation of a FHWA INTERSTATE ACCESS REQUEST." 18 of 19 HPDP Changes Log updated on 7/19/2010 (Log of Significant Changes) Change No. Completed Subject Links Purpose/Description of Change (Year - Item) Date FederalThreatened / Federal Threatened & Endangered 03 - 17 12/12/03 Complete Update Endangered Species Species 03 - 16 10/26/03 Municipal Consent page Municipal Consent New HPDP site. New HPDP site. Introduces the Design Memo; modifies the Project Memo format by adding Design Standards Design Appendix (which is essentially the same as a Design memo). Provides processing 03 - 15 11/18/03 Design Standards Documentation Documentation guidance for Design Memo (and Design Appendix to Project Memo) and for design exceptions. This change also includes eliminating the Study Report as a mandatory document. Move this HPDP site to HPDP Table of Contents for easier access (site is for internal / FHWA Who Reviews Preliminary Project 03 - 14 11/18/03 Review Distribution reviews of preliminary project documents), and change name from "Distribution for Review of Documents Preliminary Documents" to "Who Reviews Preliminary Project Documents." Project Memorandum (Project Update the "Processing / Circulation" guidance for Project Memos in accord with Distributed 03 - 13 11/18/03 Project Memo Circulation Memorandum Guidlines) Services model. (i.e., less CO involvement, more District responsibility / accountability). Categorical Exclusion Request Eliminated old form (MAP/MTP). Addedd new form for use in obtaining approval of non- 03 - 12 11/18/03 Project Memorandum (and other pages) Form programmatic categorical exclusions (i.e., CEs that require CO/FHWA approval) The Web site titled "Distribution for Review of Preliminary Documents" modified as follows: Review Distribution of Preliminary 03 - 11 10/7/03 Review Distribution Complete update of this site to relect the changes of the Distributed Services model. (i.e., less Project Documents CO involvement, more District responsibility / accountability). 03 - 10 9/26/03 Aviation Airports and Aviation New HPDP site on highway projects impact on airports 03 - 9 9/26/03 Critical Areas Critical Areas Complete update. 03 - 8 9/12/03 General NPDES Permit Erosion Control Updated. 03 - 7 7/15/03 Interstate Access Request List Request for interstate Access Approval Updated the spreadsheet that indicates potential upcoming Interstate Access requests. 03 - 6 7/15/03 Geom Layout Geometric Layouts, Appendix 2 Add "Culvert Replacement" to Level 3 Layout in table 03 - 5 7/15/03 Consultant Agreements Page Consultant Agreements General update consisting of minor updates (name, phone #, minor wording change) Project Report Decision Tree for Add step in Small Decision Tree so SHPO clearance form is used for federally funded projects 03 - 4 7/15/03 SHPO clearance Smaller Projects that do NOT need a project memo. Change State Design Implement change in "Delegation of Authority" (new State Design Engineer's name for approval 03 - 3 7/15/03 Geometric Design Tables Engineer's name siganture). DNR Questionnaire remove USE OF THE Mn/DOT - DNR 03 - 2 7/15/03 Remove PCA from DNR Questionnaire distribution list (at PCA's request). "cc PCA" QUESTIONNAIRE Update so that approval signatures are in accord with the 2002 "Change Management" 03 - 1 7/1/03 Signature / Approvals Page Who Approves Project Documents changes. Change name from "Who Approves Preliminary Design Documents" to "Who Approves Project Documents." 19 of 19