VIEWS: 284 PAGES: 83



       a. AR 30 1
       b. AR 725 50
       c. CTA 8 100
       d. CTA 50 900
       e. CTA 50 909
       f. FM 10 14
       g. FM 10 14 2
       h. FM 10 63
       i. FM 10 68
       j. FM 10 70
       k. FM 38 1
       l. FM 101 10 1
       FORSCOM Regs.
       _______1 ID Regs?

2. PURPOSE: To prescribe uniform procedures for routine logistic operations during real and
simulated contingency exercises, periods of increased tensions and limited or general war.

3. SCOPE: Applicable to all units assigned or attached to ____ Combat Aviation Brigade.

        a. The CAB receives logistical support from various elements depending on the logistics
organizational structure at the brigade level. The deputy brigade commander of the CAB and the
subordinate battalion XOs are responsible to their respective commanders for supervising
sustainment operations. The brigade/battalion S4 identifies logistical requirements and provides
the information to the FSC, AMC/T, SPO, or ASB commander depending on the level of

       b. The FSC provides all logistics (minus medical and ground maintenance by the HSC,
and aviation maintenance by the AMC/T) to aviation battalions. The principal source of external
support to the battalions in the CAB is the ASB. The principal source of external logistical
support to the ASB is the sustainment brigade (SB) and its multifunctional CSSBs. Logistics
augmentation required by the CAB is requested from the ASB SPO to the sustainment brigade’s
            Distro   AVIM    COM     ASD
             Co       Co      Co      Co            FSC


Figure 4-1. (12 CAB SUSTAINMENT TO)

       a. The deputy brigade commander of the CAB and the subordinate battalion XOs are
responsible to their commanders for supervising sustainment operations.

       b. The brigade and battalion S4 identifies logistical requirements and provides the
information to the FSC, SPO, or ASB commander depending on the level of command.

     c. Commanders insure prior planning and submission of Commodity Forecasts to the
ASB SPO and BDE S4, Status Reports, and After Actions Reports.

       d. The FSC provides all logistics (minus medical and ground maintenance by the HSC,
and aviation maintenance by the AMC/T) to aviation battalions.

       e. The ASB is the principle source of external support to the battalions in the CAB.

       f. The BDE S4 and the 4____ Support operations Officer provide technical guidance in
the form of Combat Service Support Annexes to all OPORDs/Plans.

       g. The ASB SPO will coordinate all logistics functions for the 12 CAB IAW guidance
from the Brigade Commander, ASB Commander and BDE S4.

1. All supply operations and supply forecasts are coordinated through the ASB SPO. Battalion
S-4s will submit requests through the ASB SPO ICW the BDE S4. ASB SPO materiel managers
will track all classes of supply and their distribution through the supply system.

2. Supply operations consist of the requisition, receipt, storage, distribution, and issue of all
classes of supply except Class VIII. Table 1-1 shows the classes of supply. Supply distribution is
conducted by the Quartermaster Support Companies (QSC), assigned to the sustainment brigades
at the operational and higher tactical levels. The QSC, as the consolidated Supply Support
Activity (SSA), provides for the receipt, storage, issue, and distribution for 93.6 ST of Class I per
day; and the receipt, storage, and issue of 207.8 ST of Classes II, III (P), IV, VII, and IX (less
aviation, missile repair parts, and communications security equipment) stocks per day.

Figure 4-1. Classes of Supply

3. Class I:
        a. The supply system during the early phase of an operation pushes rations. Personnel
strength, unit location, type of operations, and feeding capabilities determine the type and
quantity of rations pushed forward. As the operation stabilizes, rations revert to a pull system.
Rations are throughput as far forward as possible.

        b. Class I provided by the Troop Issue Subsistence Activity (TISA) Ration Breakdown
Points (RBP) or Consolidated Troop Dining Facilities located nearest unit's location. Units will
deploy with all equipment and food service personnel to provide full field sustainment.

     c. In planning for exercises, units will provide Class I forecast to the supporting TISA or
RBP NLT 70 days prior to STARTEX.
       d. Units will establish ration accounts by submitting LOI (Section B TAB 1) along with
properly prepared DA Form 1687 and DA Form 2970 to supporting TISA.

       e. Rations will be accounted for in accordance with AR 30 22, AR 30 18, and FM 10-23-
2 unless directed otherwise.

       f. Ration requests are based on head count from unit status report.

       g. Units will deploy with 3 DOS of MREs and Water.

        h. Water
                (1) Initial operations during deployments may begin with large stockages of
bottled water. Once established, water sustainment operations are characterized by a greater
degree of self-reliance by units.

                (2) Within the CAB, water purification, storage, and distribution takes place in
the distribution company’s fuel and water platoon. The ASB distributes water to the FSCs.

Figure 4-2. Class I Distribution

4. Class II, III (PACKAGED), and IV
        a. Limited stocks of Class II and III (P) items-preventative medicine, motor oil,
hydraulic fluid, field hygiene, weapons cleaning, and special tools-will be at the SSA and each
Battalion’s Class III platoon/ section in their A CO or FSC respectively.

       b. High use items (toilet paper, scrub brushes, laundry soap etc.) will be automatically
pushed to units based on an initial request for support from BN S-4s.Units deploy with 15 DOS.
        c. Units will maintain a UBL of 15 DOS for expendable supplies. CL II supplies will be
requisitioned through the supporting SSA.

        d. Engineer barrier materials will be issued through the use of CSG CCLs throughput to
Engineer Forward Supply Points (EFSPs) in the Brigade areas for major shaping operations or
base reinforcement. Engineer units will be responsible for onward movement of supplies from
EFSPs, to support barrier plans. Unit Class IV requests must be submitted by the BN S-4 through
the normal supply system. CL IV requirements will be forecast through the ASB SPO 24/48/72
hours in advance of RDD.

       e. SB/ ESC / JLC will notify appropriate units as to release of stocked items.
Notification will include delivery/pick up instructions.

     f. Non-standard Class II, IV, VII items will be requested through normal
command/operational channels.

        g. Units will furnish the supply officer of the Supporting Supply Activity (SSA) with
properly executed signature cards (DA Form 1687) for individuals designated by the units supply
officer as representatives. Signature cards will be kept current.

        h. Excess serviceable supplies and equipment will be turned in through supply channels.
All turns-ins in excess of $2500.00 must be approved through ASB SPO prior to turn-in.

       i. Units will not be authorized separate SSSC accounts solely for FTX support.

       j. Units will deploy with 15 DOS of packaged product. Normal requisitioning flow is
through the supporting SSA.
Figure 4-3. General Supply Distribution

5. Class III (Bulk):
       a. The basic load of Class III (B) is the hauling capacity of the unit’s fuel vehicles
including the vehicles fuel tanks. Topping off aircraft, vehicles, and equipment whenever
possible is essential to continuous operations.

       b. Units normally forecast bulk fuel requirements based upon operations projected for 72
hours out. Battalion S4s forward requests through the ASB SPO up to the sustainment brigade
SPO. Unit Class III (B) is delivered by the distribution company to the FSCs, then to
companies/troops. The sustainment brigade pushes bulk fuel to the ASB during replenishment
operations based on the forecasts of supported units. BCS3 software provides Class III (B) status
displays for the CAB and lists the quantity and days of supply available. BCS3 can receive this
information via VMF from FBCB2. Forecasts for fuel usage are received by the sustainment
brigade’s support operations from the ASB SPO. The CAB S4 and ASB SPO analyze
consumption and predict future needs based upon the amount of time and support vehicles
expected to be operational to achieve better accuracy in their forecast.

c. Class III (B) for the CAB is delivered by sustainment brigade assets. The sustainment brigade
can store a one day supply of Class III (B). The fuel is stored and distributed from collapsible
bladders or from 5,000-gallon tanker trucks. Class III (B) is normally delivered by the
sustainment brigade as far forward as the BSA. In some cases, the fuel flows via throughput
directly to the ASB’s LMFF/RRP, or even directlyto the FSC. Figure 4-3 shows the flow of
Class III (B).

        c. Battalion S4s forward requests through the ASB SPO ICW the CAB S4 to the
sustainment brigade SPO. ASB SPO passes requests to the ASB S3 and CAB S4 to task the ASB
distribution company of the ASB and available FSC assets of the line battalions.
        d. The aviation fuel section in the distribution company’s fuel and water platoon also has
the capability to set up and run an 8 point BRRP for brigade aircraft. This capability augments
the battalion RRPs and FARPs. RRP operations are normally conducted by lift battalions during
air assault operations or large tactical movements by air. RRP operations may also be conducted
in a forward area and require augmentation for security purposes. Generally, the BRRP is located
closer to the BSA and is stationary. It
services both organic and transitory aircraft. The ASB is capable of operating an 8-point BRRP
in support of such operations. A 4-point RRP is setup using the AAFARS. In addition, there are
several configurations of CH-47 ―Fat Cow‖ FARPs or RRPs. Each CH-47 configured with the
ERFS system can dispense up to 2,400 gallons of fuel in a 2, 3, or 4-point RRP configuration.

       e. Accountability for POL will be maintained IAW AR 710 2 and DA PAM 710-2-1.

       f. Units will submit daily status reports/daily requirements usage reports to theand CAB

       g. Sufficient drip pans and absorbent materials will be used in all rapid refueling

      h. Any spillage exceeding 5 liters will be reported immediately to the next higher
headquarters, see Maneuver Damage Annex. Larger spills necessitating engineer support will be
immediately reported to the supporting engineer unit or activity and this headquarters.

       i. For immediate resupply, LRP operations, and FARP operations refer to FM in FM 3-
04.104 or FMI 4-90 ASB Manual.
Figure 4-4. Class III (B) Distribution

6. Class V:
       a. The ATHP in the distribution company is responsible for issue and receipt of Class V

       b. Units will draw UBL from prestocked points IAW TBP plans. UBLs will be properly
annotated on DA Form 581, IAW AR 710-2-1 and DA PAM 710-2-1.

       c. Ammunition will not be drawn during field training exercises unless directed by
higher headquarters.

       d. Turn in of excess or unserviceable ammunition will be accomplished within 72 hours
upon completion of the training event for which the Class V was drawn. The ammunition will be
processed for turn-in IAW ASP ammunition protocol by the using unit before turning
ammunition into ASB AHTP.

      e. Ammunition consumption will be reported through the LOG SYNCH MATRIX and
the ASP SPO ammunition office.

       f. Ammunition CSR and RSR rates are TBD based on JLC and available stocks on hand.
Units will submit requested CSR and RSR to the ASB SPO ICW BDE S4 as required.

      g. Commanders are responsible for ensuring ammunition expenditure plans are tied to
CSR constraints.

        h. Ammunition will be distributed on a supply point distribution basis in most cases.
Units will provide personnel as necessary to off-load and up-load vehicles at ASPs and ATPs.
LRPs may be used in the Brigade area as mission dictates. Battalion Task Force HEMTTs will
transload when possible or PLS flat racks will be left near fighting positions to cache the
ammunition where needed. Flat rack locations will be tracked by the ASB SPO MCO to ensure
proper recovery of assets.

        i. Ammunition requests are sent from the units to their respective battalion S4, and then
forwarded to the CAB S3/4 and ASB SPO. The resupply requests are then forwarded to the
sustainment brigade or the TSC. There, the request will be reconciled with the CSR and a
decision to issue the ammunition is made. Distribution is then made to the ATHP, and
subsequently to the FSC supporting the individual battalion. Accountability is accomplished
using a DA Form 581 (Request for Turn-in or Issue of Ammunition). Figure 4-5 depicts the
reporting, request, and distribution of Class V.
Figure 4-5. Class V Distribution

7. Class VI:
        a. (a) The ASB does not stock Class VI supplies. After 30 days in theater, the ration
supplemental health and comfort pack (HCP) is usually issued with Class I rations. The HCP can
also be ordered through normal supply channels.

       b. (b) G1/S1 staff principals have coordinating responsibility with respect to AAFES
support to DIV/BCT sectors.

       c. (c) Confiscation of local source class VI stocks is not authorized without support of
HN officials. Coordinate requests as directed by JLC.

8 Class VII:
        a. Critical Class VII systems will automatically be requisitioned based on information
from LOGSTAT CSSCS reports. The Class VII/PBO representative from the ASB SPO will
enter the requests into property Book Unit Supply Enhanced (PBUSE) to SARSS1.

       b. Report Class VII losses not reported via LOGSTAT through S4 channels to
supporting PBO team. PBO team will report losses to the ESC/ TSC.

       c. The G4 and G3 recommend to the CofS the priority for distribution of replacement
end items, with input from DPBO. The Division Commander must approve issue of WSRO.

        d. PBO will notify units of release of LOGSTAT/CSSCS items, along with receipt

       e. The ASB SPO MCO coordinates movement of all CL VII items to the receiving unit.
       f. ESC/ TSC/ JLC will notify appropriate units as to release of stocked LOGSTAR items.
Notification will include delivery/pick up instructions.

       g. MILSTRIP will remain in effect. Non LOGSTAR VII items will be requested
through normal command/operational channels.

        h. Units will furnish the supply officer of the Supporting Supply Activity (SSA) with
properly executed signature cards (DA Form 1687) for individuals designated by the units supply
officer as representatives. Signature cards will be kept current.

        i. Excess serviceable supplies and equipment will be turned in through supply channels.
All turns-ins in excess of $2500.00 must be approved through ASB SPO prior to turn-in.

       j. Units will not be authorized separate SSSC accounts solely for FTX support.

9. Class VIII:
       a. Initial stockage provided from normal garrison supply source.

       b. Limited support from designated area CORPS Support Hospital (CSH).

       c. Resupply of NBC expendable items will be accomplished through class VIII SSA.

        d. Medical supplies are pushed to units as available. 2 DOS at the Battalion Aid Station
level, 3 DOS at the FSB and 5 DOS at the MSB.

       e. All Class VIII medical supplies for the CAB are coordinated by the FHP cell in the
SPO section through the medical logistics (MEDLOG) elements attached to the sustainment
brigade. The Theater Army Medical Management Information System (TAMMIS) Customer
Assistance Module (TCAM) is the primary source of Class VIII supply from the highest
supporting SSA/MEDLOG element when connectivity is available.

10. Class IX:
        a. The sustainment brigade and ASB SPOs manage Class IX repair parts. Within the
battalions, the FSC and aviation maintenance company maintain repair parts in their PLL. The
ASB maintains the CAB ASL of spare parts.

       b. Non Aviation repair parts will continue to be obtained from the ASB SSA or area
support from SB.

       c. Aviation repair parts will also be obtained from supporting ASB SSA.

     d. Normal requisitioning procedures will continue to be used during all field exercises.
Automated processes will be used if assets are available.
         e. Class IX support accounts will only be established with other than Garrison support
activities when the situation requires such action. DA Form 1687, assumption of command
orders and equipment density listing are used to establish accounts. Units will maintain current
listing of PLL/MPL in ULLS for submission to SSA if requested.

       f. All reporting processes will be IAW current Task organization as provided by the TF

       g. Units will deploy with complete ASLs Shop Stocks, Bench Stocks and PLLs
maintained IAW standard 1AD implementation guidance and appropriate Army regulations.

        h. Units will order replenishment using their ULLS-G or ULLS-A STAMIS and pass
requisitions via Disk or Blast to the supporting SARSS-1. The STAMIS systems remain the
standard system for requisitioning of all class IX items during combat operations.

       i. All units will turn-in requisition disks to the supporting SSA twice daily. Primary
means of data transmission is point to point via modem, FTP using LAN or FM using wireless
technology. Secondary means of data transmission is diskette turn-in at the SSA via LOGPAC.

       j. If a unit’s ULLS-G computer is NMC, the unit institutes manual CL IX requisition
procedures immediately and reports NMC status to the ASB SPO along with a request for
CSSAMO support.

       k. If a unit’s ULLS-A computer is NMC, the unit institutes manual CL IX requisition
procedures immediately reports NMC status to the ASB SPO along with a request for CSSAMO
support .

       l. Supporting SSAs will download status to ULLS customers a minimum of six times
per day. SARSS-1 sites will conduct a minimum of six blasts to SARSS-2A/D and receive data
from SARSS-2A/D six times daily.
Figure 4-6. Class IX Distribution


1. Purpose: To outline the aviation maintenance procedures in the CAB.

2. Applicability: This applies to all units assigned or attached to ____ CAB.

3. General: Aviation maintenance begins with the crew chief and/or flight engineer. These are
the Soldiers who perform daily inspections, servicing, and basic aircraft maintenance at the flight
platoon/company or troop level. Aviation maintenance is performed on a 24-hour basis. The
governing concept is to replace forward, repair rearward, so units can rapidly return aircraft for
operational needs. Emphasis is on component replacement rather than repair. Such replacement
requires increased stockage of line replaceable units (LRU) and quick change assemblies (QCA).
Damaged or inoperable aircraft that require time-consuming repair actions are handled in more
secure areas toward the rear.

4. As part of the Army’s new modular structure, the AMC/T and ASB comprise the field level
aviation maintenance support for the CAB. Under the two-level maintenance concept, the
objective is to replace components forward at the AMC/T level to return the aircraft to a
serviceable status as quickly as possible. The ASC has the shops, equipment, and repair
capability to test, diagnose, and repair many components. If the ASC is unable to repair the item,
it evacuates the line replaceable unit (LRU) or component to sustainment level maintenance. FM
3-04.500 describes detailed operational procedures of the AMC/T and ASC.

       a. Sustainment level aviation maintenance is performed above the ASB level by the
TASMG, Forward Repair Activities (FRA), Army depots, Aviation Classification and Repair
Depot (AVCRAD), or Original Equipment Manufacturer (OEM), either by contracted
representatives or at their plants. The USAMC LAR can, on occasion, authorize one-time
sustainment level repairs at the field level given the unit has the proper tools, parts, and test
equipment to make the repair. If the repair is beyond field level capability, the SPO, in
conjunction with the LAR, may coordinate for the work order to be evacuated to the TASMG, or
a determination is made to requisition a new component.

        b. The CAB commander must ensure that aviation maintenance support units repair and
return aircraft to a serviceable condition as rapidly as possible. These tasks require aviation
maintenance organizations to conduct 24-hour, continuous maintenance operations. Aviation
force commanders and aviation maintenance commanders must work closely to plan and
coordinate aviation equipment repair for return to service as far forward as possible.

c. Aviation support requirements are a function of the total time necessary to recover and
perform essential repairs. Depending on the level of repairs required, aviation unit maintenance
or aviation field maintenance support teams may be sent forward to repair battle-damaged
aircraft. They will attempt to make those minimum repairs necessary for the aircraft to continue
its mission or to enable it to be flown to a secure location where additional maintenance can be

        d. Downed or inoperable aircraft may need to be recovered by ground or air assets for
repair operations. In either case, aviation maintenance and aircraft repairs are conducted as far
forward as possible; self-recovery is preferred with aerial and ground recovery methods used as a
last resort.

        e. As with other areas of logistics, the commander must remember that the increased
OPTEMPO will increase the demand on his maintenance assets. Maintenance crews will be
required to work harder and longer, and may find themselves in a situation where the length and
OPTEMPO of the mission have exceeded the ability of the maintenance units to return aircraft
to a flyable status in a timely manner.

        f. Under these conditions, time is the unchanging variable and only a decrease in
OPTEMPO or an increase in maintenance personnel can solve the problem. If the aviation unit is
deploying either to multiple operational areas or to a location a great distance from its higher
level of maintenance support, then careful consideration must be given to the modularity and
redundancy of specialized tools and test kits required to conduct aviation maintenance.

        g. With assistance from the PC officer (and his staff), the ASC commander has
centralized control over all aviation maintenance operations. Together, they manage the ASC’s
workload and all available resources to accomplish their mission.

        h. The overriding goal in ASB maintenance operations is to provide forward support to
return aviation combat systems to the battle as soon as possible. Repairing aircraft forward
makes the maximum amount of equipment available to the aviation brigade commander. The
ASC has the capability to perform forward maintenance using FMTs. Whenever possible, repairs
are made on site. The tactical situation, extent of damage, and availability of resources may
dictate recovery or evacuation.
        i. Time is a critical maintenance resource. Technical bulletin (TB) 43-0002-3 and unit
SOPs establish time guidelines for forward maintenance. Guidelines are normally expressed in
numbers of hours allowed to repair certain items. METT-TC, shop work backlogs, and resource
availability may require leaders to shorten or exceed the stated numbers. The SPO and the CAB
S4 should address specific time lines in the OPLAN or OPORD when they deviate from
established norms. All personnel—users, maintainers, maintenance managers, and
commanders—must remember that these time lines are flexible and should be guided by
common sense and situational awareness.

5. AVUM Operations cover unit level repair and maintenance tasks. The AVUM maintains the
unit level aircraft ICW the air crews between phases and conducts part of the phased
maintenance checks and repairs.

6. Class IX (Air) Operations are conducted using the ULLS-A STAMIS as part of the normal
Class IX distribution process with one exception, the AOG program.

        a. Aviation AOG’s and 02 Hi-Pri’s for the Brigade. Once it has been determined that a
needed Aviation part is not available within the Brigade, the ASB SPO AVN section needs to be
notified. ASB SPO assists with all 02’s that are causing acft to be PMCS or NMCS. It is
important that units perform a cross-check with other units, the AVIM’s stock, and the SSA,
prior to requesting an AOG. Requests should be made through the unit PC officers. Information
required for an AOG is: the Unit that needs the part, NSN, actual Qty needed, and the Aircraft
tail #. Status of release, shipment, or back order is usually received within 24 hours.

        b. AVN SPO/MATO maintains an Avn Parts Tracker for all AOG’s/02’s for each unit,
by acft. This is the main document that shows us what the Avn Bde needs for its acft. ASB SPO
updates it and send it out daily to all Maint personnel that need to know. This tracker is used to
support the remarks we use on the Daily Acft Status that we send to higher. As things are found,
controlled exchanged, or no longer needed, the items will move to the PLL/Spare ―tab‖ of the
Parts Tracker. Document #’s that end with 9000 series are Hi-Pri’s from SPO.

7. Aviation work orders TBP

8. AH-64D Phase Operations TBP

9. UH-60 Phase Operations TBP

10. CH-47 Phase Operations TBP

11. Scheduled Maintenance. Scheduled maintenance consists of phase and progressive phase
maintenance (PPM) inspections, regularly scheduled component inspections, and time scheduled
component replacement. Phase and PPM inspections must be carefully scheduled so that the
AMC/T does not end up with too many due at any one time. The ASB has back up unit
maintenance capability and can assist the AMC/Ts with phase or PPM inspections. During fast
moving or combat operations, phase inspections/maintenance may have to be done at the
ASB/ISB or even out of country. When the AMC/Ts are entirely absorbed with unscheduled
maintenance, recovery, and high OPTEMPO, phase/PPM inspections may have to be done
entirely by the ASB with augmentation of contractors.

12. Unscheduled maintenance is generally caused by battle damage, unexpected or early
component failure, improper operation, or accident. The ASC can provide augmentation to the
AMC/T to assist with unscheduled maintenance if necessary.

13. Aircraft Recovery. While aircraft recovery is a unit mission, the ASC has the capability to
support the AMC/Ts forward and augment and assist them during CAB missions. The ASB does
this through field maintenance teams (FMT) and downed aircraft recovery teams (DART). The
FMTs are used to repair aircraft on-site or to prepare them for evacuation. The ASC commander
and PC Officer coordinate and schedule maintenance requirements. The members of the FMT
must be able to diagnose aircraft damage or serviceability rapidly and accurately. FMT
operations follow the principles listed below:


the aircraft.

              -                                                                              e
(normally by helicopter).

                - Teams sent on missions must be oriented and equipped for special tasks.

        a. Recovery can be made via ground or air. DART are usually assigned for special
missions such as an air assault and deep attack. During these types of missions, the CAB should
provide a heavy lift aircraft dedicated for the recovery mission. Heavy lift is generally required
due to the types and amounts of equipment required to perform the DART mission. They are
usually composed of key technicians, technical inspectors, and maybe even maintenance test
pilots. The DART is kept on standby throughout the CAB’s mission on an alert status. DARTs
follow the principles listed below:

                                                                             -fix BDAR kits are
ready for short notice missions.

         b. Factors Affecting Recovery Operations. Assessment of the following factors
facilitates selection of the best COA:

                (1) Location of the downed aircraft.
              (2) Types of special equipment packages installed on the aircraft.

                                                       he enemy.

             (5) Time available (planning time for preparation and rigging is 30-60 minutes,
which may vary based upon METT-TC).

        c. The unit SOP provides guidance required to determine which of the following actions
is appropriate for the situation: (FM 3-04.513 provides detailed procedures for preparation and
performing aerial recovery operations 5 for specific aircraft.)

                                                       maintenance, and return the aircraft to

                                             -time flight, and fly the aircraft to an appropriate
maintenance area.

                        tively cannibalize, destroy, or abandon the aircraft according to TM 750-
244-1-5 and unit 3 SOP. FM 3-04.513 provides detailed procedures for preparation and
performing aerial recovery operations for specific aircraft.


     a. DA Pam 738-50, TAMMS
     b. DA Pam 750-35, Functional Users Guide for Motorpool Operations
     c. AR 750-1, Army Material Maintenance Policies

2. Purpose: To outline the maintenance procedures in the CAB.

3. Applicability: This applies to all units assigned or attached to ____ CAB.

4. General: Ground maintenance support is provided to the CAB’s battalions by their respective
FSCs. The ASB commander, via the support company, provides ground maintenance support for
it’s organic vehicles. The ground maintenance program is leadership driven and is the
responsibility of theeach unit commander. The following are the primary maintenance objectives
which must be met in order to maintain the army standard as directed by HQDA, the Army G-4

       a. Outline the maintenance policies and procedures of the ___ ASB in order to
standardize maintenance operations throughout ___ CAB.

       b. To maintain an operational readiness rate of 90% or higher.

       c. To ensure quality services are conducted by Unit motorpools within the tolerance
outlined in DA PAM 738-750.

      d. To ensure 100% of the ULLS clerks and supervisors are certified on the ULLS
computer within 90 days of assignment.

       e. To earn a satisfactory rating on all external maintenance evaluations.

       f. To maintain less than 10% zero balance lines in PLL.

       g. To maintain a 95% match rate on all PLL reconciliation’s.

       h. To keep repair part request rejection to a minimum.

       i. To ensure that all units submit 5988Es to their respective FSCs weekly on all
equipment including all weapon, CBRN and radio systems, so that maintenance verifications can
be conducted and STAMIS systems updated.

       j. To ensure 100% of all TMDE is turned in on or before the due date.

        k. To ensure 100% of the ORILS over 10 days old are turned into the SSA and a copy of
the turn in document or a memorandum for record stating the item is initial issue signed by the
company commander is brought to the Support Operations Maintenance Office every Monday.

       l. To have zero safety mishaps.

     m. To ensure 100% daily and weekly data transfer between ULLS-G/SAMS-1/SARSS-

       n. Timeline for STAMIS Data Transfer.

              1)   ULLS-G to SARSS-1 - 1400
              2)   ULLS-G to SAMS-1 - 1400
              3)   SAMS-1 to SARSS-1 - 1500
              4)   SAMS-1 to SAMS-2 - 1500
              5)   SAMS-2 to SAMS-2 – 1600
              6)   SARSS-1 to CTASC – 1600
        o. Class IX will be ordered through ULLS-G / SAMS-1 to SARSS-1 and picked up by
the requesting unit from the SSA daily.

     p. All battalion motorpools to include SSA will report to Support Operations on
STAMIS connectivity by 1600

5. PMCS and unit maintenance are conducted daily. Vehciles and trailers should be signed down
to the vehicle operator and that same operator should conduct the before and after operations
PMCS as well as the weekly PMCS and dispatch procedures. The following are the basic steps to
the unit maintenance program:

         a. Operator conducts PMCS using vechicle/ equipment TM

         b. Operator records faults onto a form 2404

        c. Supervisor reviews 2404 and ensures faults are annotated onto a form 5988 and repair
parts are ordered against faults

         d. Supervisor reviews unit 2406 deadline report to ensure parts are on oreder against

       e. Unit commander reviews 5988s, unit 2406 and Brigade 026 to ensure vehicles with
dealine faults are on the 026 deadline report and all parts ordered againt the deadline faults have
good parts status and are in the class IX systems.

       f. If parts or deadline equipment are not on the 026 or 2406, unit commander and line
supervisor will coordinate with the FSC to correct the error.

      g. If the error cannot be corrected at the FSC, the FSC motor officer will coordinate with
the ASB SPO MATO to correct the problem.

6. Services. Every piece of equipment in a unit that has a service under the Army maintenance
system, must be entered into the ULLS-G and issued a service schedule. Failure to have a service
schedule for weapons, NVGs, vehicles, trailers, generators or other class VII/ II items constitutes
fraud, waste and abuse.

         a. Service schedules are generated through the unit ULLS-G (SAMS-E)

        b. The service schedule allows for a service window for each piece of equipment, which
is 10% of the length of the service both before and after the service date. Example: 180 day
schedule can be completed 18 days before or 18 days after the date of the service. After this time
the service is past due.

         c. Service program deadlines any piece of equipment that is over due a service.
7. Dispatching. All FMC vehicles will be dispatched every week or every other week depending
on the unit’s maintenance SOP. Dispatching and operation of vehicles on a weekly or bi-weekly
basis ensures a more accurate ground fleet OR rate an avoids the creation of a false 026 report or
―hangar queens.‖ Dispatching should be conducted by the FSC or HSC for the ASB mechanics
ICW the vehicle operator and signed by the unit commander. The unit commander is responsible
for the mechanical reliability and mechanical safety of every vehicle he or she authorizes for
movement; therefore, it is abasolutely essential that the QA/QC process performed at the unit
level during dispatching covers both mechanical reliability and safety of each piece of

8. Recovery and evacuation. Recovery is a unit responsibility. However, when the unit lacks
the capability to recover the equipment, a request for support should be sent to the supporting
maintenance organization. Management of recovery is centralized at the battalion level when
possible. (Under legacy forces, the MSB is responsible for recovery/evacuation via HET from
the BSA to the DSA. Echelons above Division recovery assets will recover equipment from the
DSA to the CSA/TSA.) Under modularity the SB and ESC will institute the theater recovery
plan. Use FSB/ASB recovery assets in a back up roll only. Maximum use of available rail assets
for rearward evacuation should be planned by the MCO/DTO to reduce MSR traffic. Equipment
evacuated to GS facilities should be considered as a loss to the CAB. In this case, affected
commanders should maximize controlled substitution. Report GS evacuated equipment as loss
on LOGSTAT/CSSCS and Battle Loss Reports. Affected units should conduct direct
coordination with the supporting PBO team. The ASB will coordinate for evacuation of the
assets to the supporting GS facility or Supply and Services Company in the CSA. Float assets
will replace equipment going to GS maintenance whenever possible.

        a. Maintenance collection points (MCPs) will be identified in most recent order or
overlay. NMC vehicles will not exceed the repair time allocations below, unless otherwise stated
in current 12 CAB OPORD/OPLAN. Support Operations Officers are authorized to extend time
allocations based on parts availability and METT-T:

               (1) Combat Trains               4 Hours
               (2) Field Trains/BSA            48 Hours
               (3) DSA                         96 Hours

        b. SPT BNs will have a minimum of 1 trained BDAR team with BDAR kits per
Battalion Task Force supported. DS BDAR teams will make an assessment of unserviceable
equipment determined as non-recoverable. Serviceable items will be removed, and the
equipment will be identified for further destruction, or left in place for follow on units to handle.
DS BDAR teams should have the appropriate ammunition items to perform safe destruction of

9. Back-up Maintenance Support
All units that require additional maintenance support that is GS level or there is a critical
shortage of personnel and equipment that makes unit level maintenance on the piece of
equipment not possible units will submit their requests through the 412 ASB SPO shop. Units
will submit to the SPO a 2404/2407 SMRR request form and any other necessary information
(requirements or timelines). The 412 SPO will then review the work request and submit to the
21st TSC. SPO will contact the unit if the request has been approved or disapproved and the
units will be given their instructions on when and where they are to have their equipment ready
for maintenance. A request form must be provided for each individual item being sent for GS
repair. Exceptions can be made for NVG’s and individual weapons based on the current
guidance from the 21 TSC.


1. Transportation movement support.The information required in a request for transportation
support (vehicles, water, rail, or air) submitted through ASB SPO MCO ( Movement control
office Trans Cell). Requests can be submitted telephonically followed by an email request form.
The following is the minimum essential elements necessary to acquire intra-theater

       a. Cargo Date
              (1) Unit Line Number (ULN)
              (2) Unit Identification Code (UIC)
              (3) Unit Name
              (4) Unit Origin (list origin of cargo if not at home station)
              (5) Vehicle/Cargo nomenclature
              (6) Number of pieces of equipment
              (7) Measurement data (Height, Length, Width, Weight, Unit Cube)
              (8) Transportation Control Number (TCN)
              (9) Hazardous Materials (HAZMAT) information
              (10) Special characteristics/handling requirements
              (11) Cargo manifest for secondary loads
              (12) Ready to Load Date (RLD)
              (13) Port of Embarkation (POE)
              (14) Available to Load Date (ALD) at the POE

       b. Origin:
              (1)   Unit
              (2)   Camp/Activity
              (3)   Grid Coordinates (6-8 digit)
              (4)   City/Town
              (5)   POC
              (6)   Building number if available
              (7)   Telephone number

       c. Destination:
              (1) Unit
              (2) Camp/Activity
              (3) Grid Coordinates (6-8 digit)
               (4)   City/Town
               (5)   POC (present at destination, at delivery.)
               (6)   Building number if available
               (7)   Telephone number

2. Road clearances: All units assigned or attached to ____ Avn Bde will submit requests for road
clearances to ASB SPO MCO Operation, ____ CAB IAW the following procedures:
       a. Road clearances are required for the following types of moves:
               (1) Convoys of 10 or less vehicles require a Division Control Number.
               (2) Convoys of 11 or more vehicles require March Credits.

               (3) Oversize or overweight vehicles over 50 Military load Classification (MLC),
(Hets and tracks and/or combination).

              (4) Any vehicular movement when restrictions have been imposed by the Host
Nation or TF HQ’s.

       b. Exceptions to policy are needed for movements scheduled during restriction periods
such as Summer Driving Restrictions. Units must have an exception to policy before requesting
march credits during restricted periods.

     c. Types of clearances:
           (1) Routine: March request submitted within the required time frames as listed
IAW USAREUR movement control policy.

                (3) Special: March request or a change to a march request which is not submitted
within the required time frames. Special requests will be processed by the Highway Movement
Control Team after all routine requests are submitted. Special requests require a letter of lateness
at the 05 level as follows; at the time of submission, the requesting unit provides a memorandum
outlining the circumstances for the special request, the signature, name, grade, unit, and phone
number of authenticating officer.

3. Strategic Movement:
        a. Assigned/Attached units are responsible to:

               (1) Submit complete and accurate UDL’s to S4, ____ CAB Movement Section.

               (2) Submit completed ETRR’s to S4 ____ CAB Movement Section.

               (3) Submit air load plans to S4 ____ CAB Movement Section.

               (4) UMO should ensure that required number of 463L pallets, and containers are
               (a) Ensure that containers are serviceable for deployment.
               (5) Units are required to have 15% of BBPCT- (Blocking, Bracing, Packing,
Crating, Tie downs) on hand.
               (a) After delivery to the unit, materials will be drawn by appropriate
platoon/section sergeants to ensure supplies are used to properly box and load unit equipment
IAW unit load plans.

             (6) Units are required to have 15% stock of RF Tags, Batteries for RF Tags,
MSL, and Zebra printer ribbon.

              (7) Verify vehicle weights, dimensions, serial numbers and bumper numbers in
TC-AIMS and AALPS. Verify any piece of equipment which exceed those in TB 55 46 1 due to
type of equipment, loads or local modification.
              (a) Equipment should be reduced to lowest configuration for vessel transport.

              (8) Notify S4,____ CAB Movement Section immediately of any changes to the

              (9) Ensure equipment has required documentation and is marked IAW with Tab
              (a)   MSL (Military Shipping Label)
              (b)   RF Tag- with recorded equipment information
              (c)   DD form 1384 TCMD
              (d)   DA form 5748 Load Diagram
              (e)   DD form 2890 (Hazardous Material)
              (f)   DA form 1750 (Packing List)

              (10) Report SP and RP times of the convoy and any incidents involving the move
to the ____ CAB, S3 for processing with the CMCC.

              (11) Establishes the following and give complete POC list with phone numbers to
the S4, ____ CAB Movement Section of the following.
              (a) Primary and Alternate Unit Movement Officer (UMO), on appointment order
              (b) Hazardous Material Certifiers, on appointment order.
              (c) Unit Rail Load Teams.
              (d) Air Load Planners (AALP).
              (e) TC-AIMS II Operators.
              (f) Air load Team.
              (g) Super Cargo(s)

       b. S4, ____ CAB, Movement Section
              (1) Request appropriate amount of ULN’s based on deployment order

               (2) Receive and process requests for highway clearances from assigned or
attached units.
               (3) Receive and submit equipment density list to the local BMCT for rail

               (4) Receive and submit UDL, JFRG file, ETRR’s, and Air Load Plans to DTO.

               (5) Provide assigned or attached units with approved highway clearances when
received from the Highway Movement Control Cell.

               (6) Provide assistance to assigned or attached units as requested.

4. Tactical employment and military lift requests. Units first check to see if they have a unit
vehicle capable of performing the transportation task. If the unit does not, the unit then request
support from their Battalion FSC. If the FSC does not have an asset capable of performing the
lift request then the Battalion S-4 submits a request for support to the ASB SPO MCO. The ASB
SPO MCO will first try to task the ASB distribution company for ground lift or request air lift
through the CAB S3-Air (as appropriate). If the ASB S-3/ CAB S-3-Air does not have an asset to
task the MCO will then coordinate for external military lift support or commercial support from
the DTO (legacy) or the SB (Modular). This procedure is the same in garrison or in a tactical

       a. Units will submit their daily CULT report through their BN S-3s to the ASB SPO

       b. The daily CULT report will be reviewed prior to processing AMRs or TMRs by the

       c. TMRs and AMRs will be processed through the MCO to the ASB S-3, CAB S3-Air,
and or SB MCO as appropriate.

       d. Refer to ASB SPO MCO appendix for request and cancellation timelines.


1. Purpose and Scope: This SOP supplements and, where specified, supersedes the ____ AVN
BDE Admin SOP.

2. Brigade Aid Station (BAS) Missions:

       a. Stabilize all injured and ill personnel 24 hours per day.

       b. Return soldiers to duty or transfer them to higher echelons of care, as appropriate.
Provide preventive medicine (PM) and sanitation guidance when possible.

       c. Provide medical care to urgent noncombatants and captive enemy soldiers.
       d. Keep the chain of command informed concerning medical issues.

        e. Medics will be dedicated to active FARPs or ranges if specifically designated by the
Flight Surgeon (FS). This will routinely be done only when high risk activities are projected, or
if the event has less than 2 Combat Lifesavers (CLSs).

       f. Participate in CSAR, as required.

3. BAS Personnel:

       a. 1 flight surgeon (FS)

       b. 1 Med NCO (MNCO)

       c. 2 or more medics

       d. Litter team of 4 pre-designated and trained, HHC provided personnel

       e. NBC decon team of 10 pre-desiganted and trained, HHC provided personnel

       f. MNCO will identify all CLSs by name and location in the AA, and recommend the
need for additional CLSs/training to the FS.

        g. FS may elect to consolidate medical assets with higher and/or lower echelon medical
assets when it is deemed to enhance combat readiness, and has the BDE CDR’s approval.

4. Vehicles:
      a. 1 cargo configured HMMWV with FM and 4 litters.

       b. MNCO will ensure security measures, daily PMCS and FM commo checks are

      c. 1 HHC HMMWV designated (to be coordinated by the MNCO) for availability within
15 mins. for emergency back up and within 1 hour for routine uses.

5. Medical Supplies:
      a. Per higher echelon provided basic load lists.

       b. Additional items and meds as prescribed by the FS and MNCO.

       c. Supply reorders via HHC and BDE S4.

      d. Controlled meds and other sensitive/high value/pilferable items will be stored in the
BAS safe/lockbox.
        e. MNCO will brief all BAS personnel on the locations of all med supplies within 24 hrs
of establishing the BAS.

6. Field Equipment: MNCO is responsible for ensuring the following minimum equipment is
serviceable and pre-packed in ISUs for rapid deployment, or ordered for immediate availability
at the projected field site.

       a. 2 frame tents with flooring, 2 tables, 2 light sets.
       b. Camo netting.
       c. 1 heating unit VA-M15.
       d. 1 light set.
       e. 1 generator.
       f. 2 water cans.
       g. 1 hand wash station.
       h. 1 porta potty/latrine accessible within the minimum hygienic distance.
       i. 7 stretchers (4 in HMMWV) and 4 stands.
       j. 4 cots.
       k. 1 safe/lock box.
       l. 12 chairs.
       m. 1 high intensity med procedure light.
       n. 6 extension cords and plug panels with surge protectors.
       o. Defibrillator with monitor.
       p. 4 O2 cylinders.
       q. Shower facilities accessible within the minimum hygienic distance.

7. BAS Schematic (to be generated by MNCO prior to each deployment) and maintenance:
MNCO is responsible for the following:
      a. BAS dedicated porta potty/latrine/shower access.

       b. Hand wash station near entrance for pts and BAS staff.

       c. Light and noise discipline POC designated.

       d. Trash will be removed from the BAS, and all perishable supplies and foods sealed
from access by insects or animals, each night before sleep.

       e. BAS floors will be swept each noon, prior to sleep, and other times as needed.

        f. A boot cleaning area/station will be positioned at the entrance. It will consist of a
scrub/toilet brush and scrubbing mat on a pallet or crushed cardboard box, as a minimum.

       g. Sleeping locations:
              (1) medic will sleep in the reception area.

              (2) FS, MNCO and the remaining medic(s) will sleep in the rear/reserve
treatment rm or designated sleeping rm.
          h. All personal items will be kept in the rear/reserve room area.

          i. Triage areas and HMMWV parking designations and markings.

    j. AS will always have separate entrance and exit pathways to facilitate pt flow during
MASCL events.

       k. NBC decon locations/stations designated and marked within 48 hrs of BAS set up.
This should be done with the assistance/participation of the HHC pt decon team and they should
receive hasty refresher pt decon tng at that time.

8. Daily Sick Call/24 hr care:
       a. If patient volume dictates, 2 one-hour increments at the beginning and end of each
―normal field duty day‖ will be designated as sick call for non-urgent care patients. (likely 0700-
0800, 1600-1700).

          b. Minimal BAS manning 24 hrs. daily will be 1 NCO and 1 medic.

          c. 24-hour walk-in accepted for urgent patients and soldiers working non-standard hour

       d. A minimum of 1 medic may man the BAS for periods < 15 mins., should the NCO
have an urgent duty they cannot delegate or defer.

       e. At all times the medic on duty will know the locations of, and methods for contacting,
the FS and MNCO.

9. Triage:
        a. All patients will be given a triage status as though they were part of a mass casualty
situation; this will ensure triage training on a daily basis.

         b. Triage categories/tags:
                 (1) Expectant/black X: Regardless of measures taken, the patient (pt) will likely
die, or the pt’s needs would exhaust available personnel/time/supplies relative to other
casualties’ needs.

                 (2) Immediate/red I: Immediate care will save life/limb/eyesight (BCLS).

                 (3) Urgent/red U: Less severe than Immediate, but in need of care ASAP.

               (4) Non-urgent or Delayed/black D: Can be deferred indefinitely without loss of
               (5) Minimal/black M: Ambulatory pts that can return to their duty stations and
receive treatment from combat lifesavers.
       c. Triage tags will be used when 4 or more non-ambulatory pts are encountered

        d. MNCO will contact HHC POCs to have the litter team report to the BAS.
        e. MNCO will designate a triage collection pt. outside the BAS; overhead cover from
rain/sun will be provided for I and U pts, if available.

       f. MNCO will also designate DOA, X and D collection points.

        g. Initial triage and tagging will be done by the MNCO, who will direct medics’ attention
to priority pts and any special guidances.

        h. The medics will execute any immediate aid steps and direct battle buddy and litter
bearer teams, as needed.

      i. Pts requiring FS attention as determined by the MNCO will be escorted or littered to
the BAS reception area for secondary triaging by the FS, and for stabilization care.

       j. The FS will determine those pts requiring evacuation and higher echelon treatment,
and will direct a medic to contact the appropriate evacuation agency(s).

      k. Pts capable of assisting BAS personnel will be given tasks and guidance. Minimal pts
may be retained in a non-pt status as BAS aids, as needed.

         l. Personnel and vehicles delivering pts to the BAS may be held by BAS personnel until
pts’ statuses are determined.

       m Triage point personnel will ensure NBC contaminated pts and personnel do not come
within 100 meters of the BAS until declared decontaminated by a NBC decon team. MNCO will
contact HHC POCs to have the NBC pt decon team report to the BAS at the first notification of
NBC agent use in our AO.

10. Mass Casualty (MASCAL) Pt Flow:
       a. MASCAL site(s) to BAS triage point via battle buddies by the most expeditious
transport available.

       b. FS or MNCO will determine if BAS personnel should go to the MASCAL site.

        c. Triage point (MNCO) to appropriate triage category collection point (via medics,
battle buddies and litter teams).

       d. DOA and dead pts reported to S1 by medics after I and U pts stabilized.

       e. I and U pts requiring FS attention delivered to BAS reception and treatment areas by
medics, battle buddies and litter teams.
         f. Pts requiring ground or air evac to higher echelons will be transported by litter thru the
exit of the BAS to the BAS HMMWV and driven to appropriate air/ground ambulance pick up

       g. Battle buddies will be used to drive the HMMWV while a medic or other able person
continues pt stabilization, if required.

        h. A MASCAL exercise will be conducted within 5 working days after establishment of
a full BAS.

11. Litter Team:
       a. HHC CO/1SG will designate a 4 person litter tm by name to the MNCO prior to

       b. MNCO will provide a rudimentary litter class to the tm within 48 hrs of AA arrival.

       c. HHC will provide the litter tm within 15 minutes of notice from the BAS.

12. NBC
        a. NBC contaminated pts (regardless of medical urgency) and personnel will not come
within 100 meters of the BAS until cleared by an NBC decontamination team. Contaminated
battle buddies and CLSs should give immediate stabilization care, then decontamination the
wounded using the wounded’s decontamination kits before decontaminating themselves.

        b. Should the above paragraph be violated, all contaminated personnel will move 100
meters from the BAS and await decontamination. If BAS personnel are contaminated, they will
go to the same area and render care there until decontamination is completed. MNCO will
contact the pt decontamination team to decontamination the BAS area first, and then aid
contaminated personnel, as needed. Hasty decontamination will be performed using bleach, dirt,
water or other absorbents/ dilutants.

        c. If the BAS is enveloped in NBC contaminants, NBC/MOPP SOPs will be followed at
the individual and BAS levels, and medical care will continue to the maximum extent possible.

        d. Safeguarding BAS assets (to include personnel) from NBC contamination will always
supercede individual pt care, should there be a conflict between these priorities. This will ensure
long term medical care for the most personnel and maximize conservation of the fighting

      e. NBC medical procedures will be IAW ―Medical Management of Chemical Casualties
Handbook‖ dated July 2000.

       f. If there are known NBC contaminants on the gnd within the AA, anyone entering the
BAS will remove their boots at least 5 meters from the BAS entrance. The BAS will have ―clean
bridge‖ materials (crushed cardboard, pallets or tarps) to facilitate clean entry.
       g. At the first notice of increased NBC threat, BAS personnel will progress to MOPP 2
(top/pants/boots) at the direction of the FS, if the likelihood of heat injury is low.

        h. If there have been airborne NBC contaminants in the AA, anyone entering the BAS
will remove their most outer layer of clothing at least 5 meters from the entrance.

13. Medevac:
      a. Decision-making: The FS will make medevac decisions. If the FS is absent, the
MNCO will make medevac determinations.

       b. Immediate medevac assets:
       (1) US Army air medevac via TOC (FM Freq TBD).

      (2)Organic UH-60 backup aircraft to be pre-flighted with a standby crew available within
15 minute notice from BAS (to be coordinated by FS/MNCO with TOC Flt Operations prior to

       (3)BAS HMMWV ambulance.

       (4)HHC HMMWV backup available within 15-minute notice to HHC POC.

      (5)Ground/Air medevac procedures:
      a. Interpreters and hospitals are notified simultaneously with TOC of need for US

       b. TOC notifies hospitals to expect ground ambulances, or airevac arrival at their

        c. Interpreter and FS (if no higher priority missions exist) will be on ground or airevacs,
as directed by the FS.

       d. Routine: HHC HMMWV within 1-hour notice to HHC POC (MNCO responsible).

       e. MASCAL: HHC 5 ton truck available within 30 minutes. of notice from BAS (MNCO

       f. Airevac exercise will be conducted within 4 working days of establishing a full BAS.
Recons of hospitals and higher/lower echelon medical assets will be conducted via air and
ground NLT 4 days after arriving in the AO.

       g. The senior BAS person will establish liaison with all ground and air medevac assets
and personnel within 24 hours of arriving on station.

      h. Pts sent to non-US facilities should, when practicable, be visited daily by a US
medical person (medic or higher, from any US unit/agency) to ensure proper care, pt
understanding of their medical status and future treatment/movement plans, and to bolster pt

       i. BAS will initiate daily air medevac communication drills (TOC, BAS,
hospital/receiving unit, medevac PC, medevac crew) up to notification of medevac PCs and
crews. The FS may direct the medevac crew continue the drill up to engine start, as he sees fit, to
estimate and enhance response times.

14. Echelons of higher/affiliated care:
      a. BAS will provide pilots (via TOC Flt Operaions) with casevac information cards,
when practicable.

         b. Stable pts will be ground evaced or flown to habitually used (preferably US run)

       c. Prior to deployment BAS will have a list of all medical units/facilities, their
capabilities, and their communication assets (phone #s, radio freqs…) within an appropriate
range of the field site

       d. General:
               (1) Prior or upon deploying to any new site, the FS and/or MNCO will contact
the nearest appropriate med. facilities to establish liaison, access and medevac plans.

                 (2) Routes to all med facilities will be reconned by ground and air (by medevac
aircraft or the designated UH-60 backup casevac aircraft), and strip maps will be made for access
to each site. The strip maps will be weather proofed and placed in a conspicuous location within
the BAS.

15. Commo:
      a. Field phone from HHC/TOC.

       b. Cell phones (list TBD).

       c. Cell phone (016090813826) for FS habitual use.

       d. FM in BAS HMMWV.

       e. MNCO will ensure field phone and FM commo checks are performed daily at 0700,
1600 and other times as designated by higher HQs.

       f. MNCO and medics will conduct 1 PRACTICE (declare this before and after the
transmission with positive acknowledgement from the receiving person) medevac 9 line
transmission each day on FM and land line. The information will be transmitted to TOC,
medevac crews, hospitals/receiving medical units.

16. Preventive Medicine (PM):
        a. Prior to and/or early in each deployment the FS/MNCO will provide PM classes to all
soldiers or the chain of command (for dissemination lower).

      b. Foot hygiene, and low back pain and hand injury prevention will be given for all

       c. Other PM classes will be tailored to the specific environment encountered.

17. Field Sanitation: BAS personnel will provide informal/courtesy spot checks of messing,
hand wash, porta potty/latrine, garbage and shower facilities, and reports of excellence or items
needing correction will be provided to the appropriate OIC/NCOIC and CDRs.

18. BAS Critical Assets: MNCO will designate specific locations for BAS critical assets, and
ensure all BAS personnel know their locations and proper use. The minimum assets deemed
critical are as follows:
          a. maps
          b. strip maps to higher echelon med facilities
          c. TAC and Admin SOPs
          d. Vehicle keys (secured)
          e. Security keys and combinations (secured)
          f. BAS med and equipment basic load lists
          g. Duty rosters
          h. Key phone numbers, medical facilities, units and POCs
          i. SOI/ sign-countersign
          j. Weapon storage for BAS personnel (visual security at all times)
          k. Weapon storage for pts (visual security at all times)
          l. Anaphylaxis kits
          m. Artificial airway supplies
          n. Pt care tracking documents (secured)
          o. IV fluids (2 liters to be pre-hung, but not punctured,over all pre-established elevated
          p. CLS lists.
          q. Litter team designees and training dates.
          r. Pt decon team designees and training dates.
          s. 9 line medevac report.


1. Field Services: Available field services are dependent on infrastructure of theater available
assets, and will be published in the service support annex. Forward requests for service support
for to BDE S4 NLT 60 Days prior to deploying. Request should specify unit location and
number of personnel to be supported.

       a. Laundry and Bath:
               (1) Hygiene services (including clothing exchange) will be provided by the
sustainment brigade or contracted companies from locations in the proximity of supply points.
               (2) Hygiene support should be requested by the ASB SPO through the
sustainment brigade SPO.

               (3) The goal is to provide Soldiers with a weekly shower and up to 15 pounds of
laundered clothing each week.

       b. Latrines:
               (1) Field latrines may not be constructed in established LOG bases without prior
clearance. Intention to do so should be included in maneuver rights coordination requests.

               (2) Portable latrines may be contracted, provided the site has adequate access.
Requests for portable latrines (PR&C) will be forwarded to BDE S4as needed. Include in all
requests provisions for a desired servicing schedule, if such services are to be provided by

               (3) Emergency deployments less than 30 days will be coordinated immediately
thru BDE S4.

        c. Graves Registration (GRREG):
                (1) The recovery, identification, evacuation, and burial of deceased personnel are
command responsibilities. The COSCOM/JLC commander is responsible for the operation of
collecting points, establishment of temporary and emergency burial sites (when authorized by the
CORPS). The recovery, initial identification, and evacuation of deceased personnel are
responsibilities that extend to the commander of the lowest organizational element. Specific
instructions will be published in OPORD.

                (2) Mass burials will only be authorized by the JTF Commander’s GRREG office
or the highest intermediate headquarters with which communications is established.

                (3) Personal effects found on the remains of the deceased will not be separated
from the remains, but will be evacuated with the remains through evacuation channels. If it is
necessary to remove the personal effects for the purpose of identification, they will be
immediately replaced with the remains from which they were removed. The following measures
will be taken when handling personal effects:
                (a) Personal effects will be handled IAW DA PAM 710-2-1.
                (b) U.S. civilians and allied personal effects will be handled in the same manner
as for U.S. forces personnel.
                (c) Enemy personnel: Personal effects will be handled in the same manner as
U.S. forces personnel. All copies of DD Form 1076 will be plainly marked "Enemy Personnel".
Written information of tactical importance found on remains should be removed and delivered to
the Battalion or Brigade S2.

               (4) Location of collection points for the reception, identification and evacuation
of remains will be published in JTF OPLANS.
                (5)Transportation for evacuation of deceased personnel from collecting points
will be coordinated through the immediate TF Commander. If additional transportation is
required that request is processed through the Brigade S4. Remains are to be taken to the rear by
closed trucks or helicopters. While the remains pouch is the preferred method, when not
available, a blanket, shelter half or poncho may be used to cover remains. Remains will always
be transported face up and feet first. Protection of personal effects and identifying media
requires military escorts and/or guards to accompany the remains at all times.

               (6) Contaminated Remains:
               (a) Remains of NBC casualties will be marked with a large letter "C" on both the
remains and outer coverings so that GRREG personnel may protect themselves during
               (b) Advice from GRREG and medical personnel will be obtained prior to
evacuation of remains.

               (7) Temporary and Emergency Military Burial Sites:
               (a) Temporary burial Sites will be kept to a minimum, consistent with
operational requirements. Temporary military burial sites will be established only with the
approval of the JTF GRREG office. When it is not possible to communicate with the JTF
GRREG office, Battalion Commanders may establish temporary burial sites at their own
discretion with approval of the Brigade Commander.

               (b) Battalion Commanders may use small local or military burial to intern
remains of U.S. forces personnel after coordination with civil officials. Use of local civil
cemeteries will require approval of the JTF GRREG office.

                (c) Mass burial will only be made with approval of JTF GRREG Office. When
commanders are out of communication with Corps headquarters, the commander of the highest
intermediate headquarters with which communications are established will analyze the situation
and make the decision concerning the method of burial. Every effort will be made to either
establish identity or to preserve identifying material.

       d. Mortuary Affairs (MA)
               (1) Purpose: To provide guidance for all concerned with Mortuary Operations
and outline responsibilities associated with those operations.

               (2) General: Recovery operations are conducted to search for, recover, and
evacuate human remains for proper dispositions. Prior to augmentation from higher
headquarters, the CAB must plan for and conduct recovery operations. The MA team provided
to the CAB will establish a MA collection point (MACP) in the vicinity of the ASB/BSA and
will be capable of processing 20 remains per day. The MACP may not always be available for
operational missions

                (3) Applicability: The policies and procedures established in this annex are
applicable to all personnel assigned to manage Mortuary Affairs Operations.
                (4) Responsibilities:
                (a) Commanders. Commanders at all levels are responsible for ensuring that
assets are available and dedicated to the search, recovery, processing and evacuation of deceased
soldiers, airmen, marines, seamen and their personal effects. This also applies to allies, civilians
and enemies.

               (b) S1. S1s will attach teams, as required, down to the company level for life
support, security and maintenance.

               (c) G4 /DMMC / MCO / Support Operations. The G4 will determine MA
requirements, and oversees MA operations. The DMMC will ensure required assets are pre-
stocked. G4 will also allocate transportation assets through the DTO/MCO. The G4 will track
and report MA operations using reports received through command channels from the DISCOM
Support Operations. When an entire platoon is supporting a division the platoon leader and
platoon sergeant will collocate with the DREAR.

                (5) Operations:
                (a) Concept of Mortuary Affairs Support. Mortuary affairs support begins at the
unit level. Members of the team, platoon, or company recover the remains of their own fatalities
and evacuate those deceased soldiers to the closest mortuary affairs collection point (MACP),
usually located at the nearest support area. Once the deceased soldiers are received at the
collection point, mortuary affairs specialists (92M) will process them. They will also gather
tentative identification information and inventory any personal effects. From here deceased
soldiers will be evacuated as quickly as possible, using air transport when possible or retrograde
convoys, to the Corps and Theater rear areas exercising Dignity and Respect at all times.

               (b) Forward MA Collection Point Teams: These are 7 person teams attached to
units from the Corps QM Collection Company (MA). These specialized teams operate a
Collection Point capable of receiving and processing approximately 20 deceased soldiers per
day, documenting identification media, taking fingerprints, and inventorying personal effects.
They provide support on an area basis and are usually attached to the support battalion
responsible for that area; typically one team per brigade sized element. There are four teams in a
platoon and platoons are typically attached on the basis of one per division.

               (c) Access rosters will be strictly enforced.

             (d) Interment/disinterment:
             1. Conduct interment/disinterment operations only if directly authorized by the
geographic combatant commander, (i.e., CINC).

              2. Coordinate interment or disinterment of local nationals or enemy soldiers
through higher HQs. Approval in writing through the JMAO is required prior to execution.

               3. Maintain separate rows for U.S., enemy, allied, and local national interments.

               (e) Contaminated Remains.
              1. Do not process contaminated remains at MACP.

               2. Decontaminate on site, or evacuate via approved dirty route, any contaminated
remains to an approved Mortuary Affairs Decontamination Collection Point (MADCP).

               (f) Hygiene:
               1. Mortuary Affairs personnel involved in processing will be given priority for
use of laundry and shower facilities.

               2. Ensure any individuals allowed to enter processing or storage areas take
necessary protective measures.

               3. Bag MA hazardous refuse in RED medical waste bags for special handling by
individuals disposing of unit wastes.

              (6) REQUIRED FORMS:

DA FORMS                          DD FORMS                                     OTHER
54-R, Record of PE                565, Statement of Recognition                AF FORM 137
2773-R, Statement Of ID           567, Record of Search and Recovery
4339-R, Ma and Status Rep         890, Record of ID Processing, Pe/Pd
5329-R, Escort Report             891, Record of ID Processing, Dental
                                  892, Record of ID Processing, Skel
                                  893, Record of ID Processing, Anoto
                                  894, Record of ID Processing, Prints
                                  1070, Mil Ops Rec of Pe, Dec Pers
                                  1074, Questionnaire of Local Inhabit.
                                  1075, Convoy List of Remains
                                  1079, Internment/Disinterment Reg
                                  1384, Trans Control Movements Doc
                                  1387, Military Shipment Label
                                  1387-2, Special Handling Cert.
                                  2064, Certificate of Death, OCONUS


1. Billeting: Available billets are dependent upon the infrastructure development in the brigade
area of operations. Management and allocation of available billeting space is published in the
service support annex, and is controlled by the BDE S4.

         a. In the absence of installation/garrison support, the BDE S4 is responsible for the
establishment and manning of a mayor cell. The mayor cell scope of duties includes allocation,
facilities maintenance, utilities, sanitation/waste management, and installation clearing
       b. Seizure/occupation of private property is not authorized unless permitted by the current
ROE or directed by higher headquarters. All subordinate units are ultimately responsible for
providing shelter and life support for their soldiers through the use of CTA tentage on hand.

     c. All subordinate units will submit the billeting utilization report (BUR), TAB 21, to the
BDE mayor cell monthly or as required by installation support activities.

       d. Billeting allocation to subordinate units will be determined by current assigned
personnel strength. As available space permits, separate quarters will be assigned based on rank
and gender considerations. The mayor cell will also be responsible for the allocation and
maintenance of VIP billets and administrative buildings as available.

       e. Requests for facilities maintenance, utility service, and waste collection will be
submitted to the mayor cell for support by the installation directorate of public works (DPW).

        f. Requests for construction of billeting and other facilities will be submitted to the BDE
S4 for support by the installation facility engineer team (FET).


1. STAMIS consist of computer hardware and software systems that automate diverse functions
based on validated customer requirements. STAMIS facilitate the vertical and horizontal flow of
logistics information to units Army wide.

2. The main STAMIS systems include Unit Level Logistics System-Ground (ULLS-G), Unit
Level Logistics System-Aviation (ULLS-A), which is being replaced by ULLS-A (Enhanced)
(ULLS-A [E]) with the implementation of recent hardware and software upgrades; PBUSE,
which replaces Unit Level Logistics System- S4 (ULLS-S4), SARSS, SAMS; and the Standard
Army Ammunition System-Modified (SAAS- MOD). All of these STAMISs are nested within
the CAB and ASB. Figure 4-1 depicts the location and types of STAMISs nested within the CAB
and ASB.
Figure 4-1 CAB and ASB STAMIS Distribution


        a. The VSAT system currently being fielded provides forward deployed units a
communication capability substantially the same as the garrison environment. VSAT connects
sustainment elements across the globe. In conjunction with the multi-media communications
system and the logistics automated information system interface, VSAT provides worldwide
voice, video and data communications.

      b. The VSAT, coupled with the Combat Service Support Automated Information
Systems Interface (CAISI), provides STAMIS connectivity without sole reliance upon an MSE

        a. Logisticians who understand the telecommunication systems available for sustainment
on the battlefield will better influence the outcome of battle. Logisticians can use the transfer of
data in the STAMIS over long distances as a combat multiplier.

       b. MSE provides the architecture for STAMIS conductivity. MSE, a voice and digital
communication system, is arrayed to cover a geographical area in a tactical field environment.
MSE components consist of the following: DNVT, Digital Secure Voice Telephone (DSVT),
Single Subscriber Terminal (SST), MSRT, and facsimile equipment (TACFAX or

        c. The CAISI provides tactical network connections for logistics units. The CAISI
translates various types of signal formats. The CAISI allows all existing STAMIS systems to
interface with each other by using the tactical network. One CAISI can support up to 32 users. It
is important to note that all data transmission takes place over the Tactical Packet Network
(TPN), a system embedded in the MSE architecture. Each location of MSE on the battlefield also
has a packet network switch to route all the traffic from the CAISI systems located throughout
the AO

        d. The combination of CAISI along with the VSAT now being fielded is providing
logisticians with global connectivity and unprecedented reach back capability. Once completed,
fielding of the VSAT allows STAMIS connectivity without tying the supporting unit to an MSE
network as the only option. Figure 4-2 depicts the logistics STAMIS communications
architecture within the theater.

Figure 4-2 STAMIS Communications Architecture

        a. ULLS is a STAMIS designed to provide aviation maintenance commanders,
maintenance officers/technicians and maintainers the ability to track maintenance and materiel
readiness management
operations and prepare maintenance management forms and records. It also enables aviation
logistics personnel to process requests and initiate procedures designed to provide maintenance
personnel needed aircraft repair parts and components in support of aviation maintenance
operations across the total Army.
       b. ULLS is broken down into three separate systems designed to support dedicated
functions and activities within a specific unit. Each performs different functions; the three ULLS
systems are ULLS-A, which is being replaced by ULLS-A Enhanced (ULLS-A [E]), ULLS-
Ground and PBUSE (which replaced ULLS-S4).

        a. ULLS-A is an automated system that produces flight packs, tracks the readiness of
aircraft and it’s configured subsystems, maintains operational and historical records and
processes class IX repair parts. ULLS-A also automates bench stock listings by shop codes,
(stocked and maintained manually with an automated reordering process), PLL, Reportable
Component Management, maintenance management processes performed by PC, and Army
Materiel Status Reporting (AMSS) application. ULLS-A is now the system of record for all
PLL/BS and The Army Maintenance Management System-Aviation (TAMMS-A) operations at
the unit level. ULLS-A enhances and supports those tasks associated with Controlled Exchange
of Reportable Components listed in TB 1-1500-341-04.

        b. ULLS-A at the AMC/T and ASC is configured into a network operation. A notebook
computer that facilitates those tasks previously performed on the manual logbook supports each
aircraft. Active Army units are normally supported by three workstation computers (PC, QC, and
Technical Supply), and a file server positioned in the PC office. These desktops comprise the
LAN. The notebook computers perform data transfer using modem or diskette methods of
transmission. This procedure processes those tasks performed by crewmembers to the LAN.
Tasks and activities performed by QC and PC are transferred to the aircraft notebook. ASC level
units are provided an ULLS-A network that supports those activities necessary to perform
support level maintenance for customer, float, and organic aircraft.

       c. AMSS has been developed to replace the manual readiness reporting requirements
outlined in AR 700-138. AMSS is intended to become the commander’s link to monitoring the
supply and maintenance posture of the unit.

       d. The ULLS-A system provides PC the capability to generate and manage unit level
work orders and post status to the maintenance request register. The ULLS-A system provides
the vehicle to produce and manage internal work orders (Intra-Shop), which are printed and
supplied to AMC/T shops.

       e. ULLS-A provides QC an automated component, inventory, and inspection master files
which are managed by Aviation and Missile Command (AMCOM). PC receives a Master
Maintenance Data File (MMDF) updated and supplied from Logistics Support Activity

        f. Tasks and activities performed by QC and PC are transferred to the aircraft notebook.
These procedures will ensure that the ULLS-A is current and reflects the latest status assigned to
the airframe.

NOTE: Perform daily database back-ups before the daily data transfer is initiated.
        g. The ULLS-A system provides PC the capability to generate and manage ASC level
work orders and post statuses to the maintenance request register. The ULLS-A system provides
the vehicle to produce and manage internal work orders (Intra-Shop), which are printed and
supplied to the ASC component and airframe repair platoons.
NOTE: refer to FM 3-04.500 for information and guidance on tech supply functions and

7. ULLS-A Management Functions
        a. At the flight/line company, the crew chief is responsible for daily data entries to
ensure that ULLS-A accurately reflects the current status and condition of his aircraft 24/7. All
faults and inspections performed must be entered into DA Form 2408-13-1-E and inputted into
the ULLS-A notebook. Related maintenance actions entered on DA Form 2408-13-2-E will not
be entered in the ULLS-A notebook.

        b. However, when a grounding condition (X status) is entered into DA Form 2408-13-2-
E that effectively impacts the mission capable readiness condition of an airframe, an entry will
be made on the DA Form 2408-13-1-E and entered into the ULLS-A notebook. 38

NOTE: Flight packs may be used for 7 mission days IAW DA PAM 738-751 while away from
home station. 40

        c. Before the first flight on the first duty day of the week the crew chief will run the
Inspection and Component Projection Reports to determine upcoming requirements. The report
should cover not less than 7 days or 25 flight hours. At the completion of the last flight of the
day, the crew chief posts all status and/or flying hour entries and prints a new flight pack and
prepares the logbook for the next day's operation.

        d. Platoon sergeants/section chiefs monitor all daily data entry operations by subordinate
crew chiefs. Monitors daily data transfer operations from all ULLS-A computers under his/her
control in accordance with established procedures. Review all ULLS-A closed faults for
completeness and correctness. Ensure preformatted tapes/diskettes are used for all back-ups and
data transfers.

        e. The PC office will provide procedural guidance on the functional aspects and
operations of the ULLS-A system. The PC OIC coordinates all actions taken when an aircraft
becomes PMC or NMC. Actions include but are not limited to aircraft systems and sub-systems
trouble shooting, aircraft component repair/replacement, or the requisition process of a
serviceable aircraft repair part/component. It may also include controlled exchange actions in the
event aircraft repair part/component are in short supply or has long lead times. Once a
determination has been made on a COA the ULLS-A database needs to be updated.

       f. The PC office receives and coordinates daily data transfers from/to flight companies
according to established schedules. It will perform all data transfer functions to higher levels
(SARSS, SAMS) for all maintenance and supply support. It prepares and provides required daily,
weekly and monthly reports to the Brigade Aviation Maintenance Office (BAMO) IAW
established policies and procedures.

        g. The principal operators in the QC section are TIs. TIs will review the ULLS-A
database in the flight company computers to ensure all appropriate information (new and
corrected faults, man-hours, when discovered, how recognized, flight time) is entered correctly
into the corresponding aircraft’s ULLS-A notebook. They will also review closed faults for
completeness and correctness. They will keep all aircraft historical records to include
configuration control, and weight and balance current in the ULLS-A database. TIs archive
completed records and forms IAW established procedures. Records will be archived IAW DA
Pamphlet 738-751.

         h. Aviation logistics personnel will perform automated logistics functions affecting
requests, receipt, storage, issue, and accountability of the aviation maintenance unit’s assigned
PLL. When an airframe is down for parts, the PC OIC, will direct aviation logistics personnel to
initiate automated aircraft repair parts and component requests.

        i. Non Mission Capable Supply (NMCS) aircraft will carry the highest priority
designator (PD) assigned to the unit when processing a request for issue for a serviceable aircraft
repair part or component. Corresponding status for NMCS aircraft will be inputted into the
ULLS-A system and reported to the BAMO through the PC office. Complete a document control
register (DCR) print purge at least weekly. The unit should run PLL DCR Reconciliation DCR
Fault Reconciliation Catalog Load Update and Automated Follow-up at least weekly.

8. ULLS-A (E)
        a. ULLS-A (E), when fully fielded, will be the replacement system for ULLS-A. The
ULLS-S (E) system is an inventory management and maintenance system that allows visibility
of assets through all phases of supply and maintenance by both Army and contractor personnel.
In order to provide units with better asset visibility, validation, accountability, and life cycle
management, the Department of Defense (DOD) introduced and standardized a means of direct
part marking of all unique identification (UID) items within the DOD supply system.

NOTE: ULLS-A (E) will begin fielding at the conclusion of its operational system validation
testing. The end of FY 06 will complete fielding. ULLS-A (E), once fielded will be the system of
record to track all logistics and maintenance actions for all aviation maintenance units. The
manual system (hard copies of forms and records) will be used as a back-up in the event that
ULLS-A (E) is non-functional. It is the PC office responsibility to coordinate the input and
update of all maintenance and logistics actions into ULLS-A (E) once the system is fully

       b. ULLS-A (E) speeds logistics and maintenance operations at the unit level while
eliminating errors that can occur while using a manual system or procedures. ULLS-A (E) is an
automated system that
produces flight packs, tracks the readiness of aircraft and its configured subsystems, maintains
operational and historical records and processes class 9 (Air) repair parts.
        a. ULLS-G speeds supply and maintenance operations at the unit level while eliminating
errors that can occur under a manual system. ULLS-G also provides motor pool operations with
dispatch capability. The ULLS-G alert dispatch option allows multiple dispatches to be printed.
The operation of ULLS-G does not change between garrison and field environments.

        b. ULLS-G also provides the ability to track requisitions, deadline faults, FMC status as
well as NMC status, job order status, equipment availability, mileage of rolling stock, hours of
operation, and OPTEMPO funding.

        a. PBUSE is the Army’s web-based, state-of-the art, property accountability system.
System features provide Standard Property Book System-Redesign (SPBS-R) and Unit Level
Supply System-S4 (ULLS- S4) functionality plus a seamless, Federal Financial Management
Improvement Act (FFMIA)/Chief Financial Officer (CFO) compliant, data access by permission
control system for both garrison and tactical environments. When tactical requirements dictate
and direct connection to the web is not possible, the system operates in a disconnected stand-
alone mode. Upon completion of a stand-alone tactical requirement, the system is reconnected to
the web for re-synchronization of the user’s data to the central database. Business Process
Reengineering (BPR) provides major improvements to readiness in addition to timely and
accurate information flow. Improvements include an enterprise assets database, graphical user
interfaces, and process improvements to simplify existing capabilities, and address the "any time,
any place" data access needs for property accountability users.

       b. The centralized web and data base server are located behind the Army Knowledge
Online (AKO) firewall in the Strategic and Advanced Computer Center (SACC) at Fort Belvoir,
Virginia. PBUSE consists of a central database server, a web server, and client computers. Users
are provided Pentium class workstations under the Windows 2000 operating system. Other
computers may be used for access to the central database, but minimum RAM and storage
requirements must be met to assure system performance is not degraded. With the fielded
hardware suite, users are provided the office automation tools, communications, and web
browsers necessary for full access to the central server. They are also provided a laser printer for
required document and report production.

       c. PBUSE relies on sustainable telecommunications for its operations. The primary link
from the user to the central server is the Internet. Access to the Internet can be through the users
LAN or a dial-up communications network. Since the system has the capability of operating in a
stand-alone mode, it can also be linked through tactical networks using satellite or land
communications. The primary tactical communications means will be though the MSE network.

         a. SAMS increases the productivity of maintenance shops, and provides commanders
with accurate and timely maintenance management and logistics information. It provides
visibility of inoperative equipment and required repair parts, selected maintenance, equipment
readiness, and equipment performance reports. It also provides completed work order data to the
Army’s Logistics Support Agency (LOGSA) for equipment performance and other analyses.
SAMS is divided into two levels—SAMS-1 and SAMS-2. Both of these systems will be replaced
when the Standard Army Maintenance System-Enhanced (SAMS- E) is fielded.

        a. SAMS-1 automates work order registration and document registers. It automates
inventory control and reorder of shop and bench stock as well as automating work order parts
and requisitioning. SAMS-1 automates maintenance documentation and information gathering
and transmittal; provides management of work orders and work order tasks; allows transfer of
repair parts and/or dues-in between work orders and shop stock; accounts for direct, indirect, and
non-productive man-hours; simplifies and standardizes the collection and use of maintenance
data; improves readiness management and visibility by providing equipment status and asset
data; raises the quality and accuracy of performance, cost, backlog, man-hour, and parts data
through improved maintenance management.
•       SAMS-1 conducts logistics and maintenance interfaces with the following systems:
•       Unit Level Logistics System.
•       SAMS-2.
•       SARSS-1.
•       SARSS-Gateway

13. SAMS-2/E
       a. SAMS-2 is an automated maintenance management system used at the sustainment
brigade SPO as well as in the TSC.

        b. SAMS-2 is used by the field commands to collect and store equipment performance
and maintenance operations data. This information is used to determine guidance to be given to
their subordinate maintenance units for planning purposes.

         c. SAMS-2 provides the capability of monitoring equipment non-mission capable status
and controlling and coordinating maintenance actions and repair parts utilization to maximize
equipment availability. It receives and processes maintenance data to meet information
requirements of the manager and to fulfill reporting requirements to customers, higher SAMS-2
sites, and the wholesale maintenance level. Data can be accessed instantly to fulfill
management’s needs in controlling, coordinating, reporting, analysis and review.

       d. SAMS-2 provides Maintenance and Management information to each level of
command from the user to DA levels. SAMS-2 collects, stores, and retrieves maintenance
information from SAMS-1 sites, and allows managers to coordinate maintenance workloads.
SAMS-2 passes significant maintenance and supply information to higher commands for the
purpose of maintenance engineering and readiness reporting.

       e. SAMS-2 conducts interfaces with the following systems:
•      ULLS.
•      SAMS-1.
•      SAMS-2.
•      LOGSA.
14. SAMS-E
      a. The SAMS-E, when fielded, will replace SAMS-1 and SAMS-2. It will also absorb
ULLS-G and will provide all those functions previously performed by that program.

        a. SARSS-1
               (1) SARSS is a multi-echelon supply management and stock control system
designed to operate in tactical and garrison environments. SARSS is comprised of four integrated
systems: SARSS-1 ASB level, SARSS-2AD at the sustainment brigade, SARSS-2AC/B at the
DMC of the TSC, and SARSS-Gateway. SARSS provides supply related data to the ILAP
system at various functional levels. SARSS supports ULLS, SAMS, SPBS-R, non-automated
customers, and the split-based operations concept. SARSS is fully integrated from the user
through theater Army level. It has the capability to support worldwide deployment of combat
forces in operations including MCO, PME, or SSC.

        (2) SARSS-1 is the standard supply system used for receipt, issue, replenishment, and
storage operations. It operates at the distribution company level. SARSS-1 systems are capable
of sustaining prime support responsibilities for customer units. Each customer unit is capable of
interacting directly with any SARSS-1 system.

       (3) SARSS-1 is the system of record. It maintains accountable balances and is supported
by a SARSS- 2A activity. It is dependent on SARSS-2B for catalog support and computation of
stockage levels. SARSS- 1 determines replenishment based on stockage levels furnished by the
supporting SARSS-2B. It provides information data to SARSS-2A and SARSS-2B for stock

        b. SARSS-2A
                (1) SARSS-2A performs time-sensitive supply functions. These include
management of controlled items; lateral search of stocks to fulfill unsatisfied customer’s
requirements from subordinate SARSS-1 activities, and redistribution of excess. SARSS-2A is
fielded in the TSC.

                (2) SARSS-2A and SARSS-2B are both on the same hardware platform and
share a common database. SARSS2-A performs times sensitive supply management functions
for referral, excess disposition and management for Class II, III (P), IV, VII and IX. It manages
redistribution of supplies. SARSS-2A also maintains a custodial Availability Balance File (ABF)
that provides visibility of SARSS-1 assets. SARSS- 2A processes include all of the SARSS-2A

         c. SARSS-2B
                 (1) SARSS-2B performs management functions that are not time-sensitive. These
include document history, demand analysis, catalog updates for all subordinate SARSS-1
activities, and financial system interface. It supports subordinate SARSS-1 systems by
performing stockage level computations, tailoring catalog files, and maintaining active and
inactive document history data. SARSS-2B operates at the TSC levels to support management
        a. SAAS-MOD is an automated ammunition system which consolidates 3 SAAS levels
of operations into a single software baseline. It is a real-time, interactive system with state-of-
the-art hardware and software, having the capability to optimize allocation of ammunition
resources to support those decisions necessary to ensure timely resupply of theater assets from
the highest levels of operation and management nodes down to the customer. The system
incorporates Embedded Training, Automatic Identification Technology, sustainment training,
enhanced communications technology, and operates on non- developmental item hardware in a
Windows New Technology environment. It is a go-to-war replacement for the old SAAS, which
was unable to meet wartime requirements during Operation Desert Shield/Storm (ODS/S).

         b. SAAS-MOD is designed to manage conventional ammunition, guided missiles and
large rockets (GMLR) and related component and packaging (C&P) materials. It provides
accurate ITV and stock record accounting for ammunition at the retail level. Each SAAS-MOD
operating level functions within its own definition; however, it is capable of operating
independently of the next level when communications is not available or the supporting higher
level is not present. SAAS-MOD provides formal stock record accountability, asset visibility,
management control, and automatic reporting capabilities for ammunition stored at the retail
level. Management functions include basic load, war reserve, and operational stock management.
The system supports Class V conventional ammunition missions for units ranging in size from a
brigade to a theater. With exception of an Ammunition Transfer Point, any level, when deployed
independently (to include pre-positioned afloat & floating ASP) can perform the same functions
as a theater materiel management center or a direct/general support ordnance group. SAAS-
MOD provides the customer the ability to test wartime scenarios on existing databases without
disrupting real-time accountability.


        a. BCS3 is the Army’s replacement for CSSCS. BCS3 supports the warfighting C2 and
battle management process by rapidly processing large volumes of logistical, personnel and
medical information. The BCS3 facilitates quicker, more accurate decision making by providing
a more effective means for commanders and logistics commanders to determine the
sustainability and supportability of current and planned operations. Qualitative improvements
attributed to the BCS3 will be measured by positive assessment by a substantial majority of
commanders and their staffs.

        b. The BCS3 collects and processes selected sustainment data in a seamless manner from
logistics STAMIS and manual systems/processes, and other related source data and hierarchical
automated C2 systems. Based on these inputs, the BCS3 generates the logistics portion of the
COP, and disseminates near real time logistical C2 reports, responses to logistics related ad hoc
queries, and provide logistics battlefield functional area (BFA) information in support of the
ABCS common picture of the battlefield. The latter capability represents the essence of ABCS
and serves to insure that all force level commanders and staffs see and understand the AO and
gain dominant situational awareness on the battlefield by sharing the pertinent data of that
common picture. This functional capability will be facilitated by ABCS BFA interoperability,
use of ABCS common hardware/software, client/server architecture, and unique BCS3 software
modules. Within the ABCS, BCS3 is the capstone C2 decision support system (DSS) for all
command and staff matters associated with sustainment operations and/or projections. Since we
train in peace as we will fight in war, the BCS3 provides commanders with a DSS tool for
everyday use in support of their sustainment mission and C2 requirements. The common picture
of the battlefield is an ABCS universal product based on the selected sharing BFA proponent
information amongst and common to the other ABCS BFA. ABCS common picture products
include situational maps (terrain, disposition of friendly and enemy forces, etc.), battle resource
reports, and other intelligence products.

        c. The ABCS common picture is the mainstay for the synchronization of leadership
situational awareness. Access to information and the common picture displays support the
effective assessment and integration of the battlefield operating systems, i.e., maneuver, fire
support, mobility/countermobility, C2, intelligence, electronic warfare, air defense, and
sustainment. This mutual ABCS capability will be expanded in Block III, BCS3 Version 5, to
accommodate joint, allied and host nation information exchanges.

       d. Fielded only to logistics units, BCS3 is employed by the ASB, sustainment brigade,
and TSC. BCS3 interfaces with the other ABCS BFA, higher and lower C2 systems (e.g., GCCS-
A and FBCB2), and Management Informational Systems for personnel, medical, supply,
services, and transportation at all echelons.

        e. The system displays a three-dimensional picture using topographic details selected by
the user from a menu of audible mapping features. BCS3 provides the LCOP on MCS and
provides the sustainment commander with enhanced briefings and data-management capabilities.
The current logistical data is augmented with analytical and decision support tools that enable the
commander to make well-informed decisions rapidly and effectively.

        f. BCS3 provides commanders current and future combat power estimates in what is
called the Running Estimate. Its ability to fuse data from satellites, RFID, interrogators, and
transponders enable BCS3 to track and display the locations of vehicles and cargo as they move
within an area of operations. BCS3 obtains data/files from MCS to incorporate the operational
data with the logistics data to provide commanders with the most comprehensive and robust view
of today's battle spaces. BCS3 displays the worldview of U.S. tactical units that are providing
electronic feeds to the system. The display provides an aggregated view of icons representing
unit locations pulled from the BFT at FBCB2.

2. MTS
         a. The MTS is a stand-alone, satellite-based communication system that provides near
real time ITV of distribution assets. The MTS provides ITV through the use of vehicular
mounted personal computer-based hardware packages with mapping software and commercial
satellite assets. The MTS combines GPS and satellite communication technologies that provide
automatically updated position location and two-way digitized message capability between
mobile units and control stations.
        b. The MTS is employed at all levels of the distribution management system. MTS
control stations are located in the DMC, SPO sections, movement control/mode operator
headquarters elements, support battalion SPO sections, and SSAs. The MTS control stations
located at the maneuver brigade S4, ASB SPO, and sustainment brigade’s SPO section,
transportation cell provide positive inbound clearance, outbound coordination of transportation
assets and supplies, and maintain ITV.

        c. The MTS provides logistics commanders with near real time transportation asset
location, movement data, and situational understanding. These capabilities enable distribution
managers to redirect (divert) supplies/assets to higher priority needs, avoid identified hazards,
inform vehicle operators of changes in unit locations, and improves the overall effectiveness and
efficiency of the distribution management system. The MTS mobile units, palm sized laptop
computers, are mounted on common user land transportation (CULT) vehicles, selected C2 and
support vehicles, and logistics tactical wheeled vehicles. In addition, a mobile MTS unit will be
available for use by host nation and other foreign nations contributing to a combined operation,
or in leased, contracted and other vehicles that may be used in the distribution role but would not
normally be equipped with MTS.

       a. The FBCB2 is a hardware/software suite that digitizes C2 at brigade level and below.
The FBCB2 concept provides a seamless battle command capability for performance of missions
throughout the operational continuum at the tactical level. The FBCB2 is the implementation of
information age technology to provide increased battlefield operational capabilities.

        b. The system, positioned on specified platforms, will perform tactical and sustainment
functions for the planning and execution of operations. The FBCB2 represents a major paradigm
shift for the logistics community. For the first time, the sustainment organizations are digitally
linked to the platforms and organizations that they support. The FBCB2 provides a common
battlefield picture enabling logistics providers to maintain the OPTEMPO set by maneuver

        a. Combat service support functionality within FBCB2 gives the commander a common
relevant picture of the current logistics situation at his/her echelon of command and at
subordinate levels. Additionally, it provides the personnel and logistics leaders logistics SU
throughout their AO. It also provides enhanced capability to synchronize support to customer
        b. Logistics Functionality In FBCB2. The sustainment functionality on FBCB2 includes
the following: The LOGSITREP, personnel situation report (PERSITREP), supply point and
field services status report, CTIL or baseline resource item list (BRIL), and a task management
suite which includes: logistics CFS, logistics task orders (LTO), logistics task synchronization
and logistics task management. Figure 4-3 depicts the LOGSITREP screen available via BCS3.
Figure 4-3. LOGSITREP Screen-FBCB2

         c. Additional FBCB2 Logistics Reports Include: Medical unit situation report, mortuary
affairs report, logistical and tactical situational understanding. Currently, FBCB2 permits
information to be entered using free text, such as comments and other pertinent logistical
information. In these cases, the user of the system should understand that the information cannot
be automatically manipulated or rolled-up by higher headquarters.

        a. The LOGSITREP provides input for logistical status for all classes of supply as
determined by the CTIL, for example, Class I, II, III (P), III (B), IV, V, VII, and IX. CTIL items
are selected from the BCS3 BRIL and passed through each echelon of command using the
CTIL/BRIL update message and posted to each FBCB2 platform. Platforms are only required to
report CTIL items authorized and available on-hand. The LOGSITREP primarily flows through
the NCO chain of command to the battalion S4s, the brigade S4, and SPO. All reports will follow
the chain of command as specified in the unit task organization (UTO). As each unit's report is
submitted to the next higher echelon of command, information copies are sent to key personnel.
For survivability of the reporting process, key personnel are identified to replace the primary
roll-up point duties should the primary roll-up point become non-operational.


1. PURPOSE: The purpose of this Standard Operating Procedure (SOP) is to define the
procedures for support to customers serviced by the Property Book (PB) Office. The SOP will
help to facilitate the proper submission of accountability documents and aid commanders in the
management of their hand receipts.
2. APPLICABILITY: This SOP applies to all units receiving PB Office support from the 4____
PB Office.

3. GENERAL: The PB Office operates on the principle of property accountability and
management using the automated tools available in the Property Book Unit Supply Enhanced
(PBUSE) system. The PB Office maintains accountability for all non-expendable organizational
property within the ____ Combat Aviation Brigade through the use of monthly hand receipts.
The PB Office team manages these hand receipts for each assigned unit and has the
responsibility for insuring they are accurate and updated by unit commanders on a monthly basis.
The PB Office will accept all digitally sent documents as long as they are legible, properly
prepared, contain authorized signatures, and dated within the parameters prescribed by this SOP.
Supported units should maintain a suspense copy of all transactions submitted to the PB Office
until verification of completion has been accomplished. The PB Office will only support
transactions for items listed on a valid PB Office hand receipt. All other non-expendable items
are to be maintained by the unit until PB accountability has been established.

4. REFERENCES: The references listed below can be located on the internet at the U.S. Army
Publishing Directorate’s web page using the following link:

        a. AR 25-400-2, The Army Records Information Management System. This regulation
focuses on the management of long-term and permanent records and allows the unit to manage
short-term records.

        b. AR 71-32, Force Development and Documentation-Consolidated Policies. This
regulation explains Modification Tables of Organization, and Equipment (MTOE), Tables of
Distribution and Allowances (TDA), changes to MTOEs, and Letters of Retention.

        c. AR 190-11, Physical Security of Arms, Ammunition, & Explosives. This regulation
prescribes standards and criteria for the physical security, storing, and transporting of sensitive
conventional arms, ammunition, and explosives (AA&E).

       d. AR 220-1, Unit Status Reporting. This regulation sets the policies for the monthly
Unit Status Report (USR).

        e. AR 710-2, Supply Policy Below the National Level. This is the basic supply policy
regulation for the Army. However, it does not explain the details of specific policies. Specifics
can be found in DA PAM 710-2-1.

        f. AR 735-5, Policies and Procedures for Property Accountability. This regulation
outlines the types of responsibilities and the differences between accountability and
responsibility. It states policies defining the differences between expendable, durable, and non-
expendable property. It also defines the policies for accounting for lost, damaged, or destroyed
        g. DA Pam 710-2-1, Using Unit Supply System (Manual Procedures). This is the Bible
for unit supply operations. It explains how to perform normal supply operations and gives
examples on how to fill out the required forms.

        h. AIS Manual GCSS-A/T PBUSE EM. This end users manual describes how to operate
the functions of the PBUSE system. It also gives detailed procedures for units to use and
outlines the functions of the PB Office.

5. PROPERTY BOOK OFFICE ORGANIZATION: The PBO serves as the supported
commander’s main point of contact for all unit level PB issues. If an issue cannot be resolved, it
will be addressed to the next higher headquarters’ PBO (DPBO).

       a. Hours of Operation and Phone Numbers

               (1). The PB Office is located in building 8002 at Shipton Barracks and can be
contacted at DSN 467-3497/3498. The PB Office is closed on the first working day of each
month for the downloading of monthly inventories. Emergencies will be handled on a case-by-
case basis. Normal hours of operation are listed below:

               Monday                               0900-1130 and 1300-1630
               Tuesday                              0900-1130 and 1300-1630
               Wednesday                      0900-1130 and 1300-1630
               Thursday                             0900-1130 and 1300-1630
               Friday                         AM Closed and 1300-1500

6. RESPONSIBILITIES: In order to understand the various types of responsibilities a soldier
may incur for Government property it is necessary to give an overview of the five types of
responsibilities recognized by the Department of the Army (DA). The different types of
responsibility depend upon the relationship the soldier has to the property. For further details see
AR 735-5, paragraph 2-8.

       a. Command Responsibility

                (1). Command responsibility is inherent by virtue of command and cannot be
delegated. It is the commander’s responsibility to insure that all inventories are conducted
properly using the correct Supply Catalog (SC), Technical Bulletin (TB), or Technical Manual
(TM), and completed in a timely manner. This includes providing adequate means for sub-hand
receipt holders to secure their property. Failure to enforce policies could result in the
commander being found financially liable for losses incurred within the unit. All commanders
are responsible for ensuring that government property is used for its intended purpose. It is a
violation of Army regulation to use Government property for personal use without prior
approval. The Command Supply Discipline Program (CSDP) checklist, see AR 710-2,
Appendix B, is an excellent tool for commander’s to use in assessing their unit’s logistical

       b. Supervisory Responsibility
              (1). Supervisors must ensure they provide adequate guidance and direction to
subordinates with regards to supply accountability. In addition, supervisors are the enforcers of
the commander’s policies. For example, ensuring inventories of section and platoon equipment
are conducted prior to and upon return from field training exercises (FTX). This will also foster
a good climate for subordinates to learn the importance of supply accountability.

       c. Direct Responsibility

        (1). Direct responsibility is established when an individual signs for a piece of
equipment. Commanders should determine who will sign for the unit’s property. The supervisor
will normally sign for property within their section. These individuals will incur an obligation to
ensure they exercise proper care and custody for their equipment. This includes ensuring that it
is not damaged through negligence or willful misconduct, properly stored and safeguarded, and
properly managed and accounted for through the use of sub-hand receipts.

       d. Custodial Responsibility

                (1). This type of responsibility applies to property in storage areas. Custodial
responsibility can result from assignment as a supply sergeant, supply custodian, or warehouse
person. Individuals who have property in storage areas are responsible for insuring the property
is safeguarded from theft and stored in a manner to prevent damage. Access to these storage
areas must be limited and controlled. A proper key control program and access control rosters
are required to facilitate these procedures.

       e. Personal Responsibility

               (1). Personal responsibility always accompanies the physical possession of
property, signed for or not. All personnel assume this responsibility when equipment is in their
possession or under their control. Any individual using military supplies or equipment is
responsible for exercising good supply economy and supply discipline. This includes
safeguarding all government property, regardless of type or relationship of the individual to the
property. Just because an individual is not signed for a piece of equipment does not mean that
they cannot be found financially liable for its loss.

7. ACCESSING PROPERTY BOOK DATA: The PB Office has instituted the use of
automation devices to assist customers in the management of their property. One tool recently
adopted was the 12CAB Microsoft Outlook Share-Drive to disseminate data to supported
customers. All supported customers are afforded ―read only‖ access to this drive alleviating the
customer’s requirement to come to the PB Office to conduct business. The PB Office also
encourages the use of digital senders thus alleviating the need for customers to leave their home

       a. Share-Drive Folder
               (1). The PB Office will post the monthly hand-receipt, cyclic and sensitive item
inventories, and USR data to the share-drive folder by the established timelines contained within
this SOP. Various other types of documents and informational data are also available in the
share-drive folder, i.e., PBO appointment orders, annual cyclic inventory schedule, directive and
inventory trackers, etc. The share-drive folder is available at the following link:
https://katt58501ids022/12CAB/412ASB/pages/SPO.aspx. Customers having difficulties
opening the link should contact their unit’s automation representative to get user rights installed.

8. CHANGE OF COMMAND INVENTORY: This inventory is called a ―Change of Primary
Hand Receipt Holder Inventory‖ in DA PAM 710-2-1. For the purposes of this SOP it will be
referred to as the Change of Command (COC) inventory. The COC inventory is a critical part of
property accountability and its importance cannot be overstated. It is most likely the only time a
commander will be able to devote their sole attention to the accuracy of their property
inventories. In order to maintain accuracy commanders must ensure monthly inventories are
conducted properly and discrepancies resolved as soon as possible.

       a. Outgoing Commander Responsibilities

                (1). Not later than 120 days prior to the start of a COC inventory the outgoing
commander should conduct a 100% inventory. This is called a ―Pre-Change of Command
Inventory‖. The purpose of this inventory is to identify and correct any deficiencies to alleviate
problems during the actual COC inventory. At a minimum the commander should have all sub-
hand receipts updated and resigned; shortage annexes updated, and validated; all new shortages
put on order-if funds are available; the location of all property not on sub-hand receipt verified;
and confirm items in maintenance.

                 (2). All property book adjustment actions created from the Pre-Change of
Command Inventory must be initiated and every effort made to have them completed prior to the
start of the COC inventory. Sub-hand receipt holders will have Statement of Charges/Cash
Collection Voucher and Financial Liability Investigation of Property Loss (FLIPLOSS) actions
initiated for all lost, damage, or destroyed property. Property book discrepancies for makes,
models, and sizes will be adjusted with an Administrative Adjustment Report (AAR). Serial
number discrepancies that are more than two digits off normally require a FLIPLOSS to correct
the error, unless it is an obvious posting mistake. If unsure of what action to take, contact the PB
Office for further guidance. Any discrepancy concerning a sensitive item will, as a rule, require
an AR 15-6 investigation. A check should be conducted to insure that all SCs, TBs, and TMs are
on-hand and current. Any outdated or missing manuals should be downloaded and filed. The
supply room should maintain a current copy of all manuals required to perform a COC inventory,
to include inventory memorandums for items that do not have manuals.

       b. Incoming Commander Responsibilities

               (1). Prior to starting a COC inventory the incoming commander should receive a
COC briefing. The PBO will explain procedures for conducting inventories and outline PB
Office policies. Incoming commanders should review DA Pam 710-2-1, chapter 9, (Inventories)
and their property responsibilities as outlined in AR 735-5, chapter 2. At no time should the
incoming commander review any change documents. The incoming commander should make a
list of the manuals required to conduct the inventory, ensuring the latest version is available.

       c. Change of Command Briefing

                (1). Prior to starting a COC inventory the incoming and outgoing commanders, as
well as the supply sergeant, must receive a briefing from the PB Office. This briefing will be
conducted in the PB Office by the supporting PBO or designated representative. The COC
inventory will not be done telephonically. It is imperative, due to the ability to manipulate data,
that the incoming commander receives a current working copy of their hand receipt and sensitive
items directly from the PB Office.

               (2). An appointment to sign the COC hand receipt will be made with the PBO
during the briefing. The appointment will be scheduled at least three days prior to the COC
ceremony to ensure there is enough time to correct any issues that may arise.

       d. The Joint Change of Command Inventory

               (1). The incoming and outgoing commanders must conduct a 100% joint physical
inventory of the unit’s property. Thirty days are authorized to complete this inventory.
Commanders may request up to two, 15-day extensions. The request will be submitted on
memorandum through the next higher commander to the PB Office prior to the end of the thirty-
day period. The extension must specify the total number of additional days authorized. Once a
commander assumes command, even if they have not signed the hand receipt, they become
responsible for all equipment in the unit by virtue of their position. The Army policy is that no
commander will assume command without completing a COC inventory and signing the hand

                (2). The incoming commander will update all sub-hand receipts and shortage
annexes. All adjustment documents, i.e. FLIPLOSS, Statements of Charges/Cash Collection
Voucher, AAR, etc., will be provided to the PB Office at least 72 hours prior to the scheduled
date for signing the hand receipt. Shortage annexes will be prepared using a DA Form 2062. A
separate shortage annex will be prepared per each end item having non-expendable shortages.
The only time more than one end item will be listed on a shortage annex is when the end items
are exactly the same, i.e., having the same National Stock Number (NSN). The PB Office will
validate all non-expendable shortage annexes. Any durable or expendable shortages will be
listed on a separate DA Form 2062 and maintained at unit level.

       e. Following the Change of Command Inventory

               (1). The incoming commander and supply sergeant will go to the PB Office to
validate the COC hand receipt. They should bring the following items with them:

                (a) The incoming commander’s Assumption of Command Orders.
                (b) A Notice of Delegation of Authority-Receipt for Supplies, DA Form 1687,
listing the individuals designated to receive PB Office support.
               (c) Any non-expendable shortage annexes. The PB Office will validate all non-
expendable shortage annexes. If there are no non-expendable shortages the incoming
commander needs to submit a memorandum stating this fact.
               (d) All inventory notes and related data needed to verify the accuracy of the COC
hand receipt and sensitive items inventory.

               (2). The new commander should keep the records of where things were located
and any other notes taken during the inventory. This data may become very useful later on
during the command to determine what happened to a particular piece of equipment.

9. MONTHLY INVENTORIES: The PB Office produces monthly automated inventory listings
for every supported Unit Identification Code (UIC). The listings are downloaded to the PB
Office’s share-drive folder with-in the first three working days of each month. Any transaction
posted after the inventories have been downloaded will not appear on the listings until the
following month. The unit commander is the only one authorized to sign inventories. All
completed inventories and adjustment documents will be returned to the PB Office by the last
Tuesday of each month. The preferred method of submission is hand delivered. Digitally-sent
copies are always welcomed. An extension for the cyclic inventory and monthly hand receipt
can be requested by submitting a memorandum describing the circumstances to the PB Office by
the 15th of the affected month. Extensions are not authorized for sensitive item inventories.

               a. General Inventory Data

                 (1). The PB Office will maintain a ―monthly inventories received‖ spreadsheet
inside each team folder on the PB Office share-drive folder. If a unit is still ―red‖ after
submitting their reports, they should contact the PB Office for verification of receipt. If the PB
Office receives an inventory that is not correct, i.e. missing pages, signatures, incorrect
quantities, etc, it will remain ―red‖ on the tracker. The PB Office will contact the commander to
inform them of the deficiency and to resend the document upon correction. If a unit fails to turn-
in their reports, or does not respond after an error has been reported, their data on the spreadsheet
will remain red. It is the commander’s responsibility to ensure their inventories are conducted
properly and submitted in a timely manner. Failure to turn-in inventories by the suspense date
may result in the freezing of all transactions for that unit.

                (2). Discrepancies disclosed during any type of inventory must be investigated
without delay. If discrepancies are not resolved with-in three days, the discrepancy must be
reported to the unit commander for initiation of corrective actions. Unit commanders will ensure
the appropriate documents are submitted to the PB Office to correct known discrepancies.

                 (3). If an item does not have a SC, TB, or TM, or if one is not available for use
during an inventory, the commander should develop an inventory listing in memorandum format
by recording all components on-hand at the time of the inventory. If an item is difficult to
describe it is recommended that a digital picture be taken and attached to the inventory
memorandum as reference.
              (4). Often times when a unit is transferred from one PBUSE system to another, a
―Not on Catalog‖ will appear in the item description field due to variations in cataloging data.
When this occurs, the unit should submit an AAR to the PB Office identifying these items by
nomenclature, make, and model in order to get them cataloged. To obtain ―change to‖ data for
the AAR customers are encouraged to use the search tools in the SSN-LIN Automated
Management and Integrating System (SLAMIS).

               (5). When an error message appears on an inventory listing, i.e. ―serial number
quantity does not match quantity on hand‖, an AAR should be submitted to correct the
deficiency. The Serial Registration Requirement Code (SRRC) determines the requirement to
track items by serial number. Items that do not contain a serial number do not require serial
number tracking.

               (6). The PBUSE system will not allow serial numbers to be duplicated for items
possessing the same NSN. When duplicates are received, the PB Office adheres to the guidance
from the Logistics Support Activity (LOGSA) to add zeros preceding or alpha characters after
the serial number. In some cases, due to the old policy of using the PB Office team’s installation
code, i.e. BQF, BQH, etc., a three-digit code may still follow the serial number. An AAR can be
submitted to remove the installation code.

       b. Monthly Hand Receipt Inventory

               (1). This listing reflects all non-expendable property assigned to the unit. Upon
verification and signature by the commander, this document becomes a valid hand receipt
between the PB Office and the unit commander. Hand receipts are divided into sub-categories
based upon the classification of equipment. The Property Book Identification Code (PBIC)
determines these classifications. The PBIC is what causes the commander’s hand receipt to be
separated into various sections. The listing below illustrates the various types of property and
PBICs associated with each.

       0       ADPE (Non-MTOE Computer Equipment)
       2       Organizational Clothing & Individual Equipment
       4       TDA
       5       Ammunition
       6       Leased Property
       8       Organizational/MTOE
       X       Left behind equipment (Rear-D), previously listed as PBIC 8
       H       Stay behind equipment (in AOR)

                 (2). Upon receipt of the monthly hand receipt, commanders are required to
validate all transactions that have occurred since the previous months hand receipt. Upon
completion of the review, the commander will sign each section of their hand receipt. This is not
a 100% inventory. The commander’s signature is only confirming that the changes from the
previous months hand receipt have been verified. Any adjustment documents required to correct
errors should be submitted with the hand receipt. It is recommended that units maintain copies
of all documents for a period of two years IAW AR 25-400-2.

       c. Monthly Sensitive Items Inventory

               (1). Sensitive item inventories are conducted monthly IAW DA Pam 710-2-1,
paragraph 9-9. This includes months in which a change of command inventory is conducted, a
unit is deployed, or when a unit is in the field. Sensitive items are identified on the Federal
Logistics (FEDLOG) database with a Controlled Inventory Item Code (CIIC) of 1-9, $, N, P, Q,
R, or Y (Night Vision Devices). The objective is to ensure that sensitive items are properly
secured, safeguarded, accurately accounted for, and continually reported to the DA through
Unique Item Tracking (UIT).

                (2). The unit commander must ensure an authorized individual (IAW 1AD policy
a SFC or above, warrant officer, commissioned officer, or DOD civilian employee appointed by
the responsible officer) conducts a physical inventory. The same person will not conduct the
sensitive item inventory in two consecutive months. The unit armorer, supply sergeant, and PB
Office personnel are not authorized to conduct this inventory. Make sure that makes, models,
serial numbers, and item descriptions match the listing.

                (3). Any sensitive item discovered during the inventory that does not appear on
the hand receipt will be written in and a found-on-installation (FOI) document submitted to the
PB Office for the establishment of accountability. An investigation IAW AR 15-6 is required for
any sensitive item determined as missing. A FLIPLOSS will be processed through the PB Office
and block 11 will state "See AR 15-6 Investigation".

       d. Monthly Cyclic Inventory

               (1). Units are required to inventory 100% of their property annually. The
monthly 10% cyclic method is prescribed for use in 1AD in lieu of a single 100% inventory.
The PB Office publishes an annual schedule of items to be inventoried each month. This listing
can be found on the PB Office’s share-drive folder inside the SOP folder. At times a commander
may have two cyclic inventories for the same month; one is generated for the regular hand
receipt and the other for tool kits.

                 (2). Commanders will conduct the inventory IAW DA PAM 710-2-1 paragraph
9-6. This inventory cannot be delegated to anyone else. Ensure that make, model, size, serial
number, and item description of all items inventoried is accurate. Check the condition of all
items and report damaged equipment to maintenance personnel. Items in maintenance must be
verified by validating the work order with the maintenance support activity. Check items for
completeness against the current SC, TB, or TM. Commanders should annotate the correct item
description on their cyclic inventories when a ―Not on Catalog‖ appears and submit an AAR to
initiate corrective actions. Commanders will also ensure sub-hand receipts and shortage annexes
are updated and FOIs submitted as required.
                (3). After the inventory is complete, causative research will be conducted for any
discrepancies. If no resolution can be found, the unit will report the discrepancies to the PB
Office for assistance. Any inventory discrepancy that cannot be corrected will be adjusted IAW
AR 735-5.

10. ADMINISTRATIVE ADJUSTMENT DOCUMENTS: Adjustment documents generated to
correct deficiencies discovered during an inventory should be submitted to the PB Office at the
same time the inventory listings are returned. Adjustment documents to correct other
deficiencies can be submitted as discovered.

       a. Administrative Adjustment Report

                (1). An AAR, DA Form 4949, will be used to correct minor property book
adjustments when there is no actual gain or loss of equipment. It can be used for NSN changes;
substituting or un-substituting; changes in makes, models, or sizes; serial number differences
when serial number discrepancies are less than two digits off; for items swapped out by a
maintenance facility when there is a maintenance form validating the exchange; and when an
obvious posting error has occurred. See subparagraph ―D‖ (AR 15-6 Investigation) below for
serial number discrepancies involving sensitive items. DA Pam 710-2-1, chapter 4, section II,
contains examples and instructions on the use of the AAR.

               (2). The unit commander, or designated representative, will sign the AAR. When
a serial number is adjusted, a brief explanation will be annotated on the AAR. When the serial
number is the result of a maintenance swap a copy of the maintenance request form will be

       b. Statement of Charges/Cash Collection Voucher

                 (1). A Statement of Charges/Cash Collection Voucher, DD Form 362, will be
used when liability is admitted for the loss, damage, or destruction of non-sensitive items and the
total loss is less than one month’s base pay IAW AR 735-5, paragraph 12-2. The DD Form 362
will be processed through the PB Office for non-expendable items prior to being taken to the
Defense Finance and Accounting Section (DFAS). The PB Office will not adjust the unit’s hand
receipt until a stamped copy is returned from DFAS verifying that reimbursement proceeding
have been initiated. Depreciation will be allowed IAW AR 735-5, Appendix B.

       c. Financial Liability Investigation of Property Loss (FLIPLOSS)

              (1). A FLIPLOSS, DD Form 200, will be initiated when any of the requirements
in AR 735-5, paragraph 13-3 are met. A FLIPLOSS will be initiated and presented to the
appointing/approving official, as appropriate, within 15 calendar days of discovery of loss,
damage, or destruction. Units do not need to provide completed copies to the PB Office after the
appointing/approving official has signed.

               (2). A thorough review of the FLIPLOSS will be performed by the S-4 prior to
assigning the survey number. When property listed on a FLIPLOSS has been lost or destroyed
the FLIPLOSS will be processed through the PB Office. A FLIPLOSS for damaged property
does not require a document number because there is no actual loss of equipment. Damaged
items will be repaired or turned-in. When damaged items are turned-in, the turn-in document
serves as the adjustment document to the hand receipt. Investigations for expendable/durable
items will have a unit level document number assigned.

               (3). Property listed on a FLIPLOSS that is recovered will have accountability
reestablished IAW AR 735-5, paragraph 14-14. It is the approving official’s responsibility to
ensure that accountability is reestablished for any recovered items by submitting a memorandum
requesting re-establishment of accountability to the PB Office. The memorandum will contain
the same identification data as listed on the original FLIPLOSS, similar to figure 13-5 in AR
735-5. The document number from the original FLIPLOSS must also be referenced on the

               (4). When expendable/durable and non-expendable items are lost, damaged, or
destroyed in the same incident a separate FLIPLOSS will be prepared for the non-expendable
items IAW AR 735-5, paragraph 12-1. The FLIPLOSSes will be reference to one another in the
remarks block allowing for one investigating officer to be assigned for both. See AR 735-5,
paragraph 13-4.

       d. AR 15-6 Investigation

               (1). The loss or destruction of a controlled/sensitive item requires an
investigation under the provisions of AR 15-6 IAW AR 735-5, table 12-2. This includes serial
number changes that cannot be validated as an obvious posting error. A FLIPLOSS will be
prepared to adjust entries to property records and/or asses financial liability as the result of an
AR 15-6 investigation IAW AR 735-5, paragraph 13-25.

               (2). Detailed requirements for the preparation of a FLIPLOSS resulting from the
findings of an AR 15-6 investigation are in AR 735-5, paragraph 13-10 (b).

11. PROPERTY AUTHORIZATION DOCUMENTS: There are three basic types of
authorizations; MTOE (go to war equipment), TDA (non-deployable equipment used to augment
home station operations), and Common Table of Allowances (CTAs) (items which are common
to all Army units). Units can download their MTOE/TDA from the Internet by going to the
Force Management System Web Site at A user
password is required. To request a change to the MTOE/TDA a unit must submit a DA Form
2028, IAW AR 71-32. All non-expendable property not authorized will be identified as excess.
The PB Office will provide disposition instructions directing a unit to L/T excess to fill shortages
in other units as needed.

       a. MTOE Authorizations

                (1). MTOEs are designed to reflect what a unit needs in order to perform their
wartime mission. A MTOE is tailored virtually the same for all like units in the Army. An
individual unit that is considering an MTOE change needs to be aware that a change will affect
all similar units Army wide. The required column on a MTOE depicts future authorizations and
the authorized column is the current year’s authorization.

       b. TDA Authorizations

               (1). The Army has many units that are classified as non-deployable because their
mission is one that must continue even during conflict. The equipment to fulfill their mission is
authorized by TDA. There are also units that are supported by both a MTOE and TDA. This is
because they have dual missions; one to deploy in support of conflict and another to support
garrison operations even during deployments.

       c. CTA Authorizations

                (1). CTA authorizations are not generally unit specific. A CTA will authorize
items such as Organizational Clothing and Individual Equipment (OCIE), expendable/durable
supplies, and field and garrison furnishing and equipment. Authorizations for CTA items vary
on unit location and type of mission. CTA authorizations are stock funded, meaning the unit
must fund the purchases.

12. EQUIPMENT ON-HAND REPORTING: The Equipment on Hand (EOH) portion of the
monthly USR is a critical readiness area and has significant command level interest. The
objective is to produce accurate readiness measurements and initiate redistribution of excess to
fill mission shortages. Computing EOH data is accomplished using the Unit Equipment
Readiness List (UERL) produced from the automated PBUSE system. Due to the increased
emphasis placed on MTOE authorizations; property book balances; and redistribution of excess,
commanders will ensure UERLs are scrubbed with the supporting PBO prior to submission to
higher headquarters.

       a. Unit Equipment Readiness Listing

                (1). An invalidated working copy of the UERL and battalion rollup, if applicable,
will be posted to the PB Office share-drive folder within the first five working days of each
month. The battalion rollup will list all MTOE Equipment Readiness Codes (ERC) of A, P, B, &
C. To view the appropriate codes click the sub-folders at the bottom of the page. The ERC As
and Ps are listed on one spreadsheet and Bs and Cs on another. The PBUSE system does not
allow a separate report to be generated per each ERC. If the ERCs need to be further separated,
it will have to be done manually. A validated copy, authenticated by signature of the PBO, will
be posted to the share-drive folder by the twelfth day of each month.

                (2). The battalion S4s and separate unit commanders are to review the UERL to
validate its accuracy and manually annotate proposed corrections.

                (3). The MTOE required amounts depicted on the UERL are to be used for EOH
reporting. If errors are suspected, circle the questionable data and make notes as to why a
required amount is suspect.
                 (4). On-hand balances are derived directly from the property book, but quantities
might have changed since the date of preparation. If it is perceived that a quantity is wrong,
circle the data and mark the document number of the supply transaction (i.e., turn-in, receipt,
transfer, etc) that effected the change. Also, obtain a copy of the supply document and attach it
to the UERL.

               (5). If there is excess equipment within the organization that might be used in lieu
of (ILO) a valid ERC A or P shortage, circle the item and adjust the on-hand quantity. Add a
comment specifying what equipment is being used ILO (i.e., ―5 EA LIN# R59278 HEMMTs
being used ILO‖).

                (6). Any other specific exclusions or adjustments to the UERL must be requested
by the unit and authorized in writing by the G4. In such cases, make corrections and comments
in pencil and attach copies of the appropriate documentation.

               (7). Once the UERL has been scrubbed at the unit level, see the supporting PB
Office to reconcile changes. The PB Office will review proposed adjustments, process
applicable documents, prepare and post any AARs for substitutions or un-substitutions, verify
―S‖ ratings, and make pen and ink changes on the original.

13. REQUISITIONING PROPERTY: The memorandum from the PBO assigning document
series numbers for use in requesting the various classes of supplies is on the share-drive folder in
the SOP folder. In order to requisition non-expendable property the equipment must be
authorized by MTOE, TDA, CTA, or be on a valid shortage annex. Non-expendable property is
the only type of property ordered through the PB Office. All other types of property, i.e.
expendable and durable, are requisitioned at unit level. Units will obtain passwords in order to
check the status of their requisitions by logging onto the Web Visual Logistics Information
Processing System (WEBVLIPS) website at

       a. Funding

                (1). There are two types of funding for Army requisitions: Procurement
Appropriated (PA) and Operation Maintenance, Army (OMA). To identify the type of funding
look at the second position of the Material Category Code (MATCAT) on FEDLOG. If the
second position is alphabetic, the item is PA funded; if numerical, it is OMA funded, (also called
―stock funded‖).

               (a) PA funded property comes from the Army’s operational budget and is not
charged to the unit. The PB Office is responsible for ensuring that all PA funded organizational
equipment authorized by the MTOE/TDA is either on-hand or on order. If a requisition is
canceled the PB Office will re-order the item when possible.

               (b) OMA funded property comes from the unit’s operational budget and is
withdrawn from unit funds. The PB Office will not automatically order OMA funded
authorizations. These items will only be ordered through submission of a requisition from the
unit. The requisition must contain the signature of the authorized budget officer as validation
that unit funds are available to cover the purchase.

       b. Request for Standard Items

                (1). Commanders should verify that the PB Office has placed authorized PA
funded equipment on order. The quantity due-in will be reflected on the commander’s hand
receipt under the due-in quantity column. Authorized equipment not on order should be brought
to the attention of the PB Office.

               (2). The unit is responsible for the submission of requests for authorized CTA
items and non-expendable component shortages. Shortages need to be documented on shortage
annexes at the PB Office prior to execution.

              (3). All requests for OMA equipment must be submitted to the PB Office on DA
Form 2765-1 prepared IAW DA PAM 710-2-1. Ensue to annotate on the form ―component to
LIN# (and enter the appropriate LIN#) if the request is for a component.

       c. Request for Non-Standard/Local Purchase Items

               (1). Requests for local purchase, by use of the Government Purchase Card (GPC),
will be made IAW the Wiesbaden Contracting Center (WCC) SOP. It is the approving official’s
(AO) responsibility to ensure that receipts for property book items are submitted to the PB Office
for accountability.

                (a). The receipt document for property book items will be signed by an
authorized representative; include full item description, make, model, serial number as
applicable, and purchase price. Upon verification of required data, submit the receipt to the PB
Office for posting. If a unit is unsure whether an item is accountable or not, contact the PB
Office for clarification.

               (2). Purchase Request and Commitment (PR&C)

               (a) A PR&C, DA Form 3953, for non-expendable items must be submitted to the
PB Office for a document number. A DD Form 1348-1A, with the commander’s signature, will
be attached as authorization to process the request against the commander’s hand receipt.

       d. Request for Ammunition

               (1). A DA Form 581 will be used to request ammunition. Requests for
operational and basic load ammunition must be routed through the Division Ammunition Office
(DAO) to the PB Office for a document number prior to submission to the Ammunition Supply
Point (ASP).

               (2). A copy of the completed DA Form 581 and issues slip from the ASP will be
provided to the PB Office upon completion of the ammunition draw.
14. RECEIVING PROPERTY: Only authorized personnel will receipt for supplies. A ―receipt
of supplies‖ inventory will be conducted IAW DA PAM 710-2-1 and any discrepancies reported
to the issuing representative.

       a. Signature Card

               (1). Units must have Assumption of Command orders and a current signature
card, DA Form 1687, on file at the PB Office identifying those personnel whom the commander
authorizes to perform PB Office transactions. If a signature card is not on file, the commander
will be the only person authorized to perform transactions with the PB Office. It is essential that
only authorized personnel sign non-expendable transactions as any document received by the PB
Office that does not contain an authorized signature will be returned to the unit without action.
The preparation instructions for a signature card are contained in DA Pam 710-2-1.

               (2). In some instances a signature card from the PBO, and the PBO appointment
orders, may be required for unit personnel to receive an issue. When this occurs the receiving
unit will submit a signature card, listing the unit’s receiving representative, to the PB Office.
The PBO will sign and return the signature card to the unit. The signature card will only be valid
for a few days so plan the appointment accordingly. The PBO appointment orders are on the
share-drive folder inside the SOP folder.

       b. Receipt Documents

               (1). Units are responsible for checking with the warehouse to determine if there
are any items to be picked-up. Late pickups may result in the freezing of accounts. Individuals
accepting an issue will print and sign their name and enter the date in the appropriate blocks.
Serial numbered items will have the serial numbers legibly marked on the receipt document or
attached on a separate page. After receiving equipment, units are required to provide the PB
Office with a copy of the receipt document for all non-expendable items within three working
days. A copy should be retained by the unit to validate proper posting to the hand receipt. The
posting should appear on the following months hand receipt. If it does not, send another copy to
the PB Office and follow-up.

15. PROPERTY MANAGEMENT: There are two basic categories of equipment the PB Office
focuses on in order to manage property; excess equipment and equipment that is uneconomically
repairable (unserviceable) or obsolete. In both cases units will maintain accountability until the
PB Office has issued disposition instructions (directive) to L/T, turn-in, or otherwise dispose of
the equipment. Under no circumstances will a unit L/T or turn-in a piece of non-expendable
property without first obtaining proper authorization. The PB Office is required to request
disposition instructions through the 200th Material Management Center (MMC) in order to cross
level shortages with-in United States Army, Europe (USAREUR).

       a. Excess
               (1). Excess equipment is defined as any item on-hand that is not authorized or
exceeds a unit’s current or projected authorization. Excess items will be L/T to fill shortages in
another unit or be turned-in IAW the directive.

       b. Unserviceable/Obsolete

              (1). Equipment that has undergone a proper technical inspection (TI) and been
condition coded as unserviceable/obsolete by qualified inspectors will be turned-in or otherwise
disposed of IAW the directive.

       c. Lateral Transfers

               (1). Excess equipment is eligible for transfer unless it has been condition coded
as unserviceable/obsolete (condition code H or P) by the appropriate maintenance facility and a
turn-in packet has been submitted to the PB Office.

                (2). The PBO will issue L/T directives. When a L/T directive is published it will
be distributed by the PB Office to the S4 and affected company commander. The Division Asset
Visibility section maintains a spreadsheet, disposition tracker, on the share-drive folder depicting
the status of turn-in and L/T directives. It is the losing unit’s responsibility to complete the L/T
and provide a copy to the PB Office. The status of open directives is reported at the monthly

               (a) Units requiring retention of property directed to be L/T must submit a
memorandum requesting cancellation with justification through their S4 to the PBO for
consideration. Only mission-essential equipment will be considered for retention.

                (b) L/Ts must be accomplished at 10/20 standards unless the gaining unit agrees
to different standards. It is the responsibility of the losing and gaining commands to arbitrate
how the items are physically handed off and to resolve any disagreements on the maintenance
condition of property. Sets, kits, and outfits (SKOs) and other non-rolling stock are to be
complete with the majority (70%) of major components serviceable and on-hand.

                (c) When a L/T directive is received the losing unit will prepare a DA Form 3161
(with shortage annex as applicable), attach a copy of the PB Office directive (the directive
number will be cited as the justification for the transfer), submit this packet to the PB Office for
a suspense document number, and then execute the transfer. Make sure that the data listed on the
L/T matches the data on the PB Office hand receipt. Preparation instructions for a L/T are
contained in DA Pam 710-2-1, chapter 3, section III. During the performance of the transfer the
losing unit must get a copy of the gaining unit commander’s assumption of command orders and
a copy of the signature card validating that the receiving individual is authorized to perform PB
Office transaction on behalf of the commander. Ensure that the receiver prints, signs, and dates
block number 15 on the DA Form 3161 and that the gaining unit’s UIC is legibly entered in
block 1. Without this data, the losing PB Office will not process the L/T and this equipment will
stay on the losing units hand receipt until such actions have been accomplished. The losing unit
must return a completed copy of the L/T with the assumption of command orders, signature card,
and a copy of the directive to their supporting PB Office within three working days.

       d. Turn-Ins

               (1). Equipment must be listed on a valid unit hand receipt from the PB Office in
order to receive support. All other non-expendable property must have accountability
reestablished prior to receiving a document number for turn-in. No item appearing on a
commander’s hand receipt will be turned-in without PB Office approval.

                (2). A turn-in packet is required for all items appearing on FEDLOG with a
Reportable Inventory Control Code (RICC) code of 2 or A to get disposition instructions. The
turn-in checklist, located on the share-drive folder inside the SOP folder, will be used to prepare
the packet. Ensure all appropriate documentation included in the packet is correct or the packet
will be rejected.

                (a) After approval for turn-in is obtained from the 200th MMC, the Division
Asset Visibility section will prepare a turn-in directive. The directive will be attached to the
unit’s turn-in packet and returned to the unit for execution of turn-in. Units must complete turn-
in actions IAW the directive suspense date and submit completed copies to the PB Office within
three working days.

                (b) The only requirement for turn-in of other items is the submission of a DD
Form 1348-1A to the PB Office for assignment of a suspense document number. Turn-ins not
requiring a directive will be completed within 60 days.

                 (3). Completed turn-in documents submitted to the PB Office that are older than
90 days will be returned to the unit without action. The unit will need to initiate a new turn-in
request if incomplete, get the receiving turn-in point to revalidate the document if complete, or
initiate a FLIPLOSS. The unit should retain a copy of completed turn-in documents until
verification of proper posting has been accomplished. The unit, in order to cancel a turn-in
directive, will submit a written request to the PB Office substantiating why the property no
longer meets conditions for turn-in.

       e. Found on Installation Property

                 (1). Non-expendable FOI property, serviceable or unserviceable, must be secured
and reported to the PB Office for research. If it is determined that the equipment is on another
unit’s hand receipt, the PB Office will contact that unit and direct them to recover their property.
If it is not on another unit’s hand receipt, and the finding unit has a valid requirement for the
equipment, the PB Office will direct the finding organization to submit a FOI document, DA
Form 2765-1, IAW DA PAM 710-2-1, paragraph 3-9, to established accountability. If the
finding unit has no requirement for the piece of equipment they will be directed to initiate turn-in

1. The Army relies heavily on its STAMIS to accomplish its mission, especially in the
sustainment arena. Leaders who manage these systems and those who operate them, must be
aware of the resources available at their CSSAMO to maintain their STAMIS equipment,
software, and assist their functional operators. The CSSAMO provides ―first line of defense‖
customer assistance for the Army’s STAMIS systems, including software, limited hardware and
technical support. The CSSAMOs also play an essential role in distributing new STAMIS
equipment and software upgrades to the field.

2. As the primary point of contact for all software issues, the CSSAMO maintains a historical
library of all base, interim and system software change packages used by supported STAMIS
systems. The CSSAMO ensures distribution of software packages to its customers and
installation in an organized and timely manner. The CSSAMO personnel test and verify software
packages and collect information from the field about suggested future improvements.

3. Most new STAMIS systems are covered for three to six years by contracted maintenance
established during the procurement process. These contracted support activities usually provide
hardware support within 24 hours of notification. If a repair cannot be made onsite, the
contractor will provide a one-for-one swap for the STAMIS. The CSSAMO also maintains
STAMIS "floats," with the quantity and type dependent upon the STAMIS density of each
supported system. This allows the CSSAMO to cover any possible shortfalls on behalf of the
contractor, minimize STAMIS downtime, and maximize operational readiness of the unit. The
CSSAMO will also monitor contract support maintenance to ensure warranty compliance, as
well as identify and anticipate any unusual trends in maintenance.

4. The CSSAMO may replace keyboards, mice, power supplies, peripherals and other internal
components depending upon prearranged service agreements with direct support units. The
CSSAMO must provide responsive technical and functional support to its customers. Technical
and functional support covers all aspects of STAMIS operation to include the diagnosing and
troubleshooting of software, hardware and communication interfaces. CSSAMO personnel must
have an in-depth comprehension of the intricacies of each STAMIS system.


1. PURPOSE: To identify the actions to accomplish a downed aircraft mission using a Downed
Aircraft Recovery Team (DART).

      a. DD Form 1833
      b. FM 55-413
3. DOWNED AIRCRAFT RECOVERY AND EVACUATION: A downed aircraft can occur at
any time during training or combat missions. This situation can be caused by mechanical failure,
weather factors, or pilot error. An aircraft recovery mission will be accomplished when the threat
allows for safe return of the downed aircraft. If an aircraft or crew becomes isolated in enemy
territory, it becomes a PR mission (see section J - PR Operations description).

       a. Coordination for recovery of downed aircraft during combat operations is the primary
responsibility of AVUM/AVIM units. These commanders organize a Downed Aircraft Recovery
Team (DART) for each Mission, Type, Design, and Series (MTDS) aircraft required for the
mission. The DART consists of personnel and equipment required conducting recovery in a safe
and timely manner.

        b. The DART consists of a security force, aircraft recovery team, recovery Maintenance
Test Pilot (Team OIC), and a designated recovery aircraft and crew.
        (1) The security force mission is to provide security, early warning, medical support, and
communications for the DART. The security force should at a minimum consist of 8 total
personnel: 1 NCOIC, 1 RTO, 1 Medic, and a 5-man security force. Units utilize supported
commander or organic assets for the security force. The team will carry weapons and equipment
as determined by METT-T, however, crew served weapons and NVGs should be used as a
minimum The Ground/Task Force S3 is responsible for coordination and assembling the security

        (2) The recovery team mission is to provide either fly-out or aerial recovery for UH-60,
and CH-47 aircraft. The composition of the recovery team depends on the MTDS and condition
of the disabled aircraft. As a minimum the team consists of a Maintenance Pilot (MP), Technical
Inspector (TI), crew chief (CE), and pilot for the MTDS of the downed aircraft.

        c. AVUM/AVIM commanders utilize either the fly-out or aerial recovery method for
downed aircraft. The condition of the downed aircraft and METT-T determine the type of
recovery, with the fly-out being the preferred method of recovery. To expedite the fly out
method of recovery, two organic aircraft should be put on ―stand by‖ for the recovery team &
security team to launch immediately.
        (1) The DART utilizes the fly-out method when on site repairs can be made. When
repairs are complete the DART MP and PI ―one time fly‖ the aircraft under day, night or NVG
VMC conditions to the FSB or ISB.

        (2) If on site repairs cannot be made the DART utilizes the U-MARK or specially
modified sling recovery kit to recover the downed aircraft. The DART prepares the aircraft for
recovery IAW applicable maintenance manuals. A DART recovery should be planned and
briefed prior to mission execution. DART uniform and survival equipment is dependent on
METT-T. The S3 coordinates required support equipment for the security force. Each
AVUM/AVIM company commander is responsible for sufficient recovery equipment for organic

1. PURPOSE: To standardize FARP operations and cold refueling operations.


 a. AR 95-1            f. FM 57-38
 b. FM 1-111           g. TM 1-1560-312-10
 c. FM 10-67-1         h. TM 10-4320-351-14
 d. FM 10-67-2         i. STANAG 3117
 e. FM 21-60

       a. The POL platoon of the Battalion/Aviation Task Force (ATF) and the refuel platoon of
F/159 operate forward and base FARPs as needed.

        b. The battalion S-3 positions forward FARPs based on METT-T. The HHC commander
positions the base FARP in the vicinity of the battalion assembly area. The FARP is not usually
within the assembly area.

       c. The base FARP is normally a 4-point operation with the last point spaced for CH-47’s.
However, FARP size and number of points can be adjusted according to the mission
requirements and METT-T.

       a. S3. Overall responsibility for FARP operations and emplacement. Coordinates directly
with the POL platoon leader to ensure that FARP positioning supports the tactical plan.
Coordinates security personnel for FARP site.

     b. HHC Commander. Overall responsibility for support of the BN FARPs. Ensures that
FARPs are resupplied as needed to support BN/ATF aircraft.

        c. S4. Maintains and reports status of all FARPs. Ensures that FARPs are included in the
overall logistical plan.

       d. POL Platoon Leader. Responsible for operation and maintenance of all forward
FARPs. Coordinates with the XO and S3 to ensure that FARPs are correctly positioned and
resupplied as needed.

       e. POL NCOIC. Responsible for the accountability, maintenance, and employment of all
FARP equipment. Responsible for assigning personnel to man the FARP. Assists the POL
platoon leader in all aspects of FARP operations, and advises the commander and S-3 on FARP

       f. Safety Officer. Ensures that the FARP is properly set up and safe to commence
operations. The Safety Officer can be any officer familiar with the proper FARP operations.
5. ORGANIZATION: The following are the recommended minimum manning and equipment
       a. Forward FARPs should be organized as follows:
       PERSONNEL                  EQUIPMENT
       OIC/NCOIC                  4 HEMTT FUEL
       8 x 77F 2                  HEMTT CGO
       6 x 55B                    1 5Ton w/Trailer
       3 x 68J                    1 FARE
       6 x 68X
       4 x 93C                    1 TTCS

       b. The Base FARP should be organized as follows:
       PERSONNEL                  EQUIPMENT
       OIC/NCOIC                  6 HEMTT FUEL
       40 x 77F                   2 5Ton w/Trailer
       4 x 55B                    2 FARE
       4 x 93C                    1 TTCS

       c. Contingency (2-point) FARPs should be organized as follows:
       PERSONNEL                   EQUIPMENT
       NCOIC                       2 HEMTT FUEL
       4 x 77F                     1 FARE
       4 x 93C                     1 TTCS

        d. A medic or Combat Life Saver should be on site at all FARPs prior to refueling
operations. FARP operation without either is considered a high-risk operation and requires
Battalion or Task Force Commander approval.

       e. FARP Layout.
               (1) BASE FARP. Located near the Assembly Area, and used to upload, refuel,
and ready aircraft prior to moving forward on the mission. Can consist of hot points, or cold
HEMMT drive-up. Provides all class III support to the AA and all forward FARPs.

               (2) FORWARD FARP. Deployed forward to support combat operations. It is the
primary fuel element for the current mission. It normally consists of four points, but can be
adjusted to meet mission requirements. Designed to operate for a limited length of time, to meet
a particular mission or operation (METT-T dependent).

               (3) JUMP FARP. Deployed forward on a mission dictated basis. Can operate as
many or as few points as required by the mission. Requires significant lift support and planning,
designed to sustain combat power close to FLOT by decreasing time between on-station and

                (4) The FARP may be configured in many different ways. Normally it will consist
of 2-8 refuel points, unless otherwise directed (METT-T dependent). The following coded
configurations may be applied to each of the above FARP ―types‖ (see FARP diagram, TAB B
or C).
                (a) ALPHA - Unidirectional, with refuel/rearm on the same pads.
                (b) BRAVO - Bi-directional, with separate refuel/rearm.
                (c) CHARLIE - Bi-directional FARP, with refuel only.
                (d) DELTA - Drive through FARP (aircraft will park perpendicular to the
refueling line, TAB B).
                (e) FOXTROT - Fly through FARP (aircraft park nose in, TAB C).

               (5) The FARP OIC/NCOIC will provide coded FARP designation to S-3 upon
completion of METT-T analysis (example: 6AD140). FARP designation includes only those
portions, which are applicable.
       6 = total number of points in FARP
       A = FARP contains Rearm capability
       D = Aircraft will park perpendicular to the refueling line
       140 = Primary Landing Direction in degrees

              (6) Use car names to designate FARPs and rename after each tactical move.
Designate holding areas using the FARP name with a number (example: CHEVY1, CHEVY2,

                (7) FARPs will be briefed from a standard sketch (TAB B or C). Center mass grid
coordinates for FARPs and holding areas must be included in the sketch. FARP and holding area
grids will also be transmitted to commanders prior to opening a FARP.

       a. FARP planners should use tree lines, vegetation, terrain folds and reverse slopes to the
best advantage when planning location and layout.

       b. FARPs should not be co-located w/ TOC or unit trains, and should be at minimum of
3k from nearest assembly area. The following considerations will be addressed at a minimum:
              (1) Number/type of aircraft to be re-supplied.

               (2) Slopes and aircraft limitations.

               (3) Obstacle clearance for safe operations.

               (4) Inverted "Y" emplacement.

               (5) Distance to FLOT/FEBA greater than current enemy artillery range.

               (6) Ingress/Egress routes for ground/air covered in ADA envelope.

               (7) Sufficient Holding Areas (HA) established to safely control FARP traffic.
Battalion S3 designates holding areas for each FARP based on mission requirements. Holding
areas generally located 3-5 km away from FARP.
                (8) Minimum spacing requirement is 100ft (200 ft CH-47) for fly through FARP.
In case of drive through FARP allow 100ft (150 ft CH-47).

               (9) POL personnel should try to avoid placing tents and other sensitive equipment
in the approach and departure paths for the aircraft.

       c. External Planning Factors.
               (1) Engineer support to berm/dig in HEMTT fuelers and cargo. (Requested
through BN S-3).

               (2) ADA Support. MANPAD systems collocated with FARP (if available).

               (3) S-3 will coordinate to establish Critical Fire Zone (CFZ) covering FARPs
while they are active.

               (4) Squad/Section sized ground security assets (i.e. MP, Infantry) to provide
additional perimeter security as needed.

       a. Security.
              (1) Advanced party personnel will establish 360-degree security and maintain it
throughout FARP operations.

               (2) Crew served weapons are the site's primary line of defense.

               (3) At a minimum security personnel will establish and maintain LP/OP for early

                (4) Stealth of maneuver, proper camouflage techniques, minimal length of
operations, and radio listening silence are the primary means of defense. Weaponry is to be
solely used to save personnel, POL assets or to facilitate egress.

            (5) A hasty egress plan must be briefed and rehearsed by all personnel prior to
FARP emplacement.

       b. Communications.
              (1) At a minimum, established with OE254 and available system, the preferred
method would be by ATS augmentation with a Tactical Terminal Control System (TTCS).
Maintaining 2-way communication with TOC is mandatory.

               (2) The POL Plt Ldr must have SINCGARS capability as a minimum.

           (3) Each FARP established will maintain an OE-254 antenna and two manpack
SINCGARS radios as a minimum communications requirement.
                  (4) Radio traffic will be limited to the following:
                  (a) Request resupply.
                  (b) Site under attack.
                  (c) FARP not operational on time.
                  (d) Anything critical to the safety of the operation.
                  (e) Report a serious incident (i.e. fire in the FARP site) to higher HQ.

              (5) Outbound aircraft can relay critical messages to the TOC for FARP personnel
to avoid enemy detection and location of the FARP.

           c. Set-up. Standard time to employ a 4 point FARP with 5 trained soldiers is 30 minutes.

           d. Camouflage. Prevent detection from AIR/GROUND threat.

       8. GENERAL GUIDELINES: Use the following guidelines to ensure continuity
regardless of configuration being used. Individual guidelines for configurations are discussed in
enclosures to this Appendix.
       a. Maintain a copy of this Appendix at the FARP site.

       b. Establish a landing area and mark it with an inverted ―Y‖ using VS-17 panels (day)
and chem-lights or beanbag lights (night).

       c. Establish a takeoff area if required and mark it with a box using VS-17 panels and
chem-lights or beanbag lights.

        d. Establish and clearly mark a marshalling area when passengers are to disembark
aircraft for refuel operations.

           e. Establish emergency rally points and aircraft egress/emergency reposition area.

           f. Place grounding rods and cables at each refuel point and tankers.

       g. Place a 20-pound fire extinguisher with current inspection tag at each refuel point and
each tanker.

        h. Place a drip pan, 5-Gallon water jug, 5-gallon waste fuel can and extra refuel nozzles
at each refuel spot.

           i. Check all connections for leaks under pressure prior to FARP certification.

           j. Complete FARP certification checks using checklist (TAB A) prior to receiving aircraft

       k. When refueling AH-64 aircraft, the FARP personnel should have communication
headsets specifically designed for the AH-64. This enables safe communication between the
POL handlers and the AH-64 pilots.
      a. SAFETY FIRST in FARPs.

       b. Take all instructions and advisories from ATC when available.

        c. Traffic patterns in the vicinity of the FARP will be counter-clockwise unless otherwise

       d. The first company into the FARP will proceed direct to the FARP from the IP unless
otherwise briefed.

       e. Subsequent units will enter traffic from the IP and fly to their respective holding areas
to await sequencing into the FARP.

        f. If sufficient points are operational, flights will arrive and depart the FARP as a flight.
Otherwise, overflow aircraft will land to the ―Y‖ and wait for an open refueling point in order to
maintain flight integrity. Aircraft completed refueling will depart the FARP to make room for the
aircraft holding at the ―Y.‖ The flights will regain flight integrity at their designated holding area
if necessary.

      g. Once refueling is complete, aircraft will depart the FARP to the RP, proceed via the
FARP traffic pattern to the company IP (or ACP), and then to their respective HA.

       h. Units moving from the HA to the FARP will depart their HA, enter FARP traffic,
move to the IP, then land to the FARP. Units will not proceed direct from their HA to the FARP
unless briefed in the OPORD.

        i. Aircraft must monitor FARP common traffic frequency as briefed. Radio listening
silence should be in effect at all FARPs from the IP inbound. Emergency transmission and
command directives only.

         j. Upon reaching IP, aircraft transition to and maintain terrain flight through FARP
traffic. Aircraft plan their approach to the "Y", but must be prepared to land directly to the pad if
appropriate. Hovering and ground taxiing should be minimized. Depart up and out, using altitude
over airspeed takeoff for dust existing conditions. This reduces dust signature and preserves
FARP assets. Avoid low altitude overflight of FARP personnel, their equipment, and especially
tentage if possible.

       k. All aircraft will take empty refuel points from left to right or as briefed.

       l. CH-47’s will land only to pads that have been briefed as CH-47 capable. If pads have
not been configured for CH-47 spacing then aircraft must skip refueling points to allow for
proper rotor clearances.
        m. Point #1 is always the point furthest to the left from the pilots perspective facing the
refueling point. Points are always numbered left to right regardless of tanker location.

       n. Ground Guides will not normally be used in FARPs.

         o. No personnel will approach A/C until weapon systems are off or on safe, #2 engine is
off (for AH-64s), anti-collision lights are off, and positive communication has been established
(i.e. a thumbs-up is rendered by the pilot or crew chief, or ICS commo is established between an
aircrew member and the pad chief).

        p. With the exception of internal extended range fuel tanks that can be close circuit
refueled (i.e. CH-47 ERFS II, UH-60 Robertson tanks); UH-60 external ERFS tanks will not be
hot refueled.

        a. Night/ NVG Considerations (NOTE: DO NOT use green or blue lighting to mark
landing or refueling points):
               (1) Inverted "Y" must be marked with red, yellow or IR chemlights or beanbag

               (2) Pads will be marked by using the grounding rod. At night, the grounding rod
will be marked with a red chemlight or beanbag light. The grounding rod will be placed so that a
UH-60, with its left wheel at the grounding rod, will be in the correct location for refueling.
Other aircraft will keep the grounding rod on their left side as well, but not necessarily at the
wheel. There will be no markings at the nose of the aircraft.

       b. Emergency Procedures: Emergency procedures are similar for all configurations.
Emergency hand and light signals are IAW FM 21-60 and this SOP. General procedures are as
              (1) Aircraft depart directly to front, DO NOT ENTER CCW traffic until
confirmed A/C deconfliction. Pilots are responsible to see and avoid other aircraft.

               (2) Primary consideration during fire is evacuation of the crew members.

               (3) Priority of use for fire extinguishers is personnel evacuation.

               (4) Pilots perform immediate emergency shutdown if applicable.

               (5) Fire in FARP:
               (a) Stop refueling at all points.
               (b) Turn off all pumps.
               (c) Close all valves if possible
               (d) Evacuate personnel from the area.
               (e) Evacuate aircraft from the area.
               (f) Fire - Extinguish as possible, with particular emphasis on protection of
               (6) Fire on receiving aircraft:
               (a) Stop refueling at all points.
               (b) Turn off all pumps.
               (c) Close all valves if possible.
               (d) Pilots on mishap aircraft execute emergency engine shutdown if possible.
               (e) Evacuate personnel from mishap aircraft.
               (f) Evacuate all other personnel from the area.
               (g) Evacuate all other aircraft from the area.
               (h) Fire - Extinguish as possible, with particular emphasis on protection of

               (7) Fuel leak:
               (a) Stop refueling at affected point.
               (b) Turn off all pumps.
               (c) Turn off valves as required to isolate leak.
               (d) Repair leak, as possible
               (e) Start pumps and open valves to check for leaks.
               (f) Refuel operations – Continue as possible.
               (g) Personnel - Clear from area as necessary.
                (8) Attack:
               (a) Stop refueling.
               (b) Receiving aircraft – Evacuate if possible, destroy or abandon if not possible.
               (c) Tanker – Disconnect and evacuate if possible, destroy or abandon if not

       c. Go arounds will be IAW FARP traffic; a safety call is at the discretion of the pilot.

      d. Aviation Fuel/Equipment Standards.
             (1) Perform fuel sampling of supply tanks within 24 hours of dispensing fuel.
Aqua Glow readings must be lower than 5PPM before refueling operations commence.

               (2) Perform re-circulation operation on supply tanks when fuel has not been re-
circulated within 24 hours.

               (3) All Filtered Fuel must have a positive result effectiveness test prior to

                (4) All D1, CCR and Open Port nozzles be inspected as part of FARP
certification. Defective nozzles can cause de-coupling under pressure. Fuel can easily cover
aircraft and personnel during hot refuel operations.

               (5) Personnel will comply with FM 10-67-1 and FM 1-111 for required protective
clothing during any refueling operation.

       a. Responsibilities:
               (1) POL platoon leader: provide assets required to provide timely cold refuel
capability within the TAA.

               (2) S-3 will notify the POL platoon leader of peak mission periods during which
additional cold refuel capability may be required.

               (3) Flight Operations: relay fuel requests to the cold refuel crew.

            (4) Cold refuel crew(s): Check in with flight operations in person or by landline.
Maintain REDCON 3 during duty period. Respond to calls for fuel in a timely fashion.

                 (5) Fuel users. Do not abuse delivered cold gas capability. If the asset requiring
fuel is easily towed or self-propelled, the first option exercised should be the fuel point. If the
asset is an aircraft, AGPU, SCAMP, or is a mission essential item, the movement of which
would severely impact ongoing operations, delivered fuel is appropriate.

               (6) Ground equipment operators. Be present to receive fuel.

               (7) Aircrews. Refuel (hot or cold) should be done at the end of the mission day to
preclude adverse impact on subsequent missions. Be present during refuel operations, unless
situation does not permit.

        b. Priorities of refuel. Should there be several requirements for cold fuel simultaneously;
the priority of refuel is as follows:

        Priority        Description of Situation      Order of prioritization
        1               Aircraft requires fuel to     MEDEVAC, AH-64, UH-
                        continue a support mission    60, CH- 47
        2               Aircraft preparing to begin   MEDEVAC, AH-64, UH-
                        a support missions            60, CH- 47
        3               Aircraft returning from       MEDEVAC, AH-64, CH-
                        missions                      47, UH- 60
        4               Aircraft with maintenance
                        checks in progress
        5               Maintenance equipment         AGPU, SCAMP
        6               Other mission essential
                        ground equipment
        7               Aircraft requiring fuel for
                        training flights

       c. Procedures:
               (1) Aircrew/operator requiring cold refuel will contact flight operations by radio
or landline. Request should include the following:
               (a) The requirement for fuel.
               (b) Location of asset requiring fuel (A company parking, D company area, etc.).
               (c) Priority code (from table above).

                 (d) Time fuel will be required (optional).
                 (e) Approximate amount of fuel required (for multi-ship aircraft operations, 1
aircraft will call for the flight) in gallons.

               (2) Flight operations will contact the standby refuel crew with information from

               (3) Refuel crew will proceed to location as stated in request.

                (4) If the aircraft has landed and shut down before the cold refuel crew has
arrived, the crewchief will place a 2-foot length of engineer tape inside the fuel port flap, so the
tape hangs outside the port flap. This will aid the refuel crew in identifying the requiring aircraft.

              (5) A crewmember should remain with the aircraft until the cold refuel crew
arrives. CH-47s will not be refueled without a crewmember present. UH-60 may be refueled
without a crewmember present. No ground equipment will be refueled without an operator

               (6) Once an asset is refueled, the refueler will tell the crewmember/operator the
quantity of fuel delivered. If there is no crewmember present, the refueler will place a 3 x 5 index
card with the date and fuel quantity inside the fuel port. The refueler will then coil the engineer
tape and stow it inside the fuel port door, so it is not exposed.

                (7) The cold refuel crew will contact flight operations periodically to determine if
there are additional refuel missions pending. The cold refuel crew will also check in with flight
operations when they have completed their tasks.


1. PURPOSE: Establish policies and procedures governing Chinook Forward Area Refuel
Equipment (C-FARE), CH-47D tanker aircraft operations and associated crew duties.


 a. AR 95-1             f. FM 57-38
 b. FM 1-111            g. TM 1-1560-312-10
 c. FM 10-67-1          h. TM 10-4320-351-14
 d. FM 10-67-2          i. TM 55-1520-240-10
 e. FM 21-60

       a. The Standardization and Petroleum Oil Lubricants (POL) sections train flight
crewmembers and refuel personnel in the proper tactical employment of the C-FARE system.
They conduct evaluations to ensure that C-FARE operations are performed IAW this SOP.

        b. Operations section coordinates for training assets in support of refuel operations.
Notifies POL and aircrew of mission requirements to include gallons of fuel, number of
aircraft/vehicles to be refueled, number of refuel points and tanker aircraft requested, location,
time and all other pertinent information at least 48 hours prior to C-FARE mission launch.
Ensures appointment of an AMC for multi-ship C-FARE operations.

        c. POL section personnel ensure that all personnel and equipment requirements for
refueling operations comply with FM 10-67-1, FM 10-67-2 and SOP. Complete inspection,
inventory, securing, and servicing of all required equipment no later than 2 hours prior to
scheduled mission launch. Maintain serviceability and accountability of Advanced Aviation
Forward Area Refuel System (AAFARS). Provide storage of AAFARS when not in use. Provide
all equipment necessary to deter or control environmental impact on the FARP site. The Non-
Commissioned Officer in Charge (NCOIC) assists the Pilot in Command (PC) or Air Mission
Commander (AMC) to conduct the FARP safety and certification inspection.

       d. S-2 and S-3 provide information to aircrews and request security team tasking through
appropriate channels. Coordinates mission requests for C-FARE support to ensure
appropriateness to real world mission scenarios. Coordinates permission to use Forward Arming
and Refuel Point (FARP) Landing Zone (LZ).

        e. The AMC/PC has overall responsibility to ensure all assets are capable of completing
the mission. Ensure crewmembers and POL personnel have been qualified to perform the
operation and are current. Conducts FARP safety and certification inspection with POL NCOIC
prior to beginning FARP operations.

        f. Non-rated crewmembers (NCM) assist POL section with installation, security,
servicing, emplacement, operation, and tear down of the C-FARE system. Maintain
serviceability and accountability of Robertson Extended Range Fuel System II (ERFS II) and C-
FARE. Provide storage of ERFS II when not in use.

         g. Supported units provide information to the Operations section about mission time
lines, aircraft/vehicle type, and number to be refueled. They request the type of FARP to be used
and process their request through Operations. They either specify a location or receive the FARP
location from the supporting unit.

training for rated crewmembers. An SP/IP/UT/SI or FI completes qualification training for non-
rated crewmembers and assists POL in C-FARE training. Training includes familiarization with
all portions of the mission and when possible actual utilization of the system. Evaluations are
performed IAW the appropriate Aircrew Training Manual (ATM), this SOP and unit training
programs by a C-FARE qualified SP/IP/SI or FI. All personnel will review this SOP prior to
mission conduct.

5. AIRCRAFT DELIVERY: Aircraft delivery of C-FARE is primarily accomplished using the
ERFS II Fuel pods and ERFS II Micro-FARE system. This system can be setup and operational
within 15 minutes of landing under day, night or NVG conditions. Tear down and cleanup times
vary for each system. Tear down takes up to 30 minutes with hose evacuation at 120 gpm.
       a. The system utilizes the Robertson ERFS II fuel tanks and hoses. Providing up to 2400
gallons of fuel from 1-3 crashworthy, ballistic resistant, 800-gallon tanks. The FARE kit
provides ―Dry-lock‖ hoses for up to 2 refuel points with fuel nozzles to accommodate all aircraft
and vehicles in the U.S. Army inventory.

       b. The ERFS II system includes a 120-gallon per minute (GPM) electric pump. The
maximum number of 2 refuel points per CH-47D maintains sufficient fuel pressure at the
dispenser nozzle. TAB A details setup of this configuration.

6. PRE-MISSION PLANNING: The hazardous nature of this mission requires extensive pre-
mission planning. All possible information about the FARP site should be part of pre-mission
planning. Include FARP type utilized, receiving aircraft type and quantity, FARP size and
surface type and thorough analysis of METT-T. Aircraft performance and endurance planning
must be completed and monitored throughout the mission. It is crucial that all participants,
including supported units, be familiar with mission details, C-FARE operations, and C-FARE
SOP. A ―face to face‖ briefing and ―walk through‖ should be completed with as many mission
participants as possible to resolve questions and issues.

7. WEIGHT AND BALANCE: Weight and balance considerations as well as aircraft
performance are of utmost importance. The following information is provided for reference only.
The appropriate TM or FM should be referenced for current information to ensure accuracy.
Additional items pertaining to individual missions and configurations must be considered and
                                                 WEIGHT          STATION MOMENT/10
                                                 (Pounds)        (Inches) 00
      ERFS II (Tank #1) with all
      associated equipment and                   774             248.7         192.5
      unusable fuel
      ERFS II (Tank #2) with all
      associated equipment and                   757             304.6         248.5
      unusable fuel
      ERFS II (Tank #3) with all
      associated equipment and                   757             408.1         309.0
      unusable fuel
      ERFS II Range Extension Hoses
                                                 42              373.8         15.7
      and Equipment
      ERFS II FARE Kit                           592             464.0         274.7
      AAFARS Pump Module                         336             550.0         1864.8

8. FARP TYPES: FARP types vary to accommodate different quantities and types of aircraft.
There are two primary types of FARP setups. They are categorized as ―fly through‖ and ―nose
        a. ―Fly through‖ FARP’s place the receiver aircraft perpendicular to the refuel line and
the tanker aircraft. This expedites operations by producing a single direction of aircraft flow
through the FARP. Receiver aircraft land to an inverted ―Y‖ and then taxi to the refuel point,
lining up nose to tail in the refuel line. Upon refuel completion, the aircraft maintain flight
direction and taxi to a takeoff or holding area. This type of FARP should be used for large
numbers of same type aircraft and when multiple delivery aircraft are required. Varying the type
of receiving aircraft through this FARP poses a challenge due to dissimilar aircraft refuel port
locations. Address this challenge during pre-mission planning to determine aircraft flow
direction through the FARP. When multiple tanker aircraft are used, refuel point quantities are
only limited by equipment availability and FARP LZ size.

        b. ―Nose in‖ FARP’s place the receiver aircraft parallel to the refuel line, directly behind
and facing the tanker aircraft. This is a hasty FARP, reducing the amount of time receiving
aircraft are in the FARP because aircraft refuel and leave. Receiver aircraft land directly to a
refuel point, lining up side by side in the refuel line. Upon refuel completion, the aircraft side
step from the refuel point and takeoff in the same direction they landed. This type of FARP may
be used when small teams of aircraft are to be refueled, when FARP site space is limited and
when receiving aircraft need not wait on other aircraft. The ―nose in‖ FARP eliminates the
problem of different type aircraft. The receiving aircraft can land on either side of the refuel
point as necessary. Mixing of aircraft types in a flight is not advisable with a ―nose in‖ FARP. If
mixing of aircraft types is unavoidable and this type of FARP is required, great care must be
taken that minimum distances between aircraft are maintained. The ―nose in‖ FARP only
provides up to 2 refuel points in any one FARP due to aircraft flow. It should not be utilized in
dust or snow environments due to increased threat of white or brown out and close proximity to
tanker aircraft.
9. SITE SELECTION: Site selection is the second most important part of premission planning.
Whenever possible, complete reconnaissance of the site should be accomplished. FARP sites
must meet the following as a minimum:
       a. Allow tanker and receiver aircraft space to operate safely.

         b. Allow tanker and receiver aircraft obstacle clearance.

         c. Provide room for landing and takeoff areas if a ―fly through‖ FARP is utilized.

         d. Allow for unidirectional aircraft flow through the FARP if "fly through" is utilized.

         e. Allow for side stepping of at least 100 feet to either side of tanker aircraft if "nose in"
is utilized.

         f. Allow for an aircraft holding area if needed.

         g. Allow a minimum distance of 150 feet between refuel spots.

       h. Allow a minimum of 100 feet between rotor hubs of receiving aircraft when "fly
through" is utilized. (140 feet nose to tail for CH-47D)

      i. Allow a minimum of 100 feet between rotor hubs (centerline) of receiving aircraft
when "nose in" is utilized. (180 feet for CH-47D)

         j. Allow proper spacing of multiple tanker aircraft to maintain 150 feet between refuel

         k. Allow sufficient cover for security teams to operate.

         l. Afford receiver aircraft options for landing and takeoff into the wind.

10. GENERAL GUIDELINES: Use the following guidelines to ensure continuity regardless of
configuration being used. Individual guidelines for configurations are discussed in Tabs to this
       a. Perform fuel sampling of supply tanks within 24 hours of dispensing fuel.
       b. Perform re-circulation operation on supply tanks when fuel has not been re-circulated
within 24 hours. NOTE: This is not required if fuel has been re-circulated in fuel truck within 24
hours of fuel dispensing at FARP.
       c. Maintain a copy of this SOP at the FARP site.
       d. Take sufficient care to eliminate possible rotor wash damage to tanker aircraft.
       e. Establish a landing area and mark it with an inverted ―Y‖ using VS-17 panels and
chem-lights or beanbag lights.
       f. Establish a takeoff area and mark it with a box using VS-17 panels and chem-lights or
beanbag lights.
       g. Establish a marshalling area when passengers are to disembark aircraft for refuel
         h. Establish emergency rally points and aircraft egress/emergency reposition area.
         i. Place grounding rods and cables at each refuel point and tanker aircraft cargo ramp.
         j. Place Chem-lights or beanbag lights at refuel points for night and NVG operations.
         k. Place a 20-pound fire extinguisher with current inspection tag at each refuel point and
at the tanker aircraft cargo ramp.
         l. Place a drip pan, 5-Gallon water jug, 5-gallon waste fuel can and extra refuel nozzles at
each refuel spot.
         m. Post security as necessary immediately after landing of tanker aircraft.
         n. Check all connections for leaks under pressure prior to FARP certification.
         o. Complete FARP certification checks prior to receiver aircraft arrival.

11. MISSION CREW RESPONSIBILITIES: Each crewmember must be familiar with their
responsibilities to safely accomplish C-FARE.
        a. PC/AMC: The officer in charge of the refuel operation. The PC/AMC is positioned as
tactically sound to afford rapid evacuation of the delivery aircraft. Monitors radios as necessary.
Acts as FARP safety officer during operations and assists POL NCOIC in FARP certification
completion IAW

       b. PI: The officer monitoring refuel operations. Assist FE/CE and POL personnel as
needed during refuel operations. Monitors aircraft flow through the FARP and advises the

       c. FE/CE: Operate the ERFS II system. During aircraft shutdown, the CE assists POL
personnel in FARP setup while the FE performs aircraft shutdown. After shutdown, the FE and
CE divide duties. Position one NCM in the cabin to monitor tank levels and operate fuel tank
vent valves. Position the other NCM at the cargo ramp to operate the pump and monitor refuel
operations. The NCM at the cargo ramp maintains constant visual contact with the refuel points
and shuts off ERFS II system during emergencies. Both NCM assist in teardown of the FARP
upon operation completion and ensure security of equipment.

        d. POL: Setup FARP and refuel aircraft. Responsible for proper setup of refuel points and
their safe operation. Assist in FARP certification checks, guide aircraft into refuel points, and
perform refuel operations. Assist in teardown of the FARP upon operation completion ensuring
accountability of all equipment.

12. NORMAL PROCEDURES: All C-FARE operations follow the same basic sequence of
events as described below.
       a. Tanker aircraft arrives at FARP site.
       b. Security is posted as necessary.
       c. PC, PI and FE shutdown aircraft. POL personnel and CE begin FARP setup.
       d. FARP setup is completed.
       e. Landing, takeoff and marshalling areas are setup.
       f. Personnel are positioned for refuel operations.
       g. System is operated and checked for leaks.
       h. FARP certification checks are completed.
      i. Receiving aircraft arrive and refuel operations commence.
      j. Operations are completed and receiving aircraft depart.
      k. FARP teardown is completed. Equipment is accounted for, hoses evacuated and
equipment secured.
      l. Delivery aircraft departs.

13. EMERGENCY PROCEDURES: Emergency procedures are similar for all configurations.
Emergency hand and light signals must be established and trained in unit training programs.
General procedures are as follows.
      a. Fire in FARP:
               (1) Refuel operations – Cease all, pump off.
               (2) Fuel hoses - Disconnect at all points.
               (3) Receiver aircraft - Reposition.
               (4) Tanker aircraft – Disconnect and reposition as appropriate.
               (5) Fire - Extinguish as possible.
               (6) Personnel - Clear from area.

       b. Fire on receiving aircraft:
               (1) Refuel operations – Cease all, pump off.
               (2) Fuel hoses - Disconnect at all points.
               (3) Aircraft on FIRE – Emergency shutdown and egress.
               (4) Receiver aircraft - Reposition.
               (5) Tanker aircraft – Disconnect and reposition as appropriate.
               (6) Fire - Extinguish as possible.
               (7) Personnel - Clear from area.

       c. Fire on tanker aircraft:
               (1) Refuel operations – Cease all, pump off.
               (2) Fuel hoses - Disconnect at all points.
               (3) Receiver aircraft - Reposition.
               (4) Tanker aircraft – Emergency shutdown and egress, disconnect.
               (5) Fire - Extinguish as possible.
               (6) Personnel - Clear from area, refuel team to emergency rally point.

       d. Fuel leak:
               (1) Refuel operations – Cease at affected point, pump off as necessary.
               (2) Fuel hoses - Disconnect at affected point.
               (3) Fuel valves – Off as necessary.
               (4) Aircraft (all) - Reposition as necessary.
               (5) Leak – Repair as possible.
               (6) Refuel operations – Continue as possible.
               (7) Personnel - Clear from area as necessary.

       e. Attack:
               (1) Refuel operations – Cease, pump off.
               (2) Receiver aircraft – Evacuate if possible; destroy or abandon if not possible.
                (3) Tanker aircraft – Disconnect and evacuate if possible; destroy or abandon if
not possible.

14. FUEL RE-CIRCULATION: Procedures for purging and re-circulating fuel with the ERFS II
are explained below.
       a. Install, inspect, service and sample ERFS II – FARE system IAW TM 1-1560-312-10.

      b. Connect equipment to FARE pump being utilized for C-FARE mission.
             (1) Lay hoses in series around aircraft and back in through cabin door.
             (2) Install filter separator in series of hoses.
             (3) Install FARE filters during purge to ensure good purge of filters. (If using
             (4) Connect gravity fill nozzle to end of hose.

       c. Operate system while holding nozzle into waste fuel container.
              (1) Check for leaks at all connections and replace gaskets as needed.
              (2) Operate system until clear fuel comes from hose.

       d. Perform Aqua-glow test.
               (1) If good, maximum 10 parts per million, secure equipment.
               (2) If bad, continue with re-circulation as described in steps e, f, and g below.

       e. Open gravity port cap of FARE supply tank.

        f. Run FARE pump for 10 minutes, circulating fuel back into supply tank through gravity
port. Each supply tank is done separately.

        g. Perform Aqua-glow test.
                (1) If good, clear hoses and secure system.
                (2) If bad, repeat steps e and f above.
                (3) If bad after 2nd re-circulation, fuel sample must be submitted by POL. Fuel
will not be used for C-FARE.

To top