Provincial name / Logo
"DEPARTMENT OF LOCAL GOVERNMENT AND HOUSING"
CONSOLIDATED MUNICIPAL ACTION PLAN
"NAME OF MUNICIPALITY"
CONSOLIDATED MUNICIPAL ACTION PLAN BRIEFING NOTES
Municipal Action Plan Development Brief
1. Municipal Capacity Assessments were conducted in the 14 Project Consolidate municipalities between 28 June 2005 and 1
2. Reports were compiled per municipality based on an analysis of the capacity assessments.
3. The Municipal Reports were provided to each municipality.
4. Each municipality is expected to develop a Municipal Action Plan based on the critical issues identified in each report as well
as reaffirming the existing municipal action plans. Some municipal actions plans that have been compiled do not provide
sufficient detail to track and report on progress.
5. A template has been provided for the purpose of developing the Consolidated Municipal Action Plan.
6. The template is based on the programming of interventions against the 8 Key Elements of Project Consolidate. The
Consolidated Municipal Action Plan Template captures the detail to enable reporting to be done at all levels.
7. The template requires the input of basic information on the programme of intervention, timeframes for implementation, project
process milestones, financial information and the responsible entity.
8.1. Project Registration Number: This is the project number captured in the IDP for this particular project. The project number
together with the project detail must be filled in under the appropriate Project Consolidate Element 1 to 8. If a project number
does not exist do not create a number.
8.2. Problem Statement: This is a description of the the critical issue/s identified in the municipal capacity assessment. The
critical issues are captured in each Municipal Report and may have been raised at an Imbizo. It also refers to the context which
exists. Example: "The municipality has established ward committees as provided for in Part 4 of the Local Government:
Municipal Structures Act (Act 117 of 1998). While there are 7 Ward Committees, only one is functioning. Ward Committees need
training in order to understand the complex environment in which municipalities operate. This programme is therefore intended
to strengthen the ward committes and empower them to function effeciently and effectively"
8.3. Description of the project / programme: The intervention which will address the achievement of the objective as identified
as a critical issue through the capacity assessment. This intervention could be a programme (group of projects) or single project
which may bring about the desired change. Example: Programme: Establishment and training of Ward Committees
8.4. Project Deliverables with measurable values / Key Performance Indicators:These are the quantitative and qualitative
performance measures that will show the extent of progress being achieved.
8.5. Baseline to measure progress: This is the status quo in respect of what is needed, backlog etc.
8.6.Targets to achieve the deliverable / objective / backlog: The target for the 2005 / 2006 financial year is required as well
as for the 2006 / 2007. The target for 2005 / 2006 is then broken down into the 4 quarters against which will be reported. This
target is based on the project implementation plan as detailed on page 2. Example: Baseline is 5000 sanitation units still
required. Target for providing sanitation is 1000 units in 2005 / 2006 and 1500 in 2006 / 2007. Q1 100, Q2 200, Q3 250, Q4 250
Page 2 of the Consolidated Municipal Action Plan Template :
8.7. Project Key Activity Milestones (process): These are the key activities (milestones) that must be completed to complete
the project successfully. Example 1. Project discription: supply 1000 households with basic sanitation. Project milestones may
include: Compile BP, Prepare ToT, Council approval, Call for tenders, Adjudicate tenders, recommend appointment to Council,
Council approval, appoint contractor, Contractor on site, implementation underway, commissioning certificate signed project
closed. Example 2. Project Distrciption: Appoint Technical Head. Project milestones may include: Approve organisational
structure, Compile job profile, Advertise post, conduct interviews, Submit to Council for approval, appoint candidate.
7/19/2010 PROJECT CONSOLIDATE 2
CONSOLIDATED MUNICIPAL ACTION PLAN BRIEFING NOTES
8.8. Responsible Person, Title & Section in Municipality: The entity in the Municipality who will take responsibility for driving
the programme/ project to completion.
8.9. Timeframes: The planned starting and completion date for the intervention, as well as the duration in months
8.10. Financial Resource Requirements:
8.10.1. Budget Required: The funds required to implement the intervention
8.10.2. Budget Available: The funds available in the present budget for the intervention. Yes, no, partically funded.
8.10.3. Budget Deficit: The difference between the required and available funds which needs to be sourced to fund the
intervention now. There may not have been a provision on the budget for this particular intervention.
8.11. Direct Support: This is support that may be provided by a line Department to the Municipality.
8.11.1. Line Department Supporting: This is the name of the line Department providing support to the Municipality.
8.11.2. Type of Support Being Provided: This support may be financial, technical, operational, materials, donor support etc.
7/19/2010 PROJECT CONSOLIDATE 3
Municipality Code Date Page 1.
GREATER TUBATSE MUNICIPALITY
Problem Statement Description of Project Deliverable Baseline to Target to achieve desired deliverable
Project Project with measurable measure Target for the Target for the Quarter 1. Quarter 2. Quarter 3. Quarter 4.
Registration End Date End Date End Date End Date
values / KPI progress 2005 / 2006 2006 / 2007
(Sept 2005) (Dec 2005) (March 2006) (June 2006)
No. (in IDP) financial period financial period
The Lebalelo bulk water Provision of water Construction of 4 reservoirs, 1 Raw bulk water Application to the Implementation of
supply project has been reticulation and portable water treatment plant, 2 pump supply from the value of 77 Mil in the first phase of the
completed. 97 villages water supply stations and 23.3km supply Olifants river respect of the first project to be rolled
currently do not have infrastructure to 161 000 line to enable the community which cut across phase of the project out to cover 22
access to the water. people from Lebalelo to access water from Lebalelo 22 villages has been submitted villages
Water User Association bulk water supply. already exists. to DPLG for
Bulk Water supply main approval.
30 000 households do not Provision of electricity Provision of electricity to 30
have access to electricity. infrastructure to 30 000 000 households to be
households. completed within the next two
years as per the IDP of the
There is a backlog of Provision of sanitation Provision of sanitation facilities 41 334 2451 households to
sanitation to 53 968 facilities to 53 968 to 53 968 households within households have be provided with
households. These households. the next two years. access to basic sanitation facilities.
households are below the sanitation above
RDP standard. RDP standards.
51 450 households do not Provision of refuse Acquire equipment and currently refuse Refuse compactor to
have access to refuse removal to the entire personnel to render refuse removal is delivered and render
removal. households. removal to all the wards in the rendered at service to Penge &
municipality within the next Praktiseer, Mecklenberg which
five years. Steelpoort, are currently not
Mapodile, receiving services.
Incomplete PHP housing Complete all unfinished 163 housing units to be 163 housing 163 outstanding
projects at Bapedi-Ba- PHP housing units . completed in 2005/2006 units to be housing units will be
Dinkoanyana, Manoke & financial year. completed in completed from the
Steelpoort Park. 2005/2006 additional funding of
financial year. R2.9mil which has
Lack of Town & Regional Complete and adopt the The first phase of the project Implement the The first phase of the
Planning capacity to spatial development to be completed during spatial spatial development
address spatial framework plan. 2005/2006 financial year. development framework to be
developmental needs. Establish Town and plan at all the adopted by council.
Regional Planning proclaimed
Appoint 2x Town
Shortage of land for Negotiate for the Acquire adequate land in Currently there is Land has been
housing developments. purchase of land with the Burgersfort and surrounding no land available identified for
Traditional Leaders and areas within the next financial for development development of
Private land owners. year. at the proclaimed which funding will be
Lack of socio-economic Develop a serious Finalise the LED strategy by Draft Local Municipal council to
infrastructure to support LED strategy. 30/06/2006. Economic adopt the LED
LED and currently 61.5% Development strategy and
of the population is Strategy has implement.
unemployed. been developed.
Accumulation of Implement credit control Implement the credit control Draft credit Ensure that all
outstanding debt which is policy and other debt policy by 30/06/2006. Conduct control policy outstanding debts
currently at R17 million. recovery mechanisms awareness campaign on has been are handed over to
such as suspension of payment of services. developed and the attorneys for
services. the tender for collection. Conduct
debt collector awareness on
advertised. payment of services
No indigent policy and Finalize the approval of Approved indigent policy and Complete Complete indigent
register the indiget policy and register. indigent register register in all
compile the indigent in all municipal municipal wards.
register within the next wards.
Lack of performance Establish and maintain Functional performance No employment Utilise MSIG grant of
management system performance management processes and contract nor R734 000 to finalise
management systems. systems by 01/07/2006 performance the PMS of the
Develop performance agreement for municiplaity.
measures and indicators. section 57
Performance evaluation employees.
Unsatisfactory Capacity building for 27 29 functional ward 27 ward Establish two
performance of ward ward committees. Committees. committees in remaining ward
Committees. 2 ward Establishment of the place. committees and
committees remain remaining two ward capacitate them.
unestablished. committees. Develop and
Lack of municipal anti- Develop & implement anti- Fraud prevention plan and Internal auditor Develop & implement
corruption and prevention corruption and fraud systems. appointed. An anti-corruption and
plan and systems. prevention plan. advert has been fraud prevention plan
made for and finalise the
appointment of appointment of the
members of the audit committee
audit committee. members.
Name of Municipality:
Project Key Activity Milestones Responsible Person, Time-Frames Financial Resource Requirements
Project (Process) Title & Section in Start date End date Duration Budget Budget Budget
Registration Municipality (in Required available Deficit
No. (in IDP) months) (Yes, no,
Capacitate Ward Committees Director: CS 01/10/2005 30/06/2007 24 2,5 Mil No 2,5 Mil
Implement Business reingeneering process Municipal Manager 01/10/2005 30/06/2007 24 10 Mil No 10 Mil
Establish anti Fraud & Corruption CFO 01/11/2005 30/06/2007 12 1 Mil No 1 Mil
prevention plan policy and systems
Planning, budgeting and implementing for CFO & Technical Manager
FBS ( water, electricity, sanitation) 01/10/2005 30/06/2010 96 500 Mil 500 000 499 500 000
Establish Financial management system to CFO
support FBS 01/11/2005 30/06/2007 24
Establish indigent register and policy Director: CS 01/11/2005 30/10/2006 12
National Level Perspective
LM Action Plan Planning Process Issues raised and
Current Status noted
Reinforces Review in terms of:
Issues identified What
and captured Where
Synergy in respect of:
Reporting and Provincial Action 5 KPA
review at: Plan IDP Project alignment
MINMEC National HL 8 Project Consolidate Programme Elements
PCC Action Plan Bottlenecks identified and allocated to be resolved
MITTT Line Department Support identifed
Monitoring, Evaluating & Reporting
M&E & Reporting
How do we
Consolidate Programme Elements
ks identified and allocated to be resolved
rtment Support identifed
g, Evaluating & Reporting
Local Level Perspective Where Imizo is held
Pre-Imbizo Imbizo Post Imbizo
Planning Process Issues raised and How do we
Current Status noted address the
IDP LM Action Plan
Review in terms of: Compile
Issues identified Action Plan
and captured Where
Reinforces By whom Project Plans
What bottlenecks Business Plans
Synergy in respect of:
IDP Project alignment
8 Project Consolidate Programme Elements
Bottlenecks identified and allocated to be resolved
Line Department Support identifed
Monitoring, Evaluating & Reporting