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Sublease Agreement Template - Excel

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					                                 FACILITIES RENTAL RATES
                                  Texas State Technical College Harlingen




                                                                                 Cost for all day or partial
Description                                                           Capacity              day

Conference Room (Service Support Center)                                100              $150.00

Cultural Arts Center                                                  450-500            $700.00




Other Charges (if applicable)

Utilities (first four hours-during weekend)                                               $75.00

Utilities (if over four hours-during weekend)                                            $100.00

Custodial Services (during weekend)                                                       $75.00

Media Equipment/Internet Access                                                           $50.00




TSTC-2-FA-048 (01-22-10)
                                           Room Reservation Request Form
                                               Texas State Technical College Harlingen

a) Completed/signed form must be submitted for approval before any reservations are confirmed. Submit to:
    c/o Yolanda Pequeno, Administrative Services Office, TSTC Harlingen, 1902 N Loop 499, Harlingen, TX 78550

b) This form must be submitted by a member of the requesting organization.

1   Name/address of organization requesting use of facilities (no abbreviations) :
                                                                                 1a Representative's Name:
                                                                                                    1b Phone #:
                                                                                                          1c Fax #:
                                                                                           1d Tax Exempt #:

2   Date(s) requested:

3   Start Time (no earlier than 6:00 a.m.) :                                     a.m.    or        p.m.
    End Time (no later than 6:00 p.m.) :                                         a.m.    or        p.m.

4   Purpose of meeting/activity (describe the activity you have planned and who will attend ):




5   Is this a political activity?              yes            no

6   Will admission be charged?                 yes            no

7   Will anything be sold?                     yes            no

8   Type of space needed (place an X on all applicable boxes ):

        Fixed tablet arm chairs                               Movable tablet chairs                     Movable tables and chairs

        Fixed tables and movable chairs                       Auditorium seating              Other (explain):

9   Estimated attendance:

10 Room and building preferences:
    Space may not be available in the buildings of your choice. Your answers to question 8 will be used to determine which available room best
    suits your needs, so please be as specific as possible.
    Demonstrations of room media equipment are available upon request by contacting the Media & Publication Services, 956-364-4619, located
    at the TSTC Learning Resource Center.


11 Rental Details/Rates:
    Conference Room (Service Support Center)              capacity: 100                  $150/day
    Cultural Arts Center                                  capacity: 400-450              $700/day
    Utilities (during weekends)                           $75/first four hours      or   $100/if more than four hours
    Custodial Services (during weekends)                                                 $75/day
    Media Equipment/Internet Access (see below):                                         50/per event

    Place X on each item you will need on day of event:                microphone             projector         internet access

                                                                                                                      Amount Due:

TSTC-2-FA-048 (01-22-10)
                                                Statement of Responsibility

    As sponsors of this activity, we agree to abide by the TSTC Harlingen policies and procedures that apply
    to use of this space. We assume the responsibility of clean up and guarantee payment for any damages.
    We understand that no food, alcohol, or smoking is allowed in classroom buildings.



    Printed Name:                                               Signature:                               Date:

    Email address:

    Telephone Number:                   -




    Approved by:                                                                                 Date:
                           Teri Zamora, Vice President for Financial & Administrative Services




    cc: Accounting/Auxiliary Services




TSTC-2-FA-048 (01-22-10)
                                        Texas State Technical College Harlingen
                                        Waiver and Indemnity Agreement

The parties to this Agreement with Texas State Technical College Harlingen, hereinafter referred to as TSTC Harlingen
and:

                            (enter the full name of the organization requesting waiver and indemnity)

referred to as Lessee. In consideration for being permitted to use:

                                         (enter the facility and description of property)

for the purpose of:
                                            (enter the purpose for which the property or facilites will be used)

Lessee hereby: (1) assumes full responsibility for all risk of bodily injury, death, or property damage, whether due to the
negligence, by commission or omission, of TSTC Harlingen or its Regents, Officers, agents, or any other person under
Lessee’s charge is on the property of TSTC Harlingen; (2) waives all rights to sue TSTC Harlingen or its Regents,
Officers, faculty, employees, or agents or their heirs, assigns, successors, or personal representatives, for any loss,
damage, or injury to the person or property of the Lessee, Lessee’s employees, agents, or any other person under Lessee’s
charge, whether caused by the negligence, by commission or omission, of TSTC or its Regents, Officers, faculty,
employees, agents, invitees, licenses, or any other cause, while Lessee’s employees, agents, or any other person under
Lessee’s charge are on the property of TSTC Harlingen; and (3) agrees to be liable for and indemnify, defend, and hold
TSTC Harlingen or its Regents, Officers, faculty, employees, or agents, or their heirs, assigns, successors, or personal
representatives harmless from all claims, suits, judgments, and awards, including court costs and attorney’s fees, arising
out of the use of the property described above.

Lessee represents that they have the official capacity to bind not only themselves, but their organization, all members of
their organization, and all invitees and licensees they may bring onto the premises.
Lessee agrees that this Waiver and Indemnity Agreement is intended to be as broad and inclusive as permitted by the laws
of the State of Texas. Lessee further agrees that if any portion of this Agreement is held invalid, the balance of the
Agreement shall continue in full legal force and effect.
Lessee acknowledges to furnish an executed copy of this Waiver and Indemnity Agreement or a paid copy of a policy of
liability insurance covering or insuring the Lessee and TSTC Harlingen against loss, damage, or injury.
If Lessee does not furnish an executed copy of this waiver and indemnity agreement and does not or cannot provide
insurance, then Lessee relinquishes his/her right to use the above described property. Lessee also agrees that Lessee has
no right to use the above described property without agreeing to the remaining terms and conditions of this Waiver and
Indemnity Agreement and that, but for Lessee’s consent to all of these terms, Lessee will be denied access to the property.
Lessee will also have no right to sublease premises without TSTC’s consent.


This Agreement shall cover activities occurring between the dates of                                            and
                              . Lessee acknowledges that Lessee having carefully read the foregoing instruments
and understands the contents hereof and signs the same as an act of Lessee’s own volition.

Signed this                          day of                       20 10 .

TSTC Harlingen Representative:
                                                  (Teri Zamora, Vice President for Financial & Administrative Services)

Lessee:
                                                    (Full name of groups or organization)
By:
                                              (Signature of Lessee's authorized representative)




TSTC-2-FA-048 (01-22-10)

				
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