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ANNEX C LOGISTICAL PROCEDURES

VIEWS: 68 PAGES: 115

									                      DEPARTMENT OF THE ARMY
                        3RD BRIGADE, 91ST DIVISION (TS)
              TRAVIS AIR FORCE BASE, CALIFORNIA 94535-2420



AFKB-TB-T-S4                                                                04 JAN 00

MEMORANDUM FOR 3 RD Brigade, 91ST Division (TS) Personnel

SUBJECT: 3RD Brigade, 91st Division (TS) Logistics Standing Operating Procedures
(SOP)


1. Purpose: This SOP prescribes policy and procedures for external supply and
maintenance operations and administrative functions to include responsibilities of
personnel assigned to logistics related positions.

2. Applicability: This SOP is applicable to all personnel assigned or attached to the 3 rd
Brigade, 91st Division (TS).

3. Reference: Referenced publications are listed at Annex A.

4. Policy: The policy of this command is to continuously maintain a combat state of
logistical readiness through an effective logistical program, influenced by command
emphasis, management, supervision, motivation, skill, and appropriate resources.

5. Responsibilities: Responsibilities and procedures are outlined in Annexes B - H
inclusive. 3 RD BDE, 91ST DIV (TS) personnel will read and comply with this SOP.

6. The proponent for this SOP is the Brigade S-4. POCs are CPT Ngo at (707) 424-
8643 or SFC Batista at (707) 424-8638.




                                             G.T. JONES, II
                                             COL, AR
                                             Commanding
                           TABLE OF CONTENTS


ANNEX A - REFERENCES

ANNEX B – RESPONSIBILITIES

ANNEX C - LOGISTICAL PROCEDURES

     APPENDIX 1. Reports

     APPENDIX 2. Property Book Management

     APPENDIX 3. Hand Receipt Management

     APPENDIX 4. Requisition/Turn-In Procedures

     APPENDIX 5. Document Register and Support Files

     APPENDIX 6. Excess Property Management

     APPENDIX 7. Credit Card Management

     APPENDIX 8. Lateral Transfer of Property

     APPENDIX 9. Personal/Organizational Clothing and Individual Equipment

     APPENDIX 10. Change of Command Inventory

     APPENDIX 11. NBC Management

     APPENDIX 12. SKO, Tool Room, and BIIL Management

     APPENDIX 13. Repair Parts and PLL Management

     APPENDIX 14. Ammunition Requests

     APPENDIX 15. Petroleum Product Management


                                      1
                       TABLE OF CONTENTS (cont)


     APPENDIX 16. Hazardous Material Minimization

     APPENDIX 17. Inventory Procedures

     APPENDIX 18. Clearance Procedures

     APPENDIX 19. Mission Equipment Issue and Recovery Procedures

     APPENDIX 20. Key Control Policy and Procedures

ANNEX D – LOGISTIC MANAGEMENT PROCEDURES

     APPENDIX 1. Logistic Review and Assistance Procedures

     APPENDIX 2. Command Supply Discipline Program Reviews and Inspections

     APPENDIX 3. Report of Survey Management

     APPENDIX 4. Contracting and Local Purchase Procedures

ANNEX E – FOOD SERVICE

ANNEX F – MAINTENANCE POLICY AND PROCEDURES

     APPENDIX 1. Scheduled Maintenance Services

     APPENDIX 2. Dispatching

     APPENDIX 3. Licensing

     APPENDIX 4. Safety

     APPENDIX 5. Army Oil Analysis Program

     APPENDIX 6. Bumper Markings

     APPENDIX 7. Drivers Training Program
                                     2
                     TABLE OF CONTENTS (cont)


ANNEX G – TRANSPORTATION PROCEDURES

ANNEX H - ACRONYMS




                                3
Annex A (References and Forms) to 3d Brigade Logistics SOP


REFERENCES:

Physical Security Update 3
Maintenance Update 14
FORSCOM Regulation 700-2, FORSCOM Standing Logistics Instructions
CAL REG 710-4, Command Supply Discipline Program (CSDP), Aug 96
USARC Supplement 1 to AR 30-1
USARC Supplement to The Army Food Service Program
SB 10-263 14-Day US Army Reserve and Field Training Menu
SB 10-540 Box Lunches, Flight Feeding, and Motor Convoy Menus
FM 19-30 Physical Security

AIS MANUAL

25-L18-ALV-ZZZ-EM         Standard Property Book System Redesign (SPBS-R)
25-L35-ZZZ-SSM            Unit Level Logistics System-S4 (ULLS-S4)
25-L3Q-ZZZ-SSM            Unit Level Logistics System-Ground (ULLS-G)


ARMY REGULATIONS

AR 11-1            Command Logistics Review Program
AR 15-6            Procedures for Investigating Officers and Boards of Officers
AR 25-400-2        The Modern Army Record Keeping System
AR 30-1            The Army Food Service Program
AR 30-5            Food Costs and Feeding Strength Summary
AR 30-21           The Army Field Feeding System
AR 37-1            Army Accounting and Fund Control
AR 37-20           Administrative Control of Appropriated Funds
AR 40-5            Preventive Medicine
AR 50-6            Chemical Safety Program
AR 190-11          Physical Security of Arms, Ammunition, and Explosives
AR 190-13          The Army Physical Security Program
AR 190-51          Security of Unclassified Army Property (Sensitive and
Nonsensitive)
AR 200-1           Environmental Protection Enhancement
AR 380-5           Department of the Army Security Program
AR 380-143         Logistics Policy and Procedures
                                       A-1
Annex A (References and Forms) to 3d Brigade SOP (cont)


AR 385-10          The Army Safety Programs
AR 420-47          Solid and Hazardous Waste Management
AR 600-55          Motor Vehicle Driver and Equipment Operation
AR 700-4           Logistic Assistance Program
AR 700-84          Issue and Sale of Personal Clothing
AR 700-138         Army Logistics Readiness and Sustainability
AR 700-141         Hazardous Material Information System
AR 710-2           Supply Policy Below the Wholesale Level
AR 725-50          Requisitioning, Receipt, and Issue System MILSTRIP
AR 735-5           Policies and Procedures for Property Accountability
AR 740-31          Responsibility for Technical Escort of Dangerous Materials
AR 30-1            The Army Food Service Program
AR 30-5            Food Cost and Feeding Strength Summary (RCS CSGLD-
1595(R5)

COMMON TABLE OF ALLOWANCES (CTA)

CTA 8-100          Medical Supplies
CTA 50-900         Clothing and Individual Equipment
CTA 50-909         Field and Garrison Furnishings and Equipment
CTA 50-970         Expendable/Durable Items

DA PAMPHLETS

DA PAM 385-3       Protective Clothing and Equipment
DA PAM 700-2-1     Commander’s Supply and Maintenance Handbook
DA PAM 710-2-1     Using Unit Supply System Manual Procedures
DA PAM 738-750     The Army Maintenance Management System (TAMMS)
DA PAM 750-1       Organizational Maintenance Guide for Leaders
DA PAM 750-5       Army Oil Analysis Program User Guide
DA PAM 750-35      Functional User Guide for Motor Pool Operations

FORMS:

DA Form 2970       Subsistence Report and Field Ration Request
DA Form 3032       Signature Headcount Sheet
DA Form 3161       Request for Issue or Turn-In
DA Form 5298-R     Operational Rations Accountability
                                       A-2
Annex A (References and Forms) to 3d Brigade SOP (cont)


DD Form 1131       Cash Collection Voucher
DD Form 1544       Cash Meal Payment Book
USARC Form 35-R    Inactive Duty Training Stock Inventory Record
USARC Form 36-R    Subsistence Account Report




                                      A-3
Annex B (Responsibilities) to 3d Brigade Logistics SOP


1. Purpose: This annex outlines logistical responsibilities based upon duty position.

2. Reference: See Annex A.

3. Responsibilities:

       a. Commanders. Commanders at all levels are responsible for the supply and
          maintenance management under their command.

           b. Brigade/Battalion Executive Officer.

                 (1) Ensures property is accounted for in the unit.

                 (2) Ensures maintenance is maintained IAW Army Standards (10/20).

                 (3) Supervises the budget and availability of funds for mission
requirements.

                 (4) Ensures the unit is in compliance with Brigade and Division guidance
                     and regulation.

                 (5) Enforces the Command Supply Discipline Program.

       b. Brigade S-4.

                 (1) Advises the commander and staff on all matters pertaining to logistics
                     and mission capabilities.

                 (2) Ensures that PBO, supply, maintenance, and food service personnel
                     are aware of their logistical responsibilities.

                 (3) Sets and maintains standards regarding issue priority and distribution
                     of equipment and/or supplies.

                 (4) Identifies projects and establishes priorities for members of the
section.

                 (5) Coordinates, assists, and advises battalion S-4s.

                                              B-1
Annex B (Responsibilities) to 3d Brigade SOP (cont)


               (6) Implements and monitors the Command Supply Discipline Program.

               (7) Ensures property book accountability is established and maintained
                   throughout the brigade utilizing automated Standard Property Book
                   System -Redesign (SPBS-R), and Unit Level Logistics System-S4
                   (ULLS-S4).

               (8) Provides supervision and development of policies and procedures
                   pertaining to maintenance status, operations, training, and
                   management.

        c. Brigade Assistant S-4.

               (1) Assists the battalion S-4s/supply sergeants and maintenance NCOs on
                   matters pertaining to logistics.

               (2) Ensures projects are completed in a timely manner.

               (3) Coordinates the Command Supply Discipline Program.

               (4) Acts as an inspector for Command Inspection Programs.

               (5) Ensures supply and maintenance reports are submitted in a timely
manner.

               (6) Acts as purchasing officer for the brigade.

               (7) Responsible for the IMPAC Credit Card Program at the brigade level.

               (8) Assist battalions with their IMPAC Credit Card Program.

               (9) Advises on logistical issues in support of MSCAs.

               (10) Supervises the daily operations of the supply and maintenance
NCOs.

               (11) Coordinates with higher headquarters on lateral transfers, turn-ins,
and
                    fielding of new equipment.

               (12) Ensures maintenance is conducted to Army standards (10/20).

                                           B-2
Annex B (Responsibilities) to 3d Brigade SOP (cont)


                (13) Ensures each unit maintains accountability of their property.

         d. Property Book Officer.

                (1) Upon appointment, conduct a change of PBO inventory jointly with
                    the outgoing PBO. The outgoing PBO will initiate all required
                    corrective actions resulting from the inventory.

                (2) Sign a statement accepting property book accountability for property
                    in the quantity shown on the property book.

                (3) Retain direct responsibility and accountability for all property on the
                    property book not issued on hand receipts.

                (4) Ensure the essential elements of data are maintained on the property
                    book.

                (5) Organize property books so that organizational, installation, and
                    leased property are kept separately.

                (6) Maintain separate classified section when either the property
                    description or the quantity is classified.

                (7) Account on Property Book records, all property identified in AR 710-
                    2,
                    Para 2-5.

                (8) Establish property accountability for equipment leased for more than 6
months                      and maintain a leased equipment file.

                (9) Account for serial numbered property IAW AR 710-2.

                (10) Accomplish minor property book adjustments that do not affect the
   on- hand
                     balance by using an Administrative Adjustment Report (AAR).

                (11) Account for all nonexpendable property drawn from DRMO on the
property                    book.



                                             B-3
Annex B (Responsibilities) to 3d Brigade SOP (cont)


               (12) Identify and report supply constraints through command channels to
the 3rd                    Brigade, 91st Division (TS) Commander for evaluation or
resolution when                        routine submission of a request is curtailed or
limited for any reason.

              (13) OIC of the Command Supply Discipline Program.

              (14) Monitors the requisition, procurement, storage, and distribution of
                  supplies.

              (15) Provides supervision and development of policy and procedures
pertaining                    to supply operations, training, and management.

              (16) Ensures cyclic and sensitive item inventories are conducted.

       e. Brigade S-4 NCOIC.

              (1) Direct supervisor of the S-4 section enlisted personnel.

              (2) Advises and assists the S-4 in logistics operations.

              (3) Advises and assists battalion supply sergeants in supply operations.

              (4) Establishes and maintains all S-4 section suspense actions and
monitors                         subordinate unit compliance.

              (5) Acts as a purchasing agent for the brigade.

              (6) Assists in the accountability of TDA equipment.

             (7) Ensures that Reports of Survey are initiated, investigated, and
processed                         promptly and adequately IAW Chapter 13, AR 735-5.

              (8) Ensures units are in compliance with the Command Supply Discipline
Program.

              (9) Participates in Command Inspection Programs.

       f. Brigade Food Service Officer/Sergeant.
                                           B-4
Annex B (Responsibilities) to 3d Brigade SOP (cont)


                 (1) Provide assistance and guidance to subordinate units on Food Service
issues.

                 (2) Monitor the usage of Food Service Card.

                 (3) Maintain the paperwork for each unit’s Food Service Account.

                 (4) Inspect units on field sanitation.

                 (5) Ensure the Food Service Card is not abused.

                 (6) Advise the Brigade S-4 on Food Service issues.

                 (7) Develop food service policy and procedures to provide guidance to
                     subordinate units.

          g. Brigade Maintenance NCO. See Annex F.

          h. Subordinate Units.

                 (1) 3/356 LSB.

                        (a) Receipt and issue of equipment and supplies.

                        (b) Maintain 100% accountability of property and equipment.

                        (c) Ensure adequate storage space for equipment and supplies.

                        (d) Maintain maintenance program IAW Army Standards.

                        (e) Maintain accountability of POL usage.

                        (f) Provide logistic support to 3 rd BDE, 91st DIV (TS) and external
                            units
                            thru coordination with BDE S-3.

                 (2) Training Support Battalions.


                                              B-5
Annex B (Responsibilities) to 3d Brigade SOP (cont)


                    (a) Request supplies/logistical support from the 3/356 LSB in a
                        timely
                        manner (see 3/356 LSB SOP).

                    (b) Maintain accountability of TDA, organizational and CTA
                        property.

                    (c) Ensure logistical reports are submitted in a timely manner.

             (3) Battalion S-4.

                    (a) Inform Brigade in a timely manner of equipment needed for
                        missions
                        not available from the LSB.

                    (b) Ensure 100% property accountability.

                    (c) Submit logistical request for mission support to the LSB in a
                        timely
                        manner.

                    (d) Inform BDE S-4 of any equipment shortages to support
                        training exercises.

                    (e) Responsible for the Command Supply Discipline Program in
                        the battalion.

                    (f) Ensure IMPAC Credit Cards and Food Service Card are not
                        abused.

                    (g) Responsible for the IMPAC Credit Card and Food Service
                        Card
                        Program.

             (5) Battalion Supply Sergeant.

                    (a) Responsible for the storage and security of all accountable
                        property.

                    (b) Ensure property is signed for and handreceipted to the user.

                    (c) Maintain administrative records and documentation of supply
                        transactions.
                                         B-6
Annex B (Responsibilities) to 3d Brigade SOP (cont)


                    (d) Ensure cylic and sensitive items inventory are conducted.

             (6) Battalion Maintenance Sergeant. See Annex F




                                        B-7
Annex C (Logistical Procedures) to 3d Brigade SOP


1. PURPOSE. This annex describes the logistical procedures that are necessary and
   mandatory for each unit to follow to ensure supply discipline and property
   accountability. This annex consists of appendices 1-20 on logistic procedures.

2. REFERENCES. See Annex A.




                                          C
Appendix 1 (Reports) to Annex C (Logistical Procedures) to 3d Brigade Logistics SOP


1. Purpose. The purpose of this appendix is to outline the logistical reports and when they are due to the
   3rd BDE, 91ST DIV (TS) S-4 Section.

2. Responsibilities. Each battalion is responsible for submitting the reports listed below in a timely
   manner and meeting the suspenses that are outlined.

                                                     LOGISTICAL REPORTS
REPORT                                   SUSPENSE                                    REMARKS


DA Form 2406                             16th of ea Month


GSA Vehicle Mileage                      25th of ea Month


Tactical Vehicle Mileage                 25th of ea Month


POL Usage Report                         25th of ea Month                            Tactical Fuel Cards Only


AOAP Report                              30th of ea Month


Calibration Report                       30th of ea Month


DA Form 2970                             Monthly 3 Days after Drill


DA Form 3032                             Monthly 3 Days after Drill


DA Form 3033                             Monthly 3 Days after Drill


USARC Form 36-R                          Monthly 3 Days after Drill                  If applicable


IMPAC Card Statements                    5th of ea Month                             Only if BDE S-4 is AO, send copies of
                                                                                     receipts with billing
                                                                                     statement


Cyclic Inventory                         Monthly 3 Days after Drill


Sensitive Items Inventory                Monthly 3 Days after Drill


Tool Room Inventory                      Semi-Annual, Apr and Oct                    LSB


Facility Report                          Quarterly, 10 Mar, 10 Jun, 10 Sep, 10 Dec


* Reports and dates are subject to change pending 91st DIVs
guidance.


                                                                      C-1
Appendix 2 (Property Book Management) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This appendix sets forth the policy and procedure for Property Book Management in 3d
Brigade.

2. References. References for this tab are listed in the consolidated index.

3. Responsibilities.

       a. General responsibilities of property accountability and responsibility are provided for under
provisions of Para 2-7 through 2-13 of AR 735-5.

       b. Commanders assume “command responsibility” and become the “responsible officer” for
property under their management control.

       c. Property Book Officers (also called the Accountable Officer) maintains and accounts for the
property of the “accountable officer” in accordance with the provisions of AR 710-2, AR 735-5,
and DA Pam 710-2-1.

4. Appointment of Property Book Officers (PBO).

        a. This Brigade has a TDA authorized position for an AGR Property Accounting Technician. It is
the inherent job of this position to be the PBO for the command.

       b. It is his/her responsibility to account for all the property (AC/RC) in the Brigade.

       c. The Commander will appoint the Property Book Officer in writing.

              (1) Upon appointment, conduct a change of PBO inventory jointly with the outgoing PBO.
The outgoing PBO will initiate all required corrective actions resulting from the
inventory. (AR 710-2)

              (2) Sign a statement accepting property book accountability for property in the quantity
shown on the property book. (AR 710-2)

              (3) Retain direct responsibility and accountability for all property on the property book not
issued on hand receipts. (AR 710-2)

               (4) Ensure the essential elements of data are maintained on the property book. (AR 710-2)

               (5) Organize property books so that organizational, installation and leased property are
                   kept separately.

                                                   C-2-1
Appendix 2 (Property Book Management) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)

              (6) Maintain separate classified section when either the property description or the
       quantity is classified. (AR 710-2)

5. Duties of a PBO.

       a. Reconcile property allowances with all appropriate authorization documents annually.
          (AR 710-2)

      b. Complete the reconciliation and prepare the mandatory statement of completion and
acknowledge the reconciliation was completed. (AR 710-2)

       c. File signed reconciliation statements in front of the property book.

       d. Ensure all authorized property is on hand or on request (AR 710-2).

       e. Request preferred items when an authorized substitute or an item awaiting replacement through
force modernization is on hand. (AR 710-2)

        f. Request or cancel requisitions for major end items projected to be deleted within 365 days of
the effective date of an approved TAADS document. (AR 710-2)

       g. Submit all supply requests to their appropriate supporting SSA. (AR 710-2)

       h. Ensure authorization allowances are not exceeded by verifying open requests against assets on
hand before submitting new requests to the SSA.

       i. Cancel any request exceeding authorized allowances. (AR 710-2)

6. Accountable Records.

       a. Items which require property book accounting are prescribed in Para 4-1 of DA Pam 710-2-1
and Para 2-2 of AR 735-5.

       b. Accountable records include, but are not limited to, DA Forms 2062, 3161, 3645, 3645-1, and
4886 and related supporting document files.

       c. The Brigade Property Book will be automated using the Standard Property Book System-
Redesigned (SPBS-R).


                                                   C-2-2
Appendix 2 (Property Book Management) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)
       d. Hand Receipts and Hand Receipt Annexes will be maintained by the Battalions Supply
       Sergeants using the ULLS S-4 (Unit Level Logistics Systems S-4).

       e. Transfer of accountability between PBO’s will be in accordance with Para 4-5, DA Pam 710-
          2-1.

       f. Inspection and review of accountable records will occur during OIP, CSDP, and Staff
          Assistance Visits, or upon the direction of the Brigade Commander or S-4.




                                                 C-2-3
Appendix 3 (Hand Receipt Management) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This appendix sets policy, responsibility, and procedures for the management of Hand
Receipts and Hand Receipt holders within the command.
2. References. References for this appendix are listed in the Annex A.

3. General. Hand receipts are required whenever durable or property book items are issued.

4. Responsibilities.

       a. The Brigade Commander will appoint a Primary Hand Receipt Holder (PHRH) who will have
          direct responsibility for both Army and Army Reserve property issued by the Brigade Property
          Book Officer and/or Installation Property Book. The PHRH will normally be the HHC
          Commanders. HHC Commanders will appoint a Sub-Hand Receipt Holder (SHRH).
          Property will be sub-handreceipted to the lowest user level.

       b. Staff Supply Officers (S-4) and Assistant Supply Officer (Asst. S-4) will not be designated as
          the PHRH. Their appointment to such duty is in direct conflict with their responsibilities to
          the Commander and does not allow their impartiality in management of supply discipline.

       c. Commanders of subordinate units will be the PHRH of property issued to his unit by the
          Brigade or Battalion.

       d. Commanders may delegate authority to SPHRH; however the Commander is responsible for
          the safeguarding and proper use of government property and supplies. He/she is also to ensure
          supply operations are conducted IAW governing regulations and directives.

       e. The PHRH, when appointed by the Commander, is the Commander’s direct and delegated
          representative in supply operations and is responsible for all items of supply. The PHRH
          responsibilities are:

               (1)   Accountability for property.
               (2)   Required/necessary inventories.
               (3)   Issue, turn-in, and requisitioning procedures.
               (4)   Maintenance of equipment.

       f. All Hand Receipt Holders will maintain current/valid sub-hand receipts down to the user level
          where possible.

       g. Temporary hand receipt procedures will not be used in this command. This is directed by 91 st
          DIV Logistics SOP.

                                                           C-3-1
 Appendix 3 (Hand Receipt Management) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont )


       h. All hand receipts for equipment placed in ECS will have the applicable Equipment Readiness
          Code (ERC) annotated in the “Item Description” to enable ECS to use the appropriate Issue
           Priority Designator (IPD) the maintenance request (DA Form 2407) and repair part
           requisitions.

       i. Requisition document numbers will be annotated in pencil on shortage annexes and/or
          component hand receipts.

5. Relief from Responsibility/Accountability. Relief of accountability of supplies and equipment due to
loss, damage, or destruction is outlined in AR 735-5.

       a. Individuals responsible for the loss or damage to government property will immediately report
          the loss to their supply sergeant.

       b. Supply Sergeants are responsible for submitting, in writing, the circumstances of loss to their
          Commander.

       c. PHRHs are responsible for initiating Reports of Survey to determine responsibility of loss and
          relief of Government responsibility. Reports of Survey are handled in accordance with
          Chapter 13, AR 735-5.

6. All property will be issued by hand receipt to each Battalion and referred to as the PHRH. Individuals
authorized to receive property on behalf of the commander will be designated on DA Form 1687 (Notice
of Delegation of Authority-Receipt of Supplies)

7. Commanders must keep in mind that whomever they list on the DA Form 1687 is authorized to sign
for all property on the Primary Hand Receipt. It is recommended that this authorization be limited to only
those individuals who are directly responsible to the Commander for all property.

8. Should it be necessary to issue equipment to someone not on the DA Form 1687 a memorandum must
be prepared for each occasion and signed by the Commander or individual listed on the DA Form 1687
authorizing that person to receive property. A DA Form 3161 will also be prepared for the issue to that
person. A Primary Hand Receipt will be issued at a later date incorporating all changed documents
issues/turn-ins and forwarded for the Commander/Designated Responsible Individuals signature.




                                                  C-3-2
Appendix 4 (Requisition/Turn In Procedures) to Annex C (Logistical Procedures) to 3d Brigade
SOP


1. Purpose. This Appendix sets the policy and procedure for requisition of supplies and equipment
within the Brigade.

2. References. References for this appendix are listed in Annex A.
3. Policies.

       a. Units will have on hand receipt or on requisition all authorized equipment listed in appropriate
          authorization documents (MTOE/TDA, CTA, AR, TM and SC). Exceptions are those granted
          by AR 71-13, AR 310-49, AR 570-7, and AR 710-1.

       b. Units will have on hand or on requisition all materials fielded under TPF (Top Priority Field).
          This includes all Z or I LIN items unless otherwise directed IAW AR 71-13, para 2-5, and para
          2-8.

       c. Units will have on requisition any equipment scheduled for receipt through redistribution.
          Upon receipt through redistribution, units will submit cancellation of request thru the
          appropriate agency.

       d. If an approved future authorization document is on hand, units will not requisition items
          designated for reduction or deletion as listed on the old authorization document. This only
          applies during the 365 days before the effective date of the new document.

       e. Units will not request, withdraw or procure items from any installation DRMO without prior
          written approval from Division G-4. Submit request through the Brigade S-4 for the Division
          G-4 for any required items from DRMO.

       f. Excess TDA equipment may be retained only if written authorization is received from
          Division G-4. Memorandums requesting retention of the equipment will be submitted to the
          Division G-4. The equipment requirements must be documented by a DA Form 4610-R
          requesting the equipment be added to the TDA. The DA Form 4610-R will be submitted
          through the Brigade S-3 to the Division G-3 and a copy furnished to the Brigade S-4 with the
          request for retention of equipment.

4. Preparing Requisitions.

       a. Requisitions will be prepared IAW appropriate STAMIS procedures. All requisitions for
       Reserve supplies and equipment will be submitted to the 489 th Maintenance Company. All active
       requisitions will be submitted to Fort McCoy SSA.

                                                  C-4-1
Appendix 4 (Requisition/Turn In Procedures) to Annex C (Logistical Procedures) to 3d Brigade
SOP (cont)


       b. Non-expendable requisitions will be ordered by the PBO using SPBS-R.

       c. Expendable/Durable (Class II, III (P), and IV) requisitions will normally be submitted by
          utilizing ULLS-S4. Expendable/durable items may be requested from GSA or use of the
          IMPAC Credit Card. Supporting documents must be on file for all durable items and all
          IMPAC Credit Card purchases.
       d. Priority Designator (PD) will be assigned IAW DA Pam 710-2-1.

       e. All CTA items, routine expendable items will use UND C.

5. Requisitioning Procedures.

       a. TDA and CTA requisitions will be submitted to the unit’s supporting SSA. Fund allocations
          for stock funded requisitions will be controlled by the Brigade S-4.

       b. Units will submit all Class III(P) and IX requisitions to their SSA.

       c. Discretionary components as identified in TMs as Items, Troop Installation or Authorized List
          (ITIAL) and Additional Authorized List (AAL) must be justified in writing and approved by
          the Brigade S-4.

       d. Requisitioning individual clothing will be IAW CTA 50-900, section I (with interim changes).
          Unit commanders will ensure their soldiers have all authorized individual clothing to include
          officers IAW Appendix C, AR 670-1.

       e. Individual clothing for Reserve enlisted soldiers will be ordered directly from Military
          Clothing Sales, using DA Form 3078. Maternity clothing will be requested using SF 1034.

       f. Units will notify the Brigade S-4 of OCIE shortages prior to submitting requisitions.

       g. Requisitioning/Redistribution of Tools and Calibration Equipment.

          (1) Tools and test equipment are normally requisitioned pursuant to one of the five situations
              listed below.

              (a) Initial issue. Initial issue of tools and test equipment is necessitated by activation of a
                  new unit, change in authorization on a TDA, or issue of new equipment which requires
                  new and different tools/test equipment.

                                                   C-4-2
Appendix 4 (Requisition/Turn In Procedures) to Annex C (Logistical Procedures) to 3d Brigade
SOP (cont)


              (b) SC Change. Shortages due to a change in the applicable supply catalog, which reflects
                  new additions to tool sets that have never been ordered. This condition is only
                  applicable for 12 months after a change in SC.

              (c) Shipping Discrepancy (ROD). Tool sets received by the unit with shortages in the
                 tool set upon receipt. This requires a valid shortage annex.

              (d) Replacement due to fair, wear, and tear.
              (e) Loss, Damage, or Destruction of Tools.

                  (1) Unit commanders may adjust losses of durable hand tools up to $100 per incident
                      when the loss did not occur from negligence or misconduct.

                  (2) Unit commanders may adjust damage of equipment up to $200 if negligence or
                      willful misconduct was not involved. The Brigade S-4 will review the damage
                      statements to validate the absence of abuse IAW DA Pam 735-5 para 14-25.

                  (3) Hand tool losses and damage statements will be prepared and forwarded to the
                      Brigade S-4 NLT 7 days after the date of discovery.

6. Receipt Documents will be signed by the individual receiving the equipment or supplies immediately
   upon completion of a receipt inventory and forwarded as required.

7. Turn-In Procedures. The Property Book Officer is responsible for turn in of equipment IAW Division
   SOP. Units will coordinate with the Brigade PBO prior to any turn in of equipment.

8. Disposition of Property.

       a. Ensure property book items found to be unserviceable and not repairable are turned in to the
          appropriate SSA along with the DA Form 2407 verifying the condition of the unserviceable
          item.

       b. Turn-in “Found on Installation” (FOI) property to the SSA in an “as-is” condition, if the unit
          does not have a requirement/authorization for the item.

       c. Process turn-in and request document at the same time if there is a valid
          requirement/authorization for FOI (Document numbers will be assigned to both documents).

       d. Provide copy of turn in document to the Brigade PBO.
                                                  C-4-3
Appendix 5 (Document Register and Support Files) to Annex C (Logistical Procedures) to 3d
Brigade SOP


1. Purpose. This appendix sets policy, procedure, and responsibility for maintaining document register
and support files for the brigade and subordinate battalions.

2. References. References for this appendix are listed in Annex A.

3. General. Document registers and all associated supporting document files will be established on a
fiscal year basis. Document registers will be maintained IAW SPBS-R and ULLS-S4 Automated
Procedures, AR 710-2; AR 735-5; DA Pam 710-2-1; AR 25-400-2; and 91st DIV PAM 700-1. Document
registers are retained for two years after the end of the fiscal year.
       a. Separate document registers will be established (as applicable) and specified blocks of
          numbers will be used for requisitioning.

           (1) Non-Expendable Document Register (Property Book Level). Use document numbers
               0001-0099 for non-expendable property book items and non-expendable components for
               Sets, Kits and Outfits (SKO).

           (2) Expendable/Durable Document Register. The expendable/durable document register
               may be maintained using ULLS-S4, SPBS-R, ULLS-G and manual procedures. They will
               be sub-divided using the following separate blocks of document numbers and will be
               maintained as separate registers.

               (a) Use document numbers 0200-0299 (Manual Document Register) for personal clothing
                   transactions. Items ordered on this document register will be tracked by name.
                   Document numbers will be assigned to all personal clothing transactions using DA
                   Forms 3078, DA Forms 2765-1 and IMPAC Credit Card. The document number will
                   be entered in pencil in the remark block of the DA Form 4886 until the item is received
                   and issued.

               (b) Use document numbers 0400-0499 for all purchases from GSA.

               (c) Use document numbers 0300-0399 for Class III and Class III packaged POL.
                   Packaged POL will be ordered using ULLS-S4.

               (d) Use document numbers 0500-0599 for Class I, II (except personal clothing), IV, and V
                   expendable/durable supplies and equipment. This register may be separated using
                   0500-0549 for expendables and 0550-0599 for durable. Supporting documents will
                   be maintained IAW Chapter 2, Section III, DA Pam 710-2-1.

                                                  C-5-1
Appendix 5 (Document Register and Support Files) to Annex C (Logistical Procedures) to 3d
Brigade SOP (cont)


               (e) Use document numbers 0600-0699 for Class IX expendable/durable transactions.

       b. Each unit, including hand receipt holders (if authorized in writing by the PBO) will maintain a
          register for individual (CTA 50-900, Section I) that is not posted to the property book. If a
          hand receipt holder is authorized to order individual clothing, a copy of the memorandum
          granting authority will be filed in the folder along with the document register.

       c. Units will maintain a supporting document file of all personal clothing support documents.
          Documents will be marked “Not Posted”, initialed, dated and filed in numerical order with the
          latest document on top. Expendable/durable supporting documents will be maintained IAW
          para 4-14c, DA Pam 710-2-1.

4. Responsibilities.
      a. The Property Book Officer is responsible for the preparation and maintenance of the
         Document Register and all supporting files.

             (1) Maintain a document register for all nonexpendable property. One document register
                 is required for each property book maintained. (AR 710-2)

             (2) Prepare and maintain manual document registers (DA Form 2064) IAW DA Pam
                 710-2-1.

             (3) Ensure incoming supplies are inventoried (regardless of the source) by quantity, serial
                 number, lot registration numbers and compared to the receipt document. (AR 710-2)

             (4) Document and report all discrepancies detected during the receipt process to the
                 issuing SSA within three (3) work days of receipt. (AR 710-2)

      b. Battalions.

             (1) Will keep document registers and supporting files on all expendable or durable items.
                 An INFORMATION NON EXPENDABLE document register is authorized.

             (2) Requisitions for non-expendable supplies will be sent to the S-4 on the appropriate
                 form.

             (3) Forms will not be used for requisitioning of Lanes Support unless otherwise specified.
                 Units will comply with the parameters set forth in Appendix 4.

                                                 C-5-2
Appendix 5 (Document Register and Support Files) to Annex C (Logistical Procedures) to 3d
Brigade SOP (cont)


4. Forms.

      a. DA Form 2765-(series) is used to request expendable, durable, or non expendable single line
         items. Prepare DA 2765-1. Send one copy to Brigade and keep one copy for Unit Status File.
         Do not assign a document number to this form at the unit level. All document numbers will be
         assigned at Brigade level.

      b. DD Form 1348-6 is used to request NSN single line items when the NSN is not listed in the
         AMDF. Examples are Modification Work Order (MWO) and modification kits, classified
         items, and exception data requests.
                                                  C-5-3
Appendix 6 (Excess Property Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This appendix sets forth the responsibilities, policy, and procedures for management of
excess supplies within the command.

2. References. References for this Appendix are in Annex A.

3. Responsibilities.

       a. All supply personnel are responsible for reporting excess equipment to the PBO. Excess
          equipment will be reported using LIN, NSN, nomenclature, serial number, serviceability, and
          quantity excess.

       b. PBO is responsible for ensuring that authorized and on hand quantities are current.

4. Battalions and subordinate units are not authorized to maintain excess property on hand. The Brigade
PBO will provide disposition instructions for excess property.

5. Battalions will maintain maintenance and accountability of excess property until it has been disposed
of .
6. Reserve equipment may not be lateral transferred to the Active Component property books. TDA
equipment transfers must have a Division G-4 control number assigned. Turn in instructions for all
equipment less personal clothing will be issued by the Division G-4.

7. DA Form 2062 will be prepared for component shortages/overages and will accompany the SKO upon
turn in or transfer.

8. Organic transporation will be used to the fullest extent possible. In the event this is not feasible, items
may be transported using commercial carrier on a Government Bill of Lading (GBL). Request for GBL
will be forwarded to the local Installation Transportation Office. Second destination funds will be used
for lateral transfers. Provide a copy of DD Form 1348-1 and DA Form 2404 to the Transportation
Movement Office. The following information is required for the GBL.

       a.   LIN, NSN, nomenclature, serial number and description.
       b.   Total number of packages and pieces.
       c.   Height, length, width, weight, cube IAW TB 55-46-1.
       d.   Ship to address with POC and phone number.

9. Do not wait until the last minute to turn your equipment into your supporting AMSA for inspection
and repair.


                                                     C-6
Appendix 7 (Credit Card Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This Appendix sets forth the responsibility, policy, and procedure for credit card
management in the Brigade.

2. References. Directorate of Contracting, Fort Dix, New Jersey, Government-Wide Commercial Credit
Card (VISA) SOP, March 1999.

3. Types of Credit Cards and Authorized Use.

       a. International Merchant Purchase Authorization Card (IMPAC) or Government “VISA” Card is
           used to locally purchase supplies and services. IMPAC cards are authorized under FAR,
       DFAR, and AFAR. Individuals signed for the cards are responsible for their use and
       accountability. Individual card holders must follow the policies and procedures established
       by their supporting contracting office.

       b. Standard Form 149 (SF 149) is a US Government National Credit Card used to locally
          purchase POL and emergency repair service for both organic and non-organic equipment. SF
          149’s are authorized for use based on assignment of TDA or BASOPS equipment. The
          BDE/BN S4 is responsible for maintenance and accountability of SF 149’s. All credit cards,
          when not in use, will be secured in a locked container with restricted access IAW the
          provisions of paragraph 2-16, DA Pam 710-2-1.
       c. Food Service Credit Card is only used when government mess facilities are not available
          during MUTA, AT, and field exercises and there is no other unit that can provide mess
          support. Each battalion will have their own Food Service Card to support feeding
          requirements. The Food Service Card is used only to feed reserve enlisted soldiers. Abuse of
          the Food Service Card will result in fines, imprisonment or both, as stated in Section 1001,
          Title 18 United States Code.

4. Responsibilities.

           a. Commanders will:

                   (1) Request appointment of Approving Officials/Certifying Officers and provide proof
                       of training.

                   (2) Ensure internal control procedures are in place and oversee the program.

                   (3) Ensure adequate management controls are in place and effective to provide
                       reasonable assurance that resources are protected from fraud, waste and abuse.

       b. Approving/Certifying Officials will:
                                                    C-7-1
Appendix 7 (Credit Card Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)


                   (1) The Approving Official will successfully complete credit card training administered
                       by the Directorate of Contracting. The Approving Official is responsible for and
                       must pre-approve all credit card transactions of all cardholders under his/her
                       cognizance.

                   (2) Coordinate with the unit commander and budget personnel on requirements and
                       prepare requests for appointment of cardholders.

                   (3) Establish an internal SOP designating responsibilities, to include procedures for
                       approval of requests for purchases and budget approval. Ensure adequate
                       management controls are in place and effective to provide reasonable assurance
                       that resources are protected from fraud, waste and abuse.

                   (4) The Approving Official also functions as the Purchase Card Certifying Official
                       (PCCO). In this capacity, the Approving Official is appointed in writing to certify
                       the official invoice (Billing Account Statement) for payment. The Purchase Card
                       Certifying Official is liable for an illegal, improper, or incorrect payment processed
                       as a result of an inaccurate or misleading certification. The PCCO appointment shall
                       be accomplished by issuance of a letter of appointment and completion of a
                       Signature Card (DD Form 577). The appointment letter and DD Form 557
                       specifically shall identify the types of payments to be certified. The completed
                    PCCO letter of appointment and DD Form 577 will be forwarded to the Agency
                    Organization Program Coordinator prior to the individual’s appointment as an
                    Approving Official. The Purchase Card Certifying Official is responsible for:

                       (a) Ensuring that the credit card transactions meet the legal requirements for
                           authorized purchases.

                       (b) Ensuring that adequate documentation is available for individual transactions.

                       (c) Ensuring that the facts presented in documents for payment are complete and
                           accurate.

                       (d) Take appropriate action to prevent two or more payments for the same
                           transaction.

                       (e) Implement correct dispute procedures when required.

                       (f) Certifying and forwarding to the paying office for payment, the official
                           invoice, including certification statement.
                                                     C-7-2
Appendix 7 (Credit Card Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)


                       (g) Work with U.S. Bank IMPAC Government Services to resolve payment
                           issues.

                (5) Take appropriate action to terminate a cardholder when evidence shows split
                    purchases are occurring.

                (6) Establish end of the billing cycle procedures.

                (7) Develop contingency plans to meet reconciliation deadlines in the absence of the
                    cardholder.

                (8) Should a cardholder leave the unit/organization for any reason, the Approving
                    Official shall ensure that the bankcard is immediately destroyed and a cancellation
                    memorandum is forwarded to the Agency Organization Program Coordinator.

                (9) It is the Approving Official’s responsibility to call the Agency Organization Program
                    Coordinator to either reduce or increase the unit or cardholder’s monthly limit. This
                    call must be followed up with a memorandum, through the supporting budget
                    analyst.

         c. Cardholder- Person to whom the credit card is issued. The cardholder will:
                  (1) Complete credit card training administered by the Directorate of Contracting. The
                      cardholder has total accountability for the use of the credit card issued in his/her
                      name. No other person is authorized to use the card or the card number.
                      Should a cardholder delegate his/her authority by allowing another individual
                      to use the card, the cardholder is subject to disciplinary actions.

                  (2) Comply with procurement guidelines and maintenance records IAW Directorate of
                      Contracting, Fort Dix, New Jersey SOP.

                  (3) Comply with internal control guidance as set forth in this SOP.

                  (4) It is the responsibility of the cardholder prior to purchasing
                      supplies/services/construction with the credit card to first determine if the
                      supply/service/construction is regulated by, or requires authorization from an
                      organization such as the Directorate of Logistics/DCSLOG, Directorate of
                      Information Management/DCSIM, Training and Audio Visual Support Center
                      (TASC), Directorate of Public Works/DCSENG, etc.

                                                  C-7-3
Appendix 7 (Credit Card Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)


                  (5) The cardholder shall ensure that purchases are not broken down/split into separate
                      purchases to circumvent the delegated single purchase dollar threshold.

                  (6) When the monthly Statement of Account is received, the cardholder shall verify
                      and reconcile the Statement of Account IAW Fort Dix Directorate of Contracting
                      SOP.


5. Obtaining Credit cards.

       a. SF 149 credit cards may be requested in conjunction with request for issue of a vehicle.

       b. IMPAC Credit Cards.

                  (1) Prior to appointing approving officials and cardholders, personnel must attend
                      mandatory training. Training is provided by the local Directorate of Contracting.

                  (2) After training is accomplished, set-up information will be sent thru the unit’s
                      supporting Directorate of Contracting to the bank. It takes approximately two weeks
                      for the cardholders to receive their cards from the bank.

                  (3) Upon notification of departing cardholders, ensure a replacement is appointed and
                      trained as soon as possible. Coordinate for IMPAC Credit Card training thru the
                       brigade S-4. The IMPAC Credit Card Program cannot be left in place without
                       trained cardholders and approving officials.

                  (4) When a cardholder departs the unit, complete a Destruction Notice and forward to
                      the servicing Directorate of Contracting. The cardholder must forward his credit
                      card files to the approving official before departing the unit.

       c. Food Service Card. Request Food Service Card through the Brigade S-4. See Annex E
          for Food Service Policies.

6. Accounting of credit cards and use.

        a. SF’s 149 will be placed on the accountable records of the PBO and hand receipted to PHRH.
Issue to users will be by DA Form 5830-R IAW paragraph 2-16, DA Pam 710-2-1.

              (1) Prior to making a purchase with a SF 149 check with the service station to ensure they
                  will accept the credit card. Some service stations do not and if fuel is bought, the
                                                   C-7-4
Appendix 7 (Credit Card Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)


                  purchaser becomes liable for the purchase.

              (2) Separate charge slips must be used for each credit card transaction. Each Tactical
                  Vehicle and Non-Tactical Vehicle fueled or serviced, and organic equipment fueled,
                  must be a separate charge.

              (3) Charge slips must contain the following information. It is the purchasers responsibility
                  to ensure the required information is correct. Without all necessary information the
                  purchaser becomes liable for payment of purchased fuel or services.

                      (a)   Credit Card Number Used
                      (b)   Name/Location of Service Station
                      (c)    Date of Purchase
                      (d)   Vehicle Identification Number
                      (e)   Type of Fuel and Quantity
                      (f)   Cost per Gallon and Total Cost
                      (g)   Item description and quantity/ total cost (if other than fuel)
                      (h)   Printed Name and phone number of individual making purchase.
                      (i)   Signature of individual making Purchase.

              (4) Individuals will keep a copy of the charge slip with the Vehicle Log Book and submit
                  the slip when returning the vehicle to the Maintenance NCO. The Maintenance NCO
                  will ensure the users are not abusing the fuel card.
       b. IMPAC cards will be issued to individuals by name and do not require to be placed on
accountable records or issued by use of DA Form 5830-R.

          (1) Background. The purpose of the IMPAC Card is to purchase small cost items when it would
              not be cost effective to write a purchase order or use SF44s.

          (2) The bankcard is designed to look different from personal credit cards, it bears the Great Seal
              of the United States and has the United States of America printed on the face. The card has
              a gold border.

          (3) The bank will not maintain individual cardholder information other than the cardholder’s
              work address; no credit records, social security numbers, etc., are maintained.

          (4) A single purchase limit will be established by the cardholder’s approving official in
              conjunction with the battalion commander and the brigade budget officer. The amount can
              be established up to $2,500.00.
                                                    C-7-5
Appendix 7 (Credit Card Management ) to Annex C (Logistical Procedures) to 3d Brigade SOP(cont)


          (5) 30 -Day spending limit. The Approving Officials in conjunction with the battalion
              commander and brigade budget officer will establish the monthly spending limit (24th to
              23rd of the following month). Purchases made that do not appear on the statement for that
              month will be carried into the next billing cycle and will impact on purchase limits for that
              month.

          (6) Monthly Spending Limit. The monthly spending limit for the Approving Official is
              established based on overall cardholder limits. Should the Approving Official have more
              than one cardholder, and their combined purchases exceed the Approving Official’s limit,
              additional purchases will be denied. Changes to the monthly spending limit can be
              coordinated with the Approving Official’s IMPAC Facilitator and the brigade budget officer.
          (7) Credit Limit. The credit limit is set at the billing level for each Approving Official. The
              limit is set at three times the Approving Officials 30-day limit. In other words, if an
              Approving Official’s billing statement becomes delinquent, and the past due amount is
              greater than the credit limit , all of the Approving Official’s cardholders will be
              automatically suspended by the bank. No purchases will be allowed until the delinquent
              accounts are paid in full with any interest due.

          (8) Statement Procedures. At the end of each billing cycle (23rd of the month), the bank sends
              out the cardholder statement of account and the billing statement. The billing statement will
              be a consolidated listing of expenditures, by cardholder, to the Approving Official. The
              payment clock starts from the date the billing statement is received by the Approving
              Official. The Approval Official MUST DATE STAMP THE BILLING STATEMENT
              WHEN THEY RECEIVE IT.

          (9) Disputes. If items purchased or services rendered are defective or faulty, the cardholder
              shall return the item (s) to the merchant for replacement or attempt to receive a credit for the
               purchase. If the merchant refuses to replace or correct the fault item, the item will be
               considered in dispute. The cardholder shall complete a QIF (Questioned Item Form) and
               forward the original directly to the IMPAC Credit Card Services. Cardholders have 60 days
               to dispute a transaction.




                                                   C-7-6

Appendix 8 (Lateral Transfer of Property) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This appendix sets the responsibility, policy, and procedure for lateral transfers within the
command.

2. References. References for this appendix are located in Annex A.

3. Responsibilities. The Property Book Officer is responsible for directing lateral transfers and action to
the Property Book.

4. Lateral Transfers within the Brigade are not authorized without the authorization of the PBO.

5. External lateral transfers will be done IAW DA Pam 710-2-1.
                                                     C-8
Appendix 9 (Personal/Organizational Clothing and Individual Equipment) to Annex C (Logistical
Procedures) to 3d Brigade SOP


1. Purpose. This Appendix sets the responsibility, policy, and procedure for individual personal clothing
management in the Brigade.

2. References. References for this Appendix are located Annex A.

3. Responsibilities.

   a. Battalion Supply Sergeants will ensure that:

       (1) Reserve soldiers are issued initial or replacement clothing.

       (2) Clothing records are maintain on all soldiers.

       (3) Reserve soldiers excess or used clothing is turn-in.

       (4) Enlisted soldiers in the grade E-5 to E-9 furnish a statement certifying all required clothing
items are on hand and in serviceable condition.

       (5) At no time will Reservists store OCIE at soldier’s residence.

        (6) Issue/attachment of insignia functions is conducted IAW AR 700-84, para 5-9.

        (7) Clothing of absentees is handled IAW para 12-12, AR 700-84 and AR 600-8-1.

        (8) Clothing of members on ordinary or emergency leave, is handled IAW AR 700-84, para 12-
            15.

        (9) Clothing and personal effects of deceased personnel is handled IAW AR 700-84 and AR 600-
            8-1.

        (10) Soldiers clothing records are maintained in individual file folders.
       (11) All soldiers clear the unit supply room before departing the installation on PCS or ETS.

       (12) Ensure OCIE issued to individuals is stored in a secured area using one of the following
            methods.


                                                 C-9-1



Appendix 9 (Personal/Organizational Clothing and Individual Equipment) to Annex C (Logistical
Procedures) to 3d Brigade SOP (cont)


             (a) Duffel bag system: Items are issued and placed in a duffel bag with the service
                 member’s personal lock to secure the contents. The bag will be tagged with the service
                 member’s name, rank and log number and stored in the supply room or storage area.
                 DA Form 3749 may be used to control the issue and receipt of the locked and secured
                 duffel bag.

             (b) Wall locker system: The issued OCIE is placed in a wall locker and secured with the
                 service member’s lock. Wall locker identification will be a 3X5 card with locker
                 number, soldier’s name and rank.

       (13) Duplicate copies of the OCIE records provided by OCIE points for all unit personnel are
            maintained on file at the unit.

       (14) Damage statements up to $100.00 for OCIE or issued personnel clothing damaged during
            field training exercises are approved when no negligence or misconduct was involved.

       (15) OCIE Records accompany the soldier on all subsequent assignments and are in the soldier’s
            possession when reporting to all OCIE points.

      b. Battalion Commanders are responsible for:

             (1) Providing a secure storage area within the unit for items to be stored when OCIE
                 issued to the soldier is not in their possession.

             (2) Requiring Reserve soldiers to store their OCIE at the unit.

             (3) Conducting periodic review of ETS dates of assigned soldiers. If the soldier is
                 counseled and not going to reenlist the Commander will withdraw OCIE from the
                 individual.

             (4) Ensure proper clearance procedures are used to recover OCIE prior to the individual’s
                 departure from the unit.
       c. The Property Book Officer is responsible for accounting for OCIE stored in bulk in the Brigade
       supply room, or when OCIE items are not formally hand receipted to another individual.

       d. Soldiers are responsible for the care and maintenance of individual clothing items issued to
          them.

4. Issue and Storage of Reserve OCIE.
                                                   C-9-2
Appendix 9 (Personal/Organizational Clothing and Individual Equipment) to Annex C (Logistical
Procedures) to 3d Brigade SOP (cont)


       a. OCIE will not be issued to new soldiers until they have completed Basic Training.

       b. Once OCIE has been issued to unit personnel, all OCIE will be stored in the unit or in another
       secure storage area. OCIE can be stored in secure steel caged storage areas or wall lockers. If
       wall lockers are not available, or space constraints make their use infeasible, then OCIE issued
       to individuals will be stored in locked duffel bags in a secure room in the unit. If duffel bags
       are bulk stored in a secure room, they will be chained together. They will then be issued on an
       as need basis.

       c. Duffel bags and locks will be furnished by the PBO for soldiers use.

       d. Each duffel bag will be tagged with the soldiers name and rank. The duffel bag will not be
          permanently stenciled with the soldier’s name or rank.

       e. Duffel bags will not be stored at the reserve soldier’s home or in their private vehicle in
          accordance with the provisions in AR 710-2.

5. Initial and replacement clothing for TPU members will be requisitioned through the unit supply
person in charge of clothing records in accordance with AR 700-84.

6. Inspections.

       a. The Commander, or their designated representative will conduct a show down inspection of
          OCIE prior to restoring the duffel bag at the completion of the soldier’s mission. This allows
          for:

              (1) Replacement of FWT items.

              (2) Checks general condition of OCIE.

              (3) Timely processing of property loss documents.

       b. The Commander or their representative, will conduct annual unannounced inspections of
          OCIE to ensure that storage and accounting for OCIE are within the policies of this appendix.
           Written results of this inspection will be filed and made available during CLRT, CSDP, OIP,
           and IG inspections.

7. Inventories. Commanders, or their representatives, will conduct periodic inventories to ensure
accounting for OCIE is within the guidelines of AR 710-2. Inventories will be conducted:

                                                    C-9-3
Appendix 9 (Personal/Organizational Clothing and Individual Equipment) to Annex C (Logistical
Procedures) to 3d Brigade SOP (cont)


        a. Upon change of PBOs or PHRHs.

        b. Upon issue or turn-in of a duffel bag to or from an individual soldier arriving or departing the
unit.

        c. Upon restoring the duffel bag when an individual soldier completes a mission.

        d. Clothing records must be reconciled monthly. The commander will ensure a current copy of
        automatic drill attendance reporting system (ADARS) is furnished to the supply section each
        month. Procedures will be established to reconcile these documents with the clothing files to
        determine if soldiers have been dropped from the unit without turning in or otherwise
        accounting for the OCIE. This reconciliation will be annotated “Reconciled”, date and signed
        by person conducting the reconciliation on the supply copy and kept on file in the supply room.

        e. Newly assigned soldiers will have their personal clothing inventoried within 30 days of their
        first drill and annually after that. Annual inventories for personal clothing of TPU and AGR
        personnel will be conducted during their birthday month. All inventories will be completed in
        accordance with AR 700-84.

        f. As directed by higher headquarters.

8. Recording Issues and Turn-Ins.

        a. All issues and turn-ins of OCIE to the individual soldier will be recorded on DA Forms 3645
           and 3645-1. Individual soldiers will not be issued OCIE on DA Forms 2062 or 3161.

        b. Issues of bulk OCIE to PHRHs or as directed to other commands will be recorded on DA
           Form 2062.

        c. ULLS-S4 software will be used to record individual issues. Manual DA Forms 3645 and
           3645-1 will be used until records are converted to the automated system.

        d. SPBS-R or ULLS S-4 will be used to record Bulk issues. Manual DA Forms 2062 and 3161
           will be used until records are converted to the automated system.
       e. DA Forms 3645 and 3645-1 will be prepared in accordance with Para 10-8 through 10-10, DA
          Pam 710-2-1, when issued or turn in occur.

       f. PBOs may use summary procedures for OCIE issues and turn-in for Property Book recording
          requirements. DA Forms 2062, 3161,3645, and 3645-1 are still required to record issue to
                                                C-9-4

Appendix 9 (Personal/Organizational Clothing and Individual Equipment) to Annex C (Logistical
Procedures) to 3d Brigade SOP (cont)


          PHRH or individual soldiers.

       g. PHRHs must use DA Forms 3645 and 3645-1 to account for OCIE issued to them for reissue.

9. Lost OCIE will be accounted for in accordance with provisions of Para 10-11 and 10-11.1, DA PAM
710-2-1.

10. Maternity uniforms will be ordered in accordance with AR 700-84.
C-9-5
Appendix 10 (Change of Command Inventory) to Annex C (Logistical Procedures) to 3d Brigade
SOP


1.       Purpose. This Appendix sets the responsibility, policy, and procedures between the outgoing and
     the incoming company commander for a 100% change of command inventory.

2. References. See Annex A.

3. The required 100% change of command inventory is a joint physical inventory conducted by the
   incoming and outgoing commander. The incoming and outgoing commander are allotted thirty days
   prior to the change of command to completed the 100% inventory (see AR 710-2, para 2-12 and table
   2-1).

4. No transactions i.e lateral transfers, turn-ins, issues, will be done during the change of command
   inventory except for high priority emergencies.

5. The following actions must be taken IAW DA PAM 710-2-1, chapter 4, prior and during the change
   of command inventory.

6. Responsibilities.

     a. Incoming commander will.

            (1) Receive in-briefing from the Brigade PBO for specific instructions for the inventory prior
                to the beginning of the 100% change of command inventory.

            (2) Ensure that the latest publications (supply catalogs, technical manuals, etc) are available
                during the inventory. If the latest publication is not available, use the publication on hand,
                pending receipt of the most current publication. Prepare a memorandum documenting
                these actions to be filed at the property book office. Immediately upon receipt of the
                current publication, take action as outlined in DA PAM 710-2-1, chapter 9-5.1.

            (3) Ensure that all hand/sub-hand receipts are updated to include updating the hand receipt
                annexes which documents all durable and non-expendable shortages.

            (4) Review the unit property records to find the type of items to be inventoried (installation,
            organizational, CTA, TDA). Notify all hand/sub-hand receipt holders of when and how the
            inventory will be conducted.




                                                    C-10-1
Appendix 10 (Change of Command Inventory) to Annex C (Logistical Procedures) to 3d Brigade
SOP (cont)
         (5) During the conduct of the inventory the incoming commander will.

                (a) Verify that the item descriptions and model numbers as shown on the unit property
                    book/hand receipts are the same. Record any discrepancies or damages.

                (b) Ensure non-expendable components separate from prime LIN numbers with the
                    same NSN are counted.

                (c) Physically count all items on the unit property book records. This includes
                    components of end item and basic issue items as listed in the current supply catalog
                    or technical manual. Record any overages and shortages.

                (d) Cross reference shortages with the hand receipt annexes. All items should be on a
                    valid requisition, within funding constraints. Record any overages and shortages.

                (e) Check all serial and registration numbers with those recorded on the unit property
                    and maintenance records. Record any discrepancies for resolution with the
                    property book officer.

                (f) Validate all open maintenance requests with the supporting maintenance facility.

                (g) Report damaged equipment to the unit maintenance personnel for repair. Any
                    damages which do not appear to be from normal fair, wear, and tear must be
                    investigated and accounted for IAW AR 735-5, chapter 12 or 13 as appropriate.

                (h) Report all discrepancies regarding property book items to the property book
                    officer. Discrepancies which are not traced to administrative errors require the
                    following actions:

                    (1) Submit all changes at least 3 days prior to signing of the hand receipt to insure
                        correct posting.

                    (2) Prepare a Change of Command Memorandum for the Brigade Commander
                        stating the outcome of the inventory. In the memorandum include the dollar
                        amounts of the reports of survey and number of AAR’s initiated.




                                                C-10-2
Appendix 10 (Change of Command Inventory) to Annex C (Logistical Procedures) to 3d Brigade
SOP (cont)


         (i) Sign for the property prior to changing command.
   b. Outgoing commander will:

           (1) Notify the brigade PBO 60 days prior to the beginning of the 100% change of command
               inventory when the change of command will take place.

           (2) Schedule an inbrief with the PBO for the 100% change of command inventory to receive
               specific instructions to conduct the inventory.

           (3) Provide the PBO a schedule of when the inventory will be conducted.

           (4) Provide current SCs, TMs, hand/sub-handreceipts to the incoming commander to conduct
               the inventory.

           (5) Account for overages by submitting a “Found on Installation” (FOI) document.

           (6) Prepare and submit an Administrative Adjustment Report (AAR) on DA Form 4949 to
               correct differences in sizes, makes, models, and serial numbers not involving sensitive
               items to the property book officer.

           (7) All durable and non-expendable shortages must be accounted for by one of the following,
               IAW AR 735-5.

                  (a) Hand receipt annex.

                  (b) Statement of charges.

                  (c) Report of survey.

           (8) Ensure the property is signed for by the incoming commander prior to the change of
command.


   c. Property Book Officer.

      (1) Brief incoming and outgoing commander of their responsibilities prior to and during the
          change of command inventory.

      (2) Provide the incoming and outgoing commander the latest copy of the unit property to conduct
                                                  C-10-3
Appendix 10 (Change of Command Inventory) to Annex C (Logistical Procedures) to 3d Brigade
SOP (cont)


           the joint inventory.

      (3) Provide an Inventory Assistance Team to assist with the 100% change of command inventory.
(4) Correct all AAR discrepancies prior to incoming commander signing for the unit property.

(5) Issue document number(s) for reports of survey.




                                         C-10-4
Appendix 11 (NBC Management) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This Appendix sets the responsibility, policy, and procedure for NBC Management in the
Brigade.

2. References. See Annex A.

3. Responsibilities.

       a. Commanders at all levels are responsible for accounting and maintaining NBC Management in
          their command.

       b. Individual soldiers issued NBC equipment are responsible for safeguarding and maintaining
          the equipment while in their custody.

       c. Organizational maintenance services will be supervised by the 3/356 LSB, IAW AR738-750.

4. General Requirements.

       a. NBC equipment is authorized solely for the purpose of Common Task Training in the
          Battalions or as required by Observer/Controllers during exercises.

       b. No surplus or contingency stocks are authorized at any level.

       c. NBC Equipment will be ordered and maintained at authorized TDA level.

       d. For Chemical Protective Masks a 10% excess will be allowed for sizing requirements. One
          Protective suit per mask plus 10% excess for sizing will be kept on hand.

       e. Training kits and refills are authorized as one per two soldiers. Two Chemical Agent Detector
          Kits are authorized per Battalion and two NATO NBC Contamination Marking Sets are
          authorized per Battalion. CTT and O/C Teams will hand receipt these items from their
          Battalions on an as needed basis.

       f. The Decontaminating Apparatus M11 and M13 are not stocked in the 91 st Division. If these
          items are deemed necessary a memorandum requesting their use must be submitted through
          the Brigade S4 to the 91 st Division with the training requirement.




                                                 C-11-1

Appendix 11 (NBC Management) to Annex C (Logistical Procedures) to 3d Brigade SOP (cont)
5. Storage.

       a. NBC Equipment will be stored in a manner consistent with normal supply storage operations.

       b. Protective masks will be stored for central issue. Tie on tags will be used to control issue and
          turn in. The tag will contain an administrative control number, mask size, mask lot number,
          and filter lot number. Hang masks by their “D” ring in the storage area.

       c. Training kits and mask filters, used and unused, are considered hazardous material and will be
          properly stored and accounted for.

6. Issue and Turn in.

       a. Issue.

              (1) Issue of NBC equipment to individuals will only be for the duration of the training
                  period or training exercise.

              (2) Issue of NBC equipment will be recorded by use of DA Form 3645-1 of issued to an
                  individual soldier, or DA Form 2062 as a bulk issue to the Commander. Equipment
                  cards and rosters are not used to issue CDE.

              (3) Rosters or lists assigning masks to individuals do not need to be kept.

       b. Turn in.

              (1) All NBC equipment will be turned in to the issue point after being cleaned and
                  sanitized.

              (2) Items not turned in, if non expendable or durable classed, will be accounted for under
                  provisions of AR 735-5.

7. Maintenance.

       a. Individual soldier will conduct PMCS on their assigned NBC equipment. He/She will
          complete the DA Form 2404 and provide it to the supply sergeant.


       b. The supply room will provide cleaning materials, forms and Technical Manuals for use by the
          individual soldier in conducting PMCS and cleaning of CDE.

                                                  C-11-2
Appendix 12 (SKO, Tool Room, and BIIL Management) to Annex C (Logistical Procedures) to 3d
Brigade SOP
1. Purpose. This appendix sets forth the policy, responsibility, and procedure for management of Sets,
Kits, and Outfits(SKO), Tool Rooms, and Basic Items of Issue Lists (BIIL) in the Brigade.

2. References. Required and related publications are listed in the Annex A.

3. Responsibilities. The Property Book Officer/Primary Hand Receipt Holder is responsible for the
management of SKO, tool rooms, and BIIL.

4. Sets, Kits, and Outfits will be maintained in accordance with published TMs and SCs. Shortages will
be requisitioned to replace losses, damage, or destruction. Hand Receipt, shortage or overage annexes
will be maintained as applicable.

5. Tool Rooms will be administered in accordance with Para 6-3, DA PAM 710-201.

6. Basic Items of Issue List (BIIL) are usually identified in the end item’s operator level TM. Hand
receipt annexes will be maintained for those items listed for each end item. Listed items are required to
meet 10/20 standards.




                                                   C-12



Appendix 13 (Repair Parts and PLL Management) to Annex C (Logistical Procedures) to 3d
Brigade SOP
1. This Appendix sets forth the policy and procedure for management of repair parts and PLL in the
Brigade.

2.     References. See Annex A.

3. Responsibilities.

       a. Brigade S-4 office is responsible for the overall administrative supervision and technical
          assistance in management of repair parts and PLL procedures. They are also responsible for
          conducting periodic reviews to ensure proper procedures are being followed.

       b. Battalion Maintenance NCOs are responsible for.

               (1) The overall management of requisitioning procedures, storage, and issue of repair parts
                   required for organizational level repair of equipment.

               (2) Advise the S-4 and Brigade Commander when a requisitioned repair part delivery
                   cannot be made in time to support a mission.

               (3) Maintain supporting documentation to establish PLL.

4. Units without organizational level maintenance capabilities will be supported by the LSB, AMSA
and/or ECS for maintenance. Units are responsible for ordering their own class IX repair parts and
providing it to the LSB, AMSA/ECS for repairs. This is a change to the previous maintenance support
provided by the AMSA/ECS shops.

5. Requisitioning. All repair parts will be requisitioned in accordance with Army regulation. Submit
   completed DA Form 2765-1 to the supporting SSA for processing.

6. Review and Inspections. Repair parts and PLL procedures will be included in CSDP and OIP reviews
whenever possible.




                                                   C-13
Appendix 14 (Ammunition Requests ) to Annex C (Logistical Procedures) to 3d Brigade SOP


1. Purpose. This Appendix sets the responsibility, policy, and procedure for ammunition requests within
the command.

2. References. References for this appendix are located in Annex A.
3. Responsibilities.

       a. The Brigade S-3 is responsible for forecasting training ammunition requirements and
          requisitioning. Requests for training ammunition can be made through the Brigade S-3.

       b. Each unit is responsible for picking up their training ammunition and turning in residue and
          unused ammunition to the ASP.




                                                   C-14
Appendix 15 (Petroleum Product Management) to Annex C (Logistical Procedures) to 3d Brigade
SOP


1. Purpose. This appendix sets the responsibility, policy, and procedure for the use and control of
petroleum for tactical vehicles.

2. References. References for this appendix are located in Annex A.
3. Responsibilities.

       a. Units.

               (1) Ensure only authorized POL products are ordered and used in vehicles.

               (2) Ensure only one purchase is made per charge slip. Under no circumstances will more
                   than one original charge slip be signed to cover the same purchase.

               (3) Ensure individuals receiving vehicles for training understand and will comply with
                   POL procedure.

               (4) Maintain credit card control log, DA Form 5830-R.

               (5) Verify and correct as needed entries from POL credit card receipts and Dispatch
                   record, FORSCOM Form 573-R. Submit these items to brigade monthly.

               (6) Credit card purchases will be reviewed to ensure the quantity and type is compatible
                   with the vehicle used and that dates of the purchases correspond to the log/dispatch
                   records.

       b. The LSB Commander is responsible for receiving fuels to store and issue. He will:

               (1) Designate in writing a responsible individual to maintain control of all fuels and to
                   provide an audit trail using the following methods and forms:

                       (a) A record of daily issues.

                       (b) A monthly abstract of issues.

                       (c) A document register to maintain the audit trail.

               (2) Ensure that petroleum handling personnel are trained in safe and proper procedures.


                                                   C-15-1
Appendix 15 (Petroleum Product Management ) to Annex C (Logistical Procedures) to 3d Brigade
SOP (cont)


              (3) Establish, maintain, and provide a standing operating procedure (SOP) to operations
       personnel who handle and account for fuels.

4. POL Credit Card Accountability.

   a. All units issued a tactical credit card (SF 149) will publish a POL Credit Card SOP. Tactical
      credit cards will be added to the unit property book and hand-receipted users.
b. All credit cards and indenti-plates will be secured in a locked container and with restricted access
   when not in use. Signature control of credit cards will be maintained at all times utilizing DA
   Form 5830-R.

c. A POL usage report for Tactical Credit Card Holders will be submitted to the Brigade S-4 on a
   monthly basis (see Annex C, Appendix 1). The report will cover the period from the 21 st of the
   preceding month through the 20 th of the month the report is submitted.

d. Annual training fuel usage will not be included in the monthly report; it will be reported
   separately.




                                               C-15-2
Appendix 16 (Hazardous Material Minimization) to Annex C (Logistical Procedures) to 3d Brigade
SOP


1. Purpose. This Appendix sets the responsibility, policy, and procedures to reduce or minimize
hazardous material within the command.

2. References. References for this Annex are located in Annex A.

3. Responsibilities. The general application of the HMM (Hazardous Material Minimization) program is
the responsibility of all individuals, military and civilian, in the Department of the Army. Some specific
management responsibilities are,

       a. Safety Officer/ NCO, at all levels will.

               (1) Assist the Commander and Supply Officer in review of types and quantities of
                   materials the command has a requirement for which will become hazardous waste.

               (2) Maintain copies of MSDS (Material Safety Data Sheets) for all hazardous materials
                   received, stored, and used within the command. MSDS is a source to identify material
                   for minimization.

       b. Supply Sergeants will.

               (1) Ensure any requested hazardous materials meet minimization guidelines.

               (2) Reject receipt of any hazardous materials which are not accompanied by an MSDS for
               the item, or being delivered in a quantity greater than requested.

       c. Commanders will.

               (1) Ensure their staff and subordinate units are aware and take an active roll in HMM.

               (2) Provide for proper receipt, handling, and storage of hazardous materials.

               (3) Provide individual soldiers with awareness of their environmental protection role
               through proper use, handling, and storage of hazardous materials.

4. Requisition only those hazardous material you have an immediate need for, in quantities you can
immediately utilize, and can safely store.

5. If there is a substitute item which will perform the function of the hazardous material, order the
substitute.

                                                     C-16
Appendix 17 (Inventory Procedures) to Annex C (Logistical Procedures) to 3d Brigade SOP
1. Purpose. This Appendix sets the responsibility, policy, and procedure for inventory of equipment
within the command.

2. References. References for this Appendix are located in Annex A.

3. Responsibilities. All personnel are responsible for the equipment they are issued and have in their
possession. Commanders are responsible for inventories and allocation of adequate time for conduct of
inventories.

4. General:

       a. The primary purpose of inventories is to provide a method by which the Brigade Commander,
          responsible officers, and accountable officers can ensure the unit and organization property
          issued is present, serviceable, and is properly maintained and used. Inventories will be
          conducted as follows:

               (1) Upon change of Property Book Officers.

               (2) Upon change of hand receipt holders/sub-hand receipt holders at any level.

               (3) Monthly for sensitive items.

               (4) Monthly 10% cyclic inventories.

               (5) When command directed.

               (6) Upon arrival/PCS for OCIE and military clothing (E4 and below).

               (7) Whenever personnel are AWOL, hospitalized/dropped from rolls.

               (8) Upon return from FTX.

       b. Inventories will be made of equipment when received or processed for turn-in.

       c. Inventories conducted at unit level will consist of a 100% physical inventory of all unit
property to include components of sets, kits, and outfits, major end items, and BII.




                                                   C-17-1
Appendix 17 (Inventory Procedures) to Annex C (Logistical Procedures) to 3d Brigade SOP(cont)


   d. Inventories will be conducted within a time frame of 30 days before effective date of change of
   a responsible/accountable officer. This will allow adequate time for the inventory, preparation,
   verification, and submission of adjustment documents as necessary.

   e. The commander one level above the unit/activity may grant a time extension. A total of two
      extensions may be granted, with each not to exceed 30 days. All extensions will be in writing and
      will be limited to the minimum time necessary to finish the inventory. Change of command
      inventories will be scheduled and completed prior to the departure of the outgoing commander.

5. Responsibilities:

       a. The Commander will:

               (1) Actively be involved in property management and will ensure the inventories are
                   conducted properly.

               (2) Ensure sufficient time is made available for inventories.

               (3) Ensure a timely and efficient inventory of property upon change of PBO and
                   comparable unit responsible officers.

               (4) Designate in writing a responsible officer who will act on behalf of the departed
                   responsible officer when unusual circumstances occur and a joint inventory cannot be
                   accomplished (e.g. emergency PCS).

       b. Primary Hand Receipt Holders will:

               (1) Upon notification of PCS, ETS, or change of status, notify the PBO of the anticipated
                   change in status, and schedule a 100% inventory.

               (2) Ensure sub-hand receipt holders conduct a 100% physical inventory of all property that
                   has been sub-hand receipted within the time specified. This includes a 100% inventory
                   of all components of sets, kits, and outfits.

               (3) The incoming and outgoing hand receipt holders will report the results of the joint
                   inventory to the brigade commander and PBO. The outgoing hand-receipt holder will
                   initiate a Report of Survey or other type of adjustment document, as applicable.




                                                  C-17-2
Appendix 17 (Inventory Procedures) to Annex C (Logistical Procedures) to 3d Brigade SOP(cont)
       c. Sub- Hand Receipt Holders will:

             (1) Upon notification of PCS, ETS, or change of status, notify the Primary Hand receipt
                 holders of the anticipated change in status, and schedule time to conduct a 100%
                 inventory.

             (2) This includes a 100% inventory of all components of sets, kits, and outfits.

             (3) The incoming and outgoing subhand receipt holders will report the results of the joint
                 inventory to the Primary Hand Receipt holder and the unit supply sergeant for
                 initiation of a Report of Survey or other type of adjustment documents, as applicable.

      d. The outgoing/incoming PBO will:

             (1) Prepare for the conduct of the inventory to include providing the brigade commander
                 with a copy of the inventory schedule.

             (2) Ensure all current authorization documents are present.

             (3) Ensure all property books, hand/subhand receipts, and shortage annexes are updated
                 and on hand to include temporary loan of equipment to other units.

             (4) Initiate adjustment action (Statement of Charges, Cash Collection Vouchers, Reports
                 of Survey) for any discrepancies that cannot be resolved within 5 days following the
                 inventory.

             (5) Review DA PAM 25-30 to ensure the most current supply catalogs, component lists,
                 technical manuals, and other related publications are available and used during the
                 inventory.

             (6) Ensure property books reflect all Administrative Adjustment Reports (AAR), Reports
                 of Survey, Statement of Charges, and Cash Collection Vouchers.

             (7) Conduct and complete a 100% physical joint inventory, to include all components.

             (8) Ensure requisitions have been submitted to replace shortages.




                                                C-17-3

Appendix 18 (Clearance Procedures) to Annex C (Logistical Procedures) to 3d Brigade SOP
1. Purpose. This Appendix sets the responsibility, policy, and procedure for individual soldiers clearing
property prior to departure from units within the command.

2. References. References for this Appendix are located in Annex A.

3. Responsibilities.

       a. Commanders are responsible for insuring all personnel have been properly cleared prior to unit
          separation. Brigade/Battalion S-1 and PSNCO are responsible for notification to each
          Commander of their unit personnel scheduled for separation.

       b. Individuals are responsible for clearing all property hand receipts, turn-in OCIE, government
          credit cards and room keys.

       c. The unit supply sergeant will maintain a copy of DA Form 3645-1, DA Form 4886, and DA
          Form 3078 on file for one year after the soldier PCS or ETS.




                                                   C-18




Appendix 19 (Mission Equipment Issue and Recovery Procedures) to Annex C (Logistical
Procedures) to 3d Brigade SOP
1. Purpose. This Appendix sets the responsibility, policy and procedure for the conduct and execution of
mission equipment issue and recovery operations.

2. References. References for this appendix are located in Annex A.

3. Responsibilities.

       a. Battalion S-4’s are responsible for submitting requests for supplies and equipment to the 3/356
          LSB NLT 120 days prior to an exercise. Requests should be made on a memorandum with the
          following information included:

               (1) 1st paragraph: Exercise number, date, and place; number of soldiers; and where and
                   when equipment and supplies are to be received.

               (2) 2d paragraph: Fuel. Quantity or use of the Tactical Credit Card.

               (3) 3d paragraph: Vehicles. Type and Quantity.

               (4) 4th Paragraph: Communication Equipment. Type and Quantity.

               (5) 5th Paragraph: OCIE/Tents. Type and Quantity.

              (6) 6th Paragraph: Food Service. What, how many, or where. It is the battalion S-4/Unit
Food Service Officer responsibility to coordinate for meals/rations.

               (7) 7th Paragraph: Miscellaneous. Anything not covered in the above areas.

               (8) 8th Paragraph: Point of Contact. Name, rank, and phone number.

       b. The 3/356 LSB is responsible to submit a DA Form 156-R through the Brigade S-4 to Brigade
          S3 listing all items they will not be able to supply or coordinate for NLT 90 days prior to an
          exercise.

       c. If the 3/356th LSB does not have an expendable or durable class IX item on hand to loan, it is
          the unit’s responsibility to acquire or purchase the item.

       d. The individual soldier is responsible for the security and maintenance of all equipment hand
          receipted or dispatched to him/her.

4. Equipment Maintenance Requirements.
                                                  C-19-1
Appendix 19 (Mission Equipment Issue and Recovery Procedures) to Annex C (Logistical
Procedures) to 3d Brigade SOP (cont)


        a. Perform PMCS on all vehicles, radios, generators, and all other military equipment to ensure
suitability for mission requirements.
       b. Inventory all sensitive items and equipment.

5. Requirements for Recovery Operations. Operators and/or hand receipt holders are required to perform
operator level maintenance on all vehicles, radios, generators and other military equipment as required by
DA PAM 738-750 prior to relief from responsibility.

       a. Vehicle recovery requirements:

               (1) Complete PMCS conducted. Operators correct all -10 level deficiencies. Deficiencies
                   requiring organizational maintenance are noted on DA Form 2404 or DA Form
                   5988(e) from the ULLS-G computer.

               (2) Vehicles cleaned of all mud, debris, trash and topped of with fuel; tarps properly tied
                   down; and vehicles parked on line in appropriate designated areas. Suitable facilities
                   shall be designated in the mission planning.

               (3) All basic issue items are cleaned and inventoried.

               (4) Vehicles are to be inspected by unit supervisors for cleanliness and proper
                   maintenance documentation and reviewed by the maintenance NCO with an inventory
                   of BII prior to return of dispatch to the maintenance section.

       b. All other equipment:

               (1) All sensitive items are inventoried, cleaned and secured.

               (2) All COMSEC equipment is zeroed out and all other classified material is secured IAW
                   AR 190-11.

               (3) NBC equipment is cleaned by users and inspected by unit supervisors for cleanliness
                   and serviceability.

               (4) Tents and camouflage are spread out and cleaned, dried, inventoried and have operator
                   level repairs completed prior to turn in to the 3/356 LSB.



                                                   C-19-2
ANNEX D (Logistic Management Procedures) to 3d Brigade, 91st Division Logistics SOP


1. Purpose. This annex sets forth the policy, procedures, and responsibilities for logistic management
systems within the command.

2. References. See Annex A.
3. Responsibilities. Specific responsibilities are given in each appendix.

4. Appendices:

       a. Appendix 1: Logistic Review and Assistance Procedures
       b. Appendix 2: Command Supply Discipline Program
       c. Appendix 3: Report of Survey Management
       d. Appendix 4: Contracting and Local Purchase Procedures




                                                     D
Appendix 1 (Logistic Review and Assistance Procedures) to Annex D (Logistical Management
Procedures) to 3d Brigade SOP


1. Purpose. This Appendix sets the responsibility, policy, and procedure for conducting logistic
management reviews within the command.

2. References. References for this appendix are located in Annex A.

3. Responsibilities.
       a. It is the responsibility of each soldier to maintain logistical readiness within his or her
          command. In doing so, he or she may have the need for assistance in reviewing or correcting
          an area of concern.

       b. It is the responsibility of Commanders, Staff Officers, and NCOICs, when requested, to
          facilitate the process of obtaining assistance.

4. Sources of Assistance.

       a. Next higher Headquarters.

       b. 91st Division staff.

       c. Area Maintenance Support Activity (AMSA).

5. Requesting Assistance.

       a. Questions on policy, procedures, equipment, etc., can be quickly resolved by communicating
          with higher headquarters, and divisional staff.

       b. On site reviews or assistance require written requests and should be forwarded through the
          command channels.

       c. Written requests should be specific in nature as to the area of concern, the time frame and
       location where assistance is required, point of contact (POC), and telephone number of the
       POC.




                                                    D-1
Appendix 2 (Command Supply Discipline Program ) to Annex D (Logistical Management
Procedures) to 3d Brigade SOP


1. Purpose. This appendix establishes a Command Supply Discipline Program (CSDP) within the
command.

2. References. References for this appendix are located in Annex A.

3. Scope: Apply to all personnel assigned to the 3rd Brigade, 91 st Division (TS).

4. General:
          a. The CSDP assists commanders by assuring they are aware of supply conditions within the
             command. It is not intended to be solely an inspection program. Rather, leaders are
             expected to use this program for:

                  (1) Asset Control. Actions that need to be accomplished for effective accountability
                      and utilization of material resources including, but not limited to:

                         (a) Enforcing supply discipline at all levels.

                         (b) Ensuring proper physical security.

                         (c) Ensuring property accountability.

                  (2) Supply Discipline. Compliance with DA regulations to effectively administer
                      supply economy. Supply discipline applies to function and levels of supply
                      operations and the effective use of supply funds.

                  (3) Supply Economy. Conservation of material by every individual in the Army to
                      ensure only the proper item in the necessary amount is used to accomplish a task.
                      It includes preventive maintenance, recovery of economically repairable material,
                      repairable material, salvage, and the safeguarding of food, clothing, and all other
                      material.

       b. Purpose of CSDP:

           (1) Establish supply discipline as regulatory guidance.

          (2) Standardize supply discipline requirements.

          (3) Provide responsible personnel with a single listing of supply discipline programs.

                                                      D-2-1
Appendix 2 (Command Supply Discipline Program ) to Annex D (Logistical Management
Procedures) to 3d Brigade SOP (cont)


          (4) Improve the effectiveness of monitoring the unit’s supply operations.

          (5) Identify supply problems for correction.

5. Enforcement of Supply Discipline.

          a. Enforcement of supply discipline is accomplished through leadership, command emphasis,
             training, administrative measures and disciplinary measures.
           b. Various disciplinary and administrative measures are available to the commander to
              enforce supply discipline and to reduce the loss, damage or destruction of government
              property.

                  (1) The Report of Survey is a supply-oriented document; it is not intended to be used
                      as a corrective action tool or punishment for negligence or misconduct which may
                      have contributed to the loss.

                  (2) An oral reprimand has an immediate impact. In more serious cases, a formal letter
                      of admonition or reprimand may be filed in the member’s official military
                      personnel file in accordance with AR 600-37.

                  (3) Noting demonstrated inefficiency in OER’s and NCOER's is a must. If a member
                      displays a lack of ability or desire to meet command supply discipline
                      requirements, consideration may be given to bar to reenlistment, reduction for
                      inefficiency under Chapter 7, AR 600-200, or separation under Chapter 5 or 13,
                      AR 635-200.

6. Retention of CSDP reviews, endorsements, and follow up on action documents will be retained for a
period of 2 years. The 2 year date will be established based on the most recent date of the endorsement or
follow on action document.

NOTE: The purpose of the CSDP review program is to aid in the identification of problem areas and the
level at which correction is required. Commanders should keep this in mind when their endorsements are
prepared.




                                                  D-2-2
Appendix 3 (Report of Survey Management) to Annex D (Logistical Management Procedures) to
3d Brigade SOP


1. Purpose. This Appendix sets forth guidance for processing and investigating Reports of Survey.

2. References. References and related publications are listed in Annex A.

3. General:

   a. AR 735-5 prescribes the policies, methods, and procedures of relief from responsibility and
      accountability to be used when government property is discovered to be lost, damaged, or
      destroyed through causes other than FWT.
   b. If depreciation is allowed, computing the actual loss to the government will be IAW AR 735-
      5, App B.

   c. The Appointing Authority is responsible for appointing Report of Survey (R/S) investigating
      officers. The Appointing Authority will be the Brigade Executive Officer for the Brigade.

   d. Approving and Appeal Authority for the R/S is the Brigade Commander.

4. Responsibilities.

            a. Brigade Commander will:

               (1) Serve as the Approving Authority for Reports of Survey initiated within the brigade.

               (2) Ensure that the report of survey system works to promptly discover, investigate,
                   report and act on all loss, damage, or destruction of Government property.

               (3) Ensure responsible persons are informed of any property for which they are
                   responsible or accountable has been lost, damaged or destroyed.

               (4) Ensure when a pecuniary liability collection has been made based on an estimated cost
            of damage (ECOD), a suspense system will be established to ensure an appropriate
            adjustment is made upon receipt of the Actual Cost of Damage (ACOD).

               (5) Ensure initiation, processing and adjudication take place within the processing time
   cited.

            b. Brigade Executive Officer will:

               (1) Serve as the Appointing Authority for all Reports of Survey initiated within
                                                    D-3-1
Appendix 3 (Report of Survey Management) to Annex D (Logistical Management Procedures) to
3d Brigade SOP(cont)


               the Brigade. He/She will be delegated in writing by the Brigade Commander and must be
               a military rank of Lieutenant Colonel or Major filling a Lieutenant Colonel position or a
               civilian rank of GS/GM 13 or GS/GM 12 filling a GS/GM 13 position.

          (2) Appoint a Survey Officer to determine the cause and value of loss, damage, or destruction
   of property.

            (3) Personally review all reports of survey arising within his/her command or authority.

            (4) Resolve contradictory statements.
           (5) Concur/Noncur with the Survey Officer’s findings and forward to the Approving
Authority. Forward the report of survey to higher headquarters (the appeal authority), as
necessary, if it is found to be legally sufficient to do so by JAG.

       c. Property Book Officer will:

           (1) Assign document numbers to Reports of Survey.

           (2) Determine preferred method of relief from accountability (i.e., Cash Collection, Statement
       of Charges or Report of Survey). Advise the commander and primary hand receipt holders
       as appropriate.

           (3) Prepare adjustment documents or assist as required by the Survey Officer.

      d. S4 NCOIC will:

           (1) Maintain a Report of Survey Register, at the level of the appointing/approving authority.

           (2) Assist Survey Officers as required.

           (3) Monitor Reports of Survey from the initiation to completion.

       e. Unit Commanders will:

          (1) Initiate appropriate adjustment action for property which cannot be recovered. Hold
              soldier responsible for shortages emphasizing in priority, Cash Collections, Statements of
              Charges, and Reports of Survey.


                                                     D-3-2
Appendix 3 (Report of Survey Management) to Annex D (Logistical Management Procedures) to
3d Brigade SOP(cont)


          (2) Ensure that when a report of survey is required, it is initiated in an accurate, thorough, and
              timely manner in accordance with AR 735-5; that the report of survey is as complete as
              possible, to include statements and exhibits; and that the facts stated present complete
              information regarding the loss or damage to equipment.

          (3) Forward the report of survey to the Appointing Authority.

          (4) Ensure that any soldier of your command appointed as a survey officer is provided the time
necessary to complete the investigation and reach a finding in an expeditious manner.

        (5) Take one or more of the following disciplinary actions when property becomes lost,
damaged, or destroyed due to negligence or misconduct.
                      (a) Oral or written reprimand.

                      (b) Appropriate remarks in OERs, NCOERs, and Civilian Performance
                          Appraisals.

                      (c) MOS reclassification.

                      (d) Bar to reenlistment.

                      (e) Action under UCMJ.

                      (f) Adverse action against civilian personnel as authorized by CPO.

f. Report of Survey Officer will:

         (1) Review the report of survey material immediately upon the receipt of your assignment to
ensure there is no conflict of interest that would disqualify you from being the investigating
officer.

       (2) Check to ensure you are senior in rank to the soldier(s) being surveyed.

       (3) Ensure you are not in the chain of accountability for the equipment.

       (4) Inform the Appointing Authority immediately if a conflict is found.



                                                     D-3-3
Appendix 3 (Report of Survey Management) to Annex D (Logistical Management Procedures) to
3d Brigade SOP (cont)


       (5) Verify that the survey package includes:

               (a) Copies of the report of survey.

               (b) The Survey Officer Letter of Instruction.

               (c) The Survey Officer Checklist.

             (d) Copy of Appendix 3 to Annex D of the Brigade Logistics SOP(Report of Survey
       Management).

               (e) Copy of the Notification Letter sent to your Supervisor.

              (f) Copy of an extract of AR 735-5, Policies and Procedures for Property Accountability.
5. Time Constraints:

       a. In accordance with AR 735-5 the report of survey processing time should not exceed seventy-
          five(75) AC and two hundred forty (240) for RC calendar days. The Survey Officer has 30
          calendar days for AC and 60 calendar days for RC to conduct the investigation and complete
          the Report of Survey. This is the Primary Duty of the Report of Survey Officer until the
          investigation is completed or until they are otherwise relieved from duty by the approving
          authority.

       b. Any delay must be explained in writing and attached to the survey as an exhibit.

       c. A Letter of Notification will be sent to the Unit Commander/ Assistant Chief of Staff of your
       section informing them of your appointment as a survey officer. This is done so that you will
       have the support you require to complete the investigation.

6. Planning. It is suggested that you make a concerted effort to plan the investigation. As part of the plan
you should:

       a. Read the Survey Officer Checklist and use it as a guide to the investigation. It is to be filled
          out and attached to the report of survey as a backup to support your conclusions and
          recommendations.

       b. Review AR 735-5, Chapter 13, Para 29-31. Know and understand the terms responsibility,
          culpability, proximate cause, and loss before beginning the investigation. A copy of various
          sections of this Army Regulation are included as part of the MOI package.
                                                   D-3-4
Appendix 3 (Report of Survey Management) to Annex D (Logistical Management Procedures) to
3d Brigade SOP(cont)


       c. Determine the objective or end point of the investigation.

       d. Determine the intermediary steps that must be completed to lead you directly to your objective.
       These steps include determining who should provide statements, inspecting supply documents
       as necessary, and inspecting damaged equipment, if this applies. Refer to the Survey Officer
       Checklist for guidance.

        e. Once you have determined all the steps necessary for a thorough investigation, prioritize them
in such a way as to speed the investigation without sacrificing thoroughness or impartiality.

7. Conduct the Investigation. Execute the plan. You are required to make a bi-weekly written report of
your progress to the Brigade S-4. This report will be in the form of a memorandum and will include:

       a. The Survey number, the amount of Survey, and the initiating unit of the Survey.

       b. A brief explanation of your progress with your investigation (e.g., you have gathered 3
          statements out of 5 that you need, inspection of supply records has been accomplished, etc.).
       c. Obstacles to the quick resolution of the investigation, particularly those you cannot influence
          and may require assistance for their removal.


       d. Obstacles that may be above influence and may be cause for legitimate extension of the due
          date for the Report of Survey. These are particularly important and it is imperative that the
          Appointing/Approving Authority get advance notice of their existence.


8. Findings and Recommendations. You should have all of the information necessary to support your
   findings and develop your recommendations. Findings are your conclusions which form the basis for
   making recommendations and they must be factual. The findings must be as complete as possible to
   enable the reviewers to ascertain relief from or assessment of financial liability. This information
   should be in the form of exhibits, properly labeled and attached to the survey.

       a. Review AR 735-5, Chapter 13, Para 32, Survey Officer’s Findings and Recommendations.

       b. If your findings rely on evidence in conflict with other evidence, the conflict must be resolved
          and you must explain how it was resolved.



                                                  D-3-5
Appendix 3 (Report of Survey Management) to Annex D (Logistical Management Procedures) to
3d Brigade SOP(cont)


       c. AR 735-5, Chapter 13, Para 32.c details information that must be entered in specific blocks on
          the survey form. Ensure that all of the requirements of paragraph 32 are met otherwise the
          survey will be returned to you if incomplete or incorrect.

       d. For findings of financial liability not recommended, see Para 13-33 in AR 735-5.

       e. For findings of financial liability recommended, see Para 33-35, Chapter 13, AR 735-5.

       f. Everything to this point should have been completed within the 30 calendar days period
          allowed for the investigation. When you find someone financially liable for the lost, damaged,
          or destroyed property, the individual is notified IAW AR 735-5, para 13-32 and figure 13-11,
          by certified mail. Copies of the notification letter, along with the evidence of mailing, signed
          PS Form 3811 or Returned Unclaimed Notice will be attached as an exhibit. When the
          individual has been notified by certified mail and a reply is not received within 15 days from
          the date of mailing, the Survey Officer will forward the R/S investigation and recommendation
          to the Appointing Authority.

       g. When you receive the rebuttal within the allotted time, you must consider the report of survey,
          with any new evidence that may have been presented. Attach the rebuttal statement to the
           survey, make your recommendations based on all the evidence at your disposal, and forward
           the complete packet to the Appointing Authority.

       h. When you receive the rebuttal after the allotted time, you must still consider any new evidence
          presented. Get the survey from the Appointing Authority, amend your recommendations, if
          required, and forward the complete package back to the Appointing Authority.

9. It is recommended that you seek legal assistance from the Office of the Judge Advocate General.
These people are our legal experts. Any questions regarding procedure or legal sufficiency, etc. may be
directed to them.

10. Conclusion: This information is to help guide you through the survey officer portion of the
report of survey process. Remember that the investigation must be completed within the thirty
calendar days allotted and that you must make written bi-weekly reports of your progress of the
investigation to the Appointing Authority. If you have any questions regarding your responsibility
as a survey officer, direct them to the attention of the Appointing Authority or the Brigade S4
section.




                                                  D-3-6
Appendix 4 (Contracting and Local Purchase Procedures) to Annex D (Logistical Management
Procedures) to 3d Brigade SOP


1. Purpose. This Appendix sets the responsibility, policy, and procedure for contracting and obtaining
local purchases within the command.

2. References. References for this appendix are located in Annex A.

3. Responsibilities.

       a. Unit personnel have the responsibility to obtain authorization prior to purchasing goods or
          services from any vendor. Purchase without proper authority is a violation of federal
          procurement law. Individuals who purchase goods or services without authorization can be
          held personally liable for the full dollar amount of the purchase without reimbursement from
          the Army.

       b. The Commander is responsible for the selection and nomination, when authorized, of Ordering
          Officers and IMPAC Credit Card Holders.

       c. Battalion S-4’s are responsible for coordinating contracts through Brigade S-4 or Budget
          Officer.

4. Principals of Contracting and Purchase.
       a. Only the contracting activity or his/her duty appointed ordering officer or IMPAC Credit Card
          holders have legal authority to obligate government funds or enter into an agreement with
          commercial vendors for supplies and services required by the government.

       b. Directorate of Contracting (DOC), Ordering Officers or IMPAC Credit Card holders are not
          empowered to ratify (approve, confirm, or give official action to) obligations or purchase
          actions taken by unauthorized personnel. Only commanders under provision of FORSCOM
          Regulation 37-7 can ratify unauthorized procurement actions.

       c. An individual making unauthorized procurement actions or commitment against government
          funds can be held financially responsible for the settlement. The fact that a requirement may be
          authorized for “local purchase” and that funds are available does not relieve the responsibility
          incumbent on all personnel associated with the development of the requirement to insure that
          the procurement is accomplished in accordance with regulatory procedures.

5. Standards of Conduct. Each individual directly or indirectly concerned in any phase of contracting, or
   related activities, will read AR 600-50 at least semi-annually. Activity commanders will insure that a
   copy of AR 600-50 is made available within their activities and will take necessary steps to provide

                                                   D-4-1
Appendix 4 (Contracting and Local Purchase Procedures) to Annex D (Logistical Management
Procedures) to 3d Brigade SOP (cont)


for the semi-annual review to all affected personnel. Particular emphasis will be given in Para 2 -1e,
Unauthorized Release of Procurement Information, and Para 2-1f, Unauthorized Statements or
Commitments with Respect to Award of Contracts.

6. Loan of Equipment by Commercial Vendors. Individuals will not obtain equipment on a loan basis
without prior approval of written request to the Resource Management Office (RMO).

7. Unsolicited Proposals. Vendors, inventors, researchers, and others often have a desire to do business
with the Army through contact with individuals or activities that have the need for the product, service, or
concept being promoted. Contacts are attempted from the highest to the lowest level of command. To
avoid giving a particular vendor an advantage over competitors, recipients of such contacts will
coordinate with the Directorate of Contracting, FT Dix, before undertaking discussion. As required, the
Commander may also coordinate with the Staff Judge Advocate to ensure that proprietary data is
protected.

8. Planning. The effectiveness of any mission or program is based on the ability to plan in advance.
Generally any service or commodity required should be requested no less than 90 days in advance. Of
course this does not apply to emergencies.

9. Authorization. The Unit Commander has the responsibility for determining service or commodity
requirements to meet his/her mission. However, this does not give him/her blanket authority to “buy at
will”. Authorizations to purchase must meet various requirements present in CTA’s, FMs, TMs, TBs, and
ARs. Supplies and services for which purchase is mandatory under Federal Supply Schedules or GSA
Term Contracts cannot be obtained on the open market unless a waiver is obtained.

10. Requesting Documents.

       a. DA Form 2765-1 is used when requested item has a valid NSN and is not coded for local
          purchase on the AMDF.

       b. DD Form 1348-6 is used when the requested item does not have a valid NSN and is not coded
          for local purchase on the AMDF.

       c. DA Form 3953 and 3953-1 are used to request services.

11. Authorization and Use for Ordering Officers and IMPAC Credit Card Holders.

       a. The DOC, FT Dix, has the authority to authorize a command Ordering Officer and/or IMPAC
          Credit Card Holder to assist the commander in his/her mission and training efforts.

                                                D-4-2
Appendix 4 (Contracting and Local Purchase Procedures) to Annex D (Logistical Management
Procedures) to 3d Brigade SOP (cont)


       b. Ordering Officers and IMPAC Credit Card Holders will be restricted to FTUS personnel
          assigned to the command.

       c. Categories of purchase are limited to supplies, non-BASOPS services, and food service
          support.

       d. Review and approval. The RMO has approving authority for expenditure of all funds. The
          Ordering Officer or IMPAC Credit Card Holder must coordinate their purchases with the
          RMO.
                                                    D-4-3
Annex G (Transportation Procedures) to 3d Brigade SOP


1. Purpose. This Annex will provide unit commanders with guidance, procedure, and instructions for
movement service and support.

2. References. References for this annex are listed in Annex A.

3. Responsibilities.

       a. Unit Commanders will.

             (1) Ensure transportation support is adequate and timely to meet mission requirements.

             (2) Ensure timely submission of transportation requests, movement reports, and AUEL
                 (Automated Unit Equipment List) input.

             (3) Appoint a Unit Transportation/Movement Coordination Officer.

             (4) Implement a licensing program and ensure that personnel operating equipment are
                 qualified and/or licensed in accordance with current federal and state regulations.

                       (a) Individuals will be licensed IAW AR 600-55, FM 21-305, FM 21-306,
                              and FM 55-30.

                       (b) Soldiers will receive drivers training and licensing through their unit Master
                           Driver’s Trainer.

                               (c) All DA Form 348-E’s (training record) and DA Form 5984-E’s (license)
                           will be maintained and issued by the individual unit.
            (5) Ensure training for unit personnel on movement tasks is conducted.

      b. Unit Transportation/ Movement Coordination Officer.

            (1) Oversee internal programs for HAZMAT and Driver’s Licensing.

           (2) Plan unit movements to include time tables for submission of transportation requests,
          movement reports, and AUEL input by units/teams.

          (3) Coordinate with Brigade S-3 for movement of personnel and equipment during IDT,
MUTA, or AT, if neccessary.

                                                 G-1
ANNEX G (Transportation Procedures) to 3d Brigade (cont)


       (4) Provide administrative support for transportation issues to unit commander.

4. Commercial Transportation.

       a. Requirements for commercial transportation will include supply requirements for
          movement of personnel and equipment. Requests will be adjusted when necessary to
          ensure commercial equipment or space does not exceed requirements.

       b. Commercial transportation requests for unit movement will be submitted to the
          Brigade S-4 no later than ninety days in advance of departure. Requests will be made
          on DD Form 1287.

       c. The transportation officer will coordinate with Brigade S-4 and their Unit
          Commander for transportation requests. Ensure that requests are properly completed,
          signed, and list the phone number of the OIC/NCOIC.

       d. The transportation request will include a route for movement, special considerations
          for commercial transport if applicable, and a Government Bill of Lading (GBL). The
          GBL (on DD Form 1348-1) must be submitted with the DD Form 1287 ninety days
          prior to movement.

5. Organic Vehicles.

       a. Movement of unit personnel and equipment will be accomplished in the most
          economical means possible consistent with operational requirement. Emphasis will
          be placed on the movements of maximum personnel and minimum items of
          equipment and vehicles from home station.

       b. Requests for organizational vehicles to support mission requirements will be
          forwarded to the 3/356 LSB no later than 120 days prior to departure. Use the
          following format:

            (1) Units/Teams involved.

            (2) Purpose of training (including mission number).

            (3) Date and Place of training.

            (4) Transportation support required.

            (5) POC (name, rank, telephone number).




                                              71
                                              G-2



ANNEX G (Transportation Procedures) to 3d Brigade (cont)


      c. Requests for equipment and vehicles will be submitted on FORSCOM Form 156-R.

6. Convoy Clearance and Operations.

      a. Convoy clearance requests will be submitted on DD Form 1265 (Request for Convoy
         Clearance) in accordance with FORSCOM Regulation 55-1(Transportation and
         Travel, Unit Movement Planning) no later than 120 days prior to departure.

      b. Requests for convoy clearance will be forwarded to the following agencies:

            (1) Original to the State Transportation Department.

            (2) One copy to Brigade S-3 to be forwarded to Division.

            (3) One copy to the State National Guard Headquarters.

      c. Commanders, or their appointed Transportation officer, will prepare a Movement Plan
      and forward a copy to Brigade S-3 no later that 15 days prior to departure. At a
      minimum, the Movement Plan must contain:

            (1) Name of Convoy Commander.

            (2) Movement route.

            (3) Number of serials and number of vehicles in each serial.

            (4) Date and hour of departure of each serial.

            (5) Scheduled date and hour of arrival of each serial.

            (6) DA Registration number of each vehicle including trailers.

            (7) Name of driver and assistant driver of each prime mover.

            (8) Strip map of route.

            (9) Vehicle load plan for each vehicle including trailers.

            (10) Recovery support of vehicles if necessary.



                                               72
                                           G-3
ANNEX G (Transportation Procedures) to 3d Brigade (cont)


           (11) Safety procedures during convoy operation.

       d. Transportation of HAZMAT will be in accordance with AR 55-355. Drivers will be
required to          provide documentation of HAZMAT training on a memorandum issued by
the Unit                     Commander and on DD Form 348.




                                            73
                                             G-4
Annex H (Acronyms) to 3d Brigade SOP

Consolidated Index to Acronyms

AAFES       Army Air Force Exchange System
AC          Active Component
AGR         Active Guard/Reserve
AMDF        Army Master Data File
AUEL        Automated Unit Equipment List
AVFUEL      Aviation Fuel

BASOPS      Base Operations
BII         Basic Issue Item
BIIL        Basic Issue Item List

CDE         Chemical Defense Equipment
CLRP        Command Logistic Readiness Program
CLRT        Command Logistic Readiness Team
COB         Close of Business
CPBO        Chief Property Book Officer
CSDP        Command Supply Discipline Program

DA          Department of the Army
DOD         Department of Defense
DCSLOG      Deputy Chief of Staff for Logistics

EX          Exercise

FAR         Federal Acquisition Regulation
FEBn’s      Field Exercise Battalions
FORSCOM     US Army Forces Command
FSO         Food Service Officer
FSS         Food Service Sergeant
FX          Field Exercise

GS          General services, General Schedule, general support
GSA         General Services Administration

HAZMAT      Hazardous Materials
HMM         Hazardous Material Management/Minimization

IAW         In Accordance With



                                             74
IDT         Individual Duty for Training
IMPAC       International Merchant Purchase Authorization Card
                                          H-1
Annex H (Acronyms) to 3d Brigade SOP (cont)


LIN         Line Item Number
LSB         Logistic Supply Battalion

MAIT        Maintenance Assistance and Instruction Team
MOGAS       Motor Gasoline
MSU         Main Support Unit
MSDS        Material Safety Data Sheets
MTDA        Modification Table of Distribution and Allowances
MTOE        Modification Table of Organization and Equipment
MWO         Modification Work Order

NCOIC       Non Commissioned Officer in Charge
NMC         Non Mission Capable
NSN         National Stock Number
NTV         Non Tactical Vehicle

O/C         Observer/Controller
OCIE        Organizational Clothing and Individual Equipment
OIC         Officer in Charge
OVM         Operator Vehicle Maintenance

PBO         Property Book Officer
PHRH        Primary Hand Receipt Holder
PLL         Prescribed Load List
POC         Point of Contact
POL         Petroleum, Oil, and Lubricants
PMCS        Preventive Maintenance Checks and Services

SF          Standard Form
SKO         Sets, Kits, and Outfits
SOP         Standard Operating Procedure
SPBS        Standard Property Book System
SPBS-R      Standard Property Book System-Redesigned
SPHRH       Sub Primary Hand Receipt Holder
SSA         Supply Support Activity
SSSC        Self Service Supply Center

TDA         Table Of Distribution and Allowances
TE          Training Exercise



                                           75
TOE         Table of Organization and Equipment

                                         H-2
Annex H (Acronyms) to 3d Brigade SOP (cont)


TPU         Troop Program Unit
TV          Tactical Vehicles


USAFR       United States Air Force Reserve
USAFRC      United States Air Force Reserve Component
USAR        United States Army Reserve
USARC       United States Army Reserve Component
UFR         Unfunded Requirement
ULLS        Unit Level Logistics System




                                          76
H-3




77
78
Appendix 20 (Key Control Policy and Procedures) to Annex C (Logistical Procedures) to 3d Brigade SOP


1.   Purpose. To establish policies and procedures for the effective administration of a key control system within
     the 3rd Brigade, 91st Division and its assigned battalions. An effective key control system is essential to the total
     physical security program in providing basic safeguards to personal and government property on government
     facilities or in government custody. Most government property losses or thefts can be traced directly to
     commanders with a poor key control program. While an effective system is mandated, it must not be so
     restrictive as to encumber military operations.

2.   References. See Annex A.

3.   Applicability. All personnel assigned or attached to the 3rd Brigade, 91st Division and its battalions.

4.   Policies.

     a.   A primary and alternate Key Control Custodian will be appointed in writing by the Commander to
          administer the key control system IAW above references.

     b.   Brigade and battalion personnel will safeguard the keys issued to them. Duplication or loaning of issued
          keys to another is prohibited. If a key is lost it must be reported to the key control custodian and if not
          recovered the lock will be replaced.

5.   Responsibilities.

     a.   The key custodian will receipt for and control all keys to respective office doors within the unit. DA Form
          5513-R will be used to list, sign out, and inventory all keys. When not in use, the key control register will
          be kept in a locked container with controlled access.

     b.   The key custodian approves issuance of new, duplicate, or replacement keys. Request for duplicate keys
          may be made by memorandum from the respective office through the S4 section to the appropriate
          supporting agency (DEH, etc.).

     c.   The key custodian will maintain accurate records and conduct semiannual inventories of all keys. Record
          of inventories will be maintained by the key custodian for one year.

     d.   The key custodian will maintain records indicating that personally retained keys (i.e. permanently issued)
          are inventoried semi-annually.

     e.   The key custodian will keep issuance of permanently retained keys to a minimum.


                                                         C-20-1


Appendix 20 (Key Control Policy and Procedures) to Annex C (Logistical Procedures) to 3d Brigade SOP
(cont)


     f.   Store primary keys in approved key box depository affixed to a wall or other fixed structure.

     g.   Ensure keys are accessible only to those persons whose official duties require them. Maintain a key access
          roster that depicts who has access to the key box.




                                                           79
h.   Procure keys as needed.

i.   All personnel transferring out of or departing the command must clear the Key Control Custodian prior to
     departure.




                                                  C-20-2




                                                    80
Annex E (Food Service) to 3d Brigade SOP


1. PURPOSE. To provide guidance and detail procedures for food service operations.

2. REFERENCES. See Annex A.

3. RESPONSIBILITIES. The Brigade and Battalion S-4s will be responsible for monitoring the U.S. Army’s food
service program. The brigade and all battalions will assign food service officer and food service sergeant to
maintain the food service program.

   a. The Brigade Commander. The brigade commander is responsible for:

        (1) Over all responsible for the success of the U.S. Army’s food service program within
the     brigade.
      (2) Providing subsistence or meal support to individuals assigned or attached to the                   Brigade.

      (3) Written appointment of a unit FSO (Food Service Officer) and a Food Service Sergeant       (FSS) when
      the unit MTOE/TDA does not provide an authorization.

   b. Brigade Food Service Officer (FSO)/NCO. The Brigade’s food service officer is                 responsible for:

      (1) Establishing and supervising the food service program within the 3d Brigade, 91st Division (TS).

      (2) Providing technical assistance visits to the battalions to ensure the effectiveness and
          standardization of the food service program:
             (a) One official annual visit.

             (b) As many assistance visits as requested by the subordinate battalions.

      (3) Maintaining a record file on the BDE HHD and subordinate battalions (IAW 91st         Division
           Regulation 30-1) to include:

         (a) DA form 2970 (Feeder Report).

         (b) DA form 3161 (Substance Issue/turn-in for MRE).

         (c) DA form 5309-R (Operational Ration Control Sheet).

                                                        E-1

   Annex E (Food Service) to 3d Brigade SOP (cont)


      (4) Conducting annual food service record reviews of its HHC unit and each battalion.

      (5) Ensure all necessary records (MARKS System), forms, and publications are available         and utilized
      by its subordinate battalions.




                                                        81
      (6) Ensure that all feeder reports, and other paper work as may be required, are submitted by the battalions in
           a timely manner.

      (7) Prepare and submit the HHD’s feeder report.

                 (8) Receive all feeder reports (2970s) from the subordinate battalions and submit
a               consolidated report to division within five working days after the scheduled IDT.
c. Battalion Food Service Officer (FSO)/NCO. The Battalion food service officer/NCO working          under the
direction of the Brigade FSO/NCO is responsible for:

      (1) Supervise the U.S. Army’s food service program for their individual battalions.

      (2) Coordination of all unit functions regarding food service within their battalion.

      (3) Coordination of food service support during field exercises, Lane Training exercises or      similar
      events.

      (4) It is the FSOs’ responsibility to inform the Brigade’s FSO of any training plans,         which will
         involve the collection of moneys from officers during the training, so that   the proper DA 1544 (Cash
         Collection Sheet) can be obtained. This notification shall     be no less than 60 days prior to the
         scheduled training.

      (5) Ensure the proper and timely submission of the feeder report (DA 2970) to brigade’s          FSO no later
      than three days after each scheduled IDT drill.

      (6) Ensure the proper and timely submission of all food service paperwork regarding              annual
      training to brigade’s FSO no later than 30 days after the scheduled training      date(s).




                                                         E-2




                                                         82
Annex E (Food Service) to 3d Brigade SOP (cont)


4. SUBSISTANCE ENTITLEMENT. The following is a guideline for TPU members to follow for ration substance.

   a. Inactive Duty Training (IDT). Number and meals authorized for IDT scheduled drills.

      (1) Number and types of meals authorized per IDT period(s) will be as prescribed by Para 6-19 d(2), AR 30-1, and as
           supplemented by USARC Supplement 1 to AR 30-1.

      (2) Feeding of TPU individuals is accomplished by either subsisting with another agency (DOD, USAR or NGB) or by
           commercial/catered meals.

      (3) When subsisting with another agency (local), it is the responsibility of the FSO to coordinate with the agency. It is
           recommended that any coordination be accomplished in written form with a copy furnished the Brigade S-4.

      (4) When subsisting with another agency is not possible, a written request for commercial or
          catered meals will be forwarded through this headquarters, ATTN: Brigade S-4, the written
          request will conform to requirements outlined by Para 10-3, AR 30-1, and as supplemented by
          USARC Supplement 1 to AR 30-1.
      (5) When TPU members are traveling on official travel orders, DD Form 1610, during IDT they will subsist on the local
           economy, and file for per diem reimbursement.

      (6) When TPU members are traveling but not on official travel orders, they can be authorized the use of Meal Tickets.
           The FSO can request the issue of Meal Tickets by forwarding a memo no less than 30 working days through the
           Brigade S-4 to the Headquarters, 91st Division (TS), ATTN: G-4, Food Service Officer. The memo must indicate
           the type of meal, date of meal, and a by name roster of individuals to be issued Meal Tickets.

   b. Annual Training (AT). Number and meals authorized for AT.

      (1) Home Station. TPU members on Annual Training at their unit of assignment will be authorized meals in the same
           manner as they would be during IDT. Written approval for commercial/catered meals is required and will be
           forwarded through the Brigade S-4 to the Headquarters, 91st Division (TS), ATTN: G-4, Food Service Officer no
           less than 20 working days prior to the start of the Annual Training period. Blanket approval may be requested.

      (2) Away from Home Station.


                                                              E-3
Annex E (Food Service) to 3d Brigade SOP (cont)


              (a) Not on DD Form 1610(Travel Orders). TPU members on Annual Training away from their unit of
                  assignment on Annual Training orders will subsist with the host (evaluated) command or the post dining
                  facility. If meals cannot be furnished, statements of non-availability must be provided to claim per diem
                  reimbursement.

              (b) On DD Form 1610(Travel Orders). TPU members on Annual Training away from their unit of assignment
                  on DD Form 1610, Travel Orders, will not subsist with host commands unless specified in the Travel
                  Orders. Statements of non-availability may or may not be required to claim per diem reimbursement.

5. OBTAINING MEALS. The following discusses how to obtain support, and the administration requirements.
   a. Requesting meal support from an AC or RC food service operation will be through the use of DA Form 2970, completed
   in accordance with Appendix D, AR 30-1. A copy of the request will be furnished to the Brigade S-4 and to Headquarters,
   91st Division (TS), AC of S, G4 office. Request should be forwarded to the supporting command not less than 30 days
   prior to the need.

   b. Requesting meal support from other DOD agencies or NGB food service operation will be accomplished using their
   required forms. A copy of the request will be furnished to the Brigade S-4 and to the Headquarters, 91st Division (TS) AC
   of S, G4 office. Request should be forwarded to the supporting command not less than 30 days prior to the need.

   c. Each battalion shall request MRE support via Ft. McCoy, WI. The FSS or FSO shall complete a DA 3161, and FAX the
   copy to Ft. McCoy. Each battalion will be responsible for picking up the required rations at the pick up point.

6. DD FORM 1544 PROCEDURES. The DD Form 1544 procedures shall be adhered to when utilizing the DD 1544 for MRE
cash collection.

   a. Management of DD Form 1544 will be in accordance with Chapter 11, AR 30-1.

   b. DD Form 1544, if required, will be drawn from the LMS (Logistics Management Specialist) in AC of S, G4 office. The
   Brigade FSO, or representative, shall acquire the DD 1544 from the G4 office. Units may request the issue of the DD Form
   1544 by forwarding a memorandum no less than 30 days prior to the Brigade FSO.

   c. Collected funds will be turned in to the nearest SI FAO office. Fund cite for DD Form 1131 can be obtained from the
   LMS.
                                                             E-4

Annex E (Food Service) to 3d Brigade SOP (cont)


7. RECORDS AND REPORTS. The FSOs have primary responsibility for the food service files.

   a. FSO and FSS will maintain unit files which include:

      (1) DA Forms 2970, 3032, 3033, and 5309-R.

      (2) Publications listed in Annex A.

   b. FSO or FSS will forward to the Brigade S-4 on a monthly basis to arrive NLT 1100 hrs on the last day of the scheduled
   IDT period, a copy of DA Form 2970, requesting subsistence for the following month.

8. INSPECTIONS AND REVIEWS. The accountability review of accounts shall be conducted by the Brigade’s FSO and the
Divisions Food Service Technician (FST). Annual Review of Battalions' food service accounts will be conducted during the
OIP by the FSO of the Brigade and the FST of the Division. Date of the Battalions' Annual Review will be published by 3d
Brigade S-4 no later than 30 days prior to scheduled visit.

9. Individual Packaged Operational Meals/Rations

   a. Individual packaged operational meals are MREs (Meal Ready To Eat).

   b. MREs are authorized for use by organizations within the command. Ordering and accounting for MREs will be in
   accordance with provisions of Para 8-8, AR 30-1.

   c. Organizations of the command are not authorized a basic load of MREs and will order only what is required to support
   the immediate mission or training period.

   d. Excess MREs.
(1) Sealed (unopened) cases of MREs will be turned in to the point of draw within 15 working days after the completion
of the mission or training period. The exception to this rule is if there is another scheduled mission or training period
which requires MREs within 90 days. In this case, the MREs can be retained in support of that mission or training
period.

(2) Unsealed (opened) cases of MREs will be retained within the unit for use during the next mission or training period.

(3) Retained MREs will be stored and accounted for by the unit FSO/FSS. The FSO or FSS will account for stored
MREs by use of USARC Form 36-R.
                                                     E-5
ANNEX F (Maintenance Policy and Procedures) to 3d Brigade SOP


1.         PURPOSE. This Annex defines procedures to enhance the readiness of the brigade’s
     equipment, and the responsibilities of all personnel assigned to the 3rd Brigade, 91 st Division (TS).

4. OBJECTIVE. The overall objective of this Annex is to provide guidelines for standardized
   maintenance procedures and policies within the brigade.

3. REFERENCES. See Annex A.

4. RESPONSIBILITIES.

     a. Brigade Commander.

       (1) Responsible for the brigade maintenance program. Provides command emphasis to support the
           brigade maintenance directives.

       (2) Commands, directs, and guides the brigade maintenance program.

       (3) Advises higher headquarters of problem areas, changing operational requirements,
           recommended solutions, and anticipated future requirements.

       (4) Provides command supervision to the brigade maintenance activities.

       (5) Establishes priorities for maintenance support based on the operational needs of subordinate
           battalions.

 b. Brigade S-4.

        (1) Serves as the Brigade Material Readiness Officer.

        (2) Monitors units for compliance with maintenance policies and procedures.

        (3) Reviews the brigade material readiness reports (DA Form 2406).

        (4) Evaluates and recommends changes to the brigade maintenance program as required.

        (5) Keeps the Brigade Commander informed of the effectiveness of maintenance operations a nd
        the brigade maintenance status.




                                                      F-1
ANNEX F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)
      (6) Responsible for coordinating all logistical activities within the brigade, such as supply,
          funding, services, and logistical support.

      (7) Allocates and monitors funds for class IX repair parts and service.

      (8) Monitors changes in equipment authorizations.

  c. Brigade Maintenance Officer/NCO

       (1) Principal assistant to the Brigade S-4 in implementing the brigade maintenance
program.

       (2) Keeps the Brigade S-4 and staff informed of the current maintenance situation, and the
mission-capable status of the equipment.

       (3) Evaluates, and analyzes the battalion maintenance programs.

       (4) Conducts periodic maintenance meetings with battalion maintenance personnel.

       (5) Responsible for coordinating and providing assistance visits to subordinate battalions as
required.

        (6) Responsible for the proper conduct of all Brigade Command Inspections and courtesy
inspections.

       (7) Maintains an effective liaison with all maintenance activities that support the brigade.

       (8) Ensures battalions comply with established maintenance policies and procedures.

       (9)           Coordinates with battalion maintenance NCOs to ensure proper maintenance is being
              performed on all communications and other support equipment.

       (10)          Eliminates maintenance fraud, waste, and abuse through the proper supervision of
              supplies and equipment. Reports improper use or abuse of equipment, and takes or
              recommend appropriate corrective action to the Brigade S-4.

       (11)          Responsible for ensuring fuel/mileage reports are audited and forwarded through the
              Brigade Budget Officer to GSA contractors and higher headquarters as required.

       (12)          Revises and updates the Brigade Maintenance SOP as needed.

                                                     F-2
ANNEX F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)
      (13)          Responsible for ensuring accuracy of all maintenance related reports and provides
             information to the Brigade S-4. Forwards reports to higher headquarters as required.

      (14)          Keep accurate checklists for every inspected area during command inspections.
             Ensures that all pertinent information is compiled into an inspection packet for the Brigade
             S-4.

      (15)           Manages brigade maintenance records to ensure compliance with maintenance
             directives, policies and procedures.

      (16) Responsible for ensuring that all parts requisitioned for Nonmission Capable (NMC) vehicles
      and equipment from the SSA are valid and status is correct or on order through our BPA
      vendors.

      (17) Performs duties as the Brigade AOAP monitor.

      (18) Maintains the status of all equipment in for maintenance repair or service.

      (19) Reviews all reports sent to higher headquarters to ensure accuracy and correct format.

      (20) Performs duties as Brigade Environmental Compliance Officer/NCO.

  d. Battalion Executive Officer.

      (1) Supervises the battalion maintenance program.

      (2) Gives guidance and directs the planning and execution of the battalion maintenance
      program.

      (3) Informs the Brigade Maintenance Officer/NCO of repair parts, supply requirements,
      problem areas, recommended solutions, and anticipated future requirements.

      (4) Implements maintenance and repair parts supply policies.

      (5) Monitors the Army Maintenance Management System.

      (6) Establishes priorities for maintenance support.

 e. Battalion Maintenance Officer


                                                            F-3
ANNEX F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)

      (1) Establishes the battalion maintenance program.

      (2) Plans, coordinates, and directs maintenance operations.
       (3) Immediate supervisor to the maintenance NCO.

       (4) Keeps the commander informed of the operational status of maintenance and evacuation of all
assigned equipment.

       (5) Coordinates battalion operations with brigade operations.

 f. Battalion Maintenance NCO:

       (1) Schedules daily maintenance activities.

       (2) Assists the Battalion Maintenance Officer in planning, coordinating, and directing
maintenance operations.

        (3) Supervises the performance of organizational maintenance to include technical inspections of
all equipment, dispatch procedures, records management and inventories.

       (4) Supervises recovery operations.

       (5) Monitors key control in the maintenance section.

       (6) Develops work plans and schedules.

       (7) Develops and maintains a battalion SOP.

              (8) Maintains records IAW AR 738-750.

       (9) Maintains a copy of the latest edition of the Maintenance Management Update.

       (10) Issues dispatches, ensures the log book is complete before and after each dispatch.
       Ensure that the ULLS 5988-E (Equipment Inspection Work Sheet), ULLS 5987-E
       (Motor Equipment Dispatch), and equipment safety check sheet are filled out properly.

       (11) Dispatches equipment.

              (12) Ensures all equipment operators are properly licensed prior to receiving a dispatch.

                                                     F-4

ANNEX F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)


      (13) Ensures the equipment has a PMCS and safety TI completed prior to dispatching
equipment.

       (14) Ensure that the following forms are in the log book:
              (a) ULLS 5988-E (Equipment Inspection Work Sheet)

              (b) ULLS 5987-E (Motor Equipment Dispatch)

              (c) DD Form 518 (Accident Identification Card)

              (d) SF Form 91 (Motor Vehicle Accident Report)

              (e) SF Form 94 (Statement of Witness)

       (15) Ensures the ULLS 5987-E is correctly filled out upon return to the motor pool.

       (16) Ensures all dispatches are turned/logged in prior to close of business.

       (17) Maintains all maintenance forms IAW DA PAM 738-750

       (18) Maintains records IAW AR 710-2, DA PAM 710-2-1, and TM 38-132-11.

       (19) Ensures maintenance operation is in compliance with environmental policies.

  g. Operators.

       (1) Perform operator PMCS (Weekly, Monthly, Quarterly, and Annual).

       (2) Observe and record abnormal equipment operations on the ULLS 5988-E, maintain
           equipment, to include correct lubricant and fluid levels IAW the proper TM and
           Lubrication Order.

  h. Maintenance Operations.

              (1) Maintenance will be performed on all assigned equipment weekly and monthly during
                  MUTA.

       (2) Vehicle maintenance/PMCS will include maintenance on installed radios.



                                                    F-5
ANNEX F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)


    i. Readiness Reporting. Each battalion will submit the following monthly reports to the Brigade
Maintenance Officer/NCO no later than 1500 hours (Pacific Standard Time). If the due date falls
on a weekend/holiday, the report is due the following weekday/holiday.

      (1) DA Form 2406 – 16th of each month.
     (2) GSA Mileage Report – 25th of each month.
     (3) Tactical Vehicle Mileage Report – 25th of each month.

5. APPENDICES.

     a.   Appendix 1: Scheduled Maintenance Services
     b.   Appendix 2: Dispatching
     c.   Appendix 3: Licensing
     d.   Appendix 4: Safety
     e.   Appendix 5: Army Oil Analysis Program
     f.   Appendix 6: Bumper Markings
     g.   Appendix 7: Drivers Training Program




                                                F-6
Appendix 1 (Scheduled Maintenance Services) to Annex F (Maintenance Policy and Procedures) to
3d Brigade SOP


      1. PURPOSE. This appendix provides guidance and instruction for the performance of all types
         of scheduled maintenance services, ensures uniformity in the performance of scheduled
         maintenance services, and provides a basis from which to start and sustain a maintenance
         program.

2. SCHEDULING.

     a. Equipment requiring periodic scheduled services, according to the appropriate technical
        manual, will have services scheduled on the DA Form 2404/5988-E (ULLS).

     b. Services will be performed by one of the following methods:

              (1) 3/356 LSB
              (2) Local AMSA/ECS
              (3) Blanket Purchase Agreement with local vendor.

     c. The Battalion Maintenance NCOs will be responsible for coordinating with the different
        agencies at least 10 days prior to the periodic service date to ensure services are completed
        within the variance outlined in DA PAM 738-750.

      d. Scheduled services will be performed as low usage servicing systems as outlined in DA PAM
      738-750.

      e. All parts required to complete a service (filters, seals, gaskets, etc) will be furnished by the unit
      or vendor performing the service.

      f. Deferred maintenance, welding, body work, and painting, should be accomplished by the unit or
      vendor during the service.

3. EQUIPMENT CONTROL.

      a. The Battalion Maintenance NCOs will ensure vehicles are delivered to the appropriate
         maintenance shop with a DA Form 2407/5990-E and operator PMCS on DA Form
         2404/5988-E on the service date that has been requested. The Battalion Maintenance NCO's
         will ensure that equipment is picked up within 24 hours of notification of completed service.
         The Battalion maintenance NCO will inspect equipment to ensure that the requested work was
         completed. Any faults found will be annotated on the DA Form 2404/5988-E and brought to
         the attention of the Brigade Maintenance NCO.



                                                        F-1-1
       Appendix 1 (Scheduled Maintenance Services) to Annex F (Maintenance Policy and Procedures)
to 3d Brigade SOP (cont)


      b. After equipment has been returned to the unit, the operator will park the equipment in the
         motor park and inform the Battalion Maintenance NCO the equipment has been returned to the
         unit.




                                                  F-1-2
      Appendix 2 (Dispatching) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP


1. PURPOSE. To establish procedures governing equipment dispatch.

2. GENERAL. Dispatching is the method by which the commander controls the use of equipment.
Allowing equipment to be used carries with it the responsibility for both equipment and operator safety.
The commander must ensure that personnel understand and follow dispatch procedures.

3. PROCEDURES.

      a. The operator reports to the dispatcher 24 hrs prior to needing a dispatch, with a request for
         dispatch filled out with the proper information. The dispatcher will give the operator the log
         book and a DA Form 2404/5988-E, and a safety inspection check list.

      b. The operator uses the equipment TM(s) for the before operation checks in the PMCS table. The
         operator will ensure that there are no safety related faults (IAW AR 385-55). Any faults that are
         found and the operator can fix will not be annotated on the 2404/5988-E. Any faults that are
         found and can not be fixed by the operator will be reported to the Maintenance NCO for
         corrective action. The operator will ensure that all BII is present on the equipment and that all
         fuel cans, spare tires, radios, antennas, are properly mounted as required. Any equipment
         having uncorrected faults noted on the 2404/5988-E will not be dispatched until all faults have
         been corrected.

      c. When all forms are completed and the equipment is determined to be mission ready, the
         operator will return back to the dispatcher with the completed PMCS, log book, request for
         dispatch, and license for the dispatcher to check. When all forms are determined to be complete
         the dispatcher will dispatch the equipment.

        NOTE: Any dispatch which requires extension will be signed by the Battalion Commander or
designated representative. Dispatches under adverse road conditions will require signature by the
Battalion Commander. Any recurring extended dispatches will be supported by a memorandum
specifying which vehicle, purpose, a point of contact, period of dispatch, and will be signed by the
Commander.

      d. The operator leaves with the equipment, equipment folder (logbook), and all needed forms. A
         During Operation check will be conducted, and if any new faults are found which will cause the
         equipment to become NMC or safety NMC, the operator will immediately notify the Battalion
         Maintenance Officer or the Battalion Maintenance NCO. If out of the battalion area the
         operator will contact the nearest logistical support POC as outlined in the support BPA/ISSA.

      e. The operator will perform an After Operation check on the equipment immediately after
         mission completion. The completed DA Form 2404/5988-E, the equipment log book, dispatch,

                                                    F-2-1
Appendix 2 (Dispatching) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)
        and equipment keys will be returned to the dispatcher, or after duty hours, at the start of the next
       duty day.

4. AFTER HOURS DISPATCHING.

               a. When a dispatch is required after duty hours, Brigade/ Battalion Maintenance NCO will
          be          notified.

               b. Normal dispatching procedures will be followed.

5. ALERT DISPATCHING. For emergency dispatching situations such as alerts or field deployment an
alert dispatch will be produced by the dispatcher. The commander will determine if normal dispatching
procedures will be followed.

6. VEHICLE PARKING.

       a. In garrison all tactical and GSA vehicles will be secured overnight in the designated parking
          area. All GSA and tactical vehicles returning from field operations will be washed, filled with
          fuel, and cleaned prior to being parked on line. The Brigade/Battalion XOs are the authority
          for an exception to any of the above standards.

       b. Return all tactical and GSA vehicles to their designated parking area.

       NOTE: Operators are to operate tactical and GSA vehicles for official use only; not for
       personal errands, lunch, shopping etc. Dependents or non military related personnel are not
       authorized to ride in, or drive tactical and GSA vehicles.

7. CLEANING AND REFUELING.

       a. GSA Vehicles.

               (1) GSA vehicles will be cleaned and refueled at commercial outlets using the U.S.
                   Government Fleet Credit Card. Check with the station attendant to ensure they accept
                   the government credit card. Purchase all POL with the credit card issued with the
                   vehicle. Use self-service stations when possible. GSA vehicles are not authorized for
                   refuel at military fuel points.

               (2) The U.S. Government Fleet Credit Card may be used to purchase supplies (fuel and
                   oil) or services for properly identified GSAs. Any products over $10.00 must have
                   prior approval from the Battalion S-4/Brigade S-4.

                                                     F-2-2
Appendix 2 (Dispatching) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)


               (3) If a GSA credit card is lost or stolen notify the Maintenance NCO without any delay.
               (4) Credit card receipts must contain vehicle identification number, date of purchase, total
                   purchase, unit price, and a legible signature. Turn all receipts into the dispatcher on the
                   first duty day after return or upon completion of mission. The user/operator will be
                   charged for unauthorized or excessive charges.

               b. Tactical Vehicles.

               (1) When using tactical vehicles the operator may sign for the Voyager Credit Card (blue
                   card). The senior person is responsible for the receipts and bills. Use of the credit card
                   is for POL products (fuel, and oil), and repair parts that may be needed to safely
                   accomplish the mission. Any repairs that exceed $100.00 must be approved by the
                   Battalion Commander or the Battalion XO. The credit card can be used to obtain
                   towing services if needed. Only use the Voyager credit card to obtain towing services
                   as a last resort after all other recovery methods have been sought out.

               (2) Turn in all receipts to the dispatcher upon mission completion. Return the credit card
                   to the dispatcher to clear your responsibility. The dispatcher /maintenance NCO will
                   turn all receipts into the Brigade/Battalion S-4 for accountability.

8. VEHICLE RETURN PROCEDURES.

       a.           Operators will clean, wash, refuel, return and secure all vehicles to designated parking
            area prior to closing out the dispatch.

       b.           The operator will perform an After-Operation check on the equipment immediately
            after mission completion. All correctable faults will be corrected by the operator prior to
            turning in the dispatch. Any uncorrected faults will be annotated on the 2404/5988-E and
            turned in to the dispatcher for corrective action.

       c.          Operators will annotate the correct return miles and the total amount of fuel and oil
            used while the equipment was on dispatch. Operators will then turn in the DA Form
            2404/5988-E, all fuel receipts, the equipment log book, dispatch, and equipment keys to the
            dispatcher. If you return after duty hours, turn them in at the start of the next duty day.

       d.        Log books and keys will remain under the strict control of the unit dispatcher.
            VEHICLE CONTROL AND ACCOUNTABILITY IS A MUST AND WILL BE
            ENFORCED AT ALL LEVELS.


                                                    F-2-3
Appendix 3 (Licensing) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP


1. PURPOSE. This annex provides policies and procedures for proper vehicle operator licensing of
vehicle operators within the brigade.
2. GENERAL. The proper training of vehicle operators is an important first step in a quality
organizational maintenance program. Operator training is a unit responsibility.

3. OBJECTIVES.

      a. To establish responsibilities and procedures to ensure that all vehicle operators are qualified to
         operate and maintain assigned equipment.

      b. Vehicle operators must be familiar with basic issue items (BII) assigned to their vehicle; BII
         items are listed in the back of the technical manual. Operators will have the knowledge
         necessary to inventory, inspect for serviceability, and rectify any discrepancies.


      c. Qualify operators to perform operator maintenance through hands on training and ensure a
         thorough understanding of The Maintenance Management System (TAMMS) to a degree
         necessary for proper maintenance of the assigned vehicle.


      d. Develop highly skilled operators who.


                 (1) Safely and proficiently operate vehicle with assigned equipment, i.e. radios, GPS, night
                     vision etc.

                 (2) Safely operate equipment during darkness and periods of limited visibility.

                 (3) Safely and proficiently operate equipment during adverse weather conditions and in
rough terrain.

                 (4) Safely operate equipment under tactical and convoy conditions.

4. LICENSING.

       a. The Battalion Commander will appoint, on orders, a staff sergeant or above to serve as the
          Battalion Master Driver.

       b. Newly assigned personnel who already possess a DA Form 348/348-E (Equipment Operator’s
          Qualification Record) will have their vehicle operator qualifications verified by the Battalion
                                                     F-3-1
Appendix 3 (Licensing) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)


                    Master Driver. Master drivers will instruct operators on local laws and regulations.
           Upon             successful completion of this verification the soldier may be issued an OF
           346-E.
      c. A sustainment training program will be developed and implemented annually for all drivers
         with a valid OF 46/346 IAW AR 600-55. The minimum requirement will be for PMCS
         verification.

      d. Newly assigned soldiers who are unlicensed must attend and pass the Drivers Training Course.

      e. The Battalion Maintenance NCO will establish a remedial training program for operators who
         have had driver at-fault accidents or traffic violations, misused equipment, or otherwise
         demonstrated a need for additional training on military vehicles or equipment, IAW AR
         600-55 chap 3 par 3-6. Remedial training will be documented on DA Form 348/348-E section
         III. The minimum requirement for remedial training will be at least a 5 mile road test and a test
         of at least 25 test questions based on the safe operations of military equipment.

5. ACCIDENT REPORTING (Tactical and Non-Tactical).

      a. Commander will ensure soldiers are familiar with accident reporting procedures outlined in
         DA PAM 738-750, AR 385-40 para 3-la(l) and in AR 385-55 para 3-la(l), 3-2a, 4-2c(l)(d), app
         B, and app C and this SOP.

      b. Soldiers will notify military police and chain of command if an accident occurs on a military
         installation. Notify local authorities and chain of command for accidents that occur off the
         installation.

      c. Do not move equipment unless threat to life, personal harm, traffic or local authorities direct
         you to move.

      d. Make a written statement and complete a Standard Form 91 (Operator Report on Motor
         Vehicle Accidents) and DD Form 518 (Accident Identification Card). If a camera is available,
         take pictures of tactical and nontactical vehicle accident.

      e. All forms will be turned in to the dispatcher and forwarded to Brigade Safety Officer or
         Brigade Maintenance Officer within 24 hours of an accident for further disposition.

             (1) For nontactical vehicles (GSA) forward copies of SF 91, statements, pictures, if any,
                 and copies of drivers license of drivers involved in the accident. Contact the GSA Fleet
                 Manager to schedule an appointment to take the GSA vehicle for a damage estimate.


                                                  F-3-2
Appendix 3 (Licensing) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)


             (2) For GSA vehicles the Brigade Maintenance Officer will forward SF 91, statements and
                 information to the Brigade S-4 for any further action required.

             (3) Commander will immediately suspend the soldier’s military drivers permit pending
                 investigation results and if required remedial drivers training.
F-3-3
       Appendix 4 (Safety) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP


1. PURPOSE. This annex establishes safety policies governing fire prevention, vehicle operation and
personnel safety and environmental protection.

2. GENERAL. An effective safety program is essential during all maintenance operations. Personnel
must understand the importance of working in a safe environment. The entire chain of command must be
safety conscious.

3. RESPONSIBILITIES.

      a. Brigade/Battalion Commander will establish a safety program within the unit and will appoint a
         safety representative to carry out a program as prescribed in AR 385- 10, DA PAM 385-1, this
         SOP and other safety directives. The safety representative will be on additional duty
         appointment orders and is responsible for the following areas:

              (1) Unit Fire Marshal.

              (2) Accident Investigation.

              (3) Conduct an effective Hearing Conservation Program IAW MED REG 501.

              (4) Establish a Safety Awards Program within the unit IAW AR 672-74, section 2.

              (5) Ensure safety-related maintenance work orders are forwarded to the Garrison Safety
              Office.

      b. The Safety Officer and NCO are responsible to the Commander for the conduct of a Unit Safety
         Program by:

              (1) Conducting bi-annual safety management inspections of the unit.

              (2) Maintaining records of all accident reports and other pertinent data pertaining to safety.

              (3) Reviewing accident reports for accuracy and completeness prior to forwarding to
       higher           headquarters.

              (4) Maintaining a mandatory safety reading file, reference library, and files for the unit.

               (5) Ensuring that monthly safety inspections are being conducted and documented on the
       safety inspection checklist.

                                                   F-4-1

Appendix 4 (Safety) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)
4. FIRE PREVENTION.

      a. Smoking will be permitted only in designated areas. Smoking will not be permitted within 50
         feet of vehicles or flammables.

      b. Paint, POL products, and cleaning solutions will be stored in designated areas.
         GASOLINE WILL NEVER BE USED AS A CLEANING SOLVENT.

      c. Vehicles will not be parked within 20 feet of a building or block exits.

      d. Equipment will not be refueled while the engine is running, or inside of a building.

      e. Maintain good house keeping to reduce fire and safety hazards, require personnel to police and
         clean their areas as they work.

      f. Train personnel on the use of fire extinguishers, and where the fire extinguishers are located
         throughout the work area.

5. VEHICLE OPERATIONS.

      a. The maximum speed limit in the motor pool is 5 MPH and will be enforced. All speed limits
         and road signs posted out side of the motor pool will be adhered to by all operators

      b. Vehicles will not be left unattended with the engines running.

      c. Rear safety straps will be used when transporting personnel in vehicle cargo beds. All
         personnel must be seated while vehicle is in motion. All passengers in military and GSA
         vehicles will wear seat belts at all times.

      d. Only properly licensed drivers will start or operate vehicles.

      e. Do not lean, stand on, or lay under equipment that is on a floor jack, A-Frame, suspended by
         recovery vehicles, and other forms of lifts, without the equipment being supported by jack
         stands.

      f. Face and eye protection and protective clothing must be worn when handling batteries.

      g. REMOVE ALL JEWELRY (RINGS, WATCHES, NECKLACES) WHEN WORKING
         ON AND INSPECTING EQUIPMENT.

                                                  F-4-2
Appendix 4 (Safety) to Annex F (Maintenance Policy and Procedures) to 3d Brigade SOP (cont)


      h. Spacing and arrangement of parked vehicles will provide ready access and fire lanes.
      i. Hearing protection will be used in areas with high noise levels. All operators will have
         hearing protection available at all times.

      j. When ground guides are being used to back vehicles, two ground guides will be used. Both
         guides must remain visible to each other and the driver at all times. Ground guides will never
         stand between a moving vehicle and a stationary object (parked vehicle, building, wall ).




                                                     F-4-3
Appendix 5 (Army Oil Analysis Program) to Annex F (Maintenance Policy and Procedures) to 3d
Brigade SOP


1. PURPOSE. To provide assigned personal an understanding of how the Army Oil Analysis Program
works and what is required to make it work.
2. GENERAL.

     a. The Army Oil Analysis Program (AOAP) is explained in detail in TB 43-0210/0211 and DA
        PAM 738-750 CH 4 para 4-3, table 4-1 thru table 4-7.

     b. AOAP is part of a peace time program designed to analyze equipment lubricant condition and
        to detect impending component failure through periodic evaluation of oil samples.

     c. The Battalion Maintenance NCO will ensure that all AOAP designated equipment is enrolled in
        the program and that samples are submitted at the prescribed intervals as per oil lab request.

3. RESPONSIBILITIES.

      a. The Unit Commander will ensure that all assigned personnel become familiar with the Army
         Oil Analysis Program by communicating with unit AOAP Monitor and reading cited
         references.

      b. Brigade/Battalion Maintenance NCO will ensure that equipment operators are properly
         instructed and are using proper procedures when taking oil samples.

      c. The AOAP monitor will ensure that all routine and special oil samples are taken correctly and
         in a timely manner.

      d. The Brigade/Battalion Maintenance NCO will keep the Brigade/Battalion XO/S-4 informed of
         all AOAP information.

4. PRODECURES.

      a. When drawing oil samples with a tube, care should be taken not to contaminate the syringe.
         Oil tubes may be used only once and then must be discarded.

      b. Samples may be taken without warming a component to operating temperature if the
         equipment has been operated in the last 30 days. Special request from the AOAP lab may
         require the component to be operated for sampling.

      c. Samples may be taken in one of two ways.

                                                    F-5-1
Appendix 5 ( Army Oil Analysis Program) to Annex F (Maintenance Policy and Procedures) to 3d
Brigade SOP (cont)


              (1) Valve Method: To take a sample open the valve and flush a small amount of oil
                  to clear the valve, then fill the sample bottle.
       (2) Oil Sample Pump Method: Used to take samples through the oil filler neck or the
           dipstick tube IAW TB 43-0210.

d. Equipment operators will be responsible for taking the oil samples from their equipment.

e. The ULLS clerk will printout a DA Form 5991-E IAW DA PAM 738-750 and TB 4302 10.
   The form and sample will be sent to the AOAP lab.

f. Oil and filters for components and selected hydraulic systems under the AOAP will only be
   changed when directed by the lab. Exceptions are warranted items.

g. Units will be given a printout of their current AOAP results. Printout will be maintained on file
   until the next printout is received from the Brigade Maintenance Officer/NCO.




                                               F-5-2
Appendix 6 (Bumper Markings) to Annex F (Maintenance Policy and Procedures)
to 3d Brigade SOP


1. REFERENCE. TB 43-0209, Color, Marking, and Camouflage Painting of Military
Vehicles, Construction Equipment, and Material Handling Equipment, dated October
1990.

2. PURPOSE. To prescribe the bumper marking system for all 3rd Brigade, 91 st Division
(TS) military vehicles and equipment.

3. GENERAL.

      a. All letters and numerals used in marking of vehicles will be painted in
         lusterless black paint and marked in Gothic style letters (see enclosure 1).

      b. Marking location will be on the front and rear bumper, utilizing 2" stencils.

      c. Vehicle marking will be accomplished upon receipt of new vehicles. Vehicles
         currently in possession will be marked immediately. Vehicle marking will be
         removed when the vehicle is permanently transferred from the unit.

      d. The following is a guideline and an example of how the tactical vehicles within
         3rd Brigade, 91st Division (TS) will be marked:

Brigade Headquarters

       MSC                   INTER CMD                UNIT            BUMPER#
       91st DIV              3rd BDE                                    HQ6

       EXAMPLE: Brigade HQ bumper marking (looking at vehicle)

       Left side                     Right side
       91-3BDE                       HQ6

Subordinate Battalions

       MSC                   INTER CMD                 UNIT             BUMPER
       91st DIV              3rd BDE              1st Bn 363rd Regt      HQ6

       EXAMPLE: Battalion HQ bumper marking (looking at vehicle)

       Left side                     Right side
       91-3BDE                       1/363-HQ6

                                              F-6-1
Appendix 6 (Bumper Markings) to Annex F (Maintenance Policy and Procedures)
to 3d Brigade SOP (cont)


4. The battalion designations are as follows:

       1/363rd Camp Parks
       2/363rd Phoenix
       3/363rd Los Alamitos
       3/356th LSB Hunter-Liggett

5. Each battalion will use HQ-1, HQ-2, HQ-3, HQ-4, HQ-5, HQ-6 as their bumper
markings, with the exception of the LSB. Brigade Headquarters will use HQ-1, HQ-2,
HQ-6, HQ-8. The LSB will continue to use the 1000, 2000, 3000, etc.. numbers. The
LSB will change their unit designation from 1391 st to 3/356.




                                           F-6-2
Appendix 7 (Drivers Training Program) to Annex F (Maintenance Policy and
Procedures) to 3d Brigade SOP


1. PURPOSE. This annex provides policies and procedures for proper vehicle operator
licensing of vehicle operators within the brigade.

2. GENERAL.

       a. The proper training of vehicle operators is an important first step in a quality
          organizational maintenance program. Operator training will be conducted at
          battalion level.

       b. Training will be conducted IAW AR 600-55.

       c. Personnel must be trained and licensed to operate all equipment listed in AR
          600-55, Chapter 7, para 7-1.

       d. The mission of 3rd Brigade, 91 st Division (TS) requires operating equipment
          using Night Vision Devices (NVD’s). Training and recertification on NVD’s
          will be conducted IAW AR 600-55, Chapter 8.

3. OBJECTIVES.

       a. To establish responsibilities and procedures to ensure that all vehicle operators
          are qualified to operate and maintain assigned equipment.

       b. Vehicle operators must be familiar with basic issue items (BII) assigned to
          their vehicle. BII items are listed in the back of the technical manual.
          Operators will have the knowledge necessary to inventory, inspect for
          serviceability, and rectify any discrepancies.

       c. To qualify operators to perform operator maintenance through hands on
          training and ensure an understanding of The Army Maintenance Management
          System (TAMMS) to a degree necessary for proper maintenance of the
          assigned vehicle.

       d. To develop highly skilled operators who:

              (1) Safely and proficiently operate vehicles with assigned equipment, i.e.
                  radios, night vision etc.

              (2) Safely operate equipment during darkness and periods of limited
visibility.
               (3) Safely and proficiently operate equipment during adverse weather
              conditions and in                rough terrain.
                                                   F-7-1

Appendix 7 (Drivers Training Program) to Annex F (Maintenance Policy and
Procedures) to 3d Brigade SOP (cont)


              (4) Safely operate equipment under tactical and convoy conditions.

4. RESPONSIBILITIES.

      a. Commander.

              (1) Responsible for overall conduct of Driver’s Training Program IAW AR
600-55.

              (2) Develop and publish guidance for interviewing and selecting driver
candidates.

              (3) Interview, select, and appoint in writing battalion master drivers.

            (4) Establish and maintain an annual sustainment program and a remedial
training program.

            (5) Establish and maintain Standing Operating Procedures for the battalion
      driver’s training           program.

       b. Master Drivers.

              (1) Conduct equipment/driver’s training IAW AR 600-55.

              (2) Remain proficient and properly licensed on all equipment for which
                  training is conducted.

              (3) Maintain a ledger of all permits issued. The ledger will be organized by
                  date sequence, and will include: Date of issue, expiration date, permit
                  number (the first letter of the last name and the last four numbers of the
                  social security number (SSN), the name and SSN of the licensee, type of
                  equipment qualified to operate, and a remarks block. ULLS-G versions
                  are authorized as long as all listed data fields are included.

              (4) Conduct annual sustainment training and remedial training as required.

              (5) Conduct annual review of all DA Form 348’s for all assigned personnel.
                  Sign and date section III of DA Form 348 if all required entries are
                  present and correct.
5. DRIVERS TRAINING AND LICENSING.

      a. All newly assigned personnel:

           (1) Will be screened and interviewed by the commander or designated
               representative.
                                                 F-7-2
Appendix 7 (Drivers Training Program) to Annex F (Maintenance Policy and
Procedures) to 3d Brigade SOP (cont)


           (2) A copy of the interview will be retained in individuals training records.
               Note: See AR 600-55, appendix B, for sample of driver’s interview.

      b. Unlicensed assigned soldiers must attend and pass a Driver’s Training Course.
         The course must include, but not limited to, all subjects listed in AR 600-55,
         Appendix E, E-3.

      c. Master Driver’s will issue a Learner’s Permit to driver candidates prior to
         operating any equipment. All road tests conducted will be as outlined in AR
         600-55, Appendix G. A copy of the road test results will be maintained in the
         operator’s training files.

      d. Newly assigned personnel who already possess a DA Form 348/348-E
         (Equipment Operator's Qualification Record) will have their vehicle operator
         qualifications verified by the Battalion Master Driver. Master drivers will
         instruct operators on local laws and regulations. Upon successful completion
         of this verification, the soldier may be issued an OF 346E.

       e. Annual sustainment training will be conducted by Battalion Master Drivers for
          all assigned personnel. Training will be focused on any known driver
          weaknesses and will include
          as a minimum a performance test on PMCS and a 5 mile road test. The annual
training will be           annotated on DA Form 348, section III.

      f. Commanders will establish a remedial training program for operators who have
          accidents or traffic violations, misused equipment, or otherwise demonstrated a
          need for additional training on military vehicles or equipment. This training
          will be directed towards identifying and correcting individual weaknesses and
          not as a form of punishment.

      g. Personnel required to operate military equipment off-installation are required
         to possess a valid state driver’s license. Personnel who possess a state driver’s
         license which has been suspended or revoked will not be issued any type of OF
         346 and will have current OF 346 suspended or revoked for the same time
         period.
     h. Standard license issued will expire on the same date as the individual’s State
        driver’s license, or 5 years from the issue date whichever is sooner.

6. ACCIDENT REPORTING (Tactical and Non-Tactical).

     a. Commanders will ensure soldiers are familiar with accident reporting
        procedures outlined in DA PAM 738-750 and this SOP.


                                         F-7-3

Appendix 7 (Drivers Training Program) to Annex F (Maintenance Policy and
Procedures) to 3d Brigade SOP (cont)


     b. Soldiers will notify military police and chain of command if an accident occurs
        on a military installation. Notify local authorities and chain of command for
        accidents that occur off the installation.

     c. Do not move equipment unless threat to life, personal harm, traffic, or local
        authorities direct you to move.

     d. Make a written statement and complete a Standard Form 91 (Operator Report
        on Motor Vehicle Accidents) and DD Form 518 (Accident Identification Card).
        If a camera is available take pictures of tactical and nontactical vehicle
        accidents.

     e. Forward all forms to Brigade Safety Officer or Brigade Maintenance Officer
        within 24 hours of an accident.

          (1) For nontactical vehicles (GSA) forward copies of SF91, statements,
              pictures, and copies of drivers license of drivers involved in the accident.

          (2) For tactical vehicles the Brigade Maintenance Officer will forward SF
              91, statements and information to the Property Book Section for any
              further action required.
F-7-4

								
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