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									ASAP Accelerated SAP Project Implementation Checklist
   Phase 1: Project Preparation
   Phase 2: Business Blueprint
   Phase 3: Realization
   Phase 4: Final Preparation
   Phase 5: Go-Live and Support

Phase 1: Project Preparation
  Phase 1 initiates with a retrieval of information and resources. It is an important time to assemble the
  necessary components for the implementation. Some important milestones that need to be
  accomplished for Phase 1 include
A Milestone
1 Obtaining senior-level management/stakeholder support
2 Identifying clear project objectives
3 Architecting an efficient decision-making process
4 Creating an environment suitable for change and re-engineering
5 Building a qualified and capable Project Team
6 Senior-Level Management Support
  One of the most important milestones with Phase 1 of ASAP is the full agreement and cooperation of
  the important company decision-makerskey stakeholders and others. Their backing and support is
  crucial for a successful implementation.
B Project Objectives
  Be concise in defining what your objectives and expectations are for this venture. Vague or unclear
  notions of what you hope to obtain with SAP will handicap the implementation process. Also make
  sure that your expectations are reasonable considering your company's resources. It is essential to
  have clearly defined ideas, goals, and project plans devised before moving forward.

C Decision-Making Process
  One obstacle that often stalls implementations is a poorly constructed decision-making process.
  Before embarking on this venture, individuals need to be clearly identified. Decide now who is
  responsible for different decisions along the way. From day one, the implementation decision
  makers and project leaders from each area must be clearly defined, and they must be aware of the
  onus placed on them to return good decisions quickly.
D Environment Suitable for Change and Re-engineering
  Your team must be willing to accept that, along with the new SAP software, things are going to
  changethe business will change, and the information technology enabling the business will change
  as well. By implementing SAP, you will essentially redesign your current practices to model more
  efficient or predefined best business practices as espoused by SAP. Resistance to this change will
  impede the progress of your implementation.
E Building a Qualified Project Team
  Probably the most important milestone early on is assembling a Project Team for the
  implementation. Your Project Team must be a representative sample of the population of your
  company. If you are implementing the Materials Management and Plant Maintenance modules in
  ECC, for example, you need to include people from both of these departments, as well as from your
  Information Technology department, on the team. The team should also represent management as
  well as nonmanagement or "functional" personnel. Sometimes management is less aware of the day-
  to-day functions of an organization, including how implementing SAP will tactically influence those
   Phase 2: Business Blueprint
    SAP has defined a business blueprint phase to help extract pertinent information about your
    company that is necessary for the implementation. These blueprints are in the form of questionnaires
    that are designed to probe for information that uncovers how your company does business. As such,
    they also serve to document the implementation. Each business blueprint document essentially
    outlines your future business processes and business requirements. The kinds of questions asked
    are germane to the particular business function, as seen in the following sample questions:

1   What information do you capture on a purchase order?
2   What information is required to complete a purchase order?
    AcceleratedSAP Question and Answer Database
    The Question and Answer Database (QADB) is a simple although aging tool designed to facilitate
    the creation and maintenance of your business blueprint. This database stores the questions and the
    answers and serves as the heart of your blueprint. Customers are provided with a Customer Input
    Template for each application that collects the data. The question and answer format is standard
    across applications to facilitate easier use by the Project Team.
    Issues Database
    Another tool used in the blueprinting phase is the Issues Database. This database stores any open
    concerns and pending issues that relate to the implementation. Centrally storing this information
    assists in gathering and then managing issues to resolution, so that important matters do not fall
    through the cracks. You can then track issues in the database, assign them to team members, and
    update the database accordingly.
    Phase 3: Realization
    With the completion of the business blueprint in Phase 2, "functional" experts are now ready to begin
    configuring SAP. The realization phase is broken into two parts:
    Your SAP consulting team helps you configure your baseline system, called the Baseline
    Your implementation Project Team fine-tunes that system to meet all your business and process
    requirements as part of the Fine Tuning Configuration.
    The initial configuration completed during the Baseline Configuration is based on the information that
    you provided in your blueprint document. The remaining approximately 20% of your configuration
    that was not tackled during the Baseline Configuration is completed during the Fine Tuning
    configuration. Fine Tuning usually deals with the exceptions that are not covered in Baseline
    Configuration. This final bit of tweaking represents the work necessary to fit your special needs.

    Configuration Testing
    With the help of your SAP consulting team, you segregate your business processes into cycles of
    related business flows. The cycles serve as independent units that enable you to test specific parts
    of the business process. You can also work through configuring the SAP Implementation Guide
    (IMG), a tool used to assist you in configuring your SAP system in a step-by-step manner (covered in
    detail later in this hour).

    During this configuration and testing process, it becomes necessary to send your Project Team to
    Level 3 SAP training. This in-depth instruction provides your team members with SAP
    componentspecific expertise that they can map to the business' unique requirements.
    Knowledge Transfer
    As the configuration phase comes to a close, it becomes necessary for the Project Team to be self-
    sufficient in their knowledge of the configuration of your SAP system. Knowledge transfer to the
    configuration team tasked with system maintenance (that is, maintenance of the business processes
    after Go-Live) needs to be completed at this time.
In addition, the end users tasked with actually using the system for day-to-day business purposes
must be trained. Level 1 and Level 2 training should therefore begin in earnest for the people for
whom the SAP system is being deployed. This is also a good opportunity to send the implementation
Project Team to additional functional Level 2 and Level 3 training in the areas upon which they want
to focus post-Go-Live.
Phase 4: Final Preparation
As Phase 3 merges into Phase 4, you should find yourselves not only in the midst of SAP training,
but also in the midst of rigorous functional and stress testing. Phase 4 also concentrates on the fine-
tuning of your configuration before Go-Live and more importantly, the migration of data from your old
system or systems to SAP.
Workload testing (including peak volume, daily load, and other forms of stress testing), and
integration or functional testing are conducted to ensure the accuracy of your data and the stability of
your SAP system. Because you should have begun testing back in Phase 2, you do not have too far
to go until Go-Live. Now is an important time to perform preventative maintenance checks to ensure
optimal performance of your SAP system.
At the conclusion of Phase 4, take time to plan and document a Go-Live strategy. Preparing for Go-
Live means preparing for your end users' questions as they start actively working on the new SAP
Phase 5: Go-Live and Support
The Go-Live milestone itself is easy to achieve; a smooth and uneventful Go-Live is another matter
altogether. Preparation is the key, including attention to what-if scenarios related not only to the
individual business processes deployed but also to the functioning of the technology underpinning
these business processes. And preparation for ongoing support, including maintenance contracts
and documented processes and procedures, are essential. Fortunately, a wealth of information and
additional resources are available. Turn to Hour 24, "Additional SAP Resources," for more details.

Source: Sams Teach Yourself SAP™ in 24 Hours, Second Edition By George Anderson, Danielle
Larocca 2005

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