EASTERN POWER DISTRIBUTION COMPANY OF ANDHRA PRADESH LIMITED O/o the Superintending Engineer, Operation Circle, Rajahmundry. Lr.No.SE/O/RJY/ADE (P)/SPE.No:13/07-08/Dno. 399 /08, Dated:25-02-2008. Sir, Sub: Elecy. – Operation circle, RJY – Enquiry for Materials – Quotations – Called for – Reg. - / (S) / You are here by requested to offer competitive rates towards supply of materials mentioned hereunder. Your tender as per specimen form should reach the undersigned by 03.00 PM on or before 10-03-2008 it will be opened at 04.00 PM on the same day. The tender should be subject to the normal terms and conditions of supply enclosed. (SCHEUDLE OF METERIALS (CLAUSE-12)) Specification Description No. M1 2MT Chain Pulley Blocks M2 Manilla Rope 1” dia Standard Tool Box Kit (Metallic) comprising of Taparia make Cutting Plier with insulation stripper, Screw M3 Driver, Tester Ring Spanner set, DE Spanner set and Box Spanner set First Aid Box (Metallic) of Reputed company make comprising of M4 Tincture Iodine, Bandage Cloth, Cotton, Scissor, Ointment etc of best quality. Adjustable type Aluminum Ladders M5 22‟ length M6 2 Tonne capacity „D‟ Clamps M7 Slings 5‟ long with „D‟ Couples Chargeable Lights of Reputed Company make ( 1 Foot hand M8 operated with double tube of standard company ) Unit Nos. Kgs. (Approx) Quantity 80 2500 EMD Cost of Tender schedule
Nos.
25
Nos.
50
2.5 % of the quoted value
Rs.113/- for each specification.
Nos. Nos. Nos. Nos.
30 80 50 50
(Full description literature should be send along with tender) NOTE: 1) The rates quoted should be „FOR„ destination inclusive of all taxes and should be confirm basis without any kind of variation. (Contd... 2nd page)
-// 2//2) The delivery of the materials should be from ready stocks with in 30 days period form the date of receipt of firm order. No Request for „Extension of Delivery Period‟ shall be entertained under any circumstances. 3) The delivery of the materials should be guaranteed against penalty under clause (9) of the terms and conditions of supply enclosed. 4) Test Certificate obtained from the reputed Lab shall be invariably submitted for all the materials. Without Test Certificate the material will not be accepted, 5) The Vendor should enclose a copy of Valid Vendor Registration Certificate with the quotation. 6) The Tender Schedules can be down loaded from the APEPDCL website and the cost of Tender Schedule i.e. Rs113/- for each specification shall be paid in the form of Demand Draft drawn in favour of “The Accounts Officer, Expenditure, Circle Office, Rajahmundry” payable at Rajahmundry on any scheduled Bank is to be submitted along with the Tender. No other mode of payment shall be accepted. 7) The tenderer should pay EMD @ 2.5% in the shape of DD / BC / PO in favour of “The Accounts Officer, Expenditure, Circle Office, Rajahmundry”. The Vendor claiming exemption from payment of EMD should enclose the copy of such Exemption certificate obtained from the Competent Authority i.e CGM/P&MM. 8) This office is not responsible for any sort of Postal Delay and the Tenders received after 3.00PM on 10-03-2008 will be summarily rejected. Encl: Terms & Conditions Yours faithfully, Sd./- N.HanumanthaRao Superintending Engineer, Operation: :Rajahmundry.
All Superintending Engineer, Operation, All Divisional Engineer, Operation, (In Rajahmundry Circle), Copy to Senior Accounts Officer, Circle Office, Rajahmundry Copy Submitted to the Chief General Manager, P&MM., EPDCL., Visakhapatnam.
Last Date for Receipt of Tenders :10 - 03-2008 @ 3.00PM Date of Opening : 10- 03-2008 @ 4.00PM PHONES:0883-2471861, 2471862 EASTERN POWER DISTRIBUTION COMPANY OF ANDHRA PRADESH LIMITED OPERATION CIRCLE::RAJAHMUNDRY O/o the Superintending Engineer, Operation Circle, Rajahmundry.
TERMS AND CONDITIONS FOR SUPPLY OF MATERIALS
1. The Tenders as per specimen form enclosed should be submitted in sealed envelops addressed to the Superintending Engineer / Operation / EPDCL., / Ullithota Street / Godavari Bund / Rajahmundry – 533 101, so as to reach by 3.00 PM on or before the specified date and the tenders will be opened at 04.00 PM on the specified date in the presence of the tenderers or their authorised representatives that may be present. 2. P R I C E: The price quoted should be in firm rupees inclusive of all taxes and duties, insurance charges etc; and on FOR destination basis and are not variable on any account. The offer should be kept valid for 120 days from the date of opening. NOTE:i) If the rates offered are exclusive of taxes and duties and insurance charges the rates applicable should be clearly indicated in the tender. ii) Regarding turnover tax the supplier should produce necessary certificate from the Commercial Tax Department (Just as Income Tax clearance certificate) before claiming for turnover tax and tenders which do not comply with this request are liable for rejection. 3. LOSS OR DEMAGE: External Damages or shortages that are in prima-facie the results of rough handling in transit defective packing will be intimated within a fortnight of the receipt of materials Internal Defects Damages or shortages of any integral parts which cannot be originally detected on a superficial visual examination though due to bad handling in transit or defective packing will be intimated within 2 months from the date of receipt of materials. In either case the damages or defective materials should be replaced by you free of cost. The ownership of the materials will rest with the supplier till the materials are received at destination in good condition. 4. PAYMENT: The following Terms of payment shall apply. You shall choose any one of them and intimate us in advance made of payment once accepted and intimated to us shall be followed through out the execution of the order. A) 90% of the due price will be paid within 30 days time after receipt of the goods in the good condition and on receipt of your bills in duplicate supported by the duplicate copy of the invoice duly certified by the consignee via clause 4. OR B) 100% of the due price will be made in 30 days of the date of receipt of the goods in good condition duly certified by the consignee after approval of Test Certificate which ever is later provided you furnish in advance an approved bank guarantee on a stamp paper of value of Rs.100/- to the extent of 10% of the Contract value covering a period of Six Months over and above the period of guarantee against defective supplies and for performance of the material. C) The balance due on goods received in good condition will be paid after the test/certificates are approved or after the completion of the guaranteed performance period whichever later.
D) You will invariably submit a guarantee on the bill itself to the effect if the test certificates where ever necessary for the materials are not approved before payments become due such test certificates will be furnished in the due course and if they are not accepted or not satisfactory, all payments received for the materials will be refunded in full by you. E) Payments for the materials will be made by cheque on “State Bank of Hyderabad, Rajahmundry”. 5. The tender should clearly state in the tender the type of payment terms opted to by him out of alternatives cited above applicable for the execution of contract through out. It should be noted that under no circumstances the tenderer will be permitted to change the type of payment terms opted to by him till all the supplies under the contract are completed. Other than the above no other mode of payment will be accepted. 6. TEST CERTIFICATES: Test Certificates (in duplicate) have to be furnished for the supplies effected as per relevant ISS reference and they have to be got approved before sending bills for balance 10% payment which will be with held until these certificates are approved. 7. If after opening the tender, it is found that the terms are accepted by the tenderer with Qualifications subject to any other conditions the tender is liable to be overlooked and the tender will run the risk of being black listed by the Company. 8. DEFECTIVE SUPPLIES: If during the guarantee period any of the Goods are found to be defective, in materials or workmanship they shall be replaced by the tenderer free of cost. 9. GUARANTEE: The material should be guaranteed for satisfactory performance for a period of 12 months from the date of receipt of materials at stores or any other period specified in foot note of scheduled of materials enclosed separately. 10. DELIVERY: The delivery of materials should be commenced and completed within 30 days of receipt of the order (or) as indicated in foot note of schedule of materials enclosed separately. No claim for extension of Delivery Period shall be entertained under any circumstances. 11.PENALITY FOR LATE DELIVERY: The delivery period as per agreed delivery schedule shall bedeemed to be the essence of the contract. Incase of delay in delivery of materials to destination beyond the agreed delivery schedule, an amount equal to interest up to 0.5% per week for the quantity and proportionate value so delayed would be levied and deducted from the amount payable to the supplier. For penalty, the number of days of delay would be rounded off to the nearest week and interest calculated accordingly. Materials / equipment which are not of accepted quality are not conforming to specifications would be deemed to be not delivered. The penalty specified in para one above shall be limited to 5% of the total contract value of order and the penalties would be adjusted against subsequent pending bills.
the
In cases where new vendor fail to meet the requirement of the order there would be no penalty to such vendor but they will be excluded from the next tender for the particular item of the material. Any failure on the part of new vendors for a second time would cause to be removed from the list of registered vendors.
12. A) SECURITY DEPOSIT: Successful tenderers should furnish a security deposit of 5% of the total accepted tender value for proper fulfillment of contract which will include the condition of guarantee period. This will not be waived in case of any firm. However in lieu of such security deposit company accept approved bank guarantee for such sums covering a period of 6 months over and above the guarantee period. Those who are having Permanent Security Deposit shall enclose the copy of Valid Approval obtained from the Competent Authority i.e. CGM/P&MM. Note: 1. This deposit is liable to be forfeited incase of non fulfillment of contract either in full or in par. 2. The S.D will be released only after completion of the guarantee period. B) EARNEST MONEY DEPOSIT: An amount equal to 2½ % of the total tendered value should be paid towards E.M.D through a Demand Draft drawn in favor of the “ Accounts Officer, Expenditure, APEPDCL., Rajahmundry “ payable at Rajahmundry. No other mode of payment will be accepted. No interest will be paid on the amount of EMD or security deposit paid. Those who are claiming any exemption from payment of EMD shall enclose the copy of Valid Approval obtained from the Competent Authority i.e. CGM/P&MM. The EMD in respect of successful tenderers will be adjusted towards security deposit as per clause II(a) above. The EMD of the remaining tenders will be returned at the earliest possible, date after the tenders are finalized and orders are placed. Tenders not accompanied with a Demand Draft for the requisite value of EMD are liable for rejection. Note: 1) Failure to indicate the payment of required EMD on the envelope will entail rejection of tender without opening. 2) Failure to pay the required EMD will also entail rejection of tender without notice. 13. SCHEDULE OF MATERIAL: (See detailed specification of the materials furnished in a separate sheet) 14. INSPECTION: At the description of the Superintending Engineer, Operation, RJY the material during their process of manufacture will be arranged for inspection by the officers of the company to check up the workmanship and quality of the material as per specification. In all such cases, the authorized representative of the company should have access to your or your manufacturers works at any time during working hours for the purposes of inspecting the manufacture of the materials. 15. ACCEPTANCE: It is not binding on the purchaser to accept lowest or any tender. The purchaser reserves the right to place order for individuals items with different tenders. The quantities are also subject to modifications at the time of placing the orders. The purchaser reserves the right to reject any or all of the tenders without assigning any reasons there for No correspondence will be entertained on this. 16. LEAFLETS AND DESCRIPTION LITERATURE: Full description particulars and working drawing of the materials offered should accompany the tenders. Information regarding the country of manufacture of origin of materials used in the manufacture of the articles should be furnished. 17. SAMPLES: Free and Non- returnable sample should be furnished along with the offers duly quoting the brand name of the materials offered. The unsuccessful tender should make his own arrangements to take back the sample from the office of the Superintending Engineer, Operation, Rajahmundry after the tender is decided, if he so desires the company will not bear the responsibility for their return. 18. The tender should be in company‟s own letterhead as per the specimen form enclosed. 19. This office will not be responsible for any loss of tender set during transit sent by post and also any delay in receipt by post. 20. The tender forms are not transferable.
21. Telephonic or telegraphic offers will not be accepted. 22. This office will not be responsible for any kind if postal delay. 23. i) The sealed envelops containing Tenders must be Superscribed as follows: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) Tender Notice No. Specification No. Description of the Material. Details of EMD paid i.e., DD No., Date & Amount. Vendor Reg.No. with APEPDCL with validity upto _____ approved in Lr.No._____. APEPDCL Payment terms accepted. Tender Opening Date and Time. Tender is valid for 120 days from the date of opening. From Address in full with Phone number if any. Certified that EMD paid is 2 ½% of the total tendered value.
11) To Address : The Superintending Engineer, Operation Circle, APEPDCL., Godavari Bund, Ullithota Street, Rajahmundry. NOTE : The envelops received without proper superscription as stipulated above or any omissions thereof will be returned unopened. No correspondence will be entertained on this scope. 24. The EMD or Security Deposit shall be forfeited incase the successful tender does not abide any terms and conditions and commitments made in tender after placing orders. The decision of the purchaser shall be final in this regard. 25. All and any disputes or difference arising out to or touching this order shall be decided only by courts or tribunals situated at Rajahmundry. No suits or other legal proceedings shall be instituted elsewhere.
// SEAL OF COMPANY// To The Superintending Engineer, Operation Circle, A.P.E.P.D.C.L., Ullithota Street, Rajahmundry, East Godavari Districet (A.P). Sir, Sub: Tender Against Specification No. - / (S) /I / We offer to supply to materials noted at the rates tendered below against each of the items on firm price basis. ----------------------------------------------------------------Sl. No. Description of Material Qty. Rate(Rs.) Unit Value(Rs.) -----------------------------------------------------------------
----------------------------------------------------------------PRICES: The Rates quoted above are on firm price basis inclusive of all taxes and duties for destination. DELIVERLY: The Materials will be delivered within 30 days of receipt of Order (OR) the period of delivery mentioned in the tender schedule. (Change of Delivery Period as per the intention of the vendor shall not be accepted) E.M.D: A Demand Draft bearing No. Rs. , Dated: -200 for
/- is enclosed towards EMD the same may be adjusted towards
Security Deposit in case orders are placed on us. VALIDITY: This offer is valid for 120 days from the date of opening. PENALITY: Penalty clause of the terms and conditions enclosed to the specification is accepted. GUARANTEE: Guarantee period stipulated in the tender schedule is accepted. I / We hereby abide the Terms and Condition of the specification and noted that the decision Superintending Engineer is final in all respects. Yours faithfully, Station: Date: -200 SIGNATURE OF THE TENDERER.
EASTERN POWER DISTRIBUTION COMPANY OF A.P LIMITED OPERATION CIRCLE::RAJAHMUNDRY
PURCHASE ENQUIRY NOTICE NO.13/2007-08
NOTICE INVITING BIDS
Sealed Tenders are invited from the Registered vendors for supply of various materials for Operation Circle, Rajahmundry. For Detailed Tender Notice explore web site www.apeasternpower.com or contact office of the Superintending Engineer, Operation, Rajahmundry. Last date for receipt of Tenders Dt:10-03-2008.
PH:0883-2471861 0883-2471862 Ext:219 (or) 210
Sd/- N.HANUMANTHA RAO.
Superintending Engineer, Operation: :Rajahmundry.
EASTERN POWER DISTRIBUTION COMPANY OF ANDHRA PRADESH LIMITED OPERATION CIRCLE :: RAJAHMUNDRY From The Superintending Engineer, Operation Circle, Rajahmundry. To The Chief General Manager, HRD, Corporate Office, APEPDCL., Visakhapatnam.
Lr.No.SE / O / RJY / ADE(P) / F.Doc /DNo. 400 /08, Dated:25-02-2008 Sir, Sub: Elecy - Operation Circle, Rajahmundry – Request for publication of Ad – Purchase Enquiry Notice for supply of various Materials – Reg. Ref: Circular .Memo No: CGM(HRD)/GM(HRD)DGM(IR)PO(S)/F.1207/D.No.10/08 Dt.07.01.2008. -/(S)/It is requested to kindly arrange for Publication of „Purchase Enquiry Notice‟ for procurement of various materials required for obtaining ISO Certification to Kakinada Division in the daily news papers for wide publicity preferably on or before 29-02-2008. The Ad to be arranged for publication is herewith submitted for favour of taking further action please.
Encl : Copy of Tender Notice for Publication.. Yours faithfully, Sd./- N.HanumanthaRao. Superintending Engineer, Operation: :Rajahmundry.
Copy to General Manager/IT/ APEPDCL/Visakhapatnam - To place the detailed purchase enquiry notice in the APEPDCL Web site www.apeasternpower.com Copy submitted to the Chief General Manager, O&CS, APEPDCL, Visakhapatnam -for favour information please. Copy submitted to the Chief General Manager, P&MM, APEPDCL, Visakhapatnam -for favour information please.