TEXAS BOARD OF CRIMINAL JUSTICE Hyatt Regency Hotel 208 by wqs99947

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									                                               TEXAS BOARD OF CRIMINAL JUSTICE
                                                       Hyatt Regency Hotel
                                                       208 Barton Springs
                                                          Austin, Texas
                                                        April 1 - 2, 2004


                                                           Table of Contents for Summary

A.   Recognitions …...................................................................................................................................................... Page 1

B.   Election of Texas Board of Criminal Justice Officers......................................................................................Page 2

C.   Consent Items ..........................................................................................................................................................Page 2

D.   Presentation on the Governor’s Homeland Security Strategy.........................................................................Page 2

E.   Report from the Chairman, Board of Pardons and Paroles .............................................................................Page 2

F.   Report from the Chairman, Judicial Advisory Council....................................................................................Page 3

G.   Report from the Executive Director, Texas Department of Criminal Justice...............................................Page 3

H.   Report from the Advisory Committee on Offenders with Medical or Mental Impairments .....................Page 4

I.   Internal Audit Update.............................................................................................................................................Page 4

J.   Approval of Purchases Over One Million Dollars ............................................................................................Page 5

K.   Board Polic ies…. ....................................................................................................................................................Page 5
     1. Board Policy 03.91 – Relating to Offender Correspondence Rules
     2. Board Policy 01.02 – Texas Board of Criminal Justice Operating Policy
     3. Board Policy 01.10 – Texas Board of Criminal Justice Recognition Programs
     4. Board Policy 02.08 – Policy Statement of Internal Controls
     5. Board Policy 10.05 – Delegation of Authority for Facility Projects

L.   Board Rules..............................................................................................................................................................Page 6
     1. Proposed Amendments to Board Rules
         a. Board Rule 151.8 – Advisory Committees (37 TAC 151.8)
         b. Board Rule 155.21 – Naming of TDCJ Units and Facilities (37 TAC 151.21)
     2. Adoption of Proposed Board Rules
         a. Board Rule 151.3 – Texas Board of Criminal Justice Operating Procedures (37 TAC 151.3)
         b. Board Rule 151.75 – Standards of Conduct for Financial Advisors (37 TAC 151.75)
     3. New Board Rule
         a. Board Rule 152.15 – April 2004 Additions to Capacity

M.   Facilities Issues ......................................................................................................................................................Page 7
     1. Replacement of the Elevated Storage Tank at the Ellis Unit
     2. Replacement of the Emergency Control System at the Hughes Unit
     3. Replacement of the Emergency Control System at the Stiles Unit
     4. Repairs to the Beto Wastewater Treatment Plant in Tennessee Colony

N.   Land Issues……......................................................................................................................................................Page 8
     1. Sale of approximately 10 ± Acres of Certain Real Property of the Ft. Wolters Property to the City of
        Mineral Wells
     2. Transfer of a Telephone Cable Easement to Sprint Telephone on Beto/Gurney Units
     3. Transfer of a Roadway Easement at the Jester Unit to Fort Bend County for Harlem Road
                             TEXAS BOARD OF CRIMINAL JUSTICE
                                 Summary of April 2004 Meeting

                                            Meeting No. 112

The Texas Board of Criminal Justice convened in regular session on April 1, 2004, adjourned to executive
session, and reconvened in regular session on April 2, 2004 at the Hyatt Regency Town Lake, Austin,
Texas.

Recognitions

Chairman Crain recognized the following guests: Mr. Larance Coleman from Senator Whitmire’s office;
Mr. John Newton, Assistant Director of the Legislative Budget Board; and Mr. Hal Croft from the
General Land Office.

Chairman Crain recognized Mr. Gary L. Johnson, Executive Director for the Texas Department of
Criminal Justice (TDCJ), and Mr. Ed Owens, Deputy Executive Director, as survivors of an automobile
accident, which occurred after the January Board meeting.

Chairman Crain welcomed Mr. Oliver J. Bell as a new member of the Texas Board of Criminal Justice.
She commended Governor Perry for making a wonderful appointment and added that Mr. Bell will be a
tremendous asset to the Board.

Chairman Crain thanked Allyson Glass and Stacey Williams of the Executive Director’s Office and Susan
McHenry, Marie Freeland, Teresa Smith-Hollis, and Kathy Gersbach of the Board Office for their
dedicated work and support.

Mr. Johnson recognized Debbie Roberts on her retirement from TDCJ after 28 years of service.
Chairman Crain read a Resolution of Commendation highlighting Ms. Roberts’ career, which culminated
in her appointment as the Division Director for Programs and Services. Ms. Roberts stated that it had
been a privilege to work for the Agency and be a member of the best employees in the State of Texas.
She thanked the Board and TDCJ staff for their support.

Mr. Johnson recognized Ms. Michelle Connally on her new position with the Legislative Budget Board.
Ms. Connally stated that her new group was the Criminal Justice Analysis Team and she will work with
the Public Safety Criminal Justice Team, which would prepare the budget analysis. Her team will also
prepare projections for probation and incarcerated adult and juvenile populations, cost per day figures for
budgeting and budget estimates, and recidivism studies, in addition to preparing fiscal notes and impact
statements during the legislative session. Ms. Connally thanked the Board and Mr. Johnson for the many
opportunities that were provided to her over her career with the Agency.

Chairman Crain recognized Ms. Stacey Niccio from Speaker Craddick’s Office and thanked her for her
interest in the proceedings of the Board.

Mr. Johnson recognized Ms. Madeline Ortiz on her appointment as the Director for the Rehabilitation and
Re-entry Programs Division. Ms. Ortiz thanked Mr. Johnson and the Board and stated that she looked
forward to working with them.

Chairman Crain recognized Mr. Raymond Pyeatt, Director for Internal Audit, for 20 years of service with
the State of Texas.
                                                                                    Texas Board of Criminal Justice
                                                                                      Summary of Meeting Minutes
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Chairman Crain recognized the TDCJ employees who have achieved 25, 30, and 35 years of service with
the State of Texas during the months of December 2003 and January, February, and March 2004. The
Chairman stated that these individuals represent the commitment of the Agency’s staff, and that the
Board, along with the Executive Director, express their deepest gratitude for the continued service of
these employees. The names of these employees would be submitted for inclusion in the official minutes
of this Board meeting. To each of these employees, the Board offered congratulations and thanked them
for their unwavering loyalty and dedication to the citizens of Texas.

Election of Texas Board of Criminal Justice Officers

Chairman Crain stated that the departure of Mr. Al Moran, who was the Board’s Vice Chair, provided an
opportunity to hold an election for the Vice Chair and Secretary of the Board. The Board unanimously
voted to select Don Jones as Vice Chair and William “Hank” Moody as Secretary.


Consent Items                                                                                 APPROVED

1.   Hazardous Duty Pay Authorization Requests
2.   Multiple Employments
3.   Personal Property Donations
4.   Payment to Attorneys of Indigent Offenders
5.   Sale and Disposal of Surplus Agricultural Goods and Agricultural Personal Property
6.   Minutes of the 111th Board of Criminal Justice Meeting

Presentation on the Governor’s Homeland Security Strategy

Chairman Crain introduced Mr. Jay Kimbrough, Director of Texas Homeland Security. Mr. Kimbrough’s
direct efforts enabled the Office of Inspector General to receive a Homeland Defense Project grant, which
allowed that department to purchase an imaging system. The system has enabled TDCJ, in association
with the Federal Bureau of Investigations (FBI), to translate documents written in foreign languages.
Mr. Kimbrough was also instrumental in aiding TDCJ obtain a grant that allows TDCJ staff to work
prison gang cases with local and federal law enforcement.

Mr. Kimbrough explained that Texas’s Homeland Security strategy, which began in the spring of 2002 as
a recommendation of the Governor’s Homeland Security Task Force. The Homeland Security Act
(House Bill 9) which assigned responsibility to the Governor, created a Critical Infrastructure Protection
Council and a Texas Infrastructure Protection Communications Center (TIPCC), and required a state plan.
Mr. Kimbrough reviewed the various challenges to include disadvantages and advantage of Texas’s large
land area. He highlighted the various mechanisms employed when a security threat is perceived, in
particular at the State Operations Center within the TIPCC and briefed the Board on the activation of the
Texas Security Alert and Analysis Center Network. The Board was advised on emergency preparedness
and response, that first response to an emergency takes place within a matter of minutes (usually within
90 seconds to three minutes). Mr. Kimbrough provided assurances with new Homeland Security strategy
that the necessary strategic instruments and systems were in place for a safer and stronger Texas.

Report from the Chairman, Texas Board of Pardons and Paroles

Chairman Crain recognized Chairman Rissie Owens, who was appointed by Governor Perry on February
19, 2004 as the Chairman of the Board of Pardons and Paroles (BPP). Prior to her appointment, Ms.
Owens served as the BPP’s Acting Presiding Officer. Ms. Owens has been a member of the BPP since
1997, and is the first woman to hold the position of Chairman.
                                                                                 Texas Board of Criminal Justice
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Chairman Owens thanked the members of the Board and the TDCJ staff for their cooperation and support.
A full report from the BPP will be given in May with the introduction of new BPP members and
commissioners.

Report from the Chairman, Judicial Advisory Council

Chairman Crain stated that Judge Gist, Chairman of the Judicial Advisory Council, did not have a report
for this meeting. She thanked Judge Gist for attending the meeting and for his continued support.

Report from the Executive Director, Texas Department of Criminal Justice

1.)       Overview of Re-entry Initiatives

Mr. Johnson advised that the Association of State Correctional Administrators (ASCA) was preparing a
director’s perspective of Best Practices in Re-entry around the country. As the scope of the Agency’s
rehabilitation and re-entry programs was very diverse, for the purpose of the study only five programs
would be submitted for consideration as Best Practices. Mr. Johnson stressed that rehabilitation,
reintegration, assisting victims of crime, and public safety were components of an integrated mission for
the agency.

Of the five re-entry programs submitted to ASCA as Best Practices it was predicted only three would
probably be chosen. The submitted programs :

      |    The Re-entry Drug Courts.
      |    The Welcome Back Program which is connected to the Restorative Justice Network in the state.
      |    The CHANGES Program.
      |    The Serious and Violent Offender Re-entry Initiative.
      |    The Parole Division’s District Resource Centers.

Mr. Johnson pointed out that these were just a few of TDCJ’s many re-entry programs for offenders. He
highlighted the partnerships concerning re-entry programs, such as the Returning Home Research, Travis
County Re-entry Roundtable, and the Faith-Based Community Volunteer Program.

2.)       Legislative Interim Charges Update

Mr. Johnson noted there were a number of Interim Charges this year relating to TDCJ that involve the
House Committee on Appropriations, Committee on Corrections, Committee on Criminal Jurisprudence,
Committee on Government Reform, the Senate Criminal Justice Committee, Senate Finance Committee,
and the Senate Government Organization Committee. Some of the hearings held by the Committees
included:
    | February 2004, the Subcommittee of House Corrections on Targeted Contracting was provided an
        overview of the Agency and an update on the budget and the Agency reorganization.
    | March 16, the Subcommittee of House Corrections on Targeted Contracting had vendors and
        private companies present demonstrations on various products, services or initiatives that might
        be able to help TDCJ realize better efficiencies and reduce costs.
    | March 10, the Senate Criminal Justice Committee received an overview of the Agency
        reorganization and the budget.
    | March 17, a Joint Hearing of the House Appropriations and House Corrections Committee
        Subcommittee on Probation and Parole received information on how TDCJ supervises people on
        probation and parole, and explored methods of improving supervision.
                                                                               Texas Board of Criminal Justice
                                                                                 Summary of Meeting Minutes
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Board Member Don Jones commended Mr. Johnson on his vision with respect to the re-entry process for
successfully reintegrating offenders into society. As the state holds the Board accountable for work done
with the offenders, it is important the agency try to change the offenders’ lives while they were in their
care and to reintegrate them back into the community. Mr. Jones also commended Mr. Johnson on the
reorganization of the Agency which presents a new focus on rehabilitation and re-entry. Chairman Crain
reaffirmed that re-entry was a big issue, especially for President Bush and Governor Perry, and praised
TDCJ for stepping ahead of agencies across the nation in this area.

Report from the Advisory Committee on Offenders with Medical or Mental Impairments

Chairman Crain stated there would not be a report from the Advisory Committee on Offenders with
Medical or Mental Impairments.

Internal Audit Update

Mr. Raymond Pyeatt, Director for Internal Audit, provided updates on the FY 2003 and FY 2004 Internal
Audit Plans. The following are highlights from Mr. Pyeatt’s briefing:

Fiscal Year 2004 Audit Plan:

    |   0401 – Parole Division, Super-Intensive Supervision Program, Sex Offender Caseload: The draft
        report was released on March 31st .
    |   0402 – Parole Division, Review and Release Processing, Institutional Parole Offices and
        Correctional Institutions Division, Support Operations, State Classification Committee: The audit
        was completed and the report was mailed on March 29th .
    |   0403 – Correctional Institutions Division, Support Operations, Daily System Count
        Reconciliation: The audit was completed and the report was mailed on March 29th .
    |   0406 – Business and Finance Division, Payroll Processing: The assignment date was revised to
        April 5th .
    |   0408 – Executive Services, Records Retention: The audit was assigned on March 15th and has
        moved into background.
    |   0409 – State Counsel for Offenders, Case Management System: The draft report was released on
        March 23rd and responses were pending.
    |   0415 – Correctional Institutions Division, Facility Structural Security Assessment Process: The
        audit would be assigned on April 5th .
    |   0416 – Parole Division, Warrants Section: The report was being written when it was decided to
        do more fieldwork. This would cause a small delay in the releasing of the draft report.
    |   0417 – Manufacturing and Logistics Division, Financial Support: The audit has moved into
        control assessment.
    |   0419 – Information Technology Division, System Maintenance and Change Control: The audit
        was completed on March 26th .
    |   0420 – Business and Finance Division, Agribusiness Land and Minerals, Business
        Administration, Field Crops: The audit needed additional fieldwork before the completion of the
        draft report.
    |   0423 – Business and Finance Division, Cashier’s Office, Travel: The draft report was released
        on March 26th and an exit conference was pending.
    |   0428 – Internal Audit Division, Self Study for Peer Review: Internal Audit was working with
        Contracts and Procurements to secure a vendor. The vendor selection would likely occur at the
        end of May. The review would take place in July and/or August.
    |   0429– Walk Throughs, Correctional Institutions Division Organization Structure: The Walk
        Through was completed.                                                       Texas Board of Criminal Justice
                                                                                            Summary of Meeting Minutes
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Fiscal Year 2003 Audit Plan

    |   0330 – Business and Finance Division, Fixed Assets: The audit has been completed and the
        report was mailed on March 29th .

Mr. Pyeatt advised that the State Auditor’s Office audit on contracts within TDCJ is in the fieldwork
stage with concentration being placed on the Community Justice Assistance Division and Managed
Health Care. Their final report could be expected by August or September.

Referring to Audit 0416 – Parole Division, Warrants Section, Mr. Jones inquired if the report would
contain an absconder update. Mr. Pyeatt responded that the absconder update would be on next year’s
audit plan, while Audit 0416 focused on the Warrant Section and was part of a cyclical review.

Approval of Purchases Over One Million Dollars                                                 APPROVED

Mr. Brad Livingston, Chief Financial Officer, stated that the contracts were the first of the FY 2005
blanket and service contracts that would be brought before the Board for approval. He reviewed the
following purchase orders: a multi-year service contract for computer hardware upgrade; a three-year
                                                                                ;
procurement for voice and data cabling services; a blanket order for bulk fuel an increase to a current
contract for residential substance abuse treatment services; and a delegated blanket order for commissary
items, which also included a ten percent variance authority.

Board Policies                                                                                 APPROVED

1.) Approval of New Board Policy 03.91 – Relating to Offender Correspondence Rules

As approximately 40 percent of the correctional staff are women, staff was very concerned about the
environment in which these women work, and proposed restricting offenders’ ability to receive and retain
nude images as defined in this policy. If approved, offenders would no longer be able to receive or retain
nude photographs of their wives or girlfriends as of June 1, 2004. Mr. Reynolds added that the Agency
would allow one year from the June 1st date for subscriptions of banned magazines to lapse. Mr. Johnson
stated that the revisions were a proactive step to changing the culture within prisons, with an emphasis in
attempting to reduce staff assaults in the prisons. These changes would promote a healthier environment
for the programming in the re-entry process.

Mr. Reynolds noted that another prominent revision of the Correspondence Rules occurred under the
Section: Special and Media Correspondence. The revision allows incoming correspondence from special
or media correspondents to be opened and inspected for contraband while in the presence of the offender.
A second revision to this section, addresses when there is an event in which the Correspondence Rules or
the law was suspected of being violated and allows staff to open and inspect the outgoing special or media
mail.

Chairman Crain stated that Ms. Nancy Bailey had requested to speak on this issue, adding that Ms. Bailey
would have three minutes to address her concerns. Ms. Bailey remarked she was against prohibitions on
correspondence received and sent by death row offender with other offenders. She spoke to the
conditions of the death row offenders and their lack of ability to communicate with one another. Ms.
Bailey asserted that with the demise of Ruiz and Guajardo, protection for these offenders has disappeared
leaving individual court action as their only source of redress for unfair treatment. She asserted that the
correspondence policy was not the practice of most other states.
                                                                                  Texas Board of Criminal Justice
                                                                                     Summary of Meeting Minutes
Chairman Crain commended Mr. Johnson, Mr. Reynolds, and Ms. Howell for                                revision.
                                                                               their work on this Page 5 of 8
She reiterated Mr. Johnson’s support of the revisions as a move in the right direction, especially
considering the re-entry initiatives, noting that the rules clearly met the national standards of the
American Corrections Association (ACA).

Board Member Pierce Miller inquired if there were any policies in place for the possession by staff of
materials containing nudes and so forth within the premises of a prison. Mr. Johnson responded that staff
are not allowed to have those materials within the premises of TDCJ property and added that staff should
not be carrying reading materials to work.

2.) Repeal of Board Policy 01.02 – Texas Board of Criminal Justice Operating Policy

Mr. Reynolds stated this policy is being replaced contingent upon Board approval of Board Rule 151.3,
Texas Board of Criminal Justice Operating Procedures.

3.) Amendments to Board Policy 01.10 – Texas Board of Criminal Justice Recognition Program

Mr. Reynolds stated that the revisions to the policy clarify the term “administrators,” who as senior
managers, can be recognized by the Board at one of its regular meetings.

4.) Amendments to Board Policy 02.08 – Policy Statement of Internal Controls

Mr. Reynolds stated that the amendments reflect changes in the terminology in the audit standards that
Internal Audit is compelled by statute to follow.

5.) Amendments to Board Policy 10.05 – Delegation of Authority for Facility Projects

Mr. Reynolds stated that Executive Directive -10.06 was a companion to this policy and that revisions
would occur simultaneously to both policies. The proposed revised policy would accurately reflect the
Board’s delegation of authority for Facilities’ projects. The definitions have been updated to clarify
construction maintenance, renovation and alteration as terms and a new definition added to describe the
Facilities Review Board, a new body that works on these issues at the Agency level. Mr. Reynolds noted
that language that was not related specifically to the delegation process, which was the purpose of the
policy, was proposed for deletion.

Board Member Adrian Arriaga inquired what entity would replace the selection committee, which was
proposed for deletion. Mr. Charles Marsh, Director for the Facilities Division responded that the
Facilities Review Board replaced the selection committee. Mr. Arriaga also asked about the
construction/project manager selections. Mr. Marsh responded that in the past TDCJ used the
construction manager concept to hire someone to do a turnkey job, which is not utilized at the present so
it is no longer needed.

Board Rules                                                                                  APPROVED

1.) Proposed Amendments to Board Rule 151.8 – Advisory Committees (37 TAC 151.8)

Mr. Reynolds reported proposed changes to the rule clarify the way in which that Texas State Council for
Adult Offender Supervision interacts with the Administrator of Interstate Compact for Adult Offender
Supervision.

2.) Proposed Amendments to Board Rule 155.21 – Naming of TDCJ Units and Facilities (37 TAC
    155.21)
                                                                                Texas Board of Criminal Justice
                                                                                  Summary of Meeting Minutes
                                                                                                   Page 6 of 8
Mr. Reynolds noted that proposed revisions to the rule clarify that the Board has the authority to name
pieces of the Agency, such as a unit, conference room, or a building at a unit. Many people do not realize
that the Board has this prerogative and in a few instances, staff or individuals outside the Agency had
presumed that they would be able to name part of a facility. Chairman Crain commented that this process
had always been part of the Board’s prerogative and that the amendments would clarify the Board’s
authority.

3.) Adoption of Proposed Board Rule 151.3 – Texas Board of Criminal Justice Operating
    Procedures (37 TAC 151.3)

Mr. Reynolds reported that after the repeal of Board Policy 01.02 – TBCJ Operating Procedures, this new
Rule established operating procedures for the Board to conduct business. He noted it was a companion
rule to the Windham School District Board Rule Concerning Operating Procedures. He advised the
Board that no comments had been received from the publication in the Texas Register.

4.) Adoption of Proposed Board Rule 151.75 – Standards of Conduct for Financial Advisors (37
    TAC 151.75)

This rule was mandated by Senate Bill 1059, 78th Legislative Session, which was prompted by the
misadventure of another state agency. Mr. Reynolds stated that the Board and the Agency do not
anticipate using financial advisors as specified by the statute, noting the rule was modeled from a rule
governing the Comptroller’s Office. No comments had been received from the rule’s publication in the
Texas Register.

5.) Proposed New Rule 152.15 – April 2004 Additions to Capacity

Mr. Reynolds noted this proposed rule was part of the House Bill 124 process that was intended to
constrain the prison system’s ability to add capacity without forethought and planning. He advised the
Board that staff recommended the following proposal: 128 beds each to the Gurney and Holliday Units
by placing double bunks in 32 dormitories; 128 beds at the Travis County State Jail by placing four
double bunks, a toilet and a sink in each of 16 dormitories; 16 beds to the Ware Unit by placing one
double bunk in eight large dormitories. Mr. Reynolds stated that this proposed rule would be published in
the Texas Register and would be posted on the applicable units so that the offenders could provide
comments. He noted that the Governor and the Attorney General must approve this proposal.

Chairman Crain recognized Ms Janna Burleson, Office of the Governor, and thanked her for interest in
the activities of the Board.

Facilities Issues                                                                             APPROVED

1.) Replacement of the Elevated Storage Tank at the Ellis Unit

Mr. Marsh reported the existing storage tank, which was built in 1961, was in disrepair and could not
provide the required water flow capacity at the Ellis Unit. A larger replacement storage tank, which
would increase water flow capacity, would cost approximately $500,000. The proposed contract amount
was $1,901,000 with a total project cost of approximately $1.4 million.

2.) Replacement of the Emergency Control System at the Hughes Unit

Mr. Marsh stated the door controls and fire alarms systems at the Hughes and Stiles Units need to be
replaced. The total project cost for the Hughes Unit was $1,318,000 with a contract award of $842,000.

                                                                                   Texas Board of Criminal Justice
                                                                                     Summary of Meeting Minutes
                                                                                                      Page 7 of 8
3.) Replacement of the Emergency Control System at the Stiles Unit

The replacement of this control system was very similar to the Hughes Unit proposal, except for
anticipated project cost ($1,354,000) the per diem rate was the reason for the variance.

4.) Repairs to the Beto Wastewater Treatment Plant in Tennessee Colony

Mr. Marsh reported the Beto Wastewater Treatment Plant was 24 years old and was in need of
refurbishing and upgrades to meet Texas Department of Licensing and Regulation’s standards.

Land Issues                                                                                     APPROVED

1.) Sale of approximately 10± Acres of Certain Real Property of the Ft. Wolters Property to the
    City of Mineral Wells

Mr. Tom Fordyce, Director of Agribusiness, Land & Minerals, noted that this land was transferred to
TDCJ by the United States Government in 1990 and was formerly used for an Army helicopter-training
base during the Vietnam War. The site includes two non-contiguous parcels and the property was
conveyed with a reversion clause that requires the land to be used only for a correctional facility. As the
buildings on the property are in such disrepair and that the renovation costs exceeded the total value of the
property as well as deed restrictions and environmental concerns, the General Land Office has placed a
zero market value on this property. The City of Mineral Wells requested that TDCJ sell this property to
them at fair market value.

2.) Transfer of a Telephone Cable Easement to Sprint Telephone on Beto/Gurney Units

Sprint Telephone Company had requested an easement to upgrade service to the units by placing and
maintaining fiber optic and copper cables to the Gurney and Beto Units. Mr. Fordyce noted that the
length of the easement was approximately 2,400 feet and that the duration of the easement would be as
long as the easement is used to provide services to these units. This proposed easement would be
beneficial to TDCJ, no compensation be required.

3.) Transfer of a Roadway Easement at the Jester Unit to Fort Bend County for Harlem Road

Mr. Fordyce stated that Fort Bend County requested the transfer of a roadway easement for Harlem Road.
In 1912, the Prison Board deeded a 60-foot wide strip of property to facilitate the road to the units;
however, during the process of surveying the land, it was found that the road was built off the 60-foot
strip deeded to them. Mr. Fordyce advised the Board that the transfer of a roadway easement would
resolve the land records issue.

The next regular meeting of the Board would be held May 27-28, 2004 at the Austin Marriott at the
Capitol.


Adjournment of the Regular Session

There being no further business, Chairman Crain adjourned the regular session of the Texas Board
of Criminal Justice.

                                                                                   Texas Board of Criminal Justice
                                                                                     Summary of Meeting Minutes
                                                                                                      Page 8 of 8

								
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