O S C AR
Office of the State Controller Activity Report
The State Controller David McCoy, State Controller Spring 2009
is North Carolina’s
chief ﬁscal oﬃcer. The Criminal Justice Data Integration Pilot Kicks Off
Oﬃce of the State
Controller ensures the The criminal justice data integration pilot
ﬁnancial integrity of project began the internal testing phase
the State by providing May 1.
payroll, internal The pilot is integrating data found within the
control and ﬁnancial state’s various criminal justice applications
reporting systems that and will provide up-to-date criminal
serve state agencies, information in a centralized location via a
employees and the secure connection for use by state and local
public and maximizing government criminal justice professionals.
ﬁnancial return The pilot, referred to as CJLEADS
through its statewide (Criminal Justice Law Enforcement
cash management Automated Data Services), will establish the
plan. The OSC issues framework for the statewide integration of
numerous ﬁnancial criminal justice data.
reports including: Interagency Leadership Council members and other
Financial Highlights, guests gather for a demonstration of the Wake
“CJLEADS will be another tool for County Criminal Justice Data Integration pilot project.
General Fund Monthly
Financial Report, IT
criminal justice professionals to use
in making quicker and more effective tests on CJLEADS to include: validation of
Statewide Accounts decisions,” said State Controller David McCoy. the integration of data, system and role-based
Receivable Report, the “Information about an offender’s involvement in security, application objectives, business rules,
State’s Comprehensive the criminal justice system is now maintained in and ease of use. When CJLEADS has met the
Annual Financial a number of databases located in many different acceptance test criteria deﬁned by the internal
Report (CAFR) as well agencies. To get a comprehensive view of an state project team, the pilot will be made
as the short, easy-to- offender, criminal justice professionals currently available to a select set of Wake County users for
read version of the must check multiple sources. CJLEADS, when testing in normal work situations.
CAFR known as the fully implemented, will allow law enforcement,
“popular” report. magistrates, prosecutors, judges and other While CJLEADS is being tested, additional data
criminal justice professionals to make better such as juvenile court, sex offender, concealed
informed decisions more quickly since the handgun permits, local jail booking, wildlife,
information will be in one place.” DMV, federal and other states’ information
will continue to be designed and developed for
CJLEADS has two primary objectives. First, it incorporation into the pilot.
will provide a comprehensive criminal history
of an offender through a single application Session Law 2008-107, H.B. 2436 recognized
in an easy to use format. This will help law the need for state-of-the-art integrated criminal
enforcement ofﬁcers, magistrates, prosecutors, justice information and directed the Ofﬁce of
judges and other criminal justice professionals the State Controller, among others, to develop
who rely on the information in making decisions and implement a statewide criminal justice data
that impact public safety. Second, CJLEADS will integration pilot program for Wake County.
provide an “offender watch” capability to alert Project team members from numerous agencies
criminal justice professionals when an offender have been engaged for months in project
has a change in status within the criminal justice development activities with SAS Institute,
system so that they may take appropriate action. Inc., the vendor selected to design, build and
implement the pilot.
Initially, CJLEADS will provide integrated
court, warrant, incarceration and probation For more information about CJLEADS, to
information. During the next few months, include FAQs and system screenshots, visit
OSC and its partners will conduct a series of www.osc.nc.gov/cjleads/cjleads.html.
O S C AR www.osc.nc.gov
More Online Payment Options Offered to Citizens
The Ofﬁce of the State Controller has enhanced its existing The Department of Labor, which has already expressed its
contract with First Data Merchant Services, the State’s interest in the service, has indicated that inspection fees for
vendor for processing credit cards, to elevators, amusement rides, and boilers
allow even more citizens the opportunity are conducive to being made online.
to make payments to state agencies using a Not only would the online process be
credit card or bank draft. convenient for the company needing the
inspection, but would beneﬁt the State
“Electronic payments offer several beneﬁts with a more efﬁcient way of collecting
to both our citizens and the State,” said the funds. “We’re glad to participate
Director of E-Commerce Initiatives David in any process designed to make
C. Reavis. “Citizens will get a quick and government more efﬁcient and responsive
efﬁcient way to make a payment, and the to our citizens,” Labor Commissioner
State will get its money more quickly. Cherie Berry said. “I commend the
Furthermore, electronic payments State Controller for identifying these
generally cost less to process than paper opportunities.”
transactions so expanding our current
online payment service is a prudent The Ofﬁce of the State Controller
and practical step to take, especially oversees the development of the
given the current budget situation.” State’s electronic commerce efforts.
This program works with and encourages agencies to replace
Agencies that currently offer online payments include the paper checks with the electronic transfer of funds and to
Division of Motor Vehicles, the Secretary of State, the expand the use of credit/debit cards. With this new service,
Department of Revenue, the Department of Health and more agencies should be able to offer online payments as
Human Resources, the Wildlife Resources Commission, early as this summer.
and several universities. OSC’s new service is available to
agencies that citizens must make frequent payments to but For more information, visit www.osc.nc.gov/SECP/SECP_
which do not currently offer online payment options. PayPoint.html.
Virtual Classroom Courses Developed for HR/Payroll
As part of its efforts to ﬁnd more Although not every instructor-led
“We believe virtual classes are a viable
innovative and cost effective ways to course is a candidate to be converted to
alternative for those who cannot travel
serve its constituents, the North Carolina a virtual course, Dolan explained that
due to budget constraints.”
Ofﬁce of the State Controller recently close to half of the traditional courses
began offering virtual classroom – Deputy State Controller Jim Dolan are being converted to virtual classes.
sessions on select human resources and He said that most of the longer courses
payroll courses. State employees who “Unlike webinars and other web- that last between six and 16 hours will
use the human resources and payroll based training courses, OSC’s virtual not be converted because they are not
system will be able to participate in classroom sessions are instructor-led and conducive to being taught in a virtual
virtual classes simply by having access allow students to participate in hands- classroom environment.
to a phone line and a computer with an on exercises,” said Dolan. “Our virtual
internet connection. classes have been designed to be as Dolan said the OSC is making good
interactive as our traditional courses.” progress stabilizing the human resources
“These virtual classrooms will eliminate and payroll system by ensuring that
travel costs, as well as the time it takes Course participants can sign up for these employees are properly trained. “My
employees to travel to OSC’s training virtual courses just like they currently number one goal when it comes to
facility,” said Deputy State Controller sign up for traditional instructor-led training is that employees learn how to
Jim Dolan. “We believe virtual classes courses. Feedback from those who operate the State’s HR/payroll system
are a viable alternative for those who participated in the pilot program has and apply what they’ve learned at their
cannot travel due to budget constraints.” been extremely positive. respective agencies,” said Dolan.
O S C AR www.osc.nc.gov
OSC Unveils HR/Payroll System-Wide Improvements
As part of the ongoing efforts to improvements will be made to the this year’s September and November
improve the State’s human resources system and ensures that every agency’s releases.
and payroll system, the Ofﬁce of concerns and suggestions are heard.
the State Controller rolled out the “Through the Change Control
ﬁrst of three 2009 system-wide Along with numerous technical Board we have created an organized
enhancements in April. This ﬁrst round changes, some highlights of the approach for receiving suggestions
of improvements includes more than improvements include the rollout of a and prioritizing improvements to the
20 system enhancements, ﬁxes and statewide organizational charting tool, system,” McCoy said. “I want our
new functions. the development of a new job report agency partners to know that this
so agencies can more easily compare ofﬁce is listening to them, and we will
In January 2009, State Controller employee salary information, as well continue looking for ways to improve
David McCoy created a “Change as improvements to help managers the system and increase customer
Control Board” made up of with employee leave requests. satisfaction.”
representatives from each agency that
uses the State’s HR/Payroll system. Other improvements currently are For more information, visit www.osc.
This group helps determine what being prioritized to be included in nc.gov/BEST/change_control.html
Ask the Controller For more information,
In response to feedback we received from the OSCAR survey included in the please contact:
Winter 2009 issue, we have created an Ask the Controller function that allows
you to submit questions to State Controller David McCoy. Go to Sherri Johnson or
www.osc.nc.gov/contact/contact_form.php to enter and submit your question. C. Tyler Jones
Upcoming issues of OSCAR will contain a section devoted to the Controller’s in the
responses. OSC Communications,
Government Relations, and Policy
Help Us Improve OSC’s Website and Planning Division
OSC’s communications team has begun making changes to OSC’s website, but 919.981.5548 or
to ensure we are meeting our stakeholders needs, we would like your input.
Please take a few moments by entering the following link –
– in your web browser and answering some website speciﬁc questions. We
appreciate your participation.
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current list is outdated and contains many bad e-mail addresses. We will send
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