Organization Handbook Ginkgo Ext

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					         VU Volunteer Organization Handbook
                     Table of Contents




Introduction……………………………………………………………..….1
How Can I Use This Handbook…………………………………………...2
Service/ Philanthropy 101…….…...……………………………………….3
Reflection-Making Connections...………………….……………………...6
Stories to Inspire…...……………………………………………….………9
Service Site Bank....………………..……………………………………...13
Service Organization Contact Info.....……..………………………….…17
Important        Service Dates..………………..……………………..….18
Member Recruitment …………………………………………………….21
Publicity…………………………………………………………………....22
Team/Community Building...………………………...……………….….24
Fundraising…………...…………………………………………...………27
Recognition………………………………………………………………..29
Putting it all together………...…………………………………………...30




  *Manual developed by the Volunteer Programs Office and
Volunteer Opportunities In Community Engagement (V.O.I.C.E)
                                                                            1

                           INTRODUCTION
      Being in charge of Service projects for your organization is a critical
leadership role! As the leader you may be overwhelmed with coordinating
projects, developing fundraisers, and motivating your members. It is our
hope that this manual helps inspire you when you need a lift, enables you
to make connections with other service groups, and will continue to make
a positive impact in the community.

Invest your group in the POWER of Volunteerism
        Visualize it
        Feel it
           Live it
                 You will be proud of the results
                                                                                2

             HOW CAN I USE THIS HANDBOOK??
      The Volunteer Programs office has produced this manual to serve as
a resource to student volunteer organizations. It will serve as a useful tool
for planning and implementing service and philanthropy projects. We
have included information on how to make your service projects more
meaningful, stories to inspire you, and the service site bank.
      The Table of Contents includes all of the information contained in
this handbook. All you need to do to find the information is go to the page,
dive in and HAVE FUN!!!!




    If you have any questions about the contents of this manual or any
corrections that need to be made with regards to your organization, please
        contact Stacy Stoldorf in the Union at x6710 or email her at
                         stacy.stoldorf@valpo.edu .
                  SERVICE/ PHILANTHROPY 101
                                                                                         3



Nuts-n-Bolts
The reasons for volunteering are as varied as individuals - whatever your reason,
volunteerism can be truly rewarding for both the giver and the recipient. It creates a
win/win situation, enriching one's own life while working to benefit others.


Some motivations for volunteering are ...
  To work for social change
  To express personal gratitude
  To expand your knowledge
  To improve your community
  To build self esteem
  To develop leadership skills
  To demonstrate love for others
  To be a responsible citizen
  To learn new skills
  To build teamwork skills
  To enrich and give new meaning to life
  To have FUN!!!
  To enhance your resume
  To experience new challenges
  To explore a simple lifestyle
  To grow in spirituality
  To meet new people
  To establish some important networking contacts
  Volunteering is rewarding in itself.

      “Now is the time, the needs are Great, but your possibilities
                            are GREATER.”
                                                  –Bill Blackman




What kind of skills will you develop while volunteering?
   Interpersonal. You'll learn how to interact and work well with others.
   Planning. Organizing a fund-raising event and other volunteer positions will help
   you learn how to develop and implement plans.
                                                                                       4

  Marketing. Once you have developed a fund-raising event, you'll have to go out
  there and sell it to the public. Marketing is often an important part of volunteer
  work.
  Leadership. You may find yourself in charge of coordinating other volunteers, or on
  the Executive board of a club or organization. This is a chance to develop great
  leadership and managerial skills.

How do you decide what type of volunteer work to do?
Think about what types of things you like to do. ….

  Think about what skills you have to offer and what skills (job related or
  transferable) or what personal traits you would like to develop.

  Think about what particular organizations you would like to work for. Ask friends,
  relatives, teachers, career counselors or a volunteer center for ideas.

  Think about how much time you are willing to commit. How long are you willing to
  volunteer (a week? a month? six months?), and how many hours per week you can
  work during this period.




        “Success in life has nothing to do with what you gain
                  in life or accomplish for yourself.
                      It’s what you do for others.”
                                                -Danny Thomas

           “We should be taught not to wait for inspiration to
          start a thing. Action always generates inspiration.
                  Inspiration seldom generates action.”
                                         -Frank Tibolt, Author

                   Smile First, Smile BIG, Smile Often.”
                                                     -Unknown
                                                                              5

The Five Critical Elements of Service
For service to have meaning there are five critical elements that should be
at the heart of everything we do.


                             Community Voice
Community voice is essential if we are to build bridges, make change, and
solve problems. Community service organizations should make sure that
the voice and needs of the community are included in the development of
the community service program.


                          Orientation & Training
Orientation and training are important first steps for any community
service experience. Information should be provided for student volunteers
about the community, the issue, and the agency or community group.


                            Meaningful Action
Meaningful action means that the service being done is necessary and
valuable to the community itself. Meaningful action makes people feel like
what they did made a difference in a measurable way and that their time
was utilized well. Without this, people will not want to contribute their
service no matter how well we do with the other four elements.


                                   Reflection
Reflection is a crucial component of the community service learning
experience. Reflection should happen immediately after the experience to
discuss reactions, stories, and feelings about the experience.


                                   Evaluation
Evaluation measures the impact of the learning experience and the
effectiveness of the service to the community. Evaluation provides
direction for improvement, growth, and change.


      “We get to make a living, we Give to make a Life.”
                                             -Winston Churchill
                                          Winston Churchill
                                                                                              6

                  REFLECTION/ Making Connections

Pre-Service Reflection Steps to Take:
A. You need a list of the Service Projects you will be doing—Explain to the group
   which service project they will be doing and what they will need.

B. Remind them what SERVICE LEARNING is. Volunteering is giving your time freely
   and expecting nothing in return. In Service Learning you are gaining newly
   acquired skills and knowledge in real life situations that start with the classroom
   and progress into the community. Service Learning is a bridge that combines
   academics with service, a new way of learning through active participation.

C. Tell the students that as they serve they should observe their surroundings and
   think about their experiences.

D. Remind the students that these are people’s homes, yards, personal items and we
   need to be respectful of them--- (think about it as if we were in their situation).

E. Tell the students that people are not always grateful but that their hard work is
   always very appreciated.

F. Also, remind the students not to make side comments or remarks about the people
   they are working for because they may overhear them and we do not want to hurt
   anyone’s feelings.

G. Tell the students that if they have a problem (feel sick, uncomfortable, etc) then they
   should talk with the person leading the group.

H. And last but not least, tell the students when they reach their site, the leaders of the
   project should introduce themselves and they should ask where to begin work.

How to Lead a Post-Service Reflection:

What
This is a time to restate what happened thought the day. During this time we are not
looking for how people reacted or how they felt, but rather what they did.

Sample probing questions
*What did you do today 1st, 2nd, 3rd…?
*What did you observe from today?
* What kind of service were you doing?




So What
This is the time to understand what can be learned from what was experienced. ―So
what did you learn today‖.
                                                                                       7

Sample probing questions
 How did you feel about the service project?
 How was the project similar or dissimilar?
 What did you gain from this experience?
 What did you learn about yourself from this experience?
 What did you learn about other members of the group or the people you worked
   with?
   Did today’s activities change the way you view anything?

Now What
This is where you help the participants decide how they want to apply what they have
learned to their daily lives.
 What are some things or actions that you plan to apply to your daily life from
    serving today?
 Where do we go from here?
 How will you continue to serve…break down stereotypes…address issues…?




      “We must not, in trying to think about how we can make a big difference,
                 ignore the small daily differences we can make.”
                                                      -Marian Wright Edelman

        "Never doubt that a small group of thoughtful, committed citizens can
        change the world; indeed, it's the only thing that ever does." -Margaret
                                          Mead

        “The Function of Leadership is to produce more leaders not followers.”             -
                                       Unknown

     “The greatest good you can do for another is not just share your riches, but
     reveal to them their own.”
                                                – Benjanmin Disrael (1804-1881)




                      45 ways to Creatively Reflect
    Make and perform a song
    Play-Doh
    Make and recite a poem
    Have group write letters to themselves and have the leader mail them
                                                                                        8

   Make a skit
   Draw a picture
   Play charades
   Keep a journal
   Make an acronym with each member representing a word
   Make a collage
   Play telephone
   Do a treasure hunt
   Quiet, inner-reflection
   Write post-it notes to fellow servers
   Create an oral/written report
   Use one word to represent your experience
   Brainstorm importance of event/project
   Open discussion
   Put yourself in someone else’s shoes and describe it
   Write your thoughts on poster paper
   Use puppets to re-enact the experience
   Interview someone else who was there
   Describe a ―mental picture‖ of something that happened
   Relate the experience to something else you have done
   Paint a representation of an important aspect of the experience
   Bury symbols of reflection in a time capsule/dig it up in 5 years
   Sidewalk chalk your thought and ―water them away‖ as you say them
   Finger painting
   Build marshmallow sculptures to represent your service
   Use Popsicle sticks
   Mime
   Use a ―magic ball‖ to regulate who can talk
   Write down things that should change and pass it around the room for
   everyone to tear a piece from
   Make a photo album/ scrapbook
   Write sentences without using words
    Write sentences without using vowels or consonants
    Use poetry magnets
    Make snow/sand sculptures
    Make a ―Hallmark card‖ and send it to those whom you helped
    Write on a mirror (so you can look at someone who made a difference)
    Use a white board marker and write your thoughts on a window
                         STORIES TO INSPIRE…
Lending a Helping Hand
Community Service Gives A Panoramic World View
By Katie Stearns

I climbed 11 flights of stairs in a central Bronx housing project during the spring break
of my sophomore year at Northwestern. When I reached the landing, I took a deep
breath and tightened my grasp on my paper bag full of hot food. As I rounded the
corner, I spotted the apartment I was looking for and gathered my courage.
                                                                                            9


My knock was greeted by a small voice from a tall, thin man, who cracked open the
door to see who had come to visit. Remembering the delivery etiquette, I told him I had
come with food and gave him the bag. A smile formed slowly across his face.

I can still see that smile in my mind. His was a face of AIDS. He was just like me,
though, just like anyone who welcomes a meal. There was no essential difference
between that man and me, save for our circumstances. It took a trip to New York City to
work with a group that delivers meals to people living with AIDS for me to realize that.

Volunteer-service trips are increasingly popular on U.S. college campuses.
Northwestern's chapter of Alternative Spring Break (asb) sends out as many as 18
groups at a time on various community-service projects during spring break, winter
vacation and weekends. More than 1,050 Northwestern students have participated in
asb trips in the past six years. They often find that a week of helping others extends
their own comfort zone and creates a lifelong passion for community service.

I've been on four of these volunteer trips, driving to places as diverse as Colorado, New
York City and rural South Carolina. I've helped rebuild a burned church, maintain a
soup kitchen and provide support for single mothers.

The opportunity to be involved in a community unlike my own – to really get to know
people who work, live and play in what seems like a whole other world – sparks
personal growth. A college campus, no matter where you go to school, can become a
bubble. It's easy to focus solely on schoolwork and exams, easy to forget that there's a
world out there with troubles bigger than unappetizing cafeteria food. But people who
volunteer don't forget that. Their introduction to social issues, which may take the form
of a trek up 11 flights of stairs, widens their perspective.

Through community service I've learned to recognize people's assets instead of their so-
called deficiencies. I have developed compassion and sensitivity toward people whose
lives are shadowed by stigma. I now see commonalties in all people but still
acknowledge our diversity. These lessons have been infinitely more valuable than the
ones I've learned in my classes. A college experience based exclusively on textbooks and
parties is simply not enough. Instead of a narrow field of vision, volunteers have a
panoramic view.

Source: TIME/The Princeton Review's The Best College for You 2001
http://www.time.com/time/2001/collegecenter/there_help.html
                                                                                         10

Volunteer Enlistment:
A College Student Volunteers in Kindergarten
By Kevin D. Hendricks

With hardly any word of explanation, the principal opened the door and shoved me
into the cage, slamming the door behind me. I stood there with a startled look and a
group of 25 kindergartners staring me in the face. This should be interesting.

―Hi,‖ I squeaked, with an unexpected smile. Feeling a little too much like an outsider, I
sat down on the floor Indian style, something my inflexible body didn’t appreciate. Mrs.
Coles, the teacher and virtual overlord of the 25 little faces, introduced herself and
asked my name.

―Class, let’s all say hello to Kevin,‖ Mrs. Coles instructed the throng.

The class echoed back in an amazingly well unified, 25-children voice, ―Hello Kevin.‖
They must have been rehearsing for weeks. Taken aback by their volume, I managed
another feeble, ―hi.‖

―Okay class, let’s all introduce ourselves to Kevin,‖ Mrs. Coles suggested. Now this
should really be interesting. Chaos ensued as the kids all tried to spit out their names at
once. Mrs. Coles decided to arrange them in a circle so I could actually hear their
names and see their faces. Surely I’d be able to remember all 25 names then. When
some semblance of a circle was created, the children began to say their names.

―I’m Anna.‖

―I’m Pa Nhia.‖

―I’m Bao.‖

―I’m Susanne.‖

―I’m Meng.‖

―I’m Synika.‖

―I’m Joanon.‖

―I’m Khadijah.‖

The names continued to echo around the room, one right after the other. Being the
usual kindergartners, they instantly clamed up when the full attention of the circle
came to them. So they resorted to their natural survival skills and spit their name out as
quickly, as quietly and as unintelligibly as they possibly could. I only heard and
understood half the names, and another half of the understandable names were foreign
to me and quickly forgotten. When it was all said and done, I could only repeat one
poor child’s name. And that was Jonathan, only because I heard him wrong and asked
if it was Justin. He didn’t like that too much.

When the circle of names was complete, I looked back to the overlord for help, and she
reassured me that they didn’t expect me to know all of their names. I felt relieved, but
somehow I felt like a quiz would be coming later.
                                                                                         11

And so my volunteer experience in kindergarten began. It’s kind of odd to head back to
kindergarten nearly 14 years after you yourself have been there. I just turned 20, and
something makes you feel horribly old when you see children who were born in the
1990s, two decades after you were.

And why kindergarten? Just for the record, I’m not an education major. I don’t plan on
someday teaching kindergartners, much less anybody. I’ve never taken a teaching
methods class and I don’t have any experience in education whatsoever. For that
matter, my contact with children has been rather limited. To be truly honest, I’ve never
held a baby before, and when my girlfriend thinks way too far ahead into the future
and asks what I think about having kids, the thought frightens me.

My experience with children has been limited to the two years when I babysat a 3-
year-old, and the two times I volunteered with a Vacation Bible School at my church.
Once they stuck me with the troublemaker and I had virtually no contact with the class
as I lead Gabe outside for walks and kept him from picking dried worms off the cement
sidewalk. The other time was with a group of hyperactive 5-year-olds, and all I
remember is that the little girls seemed to like me, and often fought over my lap.
Needless to say, it made my girlfriend jealous. Thus my experience with teaching
children.

So why kindergarten? Don’t ask me. That’s just the way the volunteer gods worked it
out. Odd things happen when you make yourself vulnerable.

This ten-hour experience and reluctant reminder of a younger age happened at the
New Spirit Charter School in St. Paul, Minnesota. It’s a new K-5 school that started this
year and focuses on immigrant children. Many of the students in the kindergarten class
didn’t even speak English at the beginning of the year. But by April, when I came along,
they all seemed to spew forth English like any other 5-year-old. Some were
exceptionally quiet, but they could still whisper in my ear that so-and-so was supposed
to be at the end of the line.

I can tell you that my volunteer experience wasn’t exactly a walk in the park. On the
first day I had a lot of fun. I mean, come on, I haven’t had recess since fifth-grade. After
the second day I downed a couple aspirin, laid on the couch for 45 minutes, and found
a new respect for teachers everywhere. Working with kids is a job that requires an
unlimited supply of patience and energy. Some days the class seemed unruly enough
with both Mrs. Coles and I in charge, and I couldn’t help but wonder how she does it by
herself every day.

The kids themselves were a diverse group, as I’m sure most classes are. Some kids were
really bright and knew all the answers. Other kids knew the answers but were too shy
to speak up. Other kids knew the answers but were too preoccupied with their new
stick-on fingernails to pay attention. And some kids, I’m sure, didn’t know the answers.
Either they weren’t paying attention, or they were confused by the question, or no
matter how hard they tried they just couldn’t get it. It never occurred to me that for a
child of five it might be difficult to distinguish between 19 and 29.

One of the hardest things about working with all of these kids was wondering what will
happen to them. Some of the children really needed special attention. While trying to
read Little Red Riding Hood to a group of eight kids, I had to banish Synika to the
corner for not sitting still. The other kids couldn’t pay attention and I couldn’t keep
stopping just for him.

When I finished the story and had all the other kids scrawling out ―Little Red Riding
Hood‖ and drawing little bloated pictures of granny and the wolf, I went back to
                                                                                        12

Synika. He had been quietly sitting in the corner. I asked him if he was ready to hear
the story, and to my complete amazement he took my hand and we went and sat down.
I read the story just for him, for the fourth time that day, and in all my time at the
school I’ve never seen the kid sit so still. We finished the story and with a little
encouragement I had him write out ―Little Red Riding Hood‖ like everyone else had
done, and he started drawing his own picture of a muscular wolf. I had to take that
one-on-one time with him, but he actually listened.

I can’t help but wonder as these kids learn and grow what will become of them. Some
of them already have problems controlling their anger and staying out of trouble.
Others just aren’t picking things up like everyone else and need that little extra boost.
The school isn’t in the greatest neighborhood, and some of the kids don’t have the
reinforcement they need at home. I just wonder how these children will grow into
educated and well-adjusted adults, despite the hardships and distractions.

I remember that my first day of kindergarten was filled with tears because I stepped off
the bus in a strange new place and my brother abandoned me. He strode off to his
happy second grade classroom and left me alone in that giant elementary school to find
my kindergarten class by myself. The floodgates opened and I tried to find a nice
looking adult to save me. After looking in a doorway, an understanding art teacher
rescued me and listened as I blubbered out my story. She took me by the hand and led
me to my class, where with tears streaming down my face I had to walk in front of an
entire line of my classmates and sit down at the end--so much for being a big boy.

I had my share of traumatic events, but someone was there to take my hand and show
me the way. I can only hope someone will be there to take Synika by the hand and read
him a story. Or sit with Susanne and help her find the letter that makes the ―buh‖
sound. Or pull a chair up next to Craig and show him the difference between 12 and
21, wiping that frustrated expression from his face. I can only hope someone will take
the step and show these children they are truly loved.

REAL Magazine 2002
www.realmagazine.com/new/articles/volunteer.html BANK




            A-Z VALPO SERVICE AGENCIES SITE BANK
Organization              Service               Contact             Address                 Phone
                        Opportunity
Banta Activity       Cleaning, help and      Pat Jackson         605 Beech St.         219-462-
Center               entertain at parties                         Valparaiso             1301

Bethesda             Work in thrift shop      Thrift Shop       1708 Lincolnway        219-548-
Lutheran                                      Coordinator         Valparaiso             3931
Homes and
                                                                                13

Services


Boys & Girls Club          Call for          David Howe     354 Jefferson St.   219-462-
of Valparaiso            opportunities                         Valparaiso         2182

Canterbury Place           Adopt-A-          Jenny Allen     251 Sturdy Rd.     219-462-
                         grandparent,                          Valparaiso         6158
                         assist during
                           activities
                        & aid in theme
                            parties


Chesterton Adult        ESL teachers,        Terri Cook    100 West Indiana     219-921-
Learning Center            math                                 Ave.              0567
                      and English tutors                      Chesterton

Christ Lutheran       Middle School and Jeremy Myers 2610 Campbell St.          219-462-
Church- Youth         High School small                 Valparaiso                6660
Ministry                group leaders


Christian Haven,       Discovery Group       Chris Adzia   12501 N. State Rd.   888-956-
Inc.                          and                                 49              3125
                          Bible study                          Westville
                            leaders,
                       landscapers, and
                           volunteer
                          counselors

Community                  Performing,       CTG Office    154 W. Chicago St.   219-464-
Theatre                    designing,                          Valparaiso         1636
Chicago Guilds          choreographing,
Street theater            constructing,
                      repairing, Cleaning,
                        producing flyers,
                           publishing
                       newsletters, work
                         Box-office, And
                             more!

Deaf Services,        Administrative work    Georgene       6 East 67th Ave.    219-769-
Inc.                                          Duncan           Merrillville       6506

Drifting Dunes Girl    Troop activities, Karen Keltner      6844 Broadway       219-795-
Scout Council                plan                             Merrillville        9640
                        council events,                                          ext. 19
                            crafts
                      & outdoor activities
                              on
                                                                                  14

                       VU's campus,
                          staffing
                    at events, &clerical
                           work


Family House,       Clerical, latch-key Michelle Tuttle      610 Glendale        219-464-
Inc.                     assistant                            Valparaiso           4160
                    household tasks.
                      group options
                         available

Family & Youth       Mentor, tutor, or      Ann Baas      253 W. Lincolnway      219-464-
Services Bureau     childcare volunteer                       Valparaiso           9585

Greenwich House       Data entry, big       Volunteer     351 S. College Ave.    219-462-
                          sister           coordinator        Valparaiso           0351
                        mentor, &
                       maintenance

Hilltop             Childcare, clerical, Teresina Pavel      460 College,        219-462-
Neighborhood        crafts, & recreation                      Valparaiso           7504
House

Independent Cat         Cleaning,     Marti Rukavina        P.O. Box 735,       219-785-
Society             and grooming cats                         Westville         4963

Junior               Present materials        Vicki       The Portage Times 219-769-
Achievement             provided by        Andershock      3410 Delta Drive 6585
of Chicago                 Junior                              Portage
                       Achievement

Lupus Foundation Create educational Phyllis Simko           P.O. Box 2763,       219-762-
of               posters, programs                             Portage             6575
America,         and press releases
Northwest            on Lupus
Indiana Chapter




Mental Health       Office Work, Help      Mary Hodson     402 East Indiana      219-462-
Association in      with Social Club,                           Ave.               6267
Porter County       Special Projects,                       Valparaiso, IN
                    Special Events

Opportunity           Best Buddies          Volunteer        2801 Evans,         219-464-
Enterprises, Inc.        Program           Coordinator        Valparaiso           9621
                    one-on-one outings
                                                                              15

Peace Village      Teaching wetlands Pat Swanson         1954 State Rd 2      219-477-
Service               restoration,        &                Valparaiso           6473
Learning-              gardening,    Susan Hanley
Valparaiso            and animal
Community             compassion
Schools
and Americorps


Pines Village          Manicures,      Becky Ruisard 3303 Pines Village       219-465-
Retirement              reading,                            Cr.                 1591
Communities         leading exercise                    Valparaiso
                       and More

Planned            Clerical Assistant Charlene Race 2500 Calumet Ave.         219-462-
Parenthood                                             Valparaiso               5976

Portage Adult      Tutoring, childcare Linda Friedrich 5391 Central Ave.      219-762-
Education                                                  Portage              6113

Positive Approach Instructor, mentor, Wilma Willard       P.O. Box 1063       219-548-
to                clerical, writer, and                     Valparaiso          5744
Teen Health          web manager
P.A.T.H.

St. Agnes Adult     Facilitate theme     Barbara        1859 Harrison Blvd.   219-477-
Day                       party          Kubiszak           Valparaiso          5433
Service Center       Ideal for large
                         groups

Porter County          Grooming,       Sandra Ogle      2056 Heavilin Rd.     219-465-
Animal                socializing,                         Valparaiso           3550
Control/ Shelter      and walking
                        animals

Porter-Starke      Clerical, painting, Tricia Perrine      601 Wall St.       219-531-
Services, Inc.      window washing,                         Valparaiso          3592
                   and housekeeping



Prevent Child         Hang flyers,     LuAnn Shirley      P.O. Box 1846       219-531-
Abuse                  mailings                                                 9012
Porter County

Spring Valley      Childcare, prepare Tom Isakson       855 W. Morthland      219-465-
Shelter            meal, socialize with                     U.S. 30             1022
                        children                           Valparaiso
                      and families
                                                                                16

Washington          Elementary School     Kris DeMick      303 E. State Rd. 2   219-464-
Township                 Mentor                               Valparaiso          3597
School Project
KARE
Kids & Adults
Reaching
Excellence

Women's Center     "Building Blocks"        Sharon         2305 Roosevelt Rd.   219-477-
of                Program Volunteer         Brothers           Valparaiso         4460
Northwest Indiana

YMCA of Gary           After-school        JoAnn D.         2545 West 19th      219-977-
Young Women's           counselor,        Wigglesworth          Place             8391
Christian               Preschool                                Gary            ext. 16
Association             counselor
                       senior adult
                        Counselor
                      Group options
                         available

Whispering Pines     Visiting, playing    Activity Dept.    3301 N. Calumet     219-462-
                       games, and                             Valparaiso          0508
                        reading to
                         residents
                    Plan and facilitate
                           party

Valparaiso Family    Youth coaches,       Regina Bluell      55 Chicago St.     219-462-
YMCA                   lifeguards,                             Valparaiso         4185
                      landscaping                                               ext. 228
                      cardio room
                       supervisor,
                       and clerical
                        assistant,
                     Group options
                         available
                                                                                     17

                Service Organization Contact Information
Organizations                 Contact              Address                       Phone

Alpha Phi Omega               Matthew Reynolds Memorial Hall                      X6426
                              Email: Matthew.Reynolds@valpo.edu
                              Major Projects: Service projects such as shelter work,
                              nation-wide service projects, promoting leadership,
                              friendship and service.


Earth Tones                   Jonathon.Bauer         362 Mayfield Ave. Apt. A 929-6390
                              Email: Jonathon.Bauer@valpo.edu
                              Major Projects: Environmental clean-up, environmental
                              awareness (i.e. at the Dunes)


Habitat for Humanity          Becky Bird            1003 Homer Court          462-
5759                                 Email: Becky.Bird@valpo.edu
                              Major Projects: Building Homes in Valpo and other cities,
                              Shack City and other fundraisers, a Spring Break Trip.


Social Concerns               Jenna Kemp            443 Memorial                  X6402
                              Email: Jenna.Kemp@valpo.edu
                              Major Projects: Juvenile Corrections Center, Hilltop,
                              Service Trips, Adopt-a-Family, and World Relief
                              Campaign



V.O.I.C.E.                    Leslie Fobian and Amy Stark
                              Email: Leslie.Fobian@valpo.edu 2311 Alan Dr. 391-
1535
                              Email: Amy.Stark@valpo.edu       Wehrenberg        X5547
                              Major Projects: Regular Volunteer opportunities and
                              service projects including working with children, the
                              elderly, animals, and much more.




                   All complete addresses include Valparaiso, IN 46383
       If any changes need to be made regarding your organization please contact
              Stacy Stoldorf x 6710 or email her at stacy.stoldorf@valpo.edu



                       IMPORTANT SERVICE DATES
Interested in Volunteer Programs?
Here are national events for action:
                                                                                            18


   National Mentoring Month
    When: January 2003
    http://www.mentoring.org/
    NMM celebrates mentoring and the positive effect it can have on young lives. It also
    offers many ways that you and your organization can get involved in this annual
    celebration. For instance, you will find information on how to make the most of
    NMM, what other communities are doing to celebrate the month, how to become a
    mentor and other useful resources.

   National Volunteer Blood Donor Month
    When: January 2003
    www.aabb.org/Pressroom/
    The American Association of Blood Banks (AABB), in conjunction with America's
    Blood Centers and American Red Cross, will launch National Volunteer Blood
    Donor Month (NVBDM) 2003 to encourage donors to give or pledge to give blood.

   MLK, Jr. Day of Service
    When: January 20, 2003
    http://www.mlkday.org/
    On January 20, 2003 Americans across the country will celebrate the national
    holiday honoring the life and work of Dr. Martin Luther King, Jr. As they have since
    1994, thousands of Americans remembered Dr. King by serving in their
    communities, by making the holiday "a day ON, not a day off."

   National Burn Awareness Week
    When: February 3 – 9, 2003
    Burn injuries are a serious problem in the United States. Each year, over 3,000
    people die and fires that start in the home injure 16,000. These fires cost the Nation
    over $18 billion. Tragically, children, the elderly, and persons with disabilities are
    those most likely to become victims of serious burns. Children are particularly
    vulnerable.

   Random Acts of Kindness
    When: February 10 –16, 2003
    http://www.actsofkindness.org/
    The Random Acts of Kindness™ Foundation inspires people to practice kindness and
    to ―pass it on‖ to others.

   National Youth Service Day
    When: April 11 – 13, 2003
    http://www.ysa.org/
    National Youth Service Day (NYSD) is the largest service event in the world,
    engaging millions of young Americans in and focusing national attention on the
    amazing leadership of young people. NYSD is also an opportunity to recruit the
    next generation of volunteers while promoting the benefits of youth service to the
    American public.

   National Volunteer Week
    When: April 27 – May 3, 2003
    http://www.pointsoflight.org/events/seasons.cfm
    To recognize and celebrate the efforts of volunteers at the local, state and national
    Levels! The Spirit of America comes alive!

   National Suicide Awareness Month
                                                                                         19

    When: May
    Every 17 minutes someone in America commits suicide, and for every completed
    suicide, there are approximately 25 attempts. These sobering statistics from the
    American Association of Suicidology illustrate the increasing need for suicide
    awareness and prevention.

   Join Hands Day (partnership with Points of Light)
    When: June 21, 2003
    http://www.joinhandsday.org/
    Join Hands Day calls upon you, and all Americans, to reach across generations and
    work with new friends in identifying and fixing problem conditions right where
    you live. If you are a young person, get involved, develop your leadership skills and
    help make important decisions affecting your community. If you are an adult, use
    your abilities to fix local problems, and learn to work effectively with young people.

   Nickelodeon Big Help
    When: All year (emphasis in August)
    http://www.nick.com/all_nick/specials/bighelp/index.jhtml
    The Big Help celebrates its eighth year as Nickelodeon's pro-social, grassroots
    campaign designed to encourage and empower kids like you to volunteer in their
    communities. This year, The Big Help is focusing on WATER!

   United Day of Service
    When: September 11
    http://www.uniteddayofservice.org/
    The United Day of Service kicked off the Seasons of Hope campaign on September
    11, 2002. This special day began a yearlong focus on five worthy Freedom
    Programs. With five distinct purposes, you can decide what matters to you - and do
    something about it.

   National Invisible Chronic Illness Awareness Week
    When: September 22-28, 2003
    http://www.restministries.org/invisibleillness/home.htm
    It is a designated time, worldwide, in which people who live with chronic illness,
    those that love them, and organizations are encouraged to educate the general
    public, churches, healthcare professionals and government officials about the
    affects of living with a disease that is not visually apparent.

   National Collegiate Alcohol Awareness Week
    When: October 19 – 25, 2003
    http://www.bacchusgamma.org/fortherecord.asp
    You'll probably never read this headline in a newspaper, but know it is true. "For
    The Record...Most Students Are Smart When It Comes to Their Choices About
    Alcohol!" The NCAAW campaign theme for The BACCHUS and GAMMA Peer
    Education Network is perfect for our peer educators to use to promote the healthy
    behavior of their peers.

   Make A Difference Day
    When: Fourth Saturday in October
    www.makeadifferenceday.com
    Make A Difference Day is the most encompassing national day of helping others; it’s
    a celebration of neighbors helping neighbors. Everyone can participate.

   Hunger and Homelessness Awareness Day
    When: First Full Week before Thanksgiving
    http://www.nationalhomeless.org/awareness.html
                                                                                       20

    Each year, one week before Thanksgiving, the National Coalition for the Homeless
    and the National Student Campaign Against Hunger and Homelessness co-sponsor
    National Hunger and Homelessness Awareness Week. During this week, a number
    of schools, communities and cities take part in a nationwide effort to bring greater
    awareness to the problems of hunger and homelessness.

   International Volunteer Day
    When: December 5
    http://www.worldvolunteerweb.org/events/ivd/index.htm
    The United Nations General Assembly proclaimed International Volunteer Day
    (IVD) in 1985. It is celebrated on December fifth. Since the day was proclaimed the
    UN Volunteers program and its partners within civil society have joined volunteers
    around the world to celebrate.


    “Be always ecstatic. Be filled with a divine intoxication!”
          -Henry Miller

    “Mountain tops inspire leaders but valleys mature them.”
             -J. Philip Everson

      “You can love people with out leading them, but you can not
    lead them without loving them.”                        -John C.
                                Maxwell

      “Managers manage things, leaders LEAD people.”
                                 -Unknown
                                                                            21

                     MEMBER RECRUITMENT
Each organization is always seeking new members here on campus. It is
usually considered very difficult to recruit new members into your
organization, but it does not have to be a long and painful process. Your
group can have a great time in trying to promote the organization and
bring in new members at the same time.

Tips
         Bring a Friend Night: Encourage each member of your
organization to bring 1 or more friends to an event that is organized by
your group. Plan an activity that will be enjoyable to all. Do not make
your organization the whole point of the event. At the end of the event,
thank everyone for coming and inform them of future events and activities
that your organization has planned. This will circulate interest in your
organization.
         Create an Activities Fair: An activities fair does not have to be a
once-a-year event. Fairs give everyone an open opportunity to look at
organizations for themselves. Get in touch with similar organizations to
sponsor the fair with you. If you are a departmental organization, contact
other groups within the department to see if they would be interested in
participating.
         Don’t Forget to Publicize! No other students will get to learn about
your organization and activities if you do not inform them! Remember
that student publications, radio, and campus television are excellent and
free ways to inform the student body about your group. Don’t forget to put
up flyers and reserve bulletin boards/display cases to raise awareness
about your fantastic organization. Remember to place flyers in the other
student organization mailboxes located in Senate Office.

Theme Ideas
          Get-to-Know You Games: center the event on games that facilitate
           getting to know potential new members.
          Game Night: center the event around games other than get-to-
           know you games (e.g. Twister, Pictionary, etc.)
          Philanthropy/Community Service Activity: center the event on
           promoting your organization’s interest in community service.
          Dinner: take potential new members to dinner
       (either in the cafeteria or to a restaurant) with members of your
           group.
                                                                            22

                                PUBLICITY
Designing Publicity
The purpose of designing publicity is the logical ―thinking through‖ of the
needs of a publication (poster, flyer, banner, etc.) and allowing the
medium to do its job. Layout is simply the process by which words and
pictures are brought together on paper.

The following are some pointers to remember for the design and layout of
a message:
          Function ~ The design must do the job of getting your message to
a mass audience. A visual symbol attracts the reader from a distance by
communicating the concepts you are promoting. A visual symbol and
graphic design grow out of the needs of the message and are, therefore,
subservient to it.
          Simplicity ~ Focus on one element that will grab the reader’s
attention and interest. Relay this main theme in the printed message. Fonts
should vary in size and weights, but use only 1 or 2 different fonts. This
keeps the design uncluttered and allows for emphasis.
          Integration ~ The overall design must be integrated so that the
separate parts complement each other. Proximity and nearness indicate
related ideas or elements leading the reader’s eye from left to right; relative
size and isolation of an element indicates its importance. A good test of
effectiveness is to look at the layout from a distance of 8-10 feet.

An effective graphic design (visual appearance of the word-and-picture
message) must:
         Grab the attention of passers-by
         Sustain the reader’s interest
         Elicit a response from interested reader

Publicity Outlets
The list of potential publicity outlets both in the community and on campus
is virtually endless, so consider the following before expending time,
energy, and other limited resources.

        Determine your target audience taking into account the basic
      publics.
            1. Internal ~ your club or organization members (past and
               present), parents, and family members
            2. Campus ~ faculty, administration, Greeks, non-Greeks,
               and alumni
            3. Community ~ neighbors, residents, public officials
            4. Visiting Publics ~ foreign students, visiting students
            5. General ~ the media; businesspeople; members of civic
                  organizations; city, state, and federal officials
                                                                             23


        Determine location where the target audience frequents
        Determine the image of your group and the programs
        Match the appropriateness of various media to that image and
        your message
        Ascertain your resources (budget, time, talent, and personnel)



Promotional Ideas
        Posters                   Announcements to Campus
        Flyers                    Organizations
        Banners                   Classroom Bulletin Boards
        Display case              TV, Radio, Newspapers
        Chalking                  Flyers on Car Windshields
        Buttons                   Flyers in Mailboxes
        Skits                     T-shirts
        Bumper Stickers           Logos
        Doorknob Signs            Table Tents
        Free Tickets              Calendars
        Websites                  Paper Footprints or Arrows Leading
        Email messages            People Towards Events
        Table at Union            One Planet, One People Activities Fair

   “Life is 10 percent of what happens to me and 90 percent how I
                 react to it.”                        -Unknown

   “People do not care how much you know, until they know how
                much you care.”                     -Unknown

  “Anyone wanting to be a leader must first be a servant. If you
                want to lead you must serve.”



                TEAM/COMMUNITY BUILDING
  An organization is composed of a group of individuals that have come
  together out of mutual interest. Each person brings to the group his or
  her special talents, history, skills, unique set of experiences and a set of
  norms or values. Team building shifts the focus of the group to its
  members rather than the organizational tasks, thus allowing the
  members to feel important and cared for.
                                                                           24

Why Do Team Building Activities?
It is the process that uses activities requiring members to work together
to discover shared interests and lays the groundwork for new and
deeper friendships. When done effectively, team building highlights
each person’s differences in values, personalities, and skills while
simultaneously building the membership into a cohesive, trusting and
mutually supportive group. Building strong interpersonal ties increase
member satisfaction and group productivity. Team building should not
be used in an attempt to make everyone the same.

Whatever exercise you select for your organization, it is important to
emphasize both the group and individual benefits gained through team
building. Never force a member to participate. Not all people are
comfortable participating in an activity that requires self-disclosure;
they will when they feel it is time.

Methods of Team Building
There are many different methods of team building, each designed to
produce differing results. In order to find the appropriate exercise for
your organization, please read through the entire list at the end of this
section, paying close attention to the expected results. If this is the first
time your organization will be participating in a team building process,
you might find it better to pick one of the less risky exercises. You can
always choose a riskier exercise after you have been working together
for a while and are more comfortable as a group.




When to Use Team Building Exercises
   Although team building is essential to newly formed groups or an
   organization with a large number of new members, there are other
   times it can be effective as well. You might find it helpful to use
   team-building techniques when:
      members seem bored or irritable
      members appear to be going off in different direction or drifting
       away from the group
      there is a great deal of conflict of ―infighting‖
      members have been apart for a while (vacations, breaks, etc.)
      you want to take a break from the normal routine or boost team
       spirit
                                                                          25


Team Building Exercises
                    Self-Disclosure/Relationship Building
This type of activity helps break down the barriers and allows members to
get to know one another on a more intimate level. It is very appropriate
for groups where people will be working together closely and/or for
groups where members will be together for long periods of time.

   Intimate Interviews: Members pair off and interview one another for 5
minutes each. One of the partners introduces the other to the group
speaking in the first person as if he or she was the person being
introduced.

   Personal Crest: Members make a personal coat-of-arms in which they
express important aspects about themselves through drawings or short
phrases. Possible topics or questions to include in the crest: the most
significant event in your life, how you react when upset, your primary goal
for the year, where you would like to be in 5 years.

                                Trust Building
These exercises generally rely on some form of physical contact but have
the added element of requiring participants to trust one another in order to
complete the activity. They are appropriate in most any group; but be
careful that if someone is really afraid, he/she is not pressured into
participating.

   Trust Walks: Members take turns being blindfolded and led by another
on a short walk.


                             Physical Exercises
Physical exercises help eliminate tension and distance between people and
make them more relaxed and comfortable with each other. These are
appropriate in most groups; but beware of individual reactions to
touching/being touched.

   Human Knot: Members stand in a circle and extend their right hands
into the middle and clasp the hand of another. Repeat using the left hand.
Untangle the knot without unclasping hands.

                            Cooperation Exercises
These exercises help people learn to work together and can give an
indication about the roles members will play in group situations (thinker,
leader, organizer, dominator, follower, etc.). These are appropriate in any
group particularly if tasks demand teamwork.
                                                                              26

   Perfect Square: Squares of construction paper of different colors are cut
into odd shapes. Members each take a piece and then work with others
who have the same color to form a perfect square. This exercise is often
done in silence without talking permitted.

   Brainstorm: Members are asked to contribute ideas regarding a specific
problem or question facing the group. Ideas are recorded without
judgment.

   Other: Parties, potlucks, meals and retreats help break the monotony of
regular meetings and provide an opportunity for members to get back in
touch with each other on a social basis. These are appropriate anytime in a
group and are particularly helpful when motivation is lacking, morale is
low, or members are drifting apart.


Post-Team Building Discussion
Similar to Post service reflection after you have completed your team
building exercise, it is necessary to spend time as a group discussing this
experience. Part of any team building process is sharing what has been
learned and experienced; what members liked and disliked; and, most
importantly, how they felt while participating.


*For more team building exercises, contact the Volunteer Programs office.

                             FUNDRAISING

Fundraising Strategy
Developing a successful fundraising strategy allows your organization the
opportunity to cover operating expenses, complete projects and programs,
and create a small cushion for the future. Many organizations find that
the success of the fundraising may be attributed to the following
principles:
          Think Positively: As you begin your planning for the year, think
big – dream a little! Ask yourself, ―If money were not an issue, what would
the group do?‖ Feel free to use your imagination. Generally it is easier to
scale down your organization’s plans than to scale up mid-year. After you
have identified ideal activities for the year, you should begin to assess the
feasibility of your goals in light of your resources. Although you have to
look at these realistically, be positive – do not permit a lack of available
funds to stifle your plans.
          Establish Financial Goals: If you do not know where you are
going, you will never know if you have arrived! When you are planning
your organization’s budget, your budget of proposed expenses must be
                                                                             27

developed and reviewed against existing resources. The difference
between your total budget and operating expenses will be your
organizations’ fundraising target. Now is the time to be creative, yet
realistic!
           Develop Creative Fundraising Alternatives: Once you have
established a financial target, identify all potential sources of funds and
develop creative ways to tap your resources. Successful organizations
utilize multiple approaches to fundraising.
           Establish Your Fundraising Plan: Fundraising can’t be
successful if left to chance. Answer the basic questions:
                    WHO? WHAT? WHERE? WHEN? WHY?
Once a financial plan is developed, write it down.
           Evaluate Fundraising Activities: In order to determine your level of
success, maximize learning opportunities and advise future leaders of your
organization. It is imperative that you evaluate your fundraising activities.
This evaluation should include a qualitative analysis and conclude with
recommendations for future fundraising activities.
  “When you cannot make up your mind which of two evenly
  balanced courses of action you should choose the bolder.”
                                                -William Joseph Slim

  “The sole meaning of life is to serve humanity.”
                                                              -Leo Tolstoy
                                                                        28

Fundraising Ideas
         Coffee and donut sale
         Rake lawns for donations
         Shovel driveways for donations
         Babysitting services for faculty and staff
         Hold a dinner
         Have a garage sale
         Sell discount cards/books
         Host a kid’s camp
         Sponsor a tournament: cards, board games, sports
         Design a T-shirt contest
         Have a party: bowling, skating theme
         Sell flowers/ balloons/wreaths for a big holiday
         Candy grams
         Volunteer with your group to help with store inventory
         Work concessions at a major sport event
         Wrap gifts for donations
         Have a car wash
         Ask a business to give you a percentage of sales for a few hours
         Bag groceries for tips or deliver groceries
         Host a marathon: ―walk-a-thon,‖ ―bowl-a-thon,‖ ―trash-a-thon‖
         Co-sponsor events with other organizations
         Make gift baskets
         Offer ―Odd-Jobs‖ services
         Have a pancake breakfast
         Host an alumni activity
         Have a jail-n-bail
         Have penny wars
         Host a kid’s carnival
         Paint faces at an athletic event
         Candy sale
         Bake sale
         Used book sale
         Donations
         Auction/Raffle
         Sell buttons/t-Shirts
         Benefit dance

Fundraising Web sites
www.tbts.org/ride/fundraising.htm
www.apifund.com/info/fundraising_tips.htm
                                                                          29

                           RECOGNITION
   All members of organizations appreciate recognition for doing good
   work or going above and beyond the call of duty. The purpose of this
   section is to give organizations ways in which to recognize outstanding
   members.

Ways to Recognize
        Say Thanks
        Give them whistles to ―toot their own horns for a job well done‖
        Give them a Thousand Grand candy bar as ―payment for working
         hard‖
        Put a balloon, giant greeting card, phony parking ticket, or gift
         magnet on an honoree’s car with a personal message from you or
         your organization
        While personalized gifts are always greatly appreciated, they
         don’t have to break the bank. Go overboard affordably with
         honoree’s favorites such as a giant bowl of miniature candy bars
        Present a commemorative scrapbook filled with photos and other
         memorabilia
        Build a basket of favorites with the recipient’s taste buds in mind;
         Experiment with themes such as a Night at the Movies.
        Put together a relaxation kit for the member who does everything

Serious Award Ideas
         Best Participant
         Most Humble
         Most Likely to Get the Job Done
         Super Server Award
         Happy Face Award
         Above and Beyond Award
         Member of the Week
Have fun with awards and Be Creative!!!!!!

Zany Awards
Before giving these crazy awards, be sure that no one in your organization
will take offense to receiving such an award.
         Best Schmoozer Award
         Worry Wart Award
         Ginkgo Biloba Award (Most Forgetful)
         The Nanny Award (Funniest Laugh)
         Drama Queen/King
                                                                           30

      WRAP UP/ PUTTING IT ALL TOGETHER

      We hope this handbook services as a useful tool in planning and
implementing service projects for your group. Enjoy the amazing journey
of volunteering, both NOW and into the FUTURE. If you need additional
information or resources, please contact Stacy Stoldorf in the Volunteer
Programs office at x6710 or email her at stacy.stoldorf@valpo.edu.
Remember to not be afraid to reach out and always HAVE FUN!! Cheers to
you and all of your continued Service Success!!!!




                            Making Contact

    I believe the greatest gift I can conceive of having
   from anyone is to be seen by them, heard by them,
           to be understood and touched by them.
  The Greatest gift I can give is to see, hear, understand
                 and to touch another person.
     When this is done, I feel contact has been made.
                                - Virginia Satir
                                                                                    31

                                     Resources

Walter P. Pidgeon, Jr. The Universal Benefits of Volunteering: A Practical Workbook for
Nonprofit Organizations, Volunteers, and Corporations ISBN- 0-471-18505-1

Golliver, Joy J. & Hayes-Arista, R. (1997) I CAN: 301 ways to turn caring into ACTION.
Ignite the community spirit.

Vineyard, Sue. (1988) Beyond Banquets Plaques & Pins: Creative ways to recognize
Volunteers. Volunteer management Services

Resources available in the Volunteer Programs office

*For more information about Volunteering, please contact the Volunteer Programs
Office in the Union.

				
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