VU Volunteer Organization Handbook Table of Contents Introduction……………………………………………………………..….1 How Can I Use This Handbook…………………………………………...2 Service/ Philanthropy 101…….…...……………………………………….3 Reflection-Making Connections...………………….……………………...6 Stories to Inspire…...……………………………………………….………9 Service Site Bank....………………..……………………………………...13 Service Organization Contact Info.....……..………………………….…17 Important Service Dates..………………..……………………..….18 Member Recruitment …………………………………………………….21 Publicity…………………………………………………………………....22 Team/Community Building...………………………...……………….….24 Fundraising…………...…………………………………………...………27 Recognition………………………………………………………………..29 Putting it all together………...…………………………………………...30 *Manual developed by the Volunteer Programs Office and Volunteer Opportunities In Community Engagement (V.O.I.C.E) 1 INTRODUCTION Being in charge of Service projects for your organization is a critical leadership role! As the leader you may be overwhelmed with coordinating projects, developing fundraisers, and motivating your members. It is our hope that this manual helps inspire you when you need a lift, enables you to make connections with other service groups, and will continue to make a positive impact in the community. Invest your group in the POWER of Volunteerism Visualize it Feel it Live it You will be proud of the results 2 HOW CAN I USE THIS HANDBOOK?? The Volunteer Programs office has produced this manual to serve as a resource to student volunteer organizations. It will serve as a useful tool for planning and implementing service and philanthropy projects. We have included information on how to make your service projects more meaningful, stories to inspire you, and the service site bank. The Table of Contents includes all of the information contained in this handbook. All you need to do to find the information is go to the page, dive in and HAVE FUN!!!! If you have any questions about the contents of this manual or any corrections that need to be made with regards to your organization, please contact Stacy Stoldorf in the Union at x6710 or email her at firstname.lastname@example.org . SERVICE/ PHILANTHROPY 101 3 Nuts-n-Bolts The reasons for volunteering are as varied as individuals - whatever your reason, volunteerism can be truly rewarding for both the giver and the recipient. It creates a win/win situation, enriching one's own life while working to benefit others. Some motivations for volunteering are ... To work for social change To express personal gratitude To expand your knowledge To improve your community To build self esteem To develop leadership skills To demonstrate love for others To be a responsible citizen To learn new skills To build teamwork skills To enrich and give new meaning to life To have FUN!!! To enhance your resume To experience new challenges To explore a simple lifestyle To grow in spirituality To meet new people To establish some important networking contacts Volunteering is rewarding in itself. “Now is the time, the needs are Great, but your possibilities are GREATER.” –Bill Blackman What kind of skills will you develop while volunteering? Interpersonal. You'll learn how to interact and work well with others. Planning. Organizing a fund-raising event and other volunteer positions will help you learn how to develop and implement plans. 4 Marketing. Once you have developed a fund-raising event, you'll have to go out there and sell it to the public. Marketing is often an important part of volunteer work. Leadership. You may find yourself in charge of coordinating other volunteers, or on the Executive board of a club or organization. This is a chance to develop great leadership and managerial skills. How do you decide what type of volunteer work to do? Think about what types of things you like to do. …. Think about what skills you have to offer and what skills (job related or transferable) or what personal traits you would like to develop. Think about what particular organizations you would like to work for. Ask friends, relatives, teachers, career counselors or a volunteer center for ideas. Think about how much time you are willing to commit. How long are you willing to volunteer (a week? a month? six months?), and how many hours per week you can work during this period. “Success in life has nothing to do with what you gain in life or accomplish for yourself. It’s what you do for others.” -Danny Thomas “We should be taught not to wait for inspiration to start a thing. Action always generates inspiration. Inspiration seldom generates action.” -Frank Tibolt, Author Smile First, Smile BIG, Smile Often.” -Unknown 5 The Five Critical Elements of Service For service to have meaning there are five critical elements that should be at the heart of everything we do. Community Voice Community voice is essential if we are to build bridges, make change, and solve problems. Community service organizations should make sure that the voice and needs of the community are included in the development of the community service program. Orientation & Training Orientation and training are important first steps for any community service experience. Information should be provided for student volunteers about the community, the issue, and the agency or community group. Meaningful Action Meaningful action means that the service being done is necessary and valuable to the community itself. Meaningful action makes people feel like what they did made a difference in a measurable way and that their time was utilized well. Without this, people will not want to contribute their service no matter how well we do with the other four elements. Reflection Reflection is a crucial component of the community service learning experience. Reflection should happen immediately after the experience to discuss reactions, stories, and feelings about the experience. Evaluation Evaluation measures the impact of the learning experience and the effectiveness of the service to the community. Evaluation provides direction for improvement, growth, and change. “We get to make a living, we Give to make a Life.” -Winston Churchill Winston Churchill 6 REFLECTION/ Making Connections Pre-Service Reflection Steps to Take: A. You need a list of the Service Projects you will be doing—Explain to the group which service project they will be doing and what they will need. B. Remind them what SERVICE LEARNING is. Volunteering is giving your time freely and expecting nothing in return. In Service Learning you are gaining newly acquired skills and knowledge in real life situations that start with the classroom and progress into the community. Service Learning is a bridge that combines academics with service, a new way of learning through active participation. C. Tell the students that as they serve they should observe their surroundings and think about their experiences. D. Remind the students that these are people’s homes, yards, personal items and we need to be respectful of them--- (think about it as if we were in their situation). E. Tell the students that people are not always grateful but that their hard work is always very appreciated. F. Also, remind the students not to make side comments or remarks about the people they are working for because they may overhear them and we do not want to hurt anyone’s feelings. G. Tell the students that if they have a problem (feel sick, uncomfortable, etc) then they should talk with the person leading the group. H. And last but not least, tell the students when they reach their site, the leaders of the project should introduce themselves and they should ask where to begin work. How to Lead a Post-Service Reflection: What This is a time to restate what happened thought the day. During this time we are not looking for how people reacted or how they felt, but rather what they did. Sample probing questions *What did you do today 1st, 2nd, 3rd…? *What did you observe from today? * What kind of service were you doing? So What This is the time to understand what can be learned from what was experienced. ―So what did you learn today‖. 7 Sample probing questions How did you feel about the service project? How was the project similar or dissimilar? What did you gain from this experience? What did you learn about yourself from this experience? What did you learn about other members of the group or the people you worked with? Did today’s activities change the way you view anything? Now What This is where you help the participants decide how they want to apply what they have learned to their daily lives. What are some things or actions that you plan to apply to your daily life from serving today? Where do we go from here? How will you continue to serve…break down stereotypes…address issues…? “We must not, in trying to think about how we can make a big difference, ignore the small daily differences we can make.” -Marian Wright Edelman "Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it's the only thing that ever does." -Margaret Mead “The Function of Leadership is to produce more leaders not followers.” - Unknown “The greatest good you can do for another is not just share your riches, but reveal to them their own.” – Benjanmin Disrael (1804-1881) 45 ways to Creatively Reflect Make and perform a song Play-Doh Make and recite a poem Have group write letters to themselves and have the leader mail them 8 Make a skit Draw a picture Play charades Keep a journal Make an acronym with each member representing a word Make a collage Play telephone Do a treasure hunt Quiet, inner-reflection Write post-it notes to fellow servers Create an oral/written report Use one word to represent your experience Brainstorm importance of event/project Open discussion Put yourself in someone else’s shoes and describe it Write your thoughts on poster paper Use puppets to re-enact the experience Interview someone else who was there Describe a ―mental picture‖ of something that happened Relate the experience to something else you have done Paint a representation of an important aspect of the experience Bury symbols of reflection in a time capsule/dig it up in 5 years Sidewalk chalk your thought and ―water them away‖ as you say them Finger painting Build marshmallow sculptures to represent your service Use Popsicle sticks Mime Use a ―magic ball‖ to regulate who can talk Write down things that should change and pass it around the room for everyone to tear a piece from Make a photo album/ scrapbook Write sentences without using words Write sentences without using vowels or consonants Use poetry magnets Make snow/sand sculptures Make a ―Hallmark card‖ and send it to those whom you helped Write on a mirror (so you can look at someone who made a difference) Use a white board marker and write your thoughts on a window STORIES TO INSPIRE… Lending a Helping Hand Community Service Gives A Panoramic World View By Katie Stearns I climbed 11 flights of stairs in a central Bronx housing project during the spring break of my sophomore year at Northwestern. When I reached the landing, I took a deep breath and tightened my grasp on my paper bag full of hot food. As I rounded the corner, I spotted the apartment I was looking for and gathered my courage. 9 My knock was greeted by a small voice from a tall, thin man, who cracked open the door to see who had come to visit. Remembering the delivery etiquette, I told him I had come with food and gave him the bag. A smile formed slowly across his face. I can still see that smile in my mind. His was a face of AIDS. He was just like me, though, just like anyone who welcomes a meal. There was no essential difference between that man and me, save for our circumstances. It took a trip to New York City to work with a group that delivers meals to people living with AIDS for me to realize that. Volunteer-service trips are increasingly popular on U.S. college campuses. Northwestern's chapter of Alternative Spring Break (asb) sends out as many as 18 groups at a time on various community-service projects during spring break, winter vacation and weekends. More than 1,050 Northwestern students have participated in asb trips in the past six years. They often find that a week of helping others extends their own comfort zone and creates a lifelong passion for community service. I've been on four of these volunteer trips, driving to places as diverse as Colorado, New York City and rural South Carolina. I've helped rebuild a burned church, maintain a soup kitchen and provide support for single mothers. The opportunity to be involved in a community unlike my own – to really get to know people who work, live and play in what seems like a whole other world – sparks personal growth. A college campus, no matter where you go to school, can become a bubble. It's easy to focus solely on schoolwork and exams, easy to forget that there's a world out there with troubles bigger than unappetizing cafeteria food. But people who volunteer don't forget that. Their introduction to social issues, which may take the form of a trek up 11 flights of stairs, widens their perspective. Through community service I've learned to recognize people's assets instead of their so- called deficiencies. I have developed compassion and sensitivity toward people whose lives are shadowed by stigma. I now see commonalties in all people but still acknowledge our diversity. These lessons have been infinitely more valuable than the ones I've learned in my classes. A college experience based exclusively on textbooks and parties is simply not enough. Instead of a narrow field of vision, volunteers have a panoramic view. Source: TIME/The Princeton Review's The Best College for You 2001 http://www.time.com/time/2001/collegecenter/there_help.html 10 Volunteer Enlistment: A College Student Volunteers in Kindergarten By Kevin D. Hendricks With hardly any word of explanation, the principal opened the door and shoved me into the cage, slamming the door behind me. I stood there with a startled look and a group of 25 kindergartners staring me in the face. This should be interesting. ―Hi,‖ I squeaked, with an unexpected smile. Feeling a little too much like an outsider, I sat down on the floor Indian style, something my inflexible body didn’t appreciate. Mrs. Coles, the teacher and virtual overlord of the 25 little faces, introduced herself and asked my name. ―Class, let’s all say hello to Kevin,‖ Mrs. Coles instructed the throng. The class echoed back in an amazingly well unified, 25-children voice, ―Hello Kevin.‖ They must have been rehearsing for weeks. Taken aback by their volume, I managed another feeble, ―hi.‖ ―Okay class, let’s all introduce ourselves to Kevin,‖ Mrs. Coles suggested. Now this should really be interesting. Chaos ensued as the kids all tried to spit out their names at once. Mrs. Coles decided to arrange them in a circle so I could actually hear their names and see their faces. Surely I’d be able to remember all 25 names then. When some semblance of a circle was created, the children began to say their names. ―I’m Anna.‖ ―I’m Pa Nhia.‖ ―I’m Bao.‖ ―I’m Susanne.‖ ―I’m Meng.‖ ―I’m Synika.‖ ―I’m Joanon.‖ ―I’m Khadijah.‖ The names continued to echo around the room, one right after the other. Being the usual kindergartners, they instantly clamed up when the full attention of the circle came to them. So they resorted to their natural survival skills and spit their name out as quickly, as quietly and as unintelligibly as they possibly could. I only heard and understood half the names, and another half of the understandable names were foreign to me and quickly forgotten. When it was all said and done, I could only repeat one poor child’s name. And that was Jonathan, only because I heard him wrong and asked if it was Justin. He didn’t like that too much. When the circle of names was complete, I looked back to the overlord for help, and she reassured me that they didn’t expect me to know all of their names. I felt relieved, but somehow I felt like a quiz would be coming later. 11 And so my volunteer experience in kindergarten began. It’s kind of odd to head back to kindergarten nearly 14 years after you yourself have been there. I just turned 20, and something makes you feel horribly old when you see children who were born in the 1990s, two decades after you were. And why kindergarten? Just for the record, I’m not an education major. I don’t plan on someday teaching kindergartners, much less anybody. I’ve never taken a teaching methods class and I don’t have any experience in education whatsoever. For that matter, my contact with children has been rather limited. To be truly honest, I’ve never held a baby before, and when my girlfriend thinks way too far ahead into the future and asks what I think about having kids, the thought frightens me. My experience with children has been limited to the two years when I babysat a 3- year-old, and the two times I volunteered with a Vacation Bible School at my church. Once they stuck me with the troublemaker and I had virtually no contact with the class as I lead Gabe outside for walks and kept him from picking dried worms off the cement sidewalk. The other time was with a group of hyperactive 5-year-olds, and all I remember is that the little girls seemed to like me, and often fought over my lap. Needless to say, it made my girlfriend jealous. Thus my experience with teaching children. So why kindergarten? Don’t ask me. That’s just the way the volunteer gods worked it out. Odd things happen when you make yourself vulnerable. This ten-hour experience and reluctant reminder of a younger age happened at the New Spirit Charter School in St. Paul, Minnesota. It’s a new K-5 school that started this year and focuses on immigrant children. Many of the students in the kindergarten class didn’t even speak English at the beginning of the year. But by April, when I came along, they all seemed to spew forth English like any other 5-year-old. Some were exceptionally quiet, but they could still whisper in my ear that so-and-so was supposed to be at the end of the line. I can tell you that my volunteer experience wasn’t exactly a walk in the park. On the first day I had a lot of fun. I mean, come on, I haven’t had recess since fifth-grade. After the second day I downed a couple aspirin, laid on the couch for 45 minutes, and found a new respect for teachers everywhere. Working with kids is a job that requires an unlimited supply of patience and energy. Some days the class seemed unruly enough with both Mrs. Coles and I in charge, and I couldn’t help but wonder how she does it by herself every day. The kids themselves were a diverse group, as I’m sure most classes are. Some kids were really bright and knew all the answers. Other kids knew the answers but were too shy to speak up. Other kids knew the answers but were too preoccupied with their new stick-on fingernails to pay attention. And some kids, I’m sure, didn’t know the answers. Either they weren’t paying attention, or they were confused by the question, or no matter how hard they tried they just couldn’t get it. It never occurred to me that for a child of five it might be difficult to distinguish between 19 and 29. One of the hardest things about working with all of these kids was wondering what will happen to them. Some of the children really needed special attention. While trying to read Little Red Riding Hood to a group of eight kids, I had to banish Synika to the corner for not sitting still. The other kids couldn’t pay attention and I couldn’t keep stopping just for him. When I finished the story and had all the other kids scrawling out ―Little Red Riding Hood‖ and drawing little bloated pictures of granny and the wolf, I went back to 12 Synika. He had been quietly sitting in the corner. I asked him if he was ready to hear the story, and to my complete amazement he took my hand and we went and sat down. I read the story just for him, for the fourth time that day, and in all my time at the school I’ve never seen the kid sit so still. We finished the story and with a little encouragement I had him write out ―Little Red Riding Hood‖ like everyone else had done, and he started drawing his own picture of a muscular wolf. I had to take that one-on-one time with him, but he actually listened. I can’t help but wonder as these kids learn and grow what will become of them. Some of them already have problems controlling their anger and staying out of trouble. Others just aren’t picking things up like everyone else and need that little extra boost. The school isn’t in the greatest neighborhood, and some of the kids don’t have the reinforcement they need at home. I just wonder how these children will grow into educated and well-adjusted adults, despite the hardships and distractions. I remember that my first day of kindergarten was filled with tears because I stepped off the bus in a strange new place and my brother abandoned me. He strode off to his happy second grade classroom and left me alone in that giant elementary school to find my kindergarten class by myself. The floodgates opened and I tried to find a nice looking adult to save me. After looking in a doorway, an understanding art teacher rescued me and listened as I blubbered out my story. She took me by the hand and led me to my class, where with tears streaming down my face I had to walk in front of an entire line of my classmates and sit down at the end--so much for being a big boy. I had my share of traumatic events, but someone was there to take my hand and show me the way. I can only hope someone will be there to take Synika by the hand and read him a story. Or sit with Susanne and help her find the letter that makes the ―buh‖ sound. Or pull a chair up next to Craig and show him the difference between 12 and 21, wiping that frustrated expression from his face. I can only hope someone will take the step and show these children they are truly loved. REAL Magazine 2002 www.realmagazine.com/new/articles/volunteer.html BANK A-Z VALPO SERVICE AGENCIES SITE BANK Organization Service Contact Address Phone Opportunity Banta Activity Cleaning, help and Pat Jackson 605 Beech St. 219-462- Center entertain at parties Valparaiso 1301 Bethesda Work in thrift shop Thrift Shop 1708 Lincolnway 219-548- Lutheran Coordinator Valparaiso 3931 Homes and 13 Services Boys & Girls Club Call for David Howe 354 Jefferson St. 219-462- of Valparaiso opportunities Valparaiso 2182 Canterbury Place Adopt-A- Jenny Allen 251 Sturdy Rd. 219-462- grandparent, Valparaiso 6158 assist during activities & aid in theme parties Chesterton Adult ESL teachers, Terri Cook 100 West Indiana 219-921- Learning Center math Ave. 0567 and English tutors Chesterton Christ Lutheran Middle School and Jeremy Myers 2610 Campbell St. 219-462- Church- Youth High School small Valparaiso 6660 Ministry group leaders Christian Haven, Discovery Group Chris Adzia 12501 N. State Rd. 888-956- Inc. and 49 3125 Bible study Westville leaders, landscapers, and volunteer counselors Community Performing, CTG Office 154 W. Chicago St. 219-464- Theatre designing, Valparaiso 1636 Chicago Guilds choreographing, Street theater constructing, repairing, Cleaning, producing flyers, publishing newsletters, work Box-office, And more! Deaf Services, Administrative work Georgene 6 East 67th Ave. 219-769- Inc. Duncan Merrillville 6506 Drifting Dunes Girl Troop activities, Karen Keltner 6844 Broadway 219-795- Scout Council plan Merrillville 9640 council events, ext. 19 crafts & outdoor activities on 14 VU's campus, staffing at events, &clerical work Family House, Clerical, latch-key Michelle Tuttle 610 Glendale 219-464- Inc. assistant Valparaiso 4160 household tasks. group options available Family & Youth Mentor, tutor, or Ann Baas 253 W. Lincolnway 219-464- Services Bureau childcare volunteer Valparaiso 9585 Greenwich House Data entry, big Volunteer 351 S. College Ave. 219-462- sister coordinator Valparaiso 0351 mentor, & maintenance Hilltop Childcare, clerical, Teresina Pavel 460 College, 219-462- Neighborhood crafts, & recreation Valparaiso 7504 House Independent Cat Cleaning, Marti Rukavina P.O. Box 735, 219-785- Society and grooming cats Westville 4963 Junior Present materials Vicki The Portage Times 219-769- Achievement provided by Andershock 3410 Delta Drive 6585 of Chicago Junior Portage Achievement Lupus Foundation Create educational Phyllis Simko P.O. Box 2763, 219-762- of posters, programs Portage 6575 America, and press releases Northwest on Lupus Indiana Chapter Mental Health Office Work, Help Mary Hodson 402 East Indiana 219-462- Association in with Social Club, Ave. 6267 Porter County Special Projects, Valparaiso, IN Special Events Opportunity Best Buddies Volunteer 2801 Evans, 219-464- Enterprises, Inc. Program Coordinator Valparaiso 9621 one-on-one outings 15 Peace Village Teaching wetlands Pat Swanson 1954 State Rd 2 219-477- Service restoration, & Valparaiso 6473 Learning- gardening, Susan Hanley Valparaiso and animal Community compassion Schools and Americorps Pines Village Manicures, Becky Ruisard 3303 Pines Village 219-465- Retirement reading, Cr. 1591 Communities leading exercise Valparaiso and More Planned Clerical Assistant Charlene Race 2500 Calumet Ave. 219-462- Parenthood Valparaiso 5976 Portage Adult Tutoring, childcare Linda Friedrich 5391 Central Ave. 219-762- Education Portage 6113 Positive Approach Instructor, mentor, Wilma Willard P.O. Box 1063 219-548- to clerical, writer, and Valparaiso 5744 Teen Health web manager P.A.T.H. St. Agnes Adult Facilitate theme Barbara 1859 Harrison Blvd. 219-477- Day party Kubiszak Valparaiso 5433 Service Center Ideal for large groups Porter County Grooming, Sandra Ogle 2056 Heavilin Rd. 219-465- Animal socializing, Valparaiso 3550 Control/ Shelter and walking animals Porter-Starke Clerical, painting, Tricia Perrine 601 Wall St. 219-531- Services, Inc. window washing, Valparaiso 3592 and housekeeping Prevent Child Hang flyers, LuAnn Shirley P.O. Box 1846 219-531- Abuse mailings 9012 Porter County Spring Valley Childcare, prepare Tom Isakson 855 W. Morthland 219-465- Shelter meal, socialize with U.S. 30 1022 children Valparaiso and families 16 Washington Elementary School Kris DeMick 303 E. State Rd. 2 219-464- Township Mentor Valparaiso 3597 School Project KARE Kids & Adults Reaching Excellence Women's Center "Building Blocks" Sharon 2305 Roosevelt Rd. 219-477- of Program Volunteer Brothers Valparaiso 4460 Northwest Indiana YMCA of Gary After-school JoAnn D. 2545 West 19th 219-977- Young Women's counselor, Wigglesworth Place 8391 Christian Preschool Gary ext. 16 Association counselor senior adult Counselor Group options available Whispering Pines Visiting, playing Activity Dept. 3301 N. Calumet 219-462- games, and Valparaiso 0508 reading to residents Plan and facilitate party Valparaiso Family Youth coaches, Regina Bluell 55 Chicago St. 219-462- YMCA lifeguards, Valparaiso 4185 landscaping ext. 228 cardio room supervisor, and clerical assistant, Group options available 17 Service Organization Contact Information Organizations Contact Address Phone Alpha Phi Omega Matthew Reynolds Memorial Hall X6426 Email: Matthew.Reynolds@valpo.edu Major Projects: Service projects such as shelter work, nation-wide service projects, promoting leadership, friendship and service. Earth Tones Jonathon.Bauer 362 Mayfield Ave. Apt. A 929-6390 Email: Jonathon.Bauer@valpo.edu Major Projects: Environmental clean-up, environmental awareness (i.e. at the Dunes) Habitat for Humanity Becky Bird 1003 Homer Court 462- 5759 Email: Becky.Bird@valpo.edu Major Projects: Building Homes in Valpo and other cities, Shack City and other fundraisers, a Spring Break Trip. Social Concerns Jenna Kemp 443 Memorial X6402 Email: Jenna.Kemp@valpo.edu Major Projects: Juvenile Corrections Center, Hilltop, Service Trips, Adopt-a-Family, and World Relief Campaign V.O.I.C.E. Leslie Fobian and Amy Stark Email: Leslie.Fobian@valpo.edu 2311 Alan Dr. 391- 1535 Email: Amy.Stark@valpo.edu Wehrenberg X5547 Major Projects: Regular Volunteer opportunities and service projects including working with children, the elderly, animals, and much more. All complete addresses include Valparaiso, IN 46383 If any changes need to be made regarding your organization please contact Stacy Stoldorf x 6710 or email her at email@example.com IMPORTANT SERVICE DATES Interested in Volunteer Programs? Here are national events for action: 18 National Mentoring Month When: January 2003 http://www.mentoring.org/ NMM celebrates mentoring and the positive effect it can have on young lives. It also offers many ways that you and your organization can get involved in this annual celebration. For instance, you will find information on how to make the most of NMM, what other communities are doing to celebrate the month, how to become a mentor and other useful resources. National Volunteer Blood Donor Month When: January 2003 www.aabb.org/Pressroom/ The American Association of Blood Banks (AABB), in conjunction with America's Blood Centers and American Red Cross, will launch National Volunteer Blood Donor Month (NVBDM) 2003 to encourage donors to give or pledge to give blood. MLK, Jr. Day of Service When: January 20, 2003 http://www.mlkday.org/ On January 20, 2003 Americans across the country will celebrate the national holiday honoring the life and work of Dr. Martin Luther King, Jr. As they have since 1994, thousands of Americans remembered Dr. King by serving in their communities, by making the holiday "a day ON, not a day off." National Burn Awareness Week When: February 3 – 9, 2003 Burn injuries are a serious problem in the United States. Each year, over 3,000 people die and fires that start in the home injure 16,000. These fires cost the Nation over $18 billion. Tragically, children, the elderly, and persons with disabilities are those most likely to become victims of serious burns. Children are particularly vulnerable. Random Acts of Kindness When: February 10 –16, 2003 http://www.actsofkindness.org/ The Random Acts of Kindness™ Foundation inspires people to practice kindness and to ―pass it on‖ to others. National Youth Service Day When: April 11 – 13, 2003 http://www.ysa.org/ National Youth Service Day (NYSD) is the largest service event in the world, engaging millions of young Americans in and focusing national attention on the amazing leadership of young people. NYSD is also an opportunity to recruit the next generation of volunteers while promoting the benefits of youth service to the American public. National Volunteer Week When: April 27 – May 3, 2003 http://www.pointsoflight.org/events/seasons.cfm To recognize and celebrate the efforts of volunteers at the local, state and national Levels! The Spirit of America comes alive! National Suicide Awareness Month 19 When: May Every 17 minutes someone in America commits suicide, and for every completed suicide, there are approximately 25 attempts. These sobering statistics from the American Association of Suicidology illustrate the increasing need for suicide awareness and prevention. Join Hands Day (partnership with Points of Light) When: June 21, 2003 http://www.joinhandsday.org/ Join Hands Day calls upon you, and all Americans, to reach across generations and work with new friends in identifying and fixing problem conditions right where you live. If you are a young person, get involved, develop your leadership skills and help make important decisions affecting your community. If you are an adult, use your abilities to fix local problems, and learn to work effectively with young people. Nickelodeon Big Help When: All year (emphasis in August) http://www.nick.com/all_nick/specials/bighelp/index.jhtml The Big Help celebrates its eighth year as Nickelodeon's pro-social, grassroots campaign designed to encourage and empower kids like you to volunteer in their communities. This year, The Big Help is focusing on WATER! United Day of Service When: September 11 http://www.uniteddayofservice.org/ The United Day of Service kicked off the Seasons of Hope campaign on September 11, 2002. This special day began a yearlong focus on five worthy Freedom Programs. With five distinct purposes, you can decide what matters to you - and do something about it. National Invisible Chronic Illness Awareness Week When: September 22-28, 2003 http://www.restministries.org/invisibleillness/home.htm It is a designated time, worldwide, in which people who live with chronic illness, those that love them, and organizations are encouraged to educate the general public, churches, healthcare professionals and government officials about the affects of living with a disease that is not visually apparent. National Collegiate Alcohol Awareness Week When: October 19 – 25, 2003 http://www.bacchusgamma.org/fortherecord.asp You'll probably never read this headline in a newspaper, but know it is true. "For The Record...Most Students Are Smart When It Comes to Their Choices About Alcohol!" The NCAAW campaign theme for The BACCHUS and GAMMA Peer Education Network is perfect for our peer educators to use to promote the healthy behavior of their peers. Make A Difference Day When: Fourth Saturday in October www.makeadifferenceday.com Make A Difference Day is the most encompassing national day of helping others; it’s a celebration of neighbors helping neighbors. Everyone can participate. Hunger and Homelessness Awareness Day When: First Full Week before Thanksgiving http://www.nationalhomeless.org/awareness.html 20 Each year, one week before Thanksgiving, the National Coalition for the Homeless and the National Student Campaign Against Hunger and Homelessness co-sponsor National Hunger and Homelessness Awareness Week. During this week, a number of schools, communities and cities take part in a nationwide effort to bring greater awareness to the problems of hunger and homelessness. International Volunteer Day When: December 5 http://www.worldvolunteerweb.org/events/ivd/index.htm The United Nations General Assembly proclaimed International Volunteer Day (IVD) in 1985. It is celebrated on December fifth. Since the day was proclaimed the UN Volunteers program and its partners within civil society have joined volunteers around the world to celebrate. “Be always ecstatic. Be filled with a divine intoxication!” -Henry Miller “Mountain tops inspire leaders but valleys mature them.” -J. Philip Everson “You can love people with out leading them, but you can not lead them without loving them.” -John C. Maxwell “Managers manage things, leaders LEAD people.” -Unknown 21 MEMBER RECRUITMENT Each organization is always seeking new members here on campus. It is usually considered very difficult to recruit new members into your organization, but it does not have to be a long and painful process. Your group can have a great time in trying to promote the organization and bring in new members at the same time. Tips Bring a Friend Night: Encourage each member of your organization to bring 1 or more friends to an event that is organized by your group. Plan an activity that will be enjoyable to all. Do not make your organization the whole point of the event. At the end of the event, thank everyone for coming and inform them of future events and activities that your organization has planned. This will circulate interest in your organization. Create an Activities Fair: An activities fair does not have to be a once-a-year event. Fairs give everyone an open opportunity to look at organizations for themselves. Get in touch with similar organizations to sponsor the fair with you. If you are a departmental organization, contact other groups within the department to see if they would be interested in participating. Don’t Forget to Publicize! No other students will get to learn about your organization and activities if you do not inform them! Remember that student publications, radio, and campus television are excellent and free ways to inform the student body about your group. Don’t forget to put up flyers and reserve bulletin boards/display cases to raise awareness about your fantastic organization. Remember to place flyers in the other student organization mailboxes located in Senate Office. Theme Ideas Get-to-Know You Games: center the event on games that facilitate getting to know potential new members. Game Night: center the event around games other than get-to- know you games (e.g. Twister, Pictionary, etc.) Philanthropy/Community Service Activity: center the event on promoting your organization’s interest in community service. Dinner: take potential new members to dinner (either in the cafeteria or to a restaurant) with members of your group. 22 PUBLICITY Designing Publicity The purpose of designing publicity is the logical ―thinking through‖ of the needs of a publication (poster, flyer, banner, etc.) and allowing the medium to do its job. Layout is simply the process by which words and pictures are brought together on paper. The following are some pointers to remember for the design and layout of a message: Function ~ The design must do the job of getting your message to a mass audience. A visual symbol attracts the reader from a distance by communicating the concepts you are promoting. A visual symbol and graphic design grow out of the needs of the message and are, therefore, subservient to it. Simplicity ~ Focus on one element that will grab the reader’s attention and interest. Relay this main theme in the printed message. Fonts should vary in size and weights, but use only 1 or 2 different fonts. This keeps the design uncluttered and allows for emphasis. Integration ~ The overall design must be integrated so that the separate parts complement each other. Proximity and nearness indicate related ideas or elements leading the reader’s eye from left to right; relative size and isolation of an element indicates its importance. A good test of effectiveness is to look at the layout from a distance of 8-10 feet. An effective graphic design (visual appearance of the word-and-picture message) must: Grab the attention of passers-by Sustain the reader’s interest Elicit a response from interested reader Publicity Outlets The list of potential publicity outlets both in the community and on campus is virtually endless, so consider the following before expending time, energy, and other limited resources. Determine your target audience taking into account the basic publics. 1. Internal ~ your club or organization members (past and present), parents, and family members 2. Campus ~ faculty, administration, Greeks, non-Greeks, and alumni 3. Community ~ neighbors, residents, public officials 4. Visiting Publics ~ foreign students, visiting students 5. General ~ the media; businesspeople; members of civic organizations; city, state, and federal officials 23 Determine location where the target audience frequents Determine the image of your group and the programs Match the appropriateness of various media to that image and your message Ascertain your resources (budget, time, talent, and personnel) Promotional Ideas Posters Announcements to Campus Flyers Organizations Banners Classroom Bulletin Boards Display case TV, Radio, Newspapers Chalking Flyers on Car Windshields Buttons Flyers in Mailboxes Skits T-shirts Bumper Stickers Logos Doorknob Signs Table Tents Free Tickets Calendars Websites Paper Footprints or Arrows Leading Email messages People Towards Events Table at Union One Planet, One People Activities Fair “Life is 10 percent of what happens to me and 90 percent how I react to it.” -Unknown “People do not care how much you know, until they know how much you care.” -Unknown “Anyone wanting to be a leader must first be a servant. If you want to lead you must serve.” TEAM/COMMUNITY BUILDING An organization is composed of a group of individuals that have come together out of mutual interest. Each person brings to the group his or her special talents, history, skills, unique set of experiences and a set of norms or values. Team building shifts the focus of the group to its members rather than the organizational tasks, thus allowing the members to feel important and cared for. 24 Why Do Team Building Activities? It is the process that uses activities requiring members to work together to discover shared interests and lays the groundwork for new and deeper friendships. When done effectively, team building highlights each person’s differences in values, personalities, and skills while simultaneously building the membership into a cohesive, trusting and mutually supportive group. Building strong interpersonal ties increase member satisfaction and group productivity. Team building should not be used in an attempt to make everyone the same. Whatever exercise you select for your organization, it is important to emphasize both the group and individual benefits gained through team building. Never force a member to participate. Not all people are comfortable participating in an activity that requires self-disclosure; they will when they feel it is time. Methods of Team Building There are many different methods of team building, each designed to produce differing results. In order to find the appropriate exercise for your organization, please read through the entire list at the end of this section, paying close attention to the expected results. If this is the first time your organization will be participating in a team building process, you might find it better to pick one of the less risky exercises. You can always choose a riskier exercise after you have been working together for a while and are more comfortable as a group. When to Use Team Building Exercises Although team building is essential to newly formed groups or an organization with a large number of new members, there are other times it can be effective as well. You might find it helpful to use team-building techniques when: members seem bored or irritable members appear to be going off in different direction or drifting away from the group there is a great deal of conflict of ―infighting‖ members have been apart for a while (vacations, breaks, etc.) you want to take a break from the normal routine or boost team spirit 25 Team Building Exercises Self-Disclosure/Relationship Building This type of activity helps break down the barriers and allows members to get to know one another on a more intimate level. It is very appropriate for groups where people will be working together closely and/or for groups where members will be together for long periods of time. Intimate Interviews: Members pair off and interview one another for 5 minutes each. One of the partners introduces the other to the group speaking in the first person as if he or she was the person being introduced. Personal Crest: Members make a personal coat-of-arms in which they express important aspects about themselves through drawings or short phrases. Possible topics or questions to include in the crest: the most significant event in your life, how you react when upset, your primary goal for the year, where you would like to be in 5 years. Trust Building These exercises generally rely on some form of physical contact but have the added element of requiring participants to trust one another in order to complete the activity. They are appropriate in most any group; but be careful that if someone is really afraid, he/she is not pressured into participating. Trust Walks: Members take turns being blindfolded and led by another on a short walk. Physical Exercises Physical exercises help eliminate tension and distance between people and make them more relaxed and comfortable with each other. These are appropriate in most groups; but beware of individual reactions to touching/being touched. Human Knot: Members stand in a circle and extend their right hands into the middle and clasp the hand of another. Repeat using the left hand. Untangle the knot without unclasping hands. Cooperation Exercises These exercises help people learn to work together and can give an indication about the roles members will play in group situations (thinker, leader, organizer, dominator, follower, etc.). These are appropriate in any group particularly if tasks demand teamwork. 26 Perfect Square: Squares of construction paper of different colors are cut into odd shapes. Members each take a piece and then work with others who have the same color to form a perfect square. This exercise is often done in silence without talking permitted. Brainstorm: Members are asked to contribute ideas regarding a specific problem or question facing the group. Ideas are recorded without judgment. Other: Parties, potlucks, meals and retreats help break the monotony of regular meetings and provide an opportunity for members to get back in touch with each other on a social basis. These are appropriate anytime in a group and are particularly helpful when motivation is lacking, morale is low, or members are drifting apart. Post-Team Building Discussion Similar to Post service reflection after you have completed your team building exercise, it is necessary to spend time as a group discussing this experience. Part of any team building process is sharing what has been learned and experienced; what members liked and disliked; and, most importantly, how they felt while participating. *For more team building exercises, contact the Volunteer Programs office. FUNDRAISING Fundraising Strategy Developing a successful fundraising strategy allows your organization the opportunity to cover operating expenses, complete projects and programs, and create a small cushion for the future. Many organizations find that the success of the fundraising may be attributed to the following principles: Think Positively: As you begin your planning for the year, think big – dream a little! Ask yourself, ―If money were not an issue, what would the group do?‖ Feel free to use your imagination. Generally it is easier to scale down your organization’s plans than to scale up mid-year. After you have identified ideal activities for the year, you should begin to assess the feasibility of your goals in light of your resources. Although you have to look at these realistically, be positive – do not permit a lack of available funds to stifle your plans. Establish Financial Goals: If you do not know where you are going, you will never know if you have arrived! When you are planning your organization’s budget, your budget of proposed expenses must be 27 developed and reviewed against existing resources. The difference between your total budget and operating expenses will be your organizations’ fundraising target. Now is the time to be creative, yet realistic! Develop Creative Fundraising Alternatives: Once you have established a financial target, identify all potential sources of funds and develop creative ways to tap your resources. Successful organizations utilize multiple approaches to fundraising. Establish Your Fundraising Plan: Fundraising can’t be successful if left to chance. Answer the basic questions: WHO? WHAT? WHERE? WHEN? WHY? Once a financial plan is developed, write it down. Evaluate Fundraising Activities: In order to determine your level of success, maximize learning opportunities and advise future leaders of your organization. It is imperative that you evaluate your fundraising activities. This evaluation should include a qualitative analysis and conclude with recommendations for future fundraising activities. “When you cannot make up your mind which of two evenly balanced courses of action you should choose the bolder.” -William Joseph Slim “The sole meaning of life is to serve humanity.” -Leo Tolstoy 28 Fundraising Ideas Coffee and donut sale Rake lawns for donations Shovel driveways for donations Babysitting services for faculty and staff Hold a dinner Have a garage sale Sell discount cards/books Host a kid’s camp Sponsor a tournament: cards, board games, sports Design a T-shirt contest Have a party: bowling, skating theme Sell flowers/ balloons/wreaths for a big holiday Candy grams Volunteer with your group to help with store inventory Work concessions at a major sport event Wrap gifts for donations Have a car wash Ask a business to give you a percentage of sales for a few hours Bag groceries for tips or deliver groceries Host a marathon: ―walk-a-thon,‖ ―bowl-a-thon,‖ ―trash-a-thon‖ Co-sponsor events with other organizations Make gift baskets Offer ―Odd-Jobs‖ services Have a pancake breakfast Host an alumni activity Have a jail-n-bail Have penny wars Host a kid’s carnival Paint faces at an athletic event Candy sale Bake sale Used book sale Donations Auction/Raffle Sell buttons/t-Shirts Benefit dance Fundraising Web sites www.tbts.org/ride/fundraising.htm www.apifund.com/info/fundraising_tips.htm 29 RECOGNITION All members of organizations appreciate recognition for doing good work or going above and beyond the call of duty. The purpose of this section is to give organizations ways in which to recognize outstanding members. Ways to Recognize Say Thanks Give them whistles to ―toot their own horns for a job well done‖ Give them a Thousand Grand candy bar as ―payment for working hard‖ Put a balloon, giant greeting card, phony parking ticket, or gift magnet on an honoree’s car with a personal message from you or your organization While personalized gifts are always greatly appreciated, they don’t have to break the bank. Go overboard affordably with honoree’s favorites such as a giant bowl of miniature candy bars Present a commemorative scrapbook filled with photos and other memorabilia Build a basket of favorites with the recipient’s taste buds in mind; Experiment with themes such as a Night at the Movies. Put together a relaxation kit for the member who does everything Serious Award Ideas Best Participant Most Humble Most Likely to Get the Job Done Super Server Award Happy Face Award Above and Beyond Award Member of the Week Have fun with awards and Be Creative!!!!!! Zany Awards Before giving these crazy awards, be sure that no one in your organization will take offense to receiving such an award. Best Schmoozer Award Worry Wart Award Ginkgo Biloba Award (Most Forgetful) The Nanny Award (Funniest Laugh) Drama Queen/King 30 WRAP UP/ PUTTING IT ALL TOGETHER We hope this handbook services as a useful tool in planning and implementing service projects for your group. Enjoy the amazing journey of volunteering, both NOW and into the FUTURE. If you need additional information or resources, please contact Stacy Stoldorf in the Volunteer Programs office at x6710 or email her at firstname.lastname@example.org. Remember to not be afraid to reach out and always HAVE FUN!! Cheers to you and all of your continued Service Success!!!! Making Contact I believe the greatest gift I can conceive of having from anyone is to be seen by them, heard by them, to be understood and touched by them. The Greatest gift I can give is to see, hear, understand and to touch another person. When this is done, I feel contact has been made. - Virginia Satir 31 Resources Walter P. Pidgeon, Jr. The Universal Benefits of Volunteering: A Practical Workbook for Nonprofit Organizations, Volunteers, and Corporations ISBN- 0-471-18505-1 Golliver, Joy J. & Hayes-Arista, R. (1997) I CAN: 301 ways to turn caring into ACTION. Ignite the community spirit. Vineyard, Sue. (1988) Beyond Banquets Plaques & Pins: Creative ways to recognize Volunteers. Volunteer management Services Resources available in the Volunteer Programs office *For more information about Volunteering, please contact the Volunteer Programs Office in the Union.