MS. Shortcuts

					      Microsoft Word 2003                                             Text Formatting                                               Inserting                                             Merging

      Keyboard Shortcuts                            Change font
                                                    Change font size
                                                                                         CTRL SHIFT F
                                                                                         CTRL SHIFT P
                                                                                                           A field
                                                                                                           AutoText
                                                                                                                                                       CTRL F9
                                                                                                                                       AutoText entry name + F3
                                                                                                                                                                    Preview a mail merge
                                                                                                                                                                    Merge a document
                                                                                                                                                                                                          ALT SHIFT K
                                                                                                                                                                                                          ALT SHIFT N
                 Selecting Text                     Increase font size                   CTRL SHIFT >      A line break                          SHIFT ENTER        Print the merged document             ALT SHIFT M
To Extend a Selection:                              Decrease font size                   CTRL SHIFT <      A page break                          CTRL ENTER         Edit a mail merge data source         ALT SHIFT E
One character to the right                  SHIFT   Increase the font size by 1 point          CTRL [      A column break                 CTRL SHIFT ENTER          Insert a merge field                  ALT SHIFT F
One character to the left                   SHIFT  Decrease the font size by 1 point          CTRL ]      An optional hyphen                  CTRL HYPHEN
                                                    Change Case                              SHIFT F3      A nonbreaking hyphen          CTRL SHIFT HYPHEN                               Navigating
To the end of a word                  CTRL SHIFT
                                                    All Capitals                        CTRL SHIFT A       A nonbreaking space         CTRL SHIFT SPACEBAR
To the beginning of a word            CTRL SHIFT                                                                                                                   One character to the left                        
To the end of a line                     SHIFT END  Bold                                      CTRL B
                                                                                                                          Copying And Pasting                       One character to the right
                                                    Underline                                 CTRL U
To the beginning of a line             SHIFT HOME                                                                                                                   One word to the left                       CTRL 
One line down                               SHIFT   Underline Words Only                CTRL SHIFT W
                                                                                                           Copy text or graphics                     CTRL C         One word to the right                      CTRL
One line up                                 SHIFT   Double underline words              CTRL SHIFT D
                                                                                                           Copy formatting                      CTRL SHIFT C        One paragraph up                            CTRL
To the end of a paragraph             CTRL SHIFT    Hidden Text                         CTRL SHIFT H
                                                                                                           Copy Text                                SHIFT F2        One paragraph down                          CTRL
To the beginning of a paragraph       CTRL SHIFT    Italicise                                  CTRL I
                                                                                                           Move text or graphics                          F2        To the previous frame or object              ALT
One screen down                   SHIFT PAGE DOWN   Small Capitals                      CTRL SHIFT K
                                                                                                           Paste text or graphics                    CTRL V         To the next frame or object                  ALT
One screen up                        SHIFT PAGE UP  Apply subscripts                          CTRL =
                                                                                                           Paste formatting                     CTRL SHIFT V        One column to the left (in a table)         CTRL
end of a document                   CTRL SHIFT END  Apply superscripts                  CTRL SHIFT =
                                                                                                                                                                    One column to the right (in a table)        CTRL
beginning of a document           CTRL SHIFT HOME   Remove all formatting               CTRL SHIFT Z                        Working In Tables                       Up one line
Select Entire document                       CTRL A   (Return to Plain Text)
                                                                                                      Move to Next cell in a row                           TAB      Down one line
a vertical block of text             ALT Drag Mouse Toggle Show/Hide(¶) characters        CTRL SHIFT 8
                                                                                                      Move to Previous cell in a row                SHIFT TAB       To the end of a line                           END
a specific location in a document       F8 arrow keys               Paragraph Formatting                                                                            To the beginning of a line                   HOME
                                                                                                      Move to First cell in a row                   ALT HOME
Select the nearest character            F8 character                                                                                                                To the top of a screen            ALT CTRL PAGE UP
                                                                                                      Move to Top cell in a column               ALT PAGE UP
Extend a selection                                 F8 Single Line Spacing                      CTRL 1                                                               To the bottom of a screen ALT CTRL PAGE DOWN
                                                                                                      Move to Last cell in a row                      ALT END
Reduce the size of a selection              SHIFT F8 Double Line Spacing                       CTRL 2                                                               Up one screen                              PAGE UP
                                                                                                      Move to Last cell in a column            ALT PG DOWN
                                                      1½ Line Spacing                          CTRL 5                                                               Down one screen                         PAGE DOWN
                   File Management                                                                    Move to Previous row
                                                      Add/remove 1 line space before text  CTRL 0 (zero)                                                            Down One Page                      CTRL PAGE DOWN
                                                                                                      Move to Next row
New Document (normal template)        CTRL N                                                          To Insert new paragraphs into a cell              ENTER       Up One Page                           CTRL PAGE UP
                                                                  Alignments And Indents                                                                            To the end of a document                  CTRL END
Open Existing Document                CTRL O                                                          Insert a tab into a cell                       CTRL TAB
Save Document                         CTRL S        Center a paragraph                        CTRL E Insert a new row at end of table            TAB in last cell   To the beginning of a document          CTRL HOME
Save Document As                          F12       Justify a paragraph                        CTRL J Select a column                           ALT, left mouse     To a previous cursor position              SHIFT F5
Print Document                        CTRL P        Left-align a paragraph                    CTRL L Select entire table            ALT + 5 (numeric keypad)                       Working With Fields
Print Preview                        CTRL F2        Right-align a paragraph                   CTRL R
Spell Check Document                       F7       Indent a paragraph from the left          CTRL M                        Deletion Keys                           Insert DATE field                          ALT SHIFT D
Thesaurus                            SHIFT F7       Remove Left Indent                  CTRL SHIFT M                                                                Insert PAGE field                          ALT SHIFT P
                                                                                                      Delete left of cursor                       BACKSPACE
Find                                  CTRL F        Create a hanging indent                   CTRL T                                                                Insert TIME field                          ALT SHIFT T
                                                                                                      Delete word to left of cursor       CTRL BACKSPACE
Replace                               CTRL H        Reduce a hanging indent              CTRL SHIFT T                                                               Insert blank field                            CTRL F9
                                                                                                      Delete right of cursor                          DELETE
Create AutoText                        ALT F3       Remove paragraph formatting applied by                                                                          Update links in Word document           CTRL SHIFT F7
                                                                                                      Delete word to right of cursor            CTRL DELETE
Overtype Mode                         INSERT          using shortcut keys or menu commands    CTRL Q                                                                Update selected fields                              F9
                                                                                                      Cut (delete) selected text                       CTRL X
Help menu                                  F1       Apply a style name                   CTRL SHIFT S                                                               Unlink a field                          CTRL SHIFT F9
                                                                                                      Undo the last action                             CTRL Z
What’s This Help Tool                SHIFT F1       Start AutoFormat                          CTRL K                                                                Switch between field code or result           SHIFT F9
Redo                    ALT SHIFT BACKSPACE         Apply the Normal style               CTRL SHIFT N                  Working In Outlines                          Switch between all field codes or results       ALT F9
Repeat Last Command                        F4       Apply the Heading 1 style              ALT CTRL 1                                                               Perform field action                      ALT SHIFT F9
                                                    Apply the Heading 2 style              ALT CTRL 2 Promote a paragraph                        ALT SHIFT         Go to the next field                               F11
                                                    Apply the Heading 3 style              ALT CTRL 3 Demote a paragraph                         ALT SHIFT          Go to the previous field                     SHIFT F11
                                                    Apply the List style                 CTRL SHIFT L Demote to body text                       CTRL SHIFT N        Lock a field                                 CTRL F11
                                                                                                      Expand text under a heading                 ALT SHIFT +       Unlock a field                        CTRL SHIFT F11
                                                                                                      Collapse text under a heading                ALT SHIFT -
                                                                                                      Show all text or headings                   ALT SHIFT A
                                                                                                      Display all text               asterisk * on Num Keypad
 Microsoft Excel 2003 Shortcut Keys                                                                                  Data Entry Shortcuts                                                                   Formatting Shortcuts

                            General Shortcuts                                               Start a new line in the same cell..................... ALT ENTER                        Style dialog box ...................................ALT ' (apostrophe)
                                                                                            Enter Array Formula...................... CTRL SHIFT ENTER                              Format Cells dialog box.........................................CTRL 1
                                                                                            Display the Formula Palette ................................. CTRL A                    General number format ............................CTRL SHIFT ~
New Workbook....................................................... CTRL N
                                                                                            Insert Function arguments ....................... CTRL SHIFT A                          Currency Format ......................................CTRL SHIFT $
Open Existing Workbook ....................................... CTRL O
                                                                                            Insert a hyperlink....................................................CTRL K            Percentage Format .................................CTRL SHIFT %
Save Workbook ....................................................... CTRL S
                                                                                            Edit the active cell ............................................................F2     Date Format..............................................CTRL SHIFT #
Save Workbook As .......................................................... F12
                                                                                            Paste Function......................................................SHIFT F3            Time Format ........................................... CTRL SHIFT @
Print Workbook....................................................... CTRL P
                                                                                            Calculate all workbooks ....................................................F9          Comma Format......................................... CTRL SHIFT !
Print Preview ........................................................CTRL F2
                                                                                            Calculate active workbook .......................... CTRL ALT F9                        Apply the outline border ......................... CTRL SHIFT &
Spell Check Workbook ...................................................... F7
                                                                                            Calculate active worksheet..................................SHIFT F9                    Remove outline borders ............................CTRL SHIFT _
Excel Help menu ............................................................... F1
                                                                                            Start a formula ....................................................................=   Bold........................................................................ CTRL B
What’s This Help Tool ......................................... SHIFT F1
                                                                                            Insert AutoSum formula..............................................ALT =               Italics ...................................................................... CTRL I
                                                                                            Enter date .................................................................CTRL ;      Underlining............................................................CTRL U
                      Moving Around Shortcuts                                               Enter time ....................................................CTRL SHIFT :             Strikethrough ..........................................................CTRL 5
                                                                                            Cancel Data Entry......................................................... ESC          Hide rows................................................................CTRL 9
Move to next cell down & accept data entry............ENTER                                 Fill down ................................................................ CTRL D       Unhide rows.............................................. CTRL SHIFT (
Move to prev cell up & accept data entry ...SHIFT ENTER                                     Fill to the right ....................................................... CTRL R        Hide columns ...............................................CTRL 0 (zero)
Move one cell right & accept data entry....................... TAB                          Fill range with current entry ....................... CTRL ENTER                        Unhide columns ........................................ CTRL SHIFT )
Move one cell left & accept data entry ............ SHIFT TAB                               Copy ....................................................................... CTRL C
Move one cell up, down, left, or right ....................                                                                                                                         Toggle displaying values or formulas..................... CTRL `
                                                                                            Copy formatting ........................................ CTRL SHIFT C                   Display the AutoComplete list ...................................ALT
Move to edge of current data region..........CTRL                                           Copy value from cell above ........................CTRL SHIFT "
beginning of row ......................................................HOME                 Paste Once .............................................................. ENTER
Beginning of worksheet.................................CTRL HOME                                                                                                                                          Selecting Ranges
                                                                                            Paste Multiple Times.............................................. CTRL V
Last used cell on worksheet .............................. CTRL END                                                                                                                 Select current region ..................................CTRL SHIFT *
                                                                                            Paste formatting only ................................ CTRL SHIFT V
Down one screen....................................................... PG DN                                                                                                        Extend selection one cell........................... SHIFT
                                                                                            Cut .......................................................................... CTRL X
Up one screen ............................................................PG UP                                                                                                     Extend selection to last used cell ......... CTRL SHIFT END
                                                                                            Clear cell Contents................................................DELETE
One screen to right .......................................... ALT PG DN                                                                                                            Select the entire column ....................... CTRL SPACEBAR
                                                                                            Delete Selection........................................CTRL HYPHEN
One screen to left ............................................. ALT PG UP                                                                                                          Select the entire row............................ SHIFT SPACEBAR
                                                                                            Insert Blank Cells .......................................CTRL SHIFT +
Next sheet in workbook ................................. CTRL PG DN                                                                                                                 Select the entire worksheet......................................CTRL A
                                                                                            Edit a cell comment ..............................................SHIFT F2
Previous sheet in workbook .......................... CTRL PG UP                                                                                                                    Select all objects on sheet ....... CTRL SHIFT SPACEBAR
                                                                                            Paste Range Names ...........................................................F3
Move to next unlocked cell............................................ TAB                                                                                                          Select the current array ........................................... CTRL /
                                                                                            Create Range Names ................................CTRL SHIFT F3
Go To ................................................................................ F5                                                                                           Select all cells with comments....................CTRL SHIFT O
                                                                                            Define Range Name...............................................CTRL F3
Find...................................................................... SHIFT F5                                                                                                 Select unmatching values ........................................ CTRL \
                                                                                            Delete selection .......................BACKSPACE or DELETE
Find Next.............................................................. SHIFT F4                                                                                                    Select Direct Successors .......................................... CTRL [
                                                                                            Delete text to the end of the line ................CTRL DELETE
                                                                                                                                                                                    Select all Successors ................................... CTRL SHIFT {
                                                                                            Redo ....................................... ALT SHIFT BACKSPACE
                                                                                                                                                                                    Select Direct Predecessors....................................... CTRL ]
                                                                                            Repeat Last Command ......................................................F4
                                                                                                                                                                                    Select all Predecessors ............................... CTRL SHIFT }
                                                                                            Insert a new worksheet .......................................SHIFT F11
                                                                                                                                                                                    Select visible cells in current selection ....................... ALT ;
                                                                                            Create a chart using selected range................................F11
                                                                                            Group sheets................... SHIFT CTRL PG DN or PG UP
                                                                                            Undo....................................................................... CTRL Z
PowerPoint 2003 Shortcut Keys

                    Common Tasks                                                 Apply character formats                                                Work in an outline
F6                Move clockwise among panes of normal view       CTRL+T                 Change the formatting of characters      SHIFT+TAB                     Promote a paragraph
SHIFT+F6          Move counter clockwise among panes of normal    SHIFT+F3               Change the case of letters               TAB                           Demote a paragraph
                  view                                            CTRL+SPACEBAR          Remove manual character formatting       ALT+SHIFT+UP ARROW            Move selected paragraphs up
CTRL+SHIFT        Switch between Slides and Outline tabs of the                                                                   ALT+SHIFT+DOWN ARROW Move selected paragraphs down
+TAB              Outline and Slides pane in normal view                                                                          ALT+SHIFT+1                   Show heading level 1
                                                                                     Copy text formats                            ALT+SHIFT+PLUS SIGN           Expand text below a heading
                                                                                                                                  ALT+SHIFT+MINUS SIGN Collapse text below a heading
           Create and edit presentations                          CTRL+SHIFT+C           Copy formats
                                                                                                                                  ALT+SHIFT+A                   Show all or collapse all text or
                                                                  CTRL+SHIFT+V           Paste formats
                                                                                                                                                                headings
CTRL+N            Create a new presentation
                                                                                                                                  SLASH (/) on the keypad       Turn character formatting on or off
CTRL+M            Insert a new slide
                                                                                     Align paragraphs                             Show or hide a grid or guides SHIFT+F9
CTRL+D            Make a copy of the selected slide
                                                                                                                                  Show or hide the entire grid ALT+F9
CTRL+O            Open a presentation
                                                                  CTRL+E                 Center a paragraph                       Show or hide guides           CTRL+G
CTRL+W            Close a presentation
                                                                  CTRL+J                 Justify a paragraph
CTRL+P            Print a presentation
                                                                  CTRL+L                 Left align a paragraph
CTRL+S            Save a presentation                                                                                                                Select text and objects
                                                                  CTRL+R                 Right align a paragraph
F5                Run a presentation
ALT+F4            Quit PowerPoint                                                                                                 SHIFT+RIGHT ARROW             One character to the right
CTRL+F            Find text                                                 Delete and copy text and objects                      SHIFT+LEFT ARROW              One character to the left
CTRL+H            Replace text                                                                                                    CTRL+SHIFT+RIGHT ARROW To the end of a word
CTRL+K            Insert a hyperlink                              CTRL+BACKSPACE         Delete one word to the left              CTRL+SHIFT+LEFT ARROW To the beginning of a word
F7                Check spelling                                  CTRL+DELETE            Delete one word to the right             SHIFT+UP ARROW                One line up
ESC               Cancel a menu or dialog box action              CTRL+D                 Duplicate object                         SHIFT+DOWN ARROW              One line down
CTRL+Z            Undo an action                                  CTRL+X                 Cut selected object                      ESC                           An object (with text selected inside the
CTRL+Y            Redo or repeat an action                        CTRL+C                 Copy selected object                                                   object)
                                                                  CTRL+V                 Paste cut or copied object               TAB or SHIFT+TAB              An object
                                                                  CTRL+Z                 Undo the last action                     ENTER                         Text within an object (with an object
       Move around in and work on tables                                                                                                                        selected)
                                                                                                                                  CTRL+A (on the Slides tab)    All objects
TAB               Move to the next cell                                            Move around in text                            CTRL+A (in slide sorter view) All slides
SHIFT+TAB         Move to the preceding cell
                                                                  LEFT ARROW      One character to the left                       CTRL+A (on the Outline tab) All text
DOWN ARROW        Move to the next row
UP ARROW          Move to the preceding row                       RIGHT ARROW     One character to the right
CTRL+TAB          Insert a tab in a cell                          UP ARROW        One line up
                                                                                                                                               Working in Presentation Mode
ENTER             Start a new paragraph                           DOWN ARROW      One line down
TAB in last row   Add a new row at the bottom of the table        CTRL+LEFT ARROW One word to the left                            number+ENTER                    Go to slide number
                                                                  CTRL+RIGHT ARROW One word to the right                          B or PERIOD                     Display a black screen
                                                                  END             To the end of a line                            W or COMMA                      Display a white screen
             Change or resize the font                            HOME            To the beginning of a line                      ESC                             End a slide show
                                                                  CTRL+UP ARROW   Up one paragraph                                CTRL+P                          Pointer becomes a pen
CTRL+SHIFT+F      Change the font
                                                                  CTRL+DOWN ARROW Down one paragraph                              CTRL+A                          Pointer becomes an arrow
CTRL+SHIFT+P      Change the font size
                                                                  CTRL+END        To the end of a text box                        E                               Erase on-screen annotations
CTRL+SHIFT+>      Increase the font size
                                                                  CTRL+HOME       To the beginning of a text box                  H                               Go to the next hidden slide
CTRL+SHIFT+<      Decrease the font size
                                                                  CTRL+ENTER      To the next title or body text placeholder or
                                                                                  insert new slide.
                                                                  SHIFT+F4        To repeat the last Find action