Final Report Outline
As outlined at the beginning of the program, and as coordinators of your ‘Youth Farm
Stand’ project, you are required to complete a final report on your groups’ happenings
since the onset of the project. Final reports are due to the C.S Mott group by Sep-
tember 19, 2008. This report offers you the opportunity to reflect on your work and the
successes that you and your youth have experienced. This report will also serve useful
in future projects as it will offer the C.S. Mott team suggestions and improvements for
next years’ projects. The report also serves as a way to document your progress in
meeting the project objectives. Remember to refer back to your action plans and cite
how you met or did not meet your stated plans.
A final report example from last year’s project is attached as a reference. This final re-
port outline provides some guidance as to what your final report may include. However,
questions that are illustrated in bold must be included in the report, as these questions
provide information that needs to be provided to the grant providers (FNP). Addition-
ally, the more information you can include in your report the more beneficial for the
evaluation process. In terms of set-up, you may utilize a question/answer format. If you
choose to answer the items in question/answer format, please use the attached exam-
ples as a guide to setting up your answers.
With your farm stand project in full swing, we want to remind you to keep records and
document your summer activity. Refer to your journals for some of the answers to
these questions – if you have wrote in your journal you can number your pages and
then direct us to the page that outlines information that answers some of the required
questions. Please refer to a letter sent out by the C.S. Mott Group campus team in the
middle of May outlining what you need to track during your farm stand project. In addi-
tion, please include your “Business Plan” with your final report or ahead of time.
If you have any questions or comments, please do not hesitate to contact any member
of the C.S. Mott team or program evaluator, Jeno Rivera. With the positive progress
made to date we look forward to reports that highlight the value of the Youth Farm
Stand Project to the youth, you as the coordinator and the community. We wish you a
prosperous growing season and a thriving market which enables your youth and your
The following is a suggested outline that can be utilized when compiling your final re-
port. Remember that this is only a guide -adapt the sections to fit your project. Reports
should highlight the components of your project and the successes and obstacles that
you faced. Keep in mind the information you provide will be of the utmost importance
for future projects, funding possibilities and a way of measuring success for the
2007/2008 Youth Farm Stand Project.
Note: Providing us with newspaper articles, photos, or any other sources is also very much appreciated!
Describe your overall project
• Background information about your site
• Any information about the community you served
Key Project Components
• What was your overall project mission?
• How was your mission accomplished?
• Statements that define your goals – what did you want to accomplish?
• What were the objectives that you outlined in your action plan?
• How were these objectives met throughout the project?
• Did your objectives change throughout the project – if so how?
• What approach did you take to fulfill your mission and accomplish your
• For example – How did incorporate nutrition education? How did you
meet your target population? Did you focus on procuring or growing
• How were the youth involved in your approach?
• How was the community involved in your approach?
• How did your action plan fluctuate throughout the course?
• Provide a timeline of events/activities that took place during the project
• How did you plan for sustaining your project beyond this year?
• What would you change on your action plan in future years?
• Provide an overview of the education you and/or others provided
the youth (nutrition, business, community food systems, etc.)
• Outline education that was offered to the community (ex. nutrition
knowledge, community food systems, etc.)
• Comment on the activity guide and its usefulness
• How did you plan to reach your target population? Were you suc-
• If successful, provide data that indicates meeting your target
• How could you have improved in this area?
• Who were your customers (ex. community members, parents, sen-
• How did you market your farm stand project – strategies used?
• How was the marketing plan successful and what were your ob-
• How did you measure success?
• Comment on your budget and if it was sufficient
• Comment on obstacles and unforeseen circumstances
• Comment on your groups success at staying within the original budget
Expenses, Sales, Inventory, and Earnings
• Looking at your budget: what did you expect to spend on inven-
tory, site materials, etc?
• What was the difference in cost related to growing versus procur-
ing from local farmers?
• How did you calculate inventory for anticipated sales?
• What was your net profit (or loss)?
• How did you divide net profit; how was the process determined?
• Inventory all the resources that can be used for the next year
• How can link with local farmers be expanded?
• What were all expenses?
• What expenses came out of pocket?
• How did you make connections with the community for resources, time,
and field trips?
• How did you make connections and how were the youth involved in the
• Make comments if you worked with local producers
• Thinking about your project, are there ways that you could have con-
nected with the community and you did not. Make suggestions for im-
provements in this area.
• How did you evaluate the success of your project – what measures did
• you take?
• How did you utilize the evaluation materials that were provided as ex-
amples (food diary, customer survey, journaling materials)
• Comment on the journaling process (for the youth)
• Comment on the overall evaluation and its components (interviews,
conference calls, journals)
• Who were the youth involved in your project and how many par-
• How did you get your youth to participate on a regular-basis? Comment
on the engagement process
• Comment on the experience the youth may have gained by participat-
ing in the project
• Comment on youth engagement and any problems encountered
Incentives to Participate
• How did you advertise the project to get youth involved?
• Were there incentives to participate in the project?
• Make comments on what you believe motivated and engaged your
youth to participate in the project
C.S Mott Campus Team
Involvement and Resources
• Comment on your interactions with the campus team
• How did you use the information and resources that were provided by
• Were site visits useful?
• Provide suggestions or improvements
Recommendations & Conclusions
• Provide recommendations, suggestions, and improvements that can be
made for your project, the campus team, the evaluation or the overall
• Provide comments about the value in this program for youth, coordina-
tors and communities
Question/Answer Format Examples
(answers adapted from 2006 Kalkaska and Detroit YFSP final reports)
II. Key Project Components
7) Target Population
b) If successful, provide data that indicates meeting your target population
Over the course of the farm stand program, 3,600 lbs. of fruits and vegetables
were given away to food stamp eligible community members, including 81 fami-
lies and 19 seniors that redeemed give-away coupons.
Approximately 400 high school students were reached with a lunch-hour cook-
ing demo and salsa taste testing held in the cafeteria.
a) How did you market your farm stand project – strategies used?
The Kalkaska youth marketed their stands via coupons. By placing the coupons
in strategic locations they were targeting a certain population, and spreading the
word about their project. They also marketed their program through cooking
demonstrations. The 300 elementary school youth who were the audience for
the fruit smoothies also became marketers of the farm stand by giving their cou-
pons to their parents, who redeemed them and purchased produce at the farm
stands. The Detroit youth advertised their farm stand in their church, holding
their first market in conjunction with a cooking demonstration.
10) Expenses, Sales, Inventory, and Earnings
d) What was your net profit (loss?)
Gross market sales reached $1,973.31. Farmers were paid $973.31, leaving a
net income of $1,000. Youth in put earnings back into the program to ensure
sustainability for the next year.
III. Youth involvement
15) Participating youth
a) Who were the youth involved in your project and how many participated?
Twenty youth participated in the youth farm stand project during 2006, between
the two sites of Detroit and Kalkaska. The youth from Kalkaska were from the Forest
Area Public Schools, specifically the middle and high schools. Students were all from a
school that is over 61% free and reduced lunches.