2010 Women’s Golf Championship May 17-20, 2010 Practice Round: Sunday, May 16, 2010 9AM Shotgun Bulletin of Information LPGA International Golf Club Legends Course Daytona Beach, FL Hosted by Daytona State College 1200 W. International Speedway Blvd. Daytona Beach, FL 32120-2811 Entry Checklist and Deadlines It is extremely important that you meet the deadlines listed. This will ensure that your team is included in the tournament program and that the tournament preparations run smoothly. Your help with this is greatly appreciated!! Submit Team/Individual Media Information Forms E-mail Team/Individual Photo E-mail School Logo Submit this information IMMEDIATELY!! Must be sent by April 05, 2010. Send to Shannon Slaybaugh at email@example.com. Submit Hotel Reservation Form by April 23, 2010. Send to Laura Brown at firstname.lastname@example.org. See form for details. Submit Official Entry Form as soon as you qualify! Deadline is May 07, 2010. Send to Laura Brown at email@example.com. See form for details. Submit Banquet RSVP & Ticket Request form by May 07, 2010. Send to Laura Brown at firstname.lastname@example.org. See form for details. Tournament Fees due at coaches meeting on May 16, 2010. Check http://www.DaytonaState.edu/golf for Tournament Updates. 2010 NJCAA Women’s Golf Championship Committee Tournament Directors: Laura Brown (386) 506-3282 Fax (386) 506-4485 e-mail: email@example.com Will Dunne (386) 506-4486 Fax (386) 506-4485 e-mail: firstname.lastname@example.org Assistant Tournament Directors: Cindy Meehan (386) 506-3097 e-mail: email@example.com Alison Mohr (386) 506-3400 e-mail: firstname.lastname@example.org Marketing Shannon Slaybaugh (386) 506-3178 e-mail: email@example.com Athletic Training Kim Csabi (386) 506-3989 e-mail: firstname.lastname@example.org Rules Committee: Florida State Golf Association Golf Course: LPGA International (386) 274-5742 Legends Course NJCAA Asst. Executive Director: Mary Ellen Leicht (719) 590-9788 Fax (719) 590-7324 NJCAA Women’s Golf Chair: Norma Dycus (937) 512-2353 Fax (937) 512-3056 ________________________________________ Your Family and Friends Can Stay Connected! Get Tournament Updates, Daily Scores and See Tournament Pictures! Visit www.DaytonaState.edu or www.njcaa.org Pre Tournament Information Roster & Team Photo: Included is a team/individual information form that needs to be completed by April 05, 2010. A team photo and college logo must also be e-mailed to email@example.com no later than April 05, 2010. If you need to mail this information please send to Shannon Slaybaugh, Daytona State College – Athletics, 1200 W. International Speedway Blvd., Daytona Beach, FL 32120- Do not wait to qualify for the tournament. Send this 2811. information immediately. You must submit this information on time to make sure that you are included in the tournament program. Official Entry: Each qualifying team’s coach will name specific players from the roster to compete as a team prior to the start of the tournament. This should be included on the enclosed official entry form. Qualifying entries should be sent by fax to Laura Brown at (386) 506-4485 or e-mail firstname.lastname@example.org as soon as qualified and set by the coach. Deadline for receipt is May 07, 2010. Entries A. All entries must be received by the Tournament Director 10 days prior to the tournament. B. It is the responsibility of the Regional Directors to send entries to the NJCAA Tournament Director, postmarked Certified Mail, or by email no later than 10 days before the tournament. Contestant Supervision: No contestant shall be permitted to enter the NJCAA Golf Championship Golf unless accompanied by 1) a coach or faculty member of the sending institution or 2) a designated supervisor, coach or faculty member from an NJCAA member college. Designation of a supervisory person in (2) above must be in writing. Written notification shall bear the seal of the college and the signature of the athletic director and the president or dean of the sending institution. Notification shall be sent by certified mail to the tournament director. All contestants must remain under the supervision of their coach or designated supervisor throughout the tournament and until departure from the site. 2010 NJCAA Women’s Championship Specific Information A. Soft spikes must be worn by all competitors. B. Dress Code – please refer to the attached sheet on dress code guidelines. C. Competitors will be registered and local course rules will be explained at the pre- tournament coaches meeting scheduled for Sunday, May 16, 2010 at 1:30p.m. at LPGA International Golf Club in the Conference Room. All coaches are required to be in attendance. Entry fees/practice fees shall be turned in at this time. Any health histories of participants that may be important to the athletic training staff should also be turned in at this time. D. Housing is being assigned. It is mandatory that all participating colleges honor this assignment or pay for these rooms. The official hotel will be the Hilton Garden Inn, 189 Midway Ave., Daytona Beach, FL 32114. Reservations for your team are made by completing the attached Hotel Reservation Form. Do not call the hotel directly! Rates will be $86.00 for a standard room and $96.00 for a suite plus tax – this rate includes breakfast each morning. You will be assigned rooms based on the number of players you have. E. A Tournament Banquet is scheduled for Sunday, May 16, 2010 at 6:30 p.m. and will be held on the Daytona State College Campus in the Lemerand Center. Banquet tickets are included with tournament fees to entered players and one coach per team. Additional tickets for other coaches, administrative personnel, parents and any other guests are available for $30 per ticket and need to be purchased in advance. See included invitation. F. A Coaches’ Association Meeting will take place on Tuesday May 18, 2010 at the Hilton Garden Inn – time will be announced at coaches meeting on Sunday. G. Entry fees are due at the pre-tournament meeting. The entry fee is $400 per team or $80 per individual. There will also be an additional fee of $600.00 per team or $120.00 per individual to cover practice round/banquet/tournament fees. All fees will be paid to Daytona State College – you will not need to pay LPGA International Golf Club for practice round. Four person teams competing as a team will pay the team rate. Checks should be made out to Daytona State College. If you are paying by personal check you must have a driver’s license number listed on the check. H. Each team will be allowed one practice round. The practice round must be played on Sunday, May 16, 2010 and we will be having a 9:00 am shotgun. There is no need to call the golf course. (No one other than tournament participants will be allowed to play at this time). Players will be provided carts during the practice round. I. NJCAA Tournament Merchandise will be sold all week at the event by Team IP. You may also pre-order selected items – see attached flyers. Team/Individual Information and Media Form (Please type or print legibly) College ________________________________________________________________ College Address _________________________________________________________ Street City ___________________________________ College Website _______________________________ State Zip College Mascot _________________ College Colors ___________________________ Enrollment _____________________ NJCAA Region _______________________________ Coach: ________________________________________ Phone: __________________ E-mail: ________________________________________ Fax: ___________________ Athletic Director: _______________________________ Phone: __________________ E-mail: _______________________________________ Fax: ____________________ College President: _____________________________________ College Sports Information/ Marketing Representative __________________________ E-mail: ___________________________ Fax: _______________________________ Time, Place, Date of Arrival _______________________________________________ Team Roster: Player Name Class Hometown, State Unisex T- Shirt Size Continue on next page!!! This form is due by April 05, 2010 to Shannon Slaybaugh. E-mail to email@example.com or Fax (386) 506-4485. Along with this form please e-mail the following items to firstname.lastname@example.org A team photo, JPEG of TIFF format at least 300dpi and 3-inches minimum. Your school logo in an illustrator or as an EPS file. As a JPEG/TIFF it must be at least 300dpi and 1-inch minimum. For questions or more information regarding submitting photos or school logos, please contact Shannon Slaybaugh at (386) 506-3178 Fax (386) 506-4485 or email@example.com This form is due by April 05, 2010!! 2010 NJCAA Women’s Golf Championship Hotel Reservation Form (Please type or print legibly) College __________________________ Head Coach ____________________________ Phone ( ) ____________________Fax Number ( ) ____________________ Arrival Date/Time ____________________Departure Date/Time____________________ Email address for confirmation: ___________________________________________ Form of Payment: Visa Mastercard AMEX Discover Cash Check (If paying by check, each standard room including tax is $96.75/night and each suite including tax is $108.00/night – number and type of room is determined by number of people staying in each room) Name on Reservation: ______________________________________ Name on Credit Card: ____________________________Zip Code:___________ Credit Card Number: ____________________________ Exp. Date: ___________ Rooms are reserved at the Tournament Hotel for your team. Please complete the rooming list and indicate which participants will be rooming together. Reservations must be FAXED or EMAILED NO LATER THAN APRIL 23, 2010. You will receive an e-mailed confirmation of your reservation to your provided email address. Official hotel is for participants and coaches only. See attached flyers for friends and family options. Room Name Name Name 1 2 3 4 5 All participants must stay at the tournament hotel per NJCAA tournament rules. The Hotel is considered part of the tournament site and all behavior rules will be enforced. This includes a ban on alcohol and tobacco. If you have any questions regarding this form please contact Laura Brown at (386) 506-3282. Return By Fax or Email No Later than APRIL 23, 2010 Laura Brown (386) 506-4485 (FAX) firstname.lastname@example.org 2010 NJCAA Women’s Golf National Championship Official Entry Form College_______________________________________ Region___________________ Address________________________________________________________________ City_______________________________ State______________ Zip______________ Coach_______________________________ Signature__________________________ Athletic Director_______________________Signature__________________________ Entries – By Team Position 1. ____________________________ Class________ Avg. Score_____________ 2. ____________________________ Class________ Avg. Score_____________ 3. ____________________________ Class________ Avg. Score_____________ 4. ____________________________ Class________ Avg. Score_____________ 5. ____________________________ Class________ Avg. Score_____________ Alternate:_________________________ Class________ Avg. Score_____________ If qualified in addition to team entry: Medalist:__________________________ Class________ Avg. Score____________ Medalist:__________________________ Class________ Avg. Score____________ th Official Entry is Due on or before May 07 , 2010. The Regional Director is the final responsible individual for the delivery of the official entry. If early notification of qualification can be provided please do so to assist with the organization of the tournament. Please mail, email or fax entry form to: Mail to: Laura Brown, Women’s Golf Daytona State College 1200 W. International Speedway Blvd. Daytona Beach, FL 32120-2811 Fax: (386) 506-4485 Email: email@example.com Sunday, May 17th, 2010 6:30 p.m. Dinner provided by: Daytona State College Lemerand Center ~ Building 310 Casual Dress -------------------------------------------------------------------------------------------- Please return by May 7th: College: __________________________________________________ Number Attending Price Total Tournament Players Free Free Head Golf Coach Free Free Additional Guest(s) $30 each MasterCard Visa Discover Cardholders Name: _______________________________________________________ Card Number: ____________________________________Zip Code: _______________ Expiration Date: __________________ Daytime Phone: _________________________ Please make checks payable to: Daytona State College (Drivers License # must be on all personal checks.) Banquet tickets will be given to coaches at the coaches meeting. Advance ticket purchase is highly recommended, seats are limited. Attention: GOLFERS Team IP is the official merchandiser for the 2010 NJCAA Women’s Golf National Championship. We are offering the chance to preorder your official NJCAA polo. Men’s or Women’s Polo (Any Color) - $40.00 Sales tax will be applied to all presale and onsite purchases (unless a sales tax exempt form can be presented). Sizes available: Women in adult XS - Adult XXL, Men in Adult Small – Adult XXXL. Color Options: TO ORDER, Call Christa toll free: 1(877)821-8643 ext. 112 Call Direct: 772-408-5087 E-Mail: firstname.lastname@example.org Attention: GOLFERS Team IP is offering you a chance to preorder the official Tournament apparel for the 2010 NJCAA Women’s Golf national Championship. All items will be printed with one of the below front designs And participating golfers on the back. White or Light Steel Tee - $19.00 ($20.00 at event) White or Light Steel Long Sleeve Tee - $24.00 ($25.00 at event) White or Light Steel Hooded Sweatshirt – $39.00 ($40.00 at event) This is a savings of $1 per item!! Sales tax will be applied to all on site and presale orders (unless a sales tax exempt form can be presented). Tees available in Youth Medium - Adult XXXL, Long Sleeves Available in Youth Medium - Adult XXL, Hooded sweatshirts available in adult small – adult xxxl. (XXL and XXXL sizes are available for an additional charge.) TO ORDER, Call Christa toll free: 1(877)821-8643 ext. 112 Call Direct: 772-408-5087 E-Mail: email@example.com Holiday Inn Express Hotel Daytona Beach This beautiful 7 acre Resort with easy access to I-95, Airport and LPGA features a special rate for NJCAA friends and families. This hotel is not for tournament participants! Ask for the NJCAA rate May 15, 2010 through May 22, 2010 when calling to book your reservation and receive a $79.00 rate for standard rooms. Amenities . 151 Non-Smoking Guest Rooms include King or Two Double Beds, Desk, Refrigerator, Coffee Maker, Wireless High Speed Internet . Complimentary Express Start Hot Breakfast Buffet . Business Center . Olympic Size Swimming Pool, Six Lighted Hard Surface Tennis Courts, and Fitness Center . Complimentary Airport Shuttle Holiday Inn Express 2620 W. International Speedway Blvd. Daytona Beach Fl 32114 Tel: 386-258-6333 NJCAA National Women’s Golf Championship May 17-20, 2010 Friends & Family Rates Offered by: These hotels are not for tournament players and coaches!!! Courtyard by Marriott: Rate is $99 plus tax/Includes breakfast. For reservations call (386) 255-3388 and ask for the DNG rate. To view the property and amenities go to www.daytonabeachcourtyard.com. Residence Inn by Marriott: $109 plus tax/Includes breakfast. For reservations please call (386) 252-3949 and ask for the DNG rate. To view the property and amenities go to www.daytonabeachresidenceinn.com. Rates are good from 5/14/10 – 05/23/10. *Special Notice: Florida’s hotel tax is 12.5%* Tournament Rules and Procedures A. It is the tournament Director’s sole responsibility to run the National Tournament by the policies of the NJCAA and USGA. B. The Tournament shall be scheduled on a course, which will permit any eligible participant to compete. C. The NJCAA Women’s Championship Golf Tournament shall be a 72-hole medal play event. D. Teams shall consist of a minimum of four players and a maximum of five. E. The team scores for the day shall consist of the total of the four lowest players on the team. The team with the lowest four-day total shall be the champion. F. In the event of team tie for the championship or for third place, the team tie breaking procedure as outlined in the NCAA Rules of Golf shall by used. G. The tournament shall be decided by the last completed round in the event of inclement weather. H. Every attempt should be made to complete 72 holes by playing 36 holes in one day or completing the unfinished round the next morning, with the tournament ending on the fourth day. I. Players may be penalized for failure to observe the rules of etiquette of golf. J. Improper behavior by tournament participants, as determined by the NJCAA Code of Conduct may result in disqualification. Appropriate attire will be required as defined by the host course. This applies for everyone representing a college at all official tournament functions. K. At the discretion of the tournament director and the Golf Chairperson/designee, when tournament course conditions permit, the tournament will be conducted as a 72 hole “no cut” tournament. If the tournament format course cannot accommodate a “no cut” format, the following format shall be in effect: After 36 holes, the field will be cut to the top 15 teams and any team within 15 strokes of the leading team, and the top 24 individuals and any player who is within 15 strokes of the individual leader. L. In the event of a tie for first place with respect to individual competition, there shall be a sudden death playoff. All other ties in the top eighteen shall be decided by the USGA tie-breaking recommendation: compare last 9 holes on the scorecard, last 6 holes, last 3 holes or last 1 hole. If a tie still exists: The same formula will be applied to the Front Nine. M. No team will be permitted to play on the tournament site for two (2) days prior to the first official day of practice. N. No players will be permitted back on the tournament course after completing a round except during playoffs. The penalty for breaking this rule is 2 strokes added to the score posted that day by that player. There is no penalty for congregating in the immediate vicinity of the 18th green. O. For initial pairings individuals will be paired together and have first tee times. Teams will be paired together and follow the individuals. On the second day, the pairings shall remain the same with the tee times reversed. On the third and following days, pairings will be based on team standings and teams paired together according to tournament scores. Individuals who make the cut will be paired on the basis of scores in the tournament and paired between teams of equal score (i.e. the number one players, will be paired together, etc.). Pairings will be made in threesomes for all tournament rounds. The tournament director will decide the tournament format for the first two rounds. P. In the event of a missed tee time, USGA rules will be followed. Q. Scorecard procedures should follow USGA stroke play rules. R. There will be no advice exchanged between competitors, or among teammates during their round. The penalty for breaking this rule will be a two (2) stroke penalty added to the score for the day. Two coaches per team may be designated to give advice, but coaches will not be allowed on the greens. S. No substitution is allowed for a player after that player puts the ball in play for tournament scoring. T. Players shall not use electronic devices, except range finders (elevation and/or wind device is illegal)on the course during NJCAA tournament play. Violation will be disqualification for that round. Qualifications of Teams and Individuals for Competition A. Each region be allowed a maximum of ten (10) participants in the NJCAA Golf Championships when golf eligibility filed with National Office is five (5) colleges or less. B. Each region be allowed a maximum of fifteen (15) participants in the NJCAA Golf Championships when golf eligibility filed with the National Office is six (6) or seven (7) colleges. C. Each region be allowed a maximum of twenty (20) participants in the NJCAA Golf Championships when golf eligibility filed with the National Office is eight (8) or nine (9) colleges. D. Each region be allowed a maximum of twenty-five (25) participants in the NJCAA Golf Championships when golf eligibility filed with the National Office is ten (10) or more colleges. E. Each region is allowed to qualify the division medallist if she fails to qualify by other means. F. An individual who received All-American status (including Honorable Mention) in the prior year may also qualify is she fails to qualify by other means. G. Should the host team fail to qualify for the National Tournament, they will be given an automatic entry. H. In the unusual situation when a second player’s scores are lower than the lowest scores of a member of the championship team in regional tournament play, she would also qualify for the National Tournament. Officials The host college and the Chair of the NJCAA Golf Committee, will be responsible for securing the services of all necessary officials and committee members to satisfactorily conduct the tournament as determined by the NJCAA Committee on Golf. This includes the use of local citizens and coaches of participants. Awards A. Awards shall be given to the first, second and third place teams B. Gold, silver and bronze medals will be awarded the first, second and third place finishers respectively. C. Each individual golfer on the first team shall receive an NJCAA gold medal. There shall be five (5) medals. D. Each individual golfer on the second team shall receive an NJCAA silver medal. There shall be five (5) medals. E. A Medallist award shall be presented. F. A Coach of the Tournament award shall be presented. G. The top eighteen (18) medalists will be presented medals and site hole flags in recognition of their finish. These golfers will be designated as the All-Tournament team. Motorized Assistance A. Non-motorized pull carts will be allowed in the NJCAA Golf Championships without medical documentation. B. A player may not use a motorized cart during a tournament round because of injury. Use of a motorized cart would be permitted only if a player meets the definition of a disability as described in the Americans with Disabilities Act and has presented medical documentation upon filing eligibility. Substance Abuse The use of all tobacco products by any coach, player, official or other individual involved in the administration of any NJCAA sponsored regular season or post season play is prohibited within the confines of the playing area. Any individual not in compliance shall be disqualified from further participation in that contest. Open Wound Policy Under circumstances when constant or profuse bleeding occurs, the participant shall be immediately removed from that contest by the official and cannot return until the bleeding has been stopped. Tournament Information (Continued) Code of Conduct Procedures Participants shall recognize the responsibility for proper conduct at any tournament, contest, or event sponsored by the NJCAA or its member colleges. Coaches shall recognize and resume responsibility for actions of themselves and their team members. Each coach who has participants competing in the event shall be responsible for informing each member of the CODE. (Article XX of the NJCAA Bylaws) Medical Information A certified athletic trainer will be present at all times during tournament rounds. Services available include taping, ice, blister treatment, injury evaluation and immediate treatment. Athletes who require modality treatment (such as ultrasound or electrical stimulation) MUST bring a doctor’s prescription. Please make every effort to inform the athletic trainer on Sunday prior to the tournament if you will require preventative treatment during the tournament. General Information A. All students who meet eligibility criteria are eligible to participate in NJCAA golf events. B. Tournament Housing – Should the tournament host/national office choose to assign lodging for this event, all participating colleges must honor that assignment or pay for those rooms. DRESS CODE POLICY Appropriate golf attire must be worn at all times. Men: Collared shirts required, Bermuda length shorts (maximum of 4 inches above the knee). Women: Collared shirts recommended, Bermuda length shorts (maximum of 6 inches above the knee). SHORTS MUST BE LONG ENOUGH!! No denim, dress denim, or blue jeans of any kind. No tank tops, t-shirts, halter-tops, beachwear, gym shorts, or cut-offs will be allowed. Spectators are also required to follow the same guidelines as mentioned above. NO EXCEPTIONS will be made to this dress code policy. Participant Survival Kit Sunscreen (minimum 15 SPF for body and 30 SPF for face) Band-Aids Cool Max Socks (NOT cotton!) Water Bottle Sunglasses Lip Balm with Sunscreen Comfortable Shoes After Sun Lotion with Aloe Play your best: Do not become a victim of Florida’s heat and humidity. Staying hydrated helps to maintain athletic performance and reduces the risk of exertional heat illnesses (i.e., heat cramps, heat exhaustion, and heat stroke). During play, water and/or a sports drink would be the preferable beverage. However, fluid consumption during meals can include drinks like milk and juice, as well as sports drinks and water. When you become thirsty, you are already dehydrated! The first indicators of dehydration are thirst, irritability, and general discomfort. If the dehydration progresses the signs and symptoms may include headache, cramps, chills, vomiting, nausea, head or neck heat sensations, and decreased performance. If you experience any of these symptoms during play, ask your coach or a tournament official to contact the athletic trainer. A few tips: Drink fluids frequently and throughout the day, not just while playing Drink at least eight cups of fluid a day Carry a water bottle with you at all times Don’t just drink when you’re thirsty Avoid excessive caffeine Stay out of the sun whenever possible; enjoy the beach during the evening hours Wear sunscreen with an SPF of at least 30 Drink plenty of fluids the days prior to tournament play How to tell if you’re getting enough fluid If your urine is the color of lemonade, you should be well-hydrated. If your urine is the color of mustard, drink more water!!!