Docstoc

Certificate Border Templates - DOC

Document Sample
Certificate Border Templates - DOC Powered By Docstoc
					           VENDOR ROUTING
                GUIDE
           Inbound Materials


             GLOBAL LOGISTICS AND TRADE
                       COMPLIANCE
             Version 4 – Updated March 1, 2010
               Next Update due April 1, 2010
    This guide cannot be distributed or copied without written approval from HBI US Logistics.




1
                            TABLE OF CONTENTS


                                                                     Section
INTRODUCTION……………………………………………………………………………………..1
INCOTERMS AND TITLE TRANSFER……...…………………………………………………….2
GLOBAL TRADE COMPLIANCE………………………………………………..………………..3
 Record Retention…………………………………………………………………………………3.2
 Trade Programs Certificates and Affidavits of Origin…………………………………………3.3
 International Shipment Document Requirements……………………………………………..3.4
 Wood Packaging Material Requirements………………………………………………………3.5

INTERNATIONAL SHIPPING GUIDELINES……………………………………………………..4
 Ocean………………………………………………………………………………………………4.1
 Air…………………………………………………………………………………………………..4.2
 Small Package International……………………………………………………………………..4.3
 International Inland Truckload……………………………………………………………………4.4

USA TRANSPORTATION………………………………………………………………………......5
 Less Than Truck Load…………………………………………………………………………… 5.3
 Full Truck Load…………………………………………………………………………………… 5.4
 Small Package Domestic…………………………………………………………………………5.5
 FTL and LTL Bill of Lading Minimum Requirements…………………………………………...5.6
PACKING SLIPS AND PALLET SPECS…………………………………………………………. 6
 Air Freight labeling…………………………………………………………………………………6.3
VENDOR COMPLIANCE…………………………………………………………………………….7
EXHIBITS……………………………………………………………………………………………Exhibit




2
1. INTRODUCTION

    1.1. The Global Logistics and Trade Compliance department of Hanesbrands Inc. is
        providing this guide to stipulate the logistics providers, transportation requirements,
        routings, and mode of transportation for movement of purchased supplies and
        components. The transportation and logistics guidelines cover all shipments between
        vendors and HBI facilities and contractors, as well as, shipments between HBI facilities
        and contactors in which HBI is responsible for the movement and payment of freight.
        INCOTERMS specifying the responsibility for the product and payment of freight should
        be noted on the purchase order; if not, please contact your category manager prior to
        shipping. As specified in the INCOTERMS, if the vendor is responsible for the
        movement and payment of freight, the shipper must adhere to the delivery and
        documentation requirements in section 3.4.
    1.2. Failure to use an HBI approved logistics provider, mode of transportation, or routing as
        outlined in this guide or provided in writing from the category manager will result in
        payment of transportation and logistics services by the seller.
    1.3. How to use this guide:
           A US vendor or HBI facility, shipping within the 48 contiguous states, refer to the USA
            Transportation part of this guide, section 5.
           A vendor or HBI facility, shipping from a location outside the 48 contiguous states of
            the USA, shipping into the USA or another location, refer to the International
            Shipping Guidelines, section 4.
    1.4. Shipping Exceptions
        1.4.1.   It is HBI’s policy not to ship hazardous materials and computer equipment.
                 Contact your HBI category manager for instructions on shipping hazardous
                 materials, computer equipment and certain types of production equipment.


2. INCOTERMS AND TITLE TRANSFER


    2.1. What are Incoterms and when are the used?
        “Incoterms” is an abbreviation of International Commercial Terms, which were first
        published in 1936 by the International Chamber of Commerce (ICC). The Incoterms
        provide a common set of rules for the most often used international terms of trade.


        The goal of the Incoterms is to alleviate or reduce confusion over interpretation of
        shipping terms, by outlining exactly who is obligated to take control of and/or insure
        goods at a particular point in the shipping process. Further, the terms will outline the
        obligations for the clearance of the goods for export or import, and requirements on the
        packing of items. For a complete lists of Incoterms and a matrix summarizing
        responsibilities, refer to exhibit A.
3
    2.2. Title Transfer
        Incoterms do not determine when title to goods passes from buyer to seller. This is
        either determined by the applicable governing law, the Contract for International Sale of
        Goods (CISG) or specified provisions contained in the agreement.
        Transfer of title has a direct relation to trade risk, by affecting the parties’ rights in the
        event of total or partial loss, damage or destruction of the goods.
        As a result, it is extremely important that title transfer be clearly specified in the
        Purchase Order (PO).


3. GLOBAL TRADE COMPLIANCE


    3.1. Hanesbrands Inc. is a global company and as a result, is engaged in many international
        trade programs. We are dedicated to ensuring that all international transactions and
        related activities meet global regulatory requirements for Customs compliance in all
        areas. Regulatory compliance is vital to our success as a global company. It is also a
        critical element of ensuring that our supply chain remains uninterrupted by Customs-
        related issues and delays.
        Global trade compliance encompasses many areas including ensuring that all import
        and export activities meets and/or exceeds the regulatory requirements both within the
        United States and in international locations. Global trade compliance also includes
        ensuring that the Customs/regulatory requirements for record-keeping are met for all
        international transactions. The Hanesbrands Inc. record retention policy requires that all
        partners/suppliers, etc, maintain records relating to such international transactions for a
        period of 7 years.
        The following provides Hanesbrands Inc. requirements for record keeping as dictated by
        US Customs & Border Protection. It is important to note that these requirements are
        global in nature and are related to all HBI facilities and partners throughout the world.
        This document includes a matrix outlining international shipping documentation
        requirements. It also provides a detailed listing of the documents that are required to be
        maintained and/or provided to support Hanesbrands Inc.’s global trade compliance
        program.
         As a Hanesbrands Inc. supplier/partner, your company is required to maintain these
        records for the specified period. Failure to maintain the required records will negatively
        impact Hanesbrands Inc.’s global trade compliance programs and can result in
        unfavorable rulings and/or fines from US and/or foreign Customs.




4
    3.2. RECORD RETENTION
       3.2.1.   It is important to note that HBI requires that all Customs-
                related/production/purchasing and/or financial transaction records are maintained
                for the required 7 year period. All HBI partners are expected to abide by these
                requirements and be able to provide the required records within 3 working days
                of receiving a request for records from HBI. Required records/documents include
                the following:
           3.2.1.1.     Purchase Orders
           3.2.1.2.     Payment records to support items received against POs
           3.2.1.3.     Certificates of origin for the products being supplied to HBI
           3.2.1.4.     Supplier/manufacturer’s affidavits of origin for the raw materials and trims
                        used in production of finished products for HBI
           3.2.1.5.     Transportation records to support the movement and receipt of raw
                        materials and/or finished products. Such transportation records include:
                            International Ocean Bill of Lading
                            International Air Waybill
                            Inland Bill of Lading
                            Related payments to transportation providers
           3.2.1.6.     Receiving records for all items shipped to an international facility
           3.2.1.7.     Product specifications, drawings, diagrams, etc.
           3.2.1.8.     Inventory and/or listing of production-related equipment maintained at
                        the manufacturing facility including make, model, country of origin and
                        serial numbers.
           3.2.1.9.     Production records relating to the items being moved internationally.
                        Such production records may include, but are not limited to:
                            Knitting
                            Finishing
                            Dyeing/Bleaching
                            Cutting
                            Assembly
                            Attribution
                            Molding
           3.2.1.10.    Employee time cards/records
           3.2.1.11.    Employee payroll records
           3.2.1.12.    Utility bills and related payment for these services provided to the
                        production facility (for a running 12-month period).
           3.2.1.13.    Shipment records for the products supplied/shipped to HBI and all
                        corresponding documentation, including Bills of Lading, commercial
                        invoices, packing lists, certificates of origin, etc.
5
            3.2.1.14.    Payment records for the product being sold/shipped.


    3.3. TRADE PROGRAMS CERTIFICATES AND AFFIDAVITS OF ORIGIN


        3.3.1.   Manufacturer’s affidavits/ certificates of origin are required by HBI due to the fact
                 that we are engaged in many special trade programs. Many of these programs
                 are driven by specific origin requirements for eligibility. There are occasions
                 when Customs requires these documents to be submitted to them for review and
                 verification. These documents are also used in the event of a Customs audit.
        3.3.2.   HBI Purchasing is responsible for requesting and obtaining manufacturer’s
                 affidavits/certificates of origin for any and all parts which will be used
                 internationally.
        3.3.3.   HBI Purchasing is to request affidavits/certificates of origin on an annual basis for
                 all parts used in international locations. Affidavits are requested on a calendar-
                 year basis. HBI Purchasing is also responsible to request new and/or updated
                 affidavits or origin as new part numbers are ordered or added to the supplier’s
                 programs.
        3.3.4.   The supplier is responsible to send the certificates of origin as specified in the
                 international document requirements part of this guide (Section 3.4)


    3.4. INTERNATIONAL SHIPMENT DOCUMENT REQUIREMENTS
    HBI expects the shipper/vendor to provide complete and accurate documentation as outlined
    below to the recipient party and to their customs broker. The original documents for
    international shipments will be collected and forwarded by the designated HBI logistics
    provider at origin. When shipping via ocean, the Bill of lading must be released at destination.
    Any exceptions to these requirements must be approved by HBI-US logistics.


    NOTE: Effective immediately the US Customs and Border Protection has implemented
    the Importer Security Filing Program commonly referred to as 10+2. This applies to all
    items being imported into the US or trans-shipping through the US. Hanesbrands has
    partnered with DHL Global forwarding to manage the data collections and filing of the
    required 10+2 data elements. Failure to file the required 10+2 data elements will result
    in fines and penalties of $5,000.00 per occurrence. Please see the US Shipping
    Instructions below for additional details.


    For detailed Country Shipping Instructions, please see individual attachments below.




        Puerto Rico        Nicaragua          Honduras           Guatemala         El Salvador


6
           Costa Rica                             Haiti                                    Dominican Republic                             Thailand                                   Vietnam




                                                  USA


          For a quick reference of country specific documentation requirements, please refer to the
    Shipping Guideline Matrix below:


Shipping Guideline Matrix




                                                                                                                                           Certificate of Origin


                                                                                                                                                                    Insurance
                                                                                                                                                                    Certificate of
                         Invoice/Packing lists




                                                                                                                                                                                         Ocean bill of Lading
                                                                      Commercial Invoice




                                                                                                                    Textile Declaration
                                                   Purchase Order




                                                                                                  Packing Lists




                                                                                                                                                                                           (if applicable)




                                                                                                                                                                                                                (If applicable)
                             Language of




                                                                                                                                                                                                                 Air Way Bill
COUNTRY
                                                                                                                                                                                     Express/Seaway
                                                                                                                  Textiles                                         If terms           (Released at
United States           English                                           X                          X             only                                            are CIF             destination)                  X
                                                                                                                                                                                     Express/Seaway
                                                                                                                                                                   If terms           (Released at
China                   English                  Signed             Signed                           X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                 Signed             Signed                                                                                         If terms           (Released at
Vietnam                 English                  Original           Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                     Express/Seaway
                                                                      X                                                                                            If terms           (Released at
Thailand                English                                      Copy                            X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
Dominican                                                           Signed                                                                                         If terms           (Released at
Republic                Spanish                                     Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                                                                                         If terms           (Released at
Costa Rica              Spanish                                     Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                                                                                         If terms           (Released at
El Salvador             Spanish                                     Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                         X                                                               If terms           (Released at
Honduras                Spanish                                     Original                    Original                                                           are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                                                                                         If terms           (Released at
Puerto Rico             Spanish                                     Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                                                                                         If terms           (Released at
Haiti                   English                                     Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                                                                                         If terms           (Released at
Nicaragua               Spanish                                     Original                         X                                                             are CIF             destination)                  X
                                                                                                                                                                                         Original
                                                                    Signed                                                                                         If terms           (Released at
Guatemala               Spanish                                     Original                         X                                                             are CIF             destination)                  X


7
    3.5. WOOD PACKAGING MATERIAL REQUIREMENTS
      3.5.1.   On September 16, 2005, U. S. Customs and Border Protection began
               enforcement of the United States Department of Agriculture’s Animal and Plant
               Health Inspection Service regulation for wood packaging material. While this
               initiative was originally a US initiative, many other countries have now adopted
               the same program. The program is no longer applicable only to the USA. The
               ISPM-15 rule requires wood packaging material, such as pallets, crates, boxes,
               and dunnage used to support or brace cargo, to be treated and marked. The
               purpose of the ISPM-15 is a worldwide attempt to reduce the transportation of
               pest between countries. In case of non-compliance, the wood packaging material
               will be refused at the port along with the accompanying freight. The approved
               treatments for wood packaging material are 1) heat treatment to a minimum
               wood core temperature of 56C for a minimum of 30 minutes or 2) fumigation with
               methyl bromide. To certify treatment, the Wood Packaging Material (WPM) must
               be marked with the following International Plant Protection Convention (IPPC)
               logo – see below. Paper certificates of treatment are not required or accepted.
               Heat treatment method is valid for 30 days while fumigation with methyl bromide
               is indefinite.
               Any pallets needing replacement wood will require new treatment and
               certification.




8
                 Effective March 9, 2007, US Customs and Border Protection may issue claims
                 for liquidated damages and/or penalties against importer, carriers, or bonded
                 custodians for importing WPM in violation of the regulations. Liquidated
                 damages result from a breach of obligation under bond. When violations occur,
                 liquidated damages and/or penalties will be assessed based on the value of the
                 merchandise, which is considered the value of the WPM plus the value of the
                 commodity or commodities identified for importation on the entry documentation.
                 The liquidated damages claim may be issued at three times the entered value of
                 the merchandise but not greater than the bond amount.


                 For more information, please visit:
                 http://www.cbp.gov/xp/cgov/import/commercial_enforcement/wpm/




4. INTERNATIONAL SHIPPING GUIDELINES


    4.1. Ocean
       HBI has elected DHL Global Forwarding as the logistics provider to manage all
       international ocean shipments to support the movement of raw materials and
       components for assembly of products. For full container ocean bookings, and less than
       container ocean shipments within the Western hemisphere, refer to exhibit D for the local
       DHL Global Forwarding contacts. For full container weight and CBM guidelines, please
       refer to section 4.1.4.6. For custom document requirements, refer to the International
       Shipment Document Requirement section 3.4.
       4.1.1     Booking timelines
           4.1.1.1 Central America, South America and Caribbean Countries
                 For full container shipments from Central America, South America and
                 Caribbean countries, the Shipper must provide the completed DGF vendor
                 shipping form; refer to exhibit J, including the information outlined in 4.1.2.
                 For destinations within the Western Hemisphere, the shipping order form must be
                 sent 3 business days prior to the vessel sail date.
                 For destinations in the Eastern Hemisphere, the shipping order form must be
                 sent 7 business days prior to the vessel sail date.
                 For cargo and document cut off guidelines for each lane, contact DGF.




           4.1.1.2 US Exports
                           For US exports that are ex-works contact the HBI US export team,
                           refer to exhibit L.

9
         4.1.1.3 Eastern Hemisphere
             For shipments from the Eastern Hemisphere, the Shipper must provide the
             completed DGF vendor shipping form; refer to exhibit O, including the information
             outlined in 4.1.2.
             For full container and less than container shipments to destinations within the
             Eastern Hemisphere, the shipping order form must be sent 3 business days prior
             to the cargo cut off date.
             For full container and less than container shipments to destinations in the
             Eastern Hemisphere, the shipping order form must be sent 10 business days
             prior to the cargo cut off date.
             For cargo and document cut off guidelines for each lane, contact DGF.


     4.1.2   The following information is needed in order to make a booking:
                  PO Number (if applicable)
                  Shipment Reference Number (if applicable)
                  Weight
                  Cubic Meters (CBM’s)
                  Shippers Name and Address
                  Consignee’s Name and Address
                  Cargo ready date
                  Commodity Code
                       4.1.2.1. Acceptable Commodity Codes
                 Commodity List Update          Vendor Routing Guide Description
                                                Knit and/or woven panty, brief, boxer, t-shirt cut
                 Cut Parts                      components
                 Fabric                         Knitted Greige or finished fabric
                 Fabric Rolls                   Fabric shipping in rolls, Spannette, woven fabrics
                 Finished Goods                 Finished Garments
                 Hosiery                        Hosiery
                 Machines                       Machines and Motorized Vehicles
                 Mixed                          Any combination of the commodities within this list
                 Re-useable Packing Materials   Unipaks, Fabric Racks, Cones, Yarn Pallets
                 Socks                          Socks
                 Supplies                       Cups, threads, polybags, etc.
                 Yarn                           Yarn




     4.1.3   Container Inspection Procedures
             This procedure applies to full container or trailer shipments being loaded by the
             vendor. This procedure is implemented to minimize claims and damage to
             cartons and product during transportation.
10
            4.1.3.1 Complete the container inspection form, refer to exhibit E. If any of the
                    questions on the inspection report are answered “NO” and the shipper
                    cannot correct the connotation, contact the carrier and replace the
                    equipment. If all questions are answered “YES”, attach the signed form to
                    the last handling unit on the container and maintain a copy for your records.
      4.1.4     Loading Requirements
            4.1.4.1 Adhere to all packaging and labeling requirements provided in the HBI Global
                        Business Requirements or by your category manager.
            4.1.4.2 Minimum labeling requirements include:
                            PO number
                            Quantity and unit of measure
                            Ship to address
                            Vendor name and address
                            Country of origin
                            HBI part number
            4.1.4.3 Load all freight to stabilize the product while in transit and to prevent
                        movement or damage to product.
            4.1.4.4 For multiple destination shipments a copy of the load diagram and the
                        packing list must be included in the container, attached to the last
                        handling unit on the container. A blank container diagram can be found
                        in the shipping order form, refer to exhibit F.
            4.1.4.5 Free time allowed on live loads is 2 hours (Time allowed by carrier before
                        additional charges apply)
            4.1.4.6 Minimum load requirements:
                        Full container shipments must meet the minimum load requirements as
                        indicated below:
CBM Minimums-Raw Materials and WIP
                                                 Container Type
Commodity                                         20'86    40'86      40'96     45'96           45'102
Yarn/Hosiery                                          30       59         67    77                   82

Socks(Tubes)/Fabric(Knit)                            26        54          61   68                   73

Supplies/Cut Parts/Mixed Commodities                 23        47          53   60                   64

Fabric (Rolls)/Reusable Packing
Materials                                            20        40          46   51                   55

Equipment                                                       Pre-Approved by HBI
Max Cube                                              33        67         76 85                      91
                                                 28,250    28,800    28,500    28,280           28,280
Max Weight                                       kg        kg        kg        kg               kg

11
                         *Any shipments not meeting the minimum requirements for a 20 foot
                         container will be booked according to the most efficient form of
                         transportation as determined by the local DGF office.
                         **In the USA, the maximum allowed weight is 42000 lbs. (19960 kg).
                         ***Maximum weight can change based on local regulations. Shippers
                         should check with local transportation commission so that maximum
                         weight is not exceeded.


     4.2 Air
        HBI has selected Expeditors International as the global air provider to manage all air
        shipments. For air shipment booking requirements, complete the air shipping order form,
        refer to exhibit P and contact the global air provider 48 hours prior to expected ship date.
        Refer to the ASAP section 4.2.4 for obtaining air shipment approval and the International
        Shipment Document Requirement section 3.3 for customs document requirements.


        4.2.2   The following information MUST be included on the shipping order form to make
                a booking:
                   ASAP ID number
                   PO Number
                   HBI Sku/Part Code
                   PO Quantity (The quantity as it is measured on the PO, i.e. the purchasing
                    quantity)
                   Shipping Unit of Measure(this is the handling unit of measure that you are
                    shipping in or on)
                   Shipping Quantity (How many of the shipping units of measure are you
                    shipping? For example 5 pallets, 5 loose cartons, etc.)
                   Gross Weight by handling unit(This is the weight of a single shipping unit of
                    measure, including the packaging
                   Dimensions (length, width, and height)
                   Shippers Name and Address
                   Consignee’s Name and Address
                   Country of Origin
                   Commodity code, refer to section 4.1.2.1 for a list of acceptable commodities.
        4.2.3   All documents and cargo must be available to the global air provider 48 hours
                before the flight.
        4.2.4   Air Shipment Approval Process (ASAP)
                The Air shipment Approval Process (ASAP) is the required procedure for all air
                shipments in which HBI is responsible for the payment of freight. The shipper will

12
                receive an ASAP identification number from HBI prior to movement of any freight
                via air. Refer to sample ASAP form below. The ASAP ID number must be noted
                on shipment documents as an HBI reference number. The ASAP ID number is
                required to book a shipment with an HBI logistics provider or freight forwarder.
               Shipping via air without an ASAP ID number will result in payment of the freight by
                the seller.




     4.3 Small Package
        International Small Package shipments not exceeding 250 lbs (113kg), .68 CBMs. or 10
        cartons should be sent via DHL Express and do not require an ASAP. Insurance is
        required on all DHL shipments (check the box indicating insurance on DHL air way bill).
        For shipments originating in the USA, shipper should use DHL account # 806391191.
        For all other shipments, shipper should use DHL account # 967282910.



13
     4.4 Non USA Inland Truckload
         For Central America truckload shipments not requiring ocean routing, refer to exhibit K for
         assigned provider and contacts. For Caribbean truckload shipments not requiring ocean
         routing refer to exhibit Q for assigned provider and contacts. For inland Thailand or
         inland Vietnam please contact DHL Global Forwarding, refer to exhibit D.


5     USA TRANSPORTATION


     5.1 This section is the only authorized set of instructions regarding carrier selection, receiving
          addresses and shipping specifications for all domestic POs. All freight must be shipped
           rd
          3 party billing. Do not prepay and add freight charges to the merchandise invoice.
          Merchandise invoices that contain freight charges will be paid net of freight and a charge
          back may be issued. HBI has elected Transaver to manage all LTL and FTL shipments
          and UPS to manage all small package shipments.


     5.2 Small Package is defined as a shipment that does not exceed 150lbs. LTL is defined as
          shipments exceeding 150 lbs (68kg) but not greater than 10000lbs (4536 kg) and not
          greater than 50% of the trailer space. FTL is defined as shipments exceeding 10,000 lbs
          (4536kg) or greater than 50% of the trailer space.


     5.3 Less than Truck Load (LTL)
          Shipments exceeding 150 lbs (68 kg) but not greater than 10000 lbs (4536 kg) and not
          greater than 50% of the trailer space.


         5.3.2      Shipping instructions from vendor dock:
                5.3.2.1 Vendor should contact TRANSAVER
                            866-210-9073 or 315-682-2148
                5.3.2.2 Carrier should be contacted a minimum of 24 hours prior to shipment
                            departure.
                5.3.2.3 Weight limitation of 151 lbs to 10000 lbs is based on the total weight of all
                            POs shipping each day to each location.
                5.3.2.4 Consolidate all shipments per “Ship to” destination made on a single day into
                            one LTL shipment.
                5.3.2.5 Consolidate all individual POs per “Ship to” destination on one master Bill of
                            Lading, which describes the individual POs shipped.
                5.3.2.6 All freight must be palletized and adequately secured to the pallet by shrink
                            wrap, plastic wrap, or steel banding to ensure that freight stays intact
                            during shifts in transportation.
         5.3.3      If the assigned LTL carriers cannot provide service to your location, call the
                    Transportation Department at 336-519-4604

14
     5.4 Full Truck Load (FTL)
         Shipments exceeding 10,000 lbs (4536 kg) or greater than 50% of the trailer space.


        5.4.2   Shipping instructions from vendor dock:
            5.4.2.1 Vendor should contact TRANSAVER
                        866-210-9073 or 315-682-2148
            5.4.2.2 For Department of Transportation regulations, trailers should contain no
                        more than 42000 lbs (19050 kg) gross total with weight equally
                        distributed throughout the trailer. This limitation is based on the total
                        weight of all POs shipping each day to each location.
            5.4.2.3 Carrier should be contacted a minimum of 24 hours prior to shipment
                        departure.
            5.4.2.4 Consolidate all shipments per “Ship to” destination made on a single day into
                        one shipment.
            5.4.2.5 Consolidate all individual POs per “Ship to” destination into one master Bill of
                        Lading describing the individual POs shipped.
            5.4.2.6 Maintain PO integrity when loading trailers.
            5.4.2.7 All freight must be palletized and adequately secured to the pallet by shrink
                        wrap, plastic wrap, or steel banding to ensure that freight stays intact
                        during shifts in transportation.
        5.4.3   If the assigned FTL carriers cannot provide service to your location, call the
                Transportation Department at 336-519-4604.
     5.5 Small Package shipments
         Shipments weighing 150 lbs or less
        5.5.2   Shipping instructions from vendor dock:
            5.5.2.1 Vendor should use UPS for small package shipments within the USA.
                    Shipper should use the following account numbers:
                                     0052EA - HBI Outerwear 3rd Party
                                     0052RR - HBI Innerwear 3rd Party
                                     8R370W - National Textile 3rd Party

            5.5.2.2 150 lb limitation is based on the total weight of all POs shipping each day to
                        each location.
            5.5.2.3 Consolidate all shipments per “Ship to” destination made on a single day into
                        one shipment.
            5.5.2.4 Consolidate all individual POs per “Ship to” destination into one master Bill of
                        Lading describing the individual POs shipped.
            5.5.2.5 Maintain PO integrity when lading trailers. Requirements are based on the
                        total weight of all POs shipping each day to each location.


15
        5.5.3   If UPS cannot provide service to your location, call the HBI Transportation
                Department at 336-519-4604.


     5.6 FTL and LTL Bill of Lading minimum requirements


        5.6.2   Purchase Order number
        5.6.3   Ship From name and address
        5.6.4   Ship To name and address
        5.6.5   Mark for Name and address, if appropriate
        5.6.6   Bill of Lading number
        5.6.7   Carrier information: Trailer #, seal # (for FTL), SCAC & Pro number (for LTL)
        5.6.8   Freight terms indicated (Third Party)
        5.6.9   Third party billing name and address
                Hanesbrands Inc.
                Freight Payables Group
                1000 E. Hanes Mill Road
                Winston-Salem, NC 27105

        5.6.10 Total number of packages and total number of pallets
        5.6.11 Gross weight of shipment (do not include pallet weight on LTL Bill of Ladings)
        5.6.12 Indicate if product is unitized (pallets or slips)
        5.6.13 Provide any additional details or comments
        5.6.14 Full description of the product
        5.6.15 National Motor Freight Classification item # (LTL shipments only)
        5.6.16 Carrier’s signature indicating receipt of product listed on BOL (Bill of Lading) on
                specified date




6     PACKING SLIPS AND PALLET BUILDING
         Packing slips must detail the shipment by PO number, style, color, size, part number,
         unit of measure and quantity as applicable. The packing slip must clearly indicate
         exactly what goods are loaded onto each pallet.
         6.1 Pallet building requirements:
         6.1.1 Every pallet must have the following information;
                   o A unique identifying pallet ID (such as a pallet license plate number)
                   o The destinations full plant name and address
         6.1.2 All material must be stretch wrapped to the pallet
         6.1.3 All material on a pallet must be for a single final destination plant location. HbI or
         the logistics providers will not breakdown pallets for multiple locations.
         6.1.4 All carton labels must be loaded facing out so that they can be seen while on the
         pallet, refer to exhibit I for a sample carton label. This is not to take the place of any case
         labels that are currently being used in production (such as in the Sock Division).


16
          6.2 Detailed packing slips must accompany each shipment and shall be attached
          to the outside of the lead carton, marked “packing slip attached”
          Pack lists must have the following details;

          6.2.1       Shipper’s name and address
          6.2.2       PO number
          6.2.3       Every case or roll must be assigned to a specific pallet ID. The pack list must
                      specify which pallet every carton or roll is located.
          6.2.4       Full SKU numbers for every part being shipped, no partial SKUs
          6.2.5       An amount and unit of measure for every case or roll number (for example:
                      pounds, yards, quantity, etc.)
          6.2.6       The pack list must specify how many pallets are in the shipment
          6.2.7       Weight of the shipment

                                                   PACK LIST
           Pallet ID      Material Code (SKU)      Case or Roll number Quantity Units (UOM)
               1          HY0427WHT0590000               406851          150       yards
                                                         406858          100       yards
                          HY0578BLK06590000              506427          150       yards
                                                         506783           74       yards

                  2      RS7823RED02530000                3029354              500        pieces
                                                          4546234             1300        pieces
                    TH1222XWH0580000                      2436543               51          lbs
          Total Number of Pallets: 2




     6.3 Air Freight Labeling
          If the vendor is informed that a particular purchase order number is an air shipment then
          the vendor must label every air shipment pallet with a red Air Shipment Label, refer to
          Exhibit G.


7     VENDOR COMPLIANCE


     7.1 Compliance Requirements
           The requirements outlined in this guide are established to ensure the effective
           movement of product from vendors into the HbI supply chain. The success of HbI and
           vendor partners is dependent on the efficient and timely flow of product. Failure to
           comply with the requirements in this guide will result in a chargeback toward the vendor
           in order to keep HbI whole.


     7.2 Non-Compliance Charges
     7.2.1 Failure to use approved logistics or transportation provider results in vendor paying full
           transportation costs.
     7.2.2 Shipping via air without the ASAP approval results in vendor paying full air
           transportation costs.

17
     7.2.3 Failure to ship on treated pallets or wood packing materials results in vendor paying
            palletization or packing costs and any related fines and penalties incurred by HbI or its
            affiliates for non-compliance as stipulated by U.S. and foreign agencies.
     7.2.4 For a breakdown of charges, refer to exhibit N.




EXHIBITS:
A – Incoterm



incoterms description




  incoterms matrix


B – Textile declaration



 Textile Declaration




C – Assembler’s declaration



     Assembler's
     Declaration

D – Assigned freight forwarders
                        DGF                   Expeditors



     Central America      DGF Asia Contacts   Expeditors Contact
        Contacts                                     List

E – Container inspection form



container inspection


F – Container diagram



18
 container diagram


G – Air Shipment Label



 Air Shipment Label


H – Pallet Label




      Pallet Label


I – Carton Label



     Carton Label




J – DGF Shipping Order Form (Western Hemisphere only)



     HbI SHIPPING
     ORDER TOOL




K – Central America



  Central America
 Trucking Providers

L – HBI Global Logistics Contacts



 HBI Global Supply
  Chain Contacts



M- HBI US Import/Consignee Names



  HBI US Import
 Consignee Names

N-Non-Compliant Charges



19
  Non Compliant
    Charges




O- DGF ISC Form (Eastern Hemisphere Only)



 HBI DGF ISC Form


P- Expeditors Air Shipping order Form



 Air Shipping Order
        Form



Q. Caribbean Trucking Providers



     DR Inland Trucking
         Providers

R. Country Appendix



 Country Appendix


S. DGF Global Forwarding ISF Form (10+2 program)



     ISF Form




20

				
DOCUMENT INFO
Description: Certificate Border Templates document sample