Florida Contract Law Purchase Order - PDF

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                                             -
                                           BOARD OF COUNTY COMMISSIONERS
                                                                                       DATE:   January 9,2007

                                                                         I
                                                                                       AGENDA tTEM NO.         3q
       Consent Agenda         C]              Regular Agenda           @                Public Hearing    C]
       County Administrator's Siqnature:


       Subiect:
                       -
       Rescind Award Contract Staffing Resources for lnformation Systems (IS)
       Contract No. 056-0763-B(RM)



       Department:                                                 Staff Member Responsible:
       lnformation Systems I Purchasing                            James Garoutsos I Joe Lauro

       Recommended Action:
       I RECOMMEND THE BOARD OF COUNTY COMMISSIONERS (BOARD) RESCIND THE AWARD OF
       CONTRACT STAFFING RESOURCES FOR INFORMATION SYSTEMS. (IS) WITH TEKSYSTEMS
       MANAGEMENT, INC.,a/k/a TEKSYSTEMS, INC. (TEKSYSTEMS), TAMPA, FLORIDbON THE BASIS OF BEING
       NON-RESPONSIVE TO THE TERMS AND CONDITIONS OF THE COUNTY'S CONTRACT PURCHASE ORDER.



       Summary ExplanationlBackaround:
       On September 19, 2006, the Board awarded a portion of the bid for Contract Staffing Resources for IS to
       TekSystems. A s per standard p rocedure, a contract p urchase order was m ailed t o T eksystems t o finalize the
       award process. Upon receipt of the contract purchase order, TekSystems refused to accept the terms and
       conditions contained within. Specifically, TekSystems will not agree to hold harmless the County from all suits,
       actions or claims arising out of the misconduct of contract staffing personnel they provide to the County.

       A conference call that included representatives from IS, Purchasing, Legakand TekSystems was held in an effort to
       reach an agreement favorable to all parties. The outcome of the conference call resulted in TekSystems advising
       the County that they decline to participate in the bid award based on the current language within the contract
       purchase order terms and conditions. However, they requested the County to reconsider them for award should
       the other vendors not be able to meet the bid requirements.

       All required contract documentation has been received from the other fifteen (15) vendors that were award
       participants, with none taking any exceptions to the contract purchase order terms and conditions. Therefore, there
       is no reason to reconsider the exceptions taken by TekSystems and the award to TekSystems should be rescinded.

       Funds that were to b e a llocated t o TekSystems will be re-allocated to other a warded vendors. Funding for this
       contract will be provided by Information System's operating budget.




        Revised 07-18-03                                                                                       Page Iof 2
Fiscal ImpactlCostlRevenueSummary:
This will not have an impact on the funds that were awarded for this contract.




ExhibitslAttachments Attached:
    1. Email from Contractor dated October 30,2006
    2. Board Order and Memo dated September 19,2006




 Revised 07-18-03                                                                Page 2 of 2
                                                                                                                         Page 1 of 2

 ItlcKenzie, Ruby M

  From:     Duckwiler, Justin S. [jduckwil@teksystems.com]
  Sent:     Monday, October 30,2006 7:07 AM
 To:        McKenzie, Ruby M
  Subject: RE: 056-0763-B(RM) Contract Staffing



'hank you for your consideration for Contract Staffing Bid 056-0763-8. Because of the language within the contract (P.O.)
'EKsystems is going to have to decline to participate. We are very interested in the opportunity of doing business with you. If for
our expectations are not met from your current providers we would love to be reconsidered for the staffing award. Thanks again.



lustin S. Duckwiler Account Manager
i031N ROCKY POINTE DR. W. STE 185, TAMPA, FL 33607
188.275.2398 T 813.636.3702
:813.636.3792 M 813.394.2844




:ram: McKenzie, Ruby M [mailto:rmmckenz@co.pinellas.fl.us]
knt: Thursday, October 26,2006 11:30 AM
  o
T : Duckwiler, Justin S.
:c: Ross, Cecile T; Mancuso, Candis L; Stambaugh, Chris
Subject: 056-0763-B(RM) Contract Staffing

3ood morning Justin.

 was sorry to hear that TekSystems has decided not to participate in the award for Contract Staffing Bid 056-0763-B.

Way I ask you to confirm this decision via email response.

3est regards,



Ruby M. McKenzie, CPPB
Procurement Analyst

Pinellas County Purchasing Department
Board of County Commissioners
400 S. Ft. Harrison Avenue
6th FL Annex
Clearwater, FL 33756
Phone: 727 464-3795
Fax: 727 464-3925

e-mail: ~~ckenz@co.vi1~e11as.fl.us

Florida has a very broad public records law.
Your email communications may be subject to public disclosure.




This electronic mail (including any attachments) may contain information that is privileged, confidential, andlor otherwise
10/30/2006
                                                                                                                Page 2 of 2
~rotected fiom disclosure to anyone other than its intended recipient(s). Any dissemination or use of this electronic email
)?its contents (including any attachments) by persons other than the intended recipient(s) is strictly prohibited. If you
lave received this message in error, please notify us immediately by reply email so that we may correct our internal
ecords. Please then delete the original message (including any attachments) in its entirety. Thank you.
No.      17
BCC            09119/06
3:09 P.M. KENNAREFickleylSmitke


#17   Items for Discussion from Consent Agenda (County Administrator and Clerk of Circuit
      Court):

      #15   Bid for Contract Staffing Resources for Information Systems (Contract No. 056-
            0763-B) awarded to the following contractors:

                   Applications Consulting Specialists, Inc.
                   Adecco USA, Inc.
                   Apple One Employment Services
                   Computer Aid, Inc.
                   Comsys Services LLC, a Subsidiary of Comsys Information Technology
                   Services, Inc.
                   Envirotemps, Inc.
                   Evergreen Solutions, LLC
                   HTC Global Services, Inc.
                   Omni-Source, Inc.
                   Ozona Systems
                   Pomeroy IT Solutions Sales Company, Inc.
                   Salem Associates, Inc.
                   Software Resources, Inc.
                   Suntech Consulting Group, LLC
                   Teksystems Management, Inc., aka Teksystems, Inc.
                   Triage Partners, L.L.C.

             Services are for staff augmentation on an "as needed" basis; estimated annual
             expenditure in an amount not to exceed $3,000,000.00 (Information
             Systems/Purchasing).
                    Motion         -     Commissioner Duncan
                    Second         -     Commissioner Latvala
                    Vote                 6 - 1 (Commissioner See1 dissenting)
                                                                                 BOARD APPROVED
                                                                                     q \q ~ i .
                                                                                              ' DA~E
                                             -
                                    BOARD OF COUNTY COMMtSSlONERS
                                                                                DATE:   September 19,2006
                                                                                AGENDA ITEM NO.        m.
Consent Agenda         $               Regular Agenda                            Public Hearing

                                       /
Countv Administfatot's ~ i a n a t u r e d

Subject:
             -
Award of Bid Contract Staffing Resources for Information Systems (IS)
Contract No. 0564763-B(RM)


Department:                                                Staff Member Res~onsiblg:
Information Systems / Purchasing                           James Garoutsos /Joe Lauro

Recommended Action:
I RECOMMEND THE BOARD OF COUNTY COMMISSIONERS (BOARD) AWARD M E BID OF CONTRACT
STAFFING RESOURCES FOR INFORMATION SYSTEMS (IS) WITH THE FOLLOWING CONTRACTORS:
    I. APPLICATIONS CONSULTING SPECIALISTS, INC. (ACS), ST. PFTERGBURG, FLORIDA
   2. ADECCO USA, INC., ST. PETERSBURG, FLORIDA
   3. APPLE ONE EMPLOYMENT SERVICES, GLENDALE, CALIFORNIA
   4. COMPUTER AID, INC., ALLENTOWN, PENNSYLVANIA
   5. COMSYS SERVICES LLC, A SUBSIDIARY OF COMSYS INFORMATION TECHNOLOGY SERVICES,
        INC., CHARLOTTE, NORTH CAROLINA
   6. EMIROTEMPS, INC., d/b/a/ f 3 l PROFESSIONALS INC., TAMPA, FLORIDA
   7. EVERGREEN SOLUTIONS, LLC, TALLAHASSEE, FLORIDA
   8. HTC GLOBAL SERVICES, INC., TROY, MICHIGAN
   9. OMNI-SOURCE, INC., TAMPA, FLORIDA
    10. OZONA SYSTEMS, PALM HARBOR, FLORIDA
    11. POMEROY IT SOLUTIONS SALES COMPANY, INC.,HEBRON, KENTUCKY
   12. SALEM ASSOCIATES, INC., NORCROSS, GEORGIA
   13. SOFlWARE RESOURCES, INC., LONGWOOD, FLORIDA
   14. SUNTECH CONSULTING GROUP, LLC, VALRICO, FLORIDA
   15. TEKSYSTEMS MANAGEMENT, INC. M a TEKSYSTEMS, INC.. TAMPA, FLORIDA
    16. TRIAGE PARTNERS, L.L.C., TAMPA, FLORIDA:




On July 14, 2006, the Purchasing Department on behalf of the IS Department let a bd to provide IS with temporary
                                                                                    i
contract staffingfor professional services for staff augmentation on an "as neededwbasis.

IS is employing a new staffing model which utilizes permanent staff to meet the ongoing level of S W ~ C ~
maintenance requirements of the department, while using contract personnel to meet peak load requirements
including the development of new projects. The contract staff will be used on an 'as needed" basis to supply
specific business, technological, application skill, or backfill existing support demands in an effort to accommodate
new work, while maintaining service levels on existing work.


 Revised 07-18-03                                                                                      Page 1 of2
     The benefits of this staffing model are as follows:

.*         a) Cost avoidance by not hiring permanent staff based on fluctuations in project workload.
           b) Immediate availability of a wide breath and depth of resource skill and experience levels limited only by the
              project budget.
           c) Ability to allow InformationSystems employees the opportunity to develop and learn new skills by providing
              cross-training by making it part of the mission that the temporary resources train internal staff as part of the
              projects.
           d) Reduce reliance on consulting engagements by creating a 'on demand' resource pool, that has consistent
              skill, delivery and expectations defined.

     The estimated annual expenditure for staffing augmentation in P/07 is $3 million. This equates to approximately
     onehalf of the total estimated costs of new projects and initiatives slated for the year. Actual expenditures incurred
     will be a function of specific project requirements.

     The contract is efFective for twenty-four (24) months from the date of the award and has one (1) twenty-four (24)
     renewal beyond the primary contract period. The renewal will allow for price adjustments in an amount not to
     exceed the average of the Consumer Price index (CPI) for Urban Wage Earners and Clerical Workers Not
     Seasonally Adjusted. U.S. Ci Average, all items for the twelve (12) months prior to renewal, or h e (5%) percent,
     whichever is less.
     F                      c                   :
     ESTIMATED ANNUAL EXPENDITURE NOT TO EXCEED:                                     $3,OOO,OM).OO

     Funding for this contract will be provided by IS'S operating budget.



     ExhibiWAttachmentsAttached:
     1. Contract Review
     2. Department RecommendationDated 813012006
     3.. Bid Tabulation
     4. Corporate Identities




         Revised 07-18-03                                                                                         Page 2 of2

				
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