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Approved RECLAMATION DISTRICT NO Dist water

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					                             RECLAMATION DISTRICT NO. 108

                              Minutes of the Regular Meeting
                                 of the Board of Trustees
                                         January 17, 2008

                                            MINUTES


President Durst called the Regular Meeting of the Board of Trustees to order at 8:35 a.m. on
Wednesday, January 17, 2008, at Reclamation District No. 108 headquarters, Wilkins Slough,
Colusa County, California.

Trustees Present:     Fritz Durst
                      Arnold Andreotti
                      Jim Erdman
                      Marty Stripling

Trustees Absent:      Mike Miller

Others Present:       Lewis Bair, General Manager
                      Tom Barandas, Operations Manager
                      Cathy Busch, Executive Secretary
                      Beverly Walls, Bookkeeper
                      Kevin O’Brien, Attorney
                      Pete Rude, Project Manager
                      David Alves, Landowner Representative
                      John Miller, Landowner

                                         ADMINISTRATION

Agenda – The Agenda was approved as presented.
Public Participation – There were no comments from the Public.
Consent Agenda – After discussion, it was moved by Trustee Stripling, seconded by Trustee
Erdman and unanimously approved, the consent agenda, including the Minutes from the Regular
meeting of December 12, 2007 and the December Financial Reports were approved with one
correction to the minutes.


Accounts Payable – After discussion, it was moved by Trustee Stripling, seconded by Trustee
Erdman and unanimously approved, the Maintenance Fund January Accounts Payable in the



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amount of $209,517 and checks issued during December 2007 and January 2008 in the amount of
$1,219,111 (including Shimmick Construction in the amount $1,190,474 – reimbursed by CalFed)
and the Irrigation January Accounts Receivable in the amount of $46,302 and payments made in
December totaling $24,066 were approved.


                                           OLD BUSINESS


PWRPA
Manager Bair gave a status report on the intervening facilities at the Wilkins Slough, Rough &
Ready and Poundstone Pumping Plants. The Wholesale Distribution Tariff documentation has
been submitted to and accepted by the Federal Energy Regulatory Commission with a February 1
action date.   The Poundstone Pumping Plant and Rough & Ready Pumping Plant should be
connected and taking PWRPA power in mid-February and Wilkins Slough Pumping Plant should
be connected and taking PWRPA power March 1.


Manager Bair reported on the Lodi Power Plant. It was his understanding that PWRPA projects
and investments would be on a “subscription” or voluntary basis. At the January PWRPA Board
meeting the Board determined that the initial step in participating in the Lodi Power Plant would
only require a majority vote since it wasn’t considered a long term commitment. The District’s
share in the Lodi Power Plant is about 3.6 percent of PWRPA’s participation and the initial cost that
were approved over the next 18 months would be approximately $18,000. Approx. 50% of the
initial cost to the District might be recaptured should the District decide not to continue participation
in the Lodi Power Plant once it moves forward.


Water Transfer
Manager Bair and Attorney O’Brien gave a comparison report on the proposed 2008 Water
Transfer options with Metropolitan Water District (MWD) and the San Diego County Water Agency
(SDCWA). SDCWA is new to the process and the District would be more involved in the regulatory
aspect of the transfer than it would in a transfer with MWD. Attorney O’Brien said that the Wanger
Decision regarding the Delta Smelt will prevent water from being moved south of the Delta until
mid-June and could have a substantial impact on the proposed water transfer.


After discussions regarding the proposed terms of the water transfer, it was moved by Trustee
Stripling, seconded by Trustee Erdman, to authorize Attorney O’Brien to negotiate the terms of the


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water transfer based on the Board’s recommendations and to authorize Manager Bair to do all
things necessary to enter into an agreement for a 2008 Water Transfer. The motion was approved
with Trustee Andreotti abstaining. It was further moved by Trustee Erdman, seconded by Trustee
Stripling and unanimously approved to authorize the District to retain the first option payment of $5
per acre-foot to pay all legal and engineering costs of the proposed transfer and the second option
payment of $25 per acre-foot to the participating landowners should this occur.


Mr. Pete Rude entered the meeting at 10:05 a.m.


Fish Screen Projects
        Wilkins Slough Fish Screen Sediment Removal Project – There was a meeting at
RD108 on December 21, 2007, with RD108, Sutter Mutual Water Company, NOAA-Fisheries, and
CH2M Hill to discuss the logistics and methodology for conducting the fish screen performance
testing in the spring of 2008. NOAA-Fisheries committed to preparing the testing procedures for
the District’s review.


Combined Pumping Plant and Fish Screen Project – Mr. Pete Rude gave a status report on the
construction progress of the Project.      He expressed concern regarding the possible erosion
problem around the discharge pipe in the after-bay. It was suggested that rip-rap be placed in the
after-bay to control the erosion, but the rip-rap could interfere with maintenance and cleaning of the
after-bay. Trustee Erdman asked what the cost would be to install sheet-piling in lieu of the rip-rap,
since the District has surplus sheet-piling. Mr. Rude replied that installation would be the only cost.


Mr. Rude reported on the sporadic canal lining cracking investigation. It is CH2M Hill’s
recommendation that the District fills and maintains a water level in the canals as soon as possible.
He said that it was also his recommendation that a Sub-Committee be appointed to meet with
CH2M Hill to help resolve this issue. Mr. Rude said that CH2M Hill is committed in finding a viable
solution to the canal lining issue.


After further discussion, President Durst recommended himself, Trustee Stripling and Manager Bair
to a Sub-Committee to meet with CH2M Hill to help find a solution to the canal lining cracking. After
discussion, it was moved by Trustee Erdman, seconded by Trustee Andreotti and unanimously
approved to appoint President Durst, Trustee Stripling and Manager Bair to a Sub-Committee to




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resolve the issue of lined canal cracking. It was the consensus of the Board to have legal counsel
at the Committee meetings.


Manager Bair reported that Shimmick Construction is requesting payment of the retention held by
USBR, about 50 percent of the total retention. He said that construction is about 90 percent
completed and partial release of retention would be appropriate. After further discussion, it was
moved by Trustee Stripling, seconded by Trustee Erdman and unanimously approved to release
retention held by USBR contingent on Manager Bair’s review and acceptable status of all liens.


Manager Bair reported that with the completion of the Poundstone Pumping Plant, there is no
longer a need to continue with the federal lobbying effort coordinated by NCWA.         It was his
recommendation that the District contract with the Ferguson Group on a time and material basis for
future needs.   After further discussion, it was moved by Trustee Erdman, seconded by Trustee
Stripling and unanimously approved to authorize Manager Bair to withdrawal from the Lobbyist
group administered by NCWA and to enter into contract with The Ferguson Group for a time and
material agreement for lobbying needs in Washington D.C.


Manager Bair reported that Shimmick quoted the District $1.22 million for demolition of the three
existing pumping plants. Manager Bair gave a status report on the funding for demolition and
reported that the additional $500,000 requested to complete the pumping plant removal was
granted. The USBR is requesting that the District send a letter committing to completion of the
Project with District funding if necessary. Manager Bair described the funding situation and that
the District would be committing to a maximum of $200,000 in light of the existing Shimmick bid.
After further discussion, it was moved by Trustee Erdman, seconded by Trustee Stripling and
unanimously approved to authorize Manager Bair to send a letter to the USBR regarding the
District’s financial commitment to completing the Project.


                                         NEW BUSINESS


Financial Budget
Manager Bair reported that the 2007 Irrigation Fund Budget did not include the Water Conservation
Program in the amount of $300,000. On past recommendation from the District’s auditor, the Final
Irrigation Fund Budget should be amended to include this Program. After further discussion, it was




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moved by Trustee Erdman, seconded by Trustee Stripling and unanimously approved to amend
the 2007 Irrigation Budget to include the Water Conservation Program in the amount of $300,000.


There was discussion regarding the proposed 2008 Irrigation Fund Budget. Manager Bair reported
that the Preliminary Power and Energy Budget was increases by $20,000 to handle cash flow with
PWRPA.


There was discussion regarding the draft 2008 Maintenance Fund Budget. Three accounts were
amended as follows: Workers’ Compensation Insurance was decreased by approximately $16,000
to adjust for the lower Experience Modification Factor of 1.51 percent from 1.88 percent; Pumping
Plant Maintenance was increased by $30,000 for an unanticipated repair to a motor and pump at
Rough & Ready Pumping Plant; Power and Energy was increased by $20,000 for the Wilkins
Slough intervening facility for PWRPA power and $70,000 was moved from the 2007 Budget to
2008 Budget for the intervening facility at Rough & Ready Pumping Plant.          President Durst
recommended that since the intervening facilities would be a capital expense, that it should be
moved to the Capital Outlay Account. The Board agreed. After further discussion, it was moved by
Trustee Stripling, seconded by Trustee Erdman and unanimously approved to adopt the 2008
Irrigation Fund and Maintenance Fund Budgets as amended.           The 2008 Irrigation Fund and
Maintenance Fund Budgets are attached hereto and made a part hereof.


Annual Landowner and Water User Meeting
The Landowner meeting date was set for February 27, 2008 at 10:00 a.m. at the District
headquarters. Suggested items of discussion include: District mapping program; Tract 6 2008
leasing program and tenants; status of projects, including the Poundstone Pumping Plant, long
crested weir and testing at Wilkins Slough Pumping Plant; District operations; water transfers, and
long term path for future energy procurement through PWRPA and solar programs.


Power & Energy Committee’s Report
Manager Bair gave a status report on the solar program. It was his recommendation that the
District contract with Mr. Greg Brehm (RBI) to assist in managing the Project, including the bid
process and CREB financing, at a cost of approximately $10,000. After further discussion, it was
moved by Trustee Erdman, seconded by Trustee Stripling and unanimously approved to authorize
Manager Bair to enter into a contract with Mr. Greg Brehm (RBI) to work on the solar program.




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                                     INFORMATION REPORTS


Attorney’s Report
Attorney O’Brien expressed his concerns regarding NCWA’s lack of involvement with respect to the
Delta. It was his recommendation that NCWA be more active in matters regarding the Delta since
they significantly impact Northern California.


Manager Report
               Outside Drainage – Manager Bair met with Area 2 landowners and have reached
an agreement in principal with all landowners at the meeting. One co-owner was not present and
Manager Bair stated that he would be working with the present co-owner to obtain agreement.
               2008 Storm – The District will submit an insurance claim for damages to the Rough
& Ready residence roof and fence, windows at the Rough & Ready Pumping Plant and damage to
the roof of the chemical shed due to the high winds during the January storm.
               Board Workshop – There was discussion regarding rescheduling the Board
Workshop. After discussion, the Workshop was set for February 27 at 1:00 p.m., after the Annual
Landowner Meeting.
               Other Matters – The Sacramento Valley Regional Water Management Plan has
been accepted by the Bureau of Reclamation. The Regional Water Measurement Study has been
completed and conclusions have been drafted. The group is now working on a final report.
               Diver Claim – The District received notice from one of the two diving services used
for pumping plant maintenance and fish screen projects that an employee is suing them for
prevailing wages. The Diving Service is claiming that the District should have notified them that
prevailing wages should have been paid.          Manager Bair currently has Attorney Dan McVeigh
looking into any law changes since the District settled the past claim.


Attorney O’Brien departed the meeting at approximately 12:05 p.m.


Operations Manager’s Report
Operations Manager Barandas distributed copies of his report showing water diversions and
drainage. A pump motor at Rough & Ready will need to be pulled for repair this year. This motor
has not been used since December when crews stopped using the motor due to an observed
amperage imbalance between electrical motor leads. Additionally, the Priestman excavator has a
broken crankshaft and the engine will need to be replaced. A Capital Outlay Committee meeting


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will be setup to discuss short-term and long-term decisions regarding the work scheduled for the
excavator and possible replacement.




                                            RECESS
At 12:20 p.m. meeting recessed for lunch. Those present at the meeting were invited to join the
Board for lunch. The meeting reconvened at approximately 1:00 p.m.


                                        ADJOURNMENT
There being no comments from the public and no further business to come before the Board, the
meeting was adjourned at approximately 1:00 p.m.


                                      Respectfully submitted,




                                            Lewis Bair
                                            Secretary




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