Final Application Best Practices Section 523 Self Help Housing Technical Assistance Prepared by NCALL Research October 2007 last updated 3 09 Throughout this slide pr by mdv94274

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									Final Application Best
       Practices
  Section 523 Self-Help Housing
       Technical Assistance

    Prepared by NCALL Research
    October 2007, last updated 3/09
Throughout this slide
presentation, NCALL’s
recommended “best practices”
will be notated with a *BP.


           Free Template from   2
          www.brainybetty.com
A. Introduction
        What Now?
You should have:
 An approved Pre-application (need and
  capacity exists)
 First group of participants ready to
  close their loans
 House and site plans (approved by RD)

 Cost estimates

 Land

 Prepared staff
*BP
  By the time the Final Application is approved
 you should be one month away from
 beginning construction on the homes.
   Allow 6 months to complete Final
    Application

What’s Covered?
       Items needed for Final Application
       Helpful tips on accomplishing these
        items
       Some things to do while grant is getting
        approved
RD’s Expectations from grantees:
 Operate within RD’s regulations
 Carry out the responsibilities of the Grant
  Agreement including:
   Recruiting low and very-low income applicants
    and applicants from substandard housing
   Building the number of homes proposed
   Building the houses in a timely manner
   Keeping program costs within the required
    limit
   Ensuring that participants work on each others’
    homes
   Setting up an acceptable accounting system
   A working relationship with Rural
    Development is critical
   NCALL is available throughout the
    process
   *BP Use NCALL as a resource

    ANYTIME assistance is needed!
B. Final Application
      Format
         Required Format
   The format of the application is very
    important
   Rural Development requires that
    the information be in a specific order
   A three-ring binder with table of
    contents and tabbed sections must
    be included
   Tabs must correspond with item
    numbers on RD checklist
*BP  An organization can drastically reduce
its chances of error by having someone that
did not put the Final Application together
recheck the Final Application for completion
and accuracy before copying and mailing it
to Rural Development.
Application Processing
Through Grant Closing
Checklist (RD AN 4387)

   RD’s checklist
   Refer to the Final Application
    Manual for actual checklist
    NCALL’s Final Application
       Review Checklist

   Checklist NCALL uses to review
    applications
   It is has more detail and will help
    with assembling the application and
    meeting all of the requirements
   See Guide for actual checklist
    1. Standard Form 424,
           version 2
   Standard Form 424, v. 2,
    “Application for Federal Assistance”
    and Intergovernmental Review
    Response 1994.410 (e)
       First thing that reviewers see, sample in
        Manual
       Provides RD will all of the pertinent
        information about the project – how
        many homes, time period, area, funding
       Must be complete
*BP    There are many outdated or incorrect
      forms out there. Use the correct form!
     To ensure that you are using the most
      recent, accurate form, you can:
    1.   Contact the State or Area RD office
    2.   Go to www.hudclips.org or NCALL’s
         website, www.ncall.org
       Intergovernmental
             Review
   Intergovernmental review
    established to foster partnership
    through coordination of Federal
    funding
   Include response from SPOC, may be
    on A-95
   Not every state has a SPOC, refer to
    Guide for list
1b. Survey on Ensuring Equal
 Opportunity for Applicants

   This form helps to ensure that the
    government is fairly distributing
    grant funds
   Complete this required form and
    include it in your application
2. Waiting List of Participants
Waiting list should include:
     Information on potential applicants are
      interested in participating in the self-help
      program
        Names, addresses, number of persons in
         household and total annual income is required
        Date of initial contact not required but helpful
         for marketing & recruitment (See sample form
         in Guide)
     *BP Aim to have at least twice as many potential
      participants as would be needed to complete the
      grant
      3. Proof of Qualified
          Participants
   Proof is required that participants in
    the first group have qualified for
    assistance or been determined
    “eligible” by RD
   Proof will be letters from RD
What Has to Happen for DE letters to
 be issued:
     Full application must be processed and
      reviewed
     Household income is verified
     Credit history is checked
     All other eligibility requirements met
     Loan Originator determines payment
      subsidy and maximum loan amount
     Letter of eligibility is issued
   *BP   Include a cover page to this section
     Narrative should include number of
      families in the first group, list of
      family names, total cost estimates,
      total 502 loan amount and other
      loan/grant information that will be
      used for the participant
   If RD 502 loan does not cover
    complete building costs, include
    narrative indicating how gap will be
    covered
   If additional loans, advise RD’s local
    office
       Additional debt = increased debt to
        income ratios
   Proof will be needed that these funds
    have been secured
    4. Lot Options for First
            Group
   Land for the first group must be in
    control
       Purchase agreements
       Copy of deed if owned
       Option agreements
   Include a narrative identifying
    number in first group, how land is
    controlled, by whom, when it will be
    purchased and where it is located
   Controlling land in a timely manner
    is critical
   One of the worse things that can
    happen is applicants are ready to
    build, full-time staff are hired and
    subs are scheduled – but there is no
    land!
   Often grantees need interim
    financing to obtain land
   Control land by purchasing or
    entering into an option agreement
   See sample of Option to Purchase
    Real Estate in Guide

Caution!! 523 Grant funds CANNOT
 be used to option or purchase land.
5. Evidence of Lot Availability
   Evidence of lot availability for remaining
    groups is required
   Lists of available lots, maps and prices are
    required
   Include a narrative summarizing what
    land is available, whether site
    development is required, timeframe for
    completion
   More information on land is available in
    the “Land” section at the end of the
    manual
     6. House Plans, Specs,
     Detailed Cost Estimates

   Certified house plans are required for
    EVERY model that will be built
    during the grant period
   Specifications are required for every
    model and for every family in the
    first group
   Detailed cost estimates are required
                House Plans

   Certified house plans are required for
    EVERY model that will be built
    during the grant period
       A complete set consists of plans and
        blueprints which have been certified by
        an architect or engineer licensed in your
        state
                                       CERTIFIED!
   Blueprints need to include the
    following views with mechanicals
    noted:
      Foundation plan
      Floor plan

      Cross section

      Front and rear elevations

      Right and left side elevations

   Average cost per set is $500-$700
   Include a statement of the square
    footage of livable space for each plan
   Codes and Standards
       Local and state building codes set the
        minimum standards
       Local authorities can require additional
        standards
       All house plans must be approved by RD
       Research building codes for each location since
        requirements may vary
       Each plan must conform to state and local
        codes and comply with RD’s standards
       The dwelling must also be affordable to the
        applicant
   There are several ways to obtain house
    plans:
     Local Building Supplier

     House Plan Book

     Rural Development

     NCALL

     Other Self-Help Providers

     Software – Cheap Architect
   Cost of Obtaining House Plans
       Take into consideration cost before
        committing to the house plans
       Remember, it costs on average $500 -
        $700 per set of plans
                             You owe me $4,200!




                                      YOU
   Standardize plans
       Limit selections to three basic plans
            Plans can have varying living areas and varying
             number of rooms
            Cost estimate and use of materials will remain the
             same
            Construction Supervisor and participants will become
             familiar with plans
       Try to standardize the cabinet and kitchen
        arrangement
       House plans should be prepared in advance of
        the formation of the first group of participants
       Only one set needs to be certified original, the
        rest can be copies
  Choose plans based on what is in
*BP

demand by surveying the target area
and participants’ affordability!!
   After participants choose a particular
    house design, copies of the blue
    prints go to:
     RD in the 502 application
     Local building official when applying
      for a building permit
     Construction supervisor
     Participant file in the grantee’s office
            Developing
           Specifications
   After selecting house plans, develop
    a specification sheet
   Use Form RD 1924-2, “Description of
    Materials”
   One spec sheet should be used for
    each participant in the first group
   The “Description of Materials” Form 1924-2
    can be located at www.rurdev.usda.gov/
    regs/forms/1924-02.pdf.
   Contact NCALL or the local RD office if you
    need assistance
   Material identification should be detailed
   Attach additional sheets if necessary and
    manufacturer’s specification sheets for
    equipment and/or special materials
The design must meet RD’s
requirements which include:
     RD’s Thermal Performance Standards
      (1924-A, Exhibit D)
     RD’s guidelines for affordability
     No income producing facilities
     No swimming pool
   Inspect every spec sheet for accuracy and
    completeness
   If questions arise, the specs and plans
    submitted to RD will be used by the RD
    building inspector
   Use the Guide for Inspection of
    Construction of Dwellings and Buildings
   Construction supervisor responsible for
    completing the specs submitted in each
    loan application
   The State and the RD State Architect must
    approve the plans and specifications
          Cost Estimates
   One of an agency’s primary
    responsibilities is to accurately
    estimate the cost of each
    participant’s home before it is built
   These cost estimates must be
    accurate, they eventually become
    the participant’s 502 mortgage
   Avoid making estimates that are
    unrealistically low
   Cost estimates can range from 2% to 3%
    over, but never under
   Under estimating the cost of construction
    may force the participant to seek a second
    “subsequent” mortgage
   If the costs are overestimated, the
    mortgage will be larger than needed and
    the participant might not get all of their
    deserved “sweat equity”
*BP If there is a significant time
between the time of actual
construction and the time of cost
estimates were obtained, update the
figures to reflect the current market
prices.
   There are four types of costs:
     Construction materials
     Subcontracted labor
     Land
     Other variable costs
   Take-offs help to determine the
    quantity and quality of construction
    materials required by a house plan
Construction Materials
 To do a take-off, the Construction

  Supervisor must:
       Review the drawings of a single house plan
       Record the materials that are called for in the
        drawings
   Once the take-off is completed, you
    should have a full listing of all materials
    (quantity and quality) required
 To get the best price, get bids on the
  materials. Before doing this:
   The project must be described in
    detail, including material to be used
    and quantity
   Outline the time frame in which
    materials are needed
   Set a bidding date deadline
   After obtaining the material bids, visit the
    supplier
   Meet the salesperson
   Discuss delivery format, return policy,
    service area and inquire about credit
    accounts for the participants
   Look for discounts for bulk purchases or
    get a guarantee on prices in advance
         Subcontractors
 The subcontracted activities are:
   Excavations
   Licensed electrical work
   Plumbing
 Use Exhibit B-2 of 1944-I as a guide
 The participants’ construction tasks must
  equal at least 65% of construction
  activities
   When requesting bids, make sure
    that you:
       Describe the project, materials and
        work to be done
       Outline the requirements and
        anticipated time frames
       Make the plans and specs available
       Set a bidding deadline date
   After obtaining bids:
       Interview the potential subcontractors
       Ask for and check client references
       View their past jobs
       Determine their integrity and timeliness
       Get a copy of their license and insurance
        coverage – check the expiration date of both
   Include the participants in this process,
    they will be signing the contracts
   Advise the participants, explain benefits
    and drawbacks concerning the
    subcontractors
   Prepare a construction contract
    (samples in the book) and attach the
    subcontractor bids
   Participants and subcontractors sign
    the construction contract
   Rural Development’s contract is
    preferred
   *BP If construction contracts other

    than RD’s are to be used, get RD
    approval
   Land and other variable
           costs
 In addition to direct costs, the indirect costs
  need to be determined
 Indirect construction costs include:
   Land
   Fees (permits, surveys, closing costs, etc)
   Appliances and equipment
   Site improvements (grading, fences, driveways)
   Landscaping
   Contingency funds (3-5%)
        Rural Development
           Parameters
   “Officers, employees or
    representatives of organization will
    not solicit or accept gratuities, favors
    or anything of monetary value from
    suppliers, contractors or others doing
    business with your organization.) –
    1944-I, Exhibit A, Paragraph (o)
   “Board members or employees for your
    organization shall not directly or indirectly
    participate for financial gain in any
    transaction involving the organization or
    the participants. Includes activities of
    selling real estate, building materials,
    supplies and services” – 1944-I, Exhibit A,
    Paragraph (q)
   “While contracts are generally awarded to
    the lowest bidder, alternative policies are
    common.” – 1924.6 (a)(10) & (11)
Attachment O of OMB Circular
          A-110
   In addition to some required
    application forms, NCALL has
    included some forms that may help
    in the management of the self-help
    program. See Final Application
    Manual.
Preparing House Designs
A General Flow of Events
I. Research Building Standards
    Determine local building codes
    Determine acceptable RD design

II.Select    House Designs
   
       *BPHave the house designs approved
       by RD as early as possible to ensure
       they meet RD standards
III.Get Plans Certified
IV. Estimate Costs for Each House Design

       a.   Prepare material take-offs
       b.   Determine which construction jobs to
            subcontract
       c.   Issue request for bids, evaluate bids, select
            suppliers and subcontractors
       d.   Issue request for bids, evaluate bids, select
            suppliers and subcontractors
V.   Involve Individual Families
         Each family selects their lot and house
          plan
VI.  Prepare House Documents for 502
     Dockets
         For each family 502 docket, prepare -
              Detailed house plans and specs
              Plot plan
              Water/waste disposal system (if
               applicable)
              Cost estimate
 VII. Send Docket to RD for Approval
VIII. Send House Documents to Local Officials
      a. Building permit obtained
  IX. Construction
     Construction Contract
   Sample of the RD Construction
    Contract, Form RD 1924-6, in Tab 5
    or:
        Contact the State or Area RD office
        www.rurdev.usda.gov
        NCALL’s website, www.ncall.org
 Guideline for Purchase of Bidding
Supplies/Soliciting Subcontractors

   A guideline will need to be
    established (Attachment O–OMB Circular
    A-110)
   Organizations may use their own
    procurement policies and procedures
       They must meet the minimum
        standards on page 98 in the Guide
   See samples in Guide of:
       Cost estimate summary
       Construction task matrix
       Self-help family time sheets
    7. Staffing Needs and
       Hiring Schedule
A self-help organization needs:
  A  good program
   A sound budget
   A committed Board
   Qualified and motivated staff!
        Staffing / Personnel
   Personnel issues include determining
    staffing needs, developing job
    descriptions, developing personnel policies
    and recruiting staff
   The regulations require:
       Proposed hiring schedule
       Availability of prospective employees
       Board’s signed statement that authorizes the
        Executive Director to hire the necessary staff
   Rural Development regulations do not
    allow nepotism in the self-help program
   Individuals that work for a grantee that
    are related must disclose the nature of the
    relationship
   1944-I does not allow relatives working
    together in the same line of command
          Hiring Schedule
   A hiring schedule should be included
    in the Final Application
   Include all of the positions that will
    be paid out of the self-help housing
    grant funds

    *BP See page 110 for a sample
Indicate:
 Which positions are filled

 The anticipated hiring date of the
  remaining positions
 Which positions will be full-time?
  Part-time?
 What percentage of their time will be
  charged to the self-help program
    Availability of Prospective
           Employees
   To prove the existence of potential
    candidates, include a resume’ and
    letter of commitment from the
    candidate
   If waiting until grant approval,
    include a description of how needed
    staff will be located and a brief
    report on available personnel in the
    area
   Identifying the availability of
    personnel in the area will require:
      the  number of applications received for
       the job advertised
      a narrative describing the expected
       hiring process
                   Job Description
   Job descriptions are required, typical staffing
    for the self-help program are:
       Executive Director/Project Director:
           Responsible for running and managing the self-help housing
            program
       Group Coordinator/Loan Packager:
           Works directly with the participants, screens, counseling,
            training, helping them fill out the required forms, etc.
       Secretary/Bookkeeper:
           Keeps records for 523 grant funds and 502 participant loan
            accounts
       Construction Supervisor:
           Responsible for construction
   See Guide for sample job
    descriptions

    *BP We recommend that new

    grantees use the traditional SH
    positions
   Rural Development needs to be
    notified for prior approval prior to
    hiring changes occurring
    Salary Ranges and Fringe
            Benefits
   Develop salary ranges and fringe
    benefits for each position
   Both must be justified as being
    reasonable in the proposed area
    (OMB Circular A-112, Attachment B,
    Paragraph 6(2))
   A good salary survey can help
    establish fair and competitive rates
   *BP See Guide for sample survey
    8. Authorized Representative
            of Applicant
   Provide the name, address and
    official position of the applicant’s
    representative that is authorized to
    act for the applicant and work with
    Rural Development
9. Budget Information –
    Non Construction
Requirements:
 424-A

 Detailed Budget

 Detailed Budget Narrative

 RD Letter

 Method of TA Cost
   Authorized expenses:
       Personnel salaries
       Reasonable office expenses and supplies
       Employment benefit costs
       Purchase or lease of power tools
       Insurance
       Reasonable fees for training
       Consultant and legal fees
       Annual audits

   Prohibited use of funds:
       Paying for labor on the houses
       Purchasing real estate or building materials for the families
       Paying any debts, expenses or costs to the participants
       Any lobbying activities prohibited in OMB Circular A-122
   424-A
       Budget must be on form SF-424A,
        “Budget Information (Non-
        Construction Programs)
       Complete it using the example in the
        Guide
       See NCALL’s website for the most
        recent version
   Detailed budget
       Include a detailed budget
       See sample in Guide
       Remember to include funds for NRSHHA dues
   Detailed budget narrative
       Include a detailed budget narrative
       See sample in Guide
   RD Letter
       Include a letter from RD identifying the
        equivalent value of comparable contractor-built
        502 homes, less than 12 months
       Include total square feet and total living area
       Should include the actual or projected cost of
        an acceptable site and site development
   Method of TA Cost Calculation
       Include the calculation of how the total
        grant amount was calculated
       Indicate which allowable method was
        used
       See sample calculation in Guide
 10. Indirect or Direct Cost

Requirements
  Transmittal Letter
  Response
  Proposal
   Indirect Cost
         Mechanism used by federal government
         Recommended when shared costs become
          impractical to be charged directly to various
          funding sources
   Direct Cost Allocation
         Used by single funded organizations or those
          which can track costs consistently

RD has a contract with Department of
 Interior’s National Business Center to
 approve cost policies
   An approved direct or indirect cost
    policy must be submitted
       Document the indirect cost rate or the
        lack thereof
       If a new policy is needed:
           Prepare proposal for submission to DOI for
            approval and include proposal in application
           DOI will not review proposal until grant is
            approved
        11. Monthly Activities
              Schedule
   A finalized monthly activity schedule is
    necessary
   Monthly activities schedules allow for:
     Setting specific goals
     Identifying time targets
     Identifying person’s responsible for tasks
     Letting everyone know what he/she is suppose
      to do and whether they are on target or not
     Identifying potential problems and
      opportunities
     Improving decision-making process
     Focusing on grant activities to results
 *BP   When planning, estimate a time range
    instead of a specific date, this keeps your
    schedule more realistic
   The four most significant time elements
    are:
        Duration of each step
        Earliest time each step may be started
        Latest time each step may be started
        Latest time each step may be completed
   It takes everyone’s commitment to
    implement the SH project
   The activity schedule should not be
    created and forgotten
   Use it to stay on track
   Adjust if necessary
   See Guide for samples
12. Personnel Practices and
        Procedures
   A copy of the most recent personnel
    policies is required
       Or new policies for a new organization
       Must be in compliance with federal,
        state and local laws that effect
        employees
   See Guide for sample personnel
    policy
   Personnel forms also need to be
    included in the application and
    should include:
       Time Sheets
       Travel Advance Requests
       Mileage Forms
       Leave Requests
       Employment application

See Guide for sample forms
   What are personnel policies?
        A written guide the defines the
         relationship between the organization
         and the staff
        Describes expectations and procedures
        Must be thorough, specific and legal as
         well as acceptable by RD
        Board’s personnel committee should
         review the plan
*BP It is strongly recommended that an
attorney versed in labor laws review
the policies. Check your community for
pro bono services to nonprofits.
   How should personnel policies be
    written?
       Keep the sentences short
       Avoid complex terms
       Drop all unnecessary words
       Stay gender-neutral whenever possible
   How should personnel policies be used?
       To provide guidance to the managers
       In an orientation of a new employee
   When should it be revised?
       Review annually and revise as needed
       Changes in the laws, regulations,
        employee benefits, and other areas
        may prompt a review and revision
       This responsibility may be given to the
        Board’s personnel committee or the
        program staff
       Ensure that the Board approves them
   See Guide for sample policies
    13. Authorizing Resolution
   A resolution must be adopted by the
    Board of Directors:
       Authorizing one or more specified
        persons are authorized to act on
        organization’s behalf
       It must state that they are able to:
           Sign the Grant Agreement, 1994-I, Exhibit A
           Sign Form RD 400-4 “Assurance Agreement”
           Work with RD on the self-help program
       Must include authorized person’s name,
        title, address
           14. Assurance
            Agreement
   RD Form 400-4
   Include a signed copy of this form
   Sample form in Guide
15. Fidelity Bond Coverage
    Read Subpart C of 7 CFR 3015, deals with
     “Bonding and Insurance”
        Determine how it applies to you
        Review it with a lawyer and accountant
    Complete form RD 440-24 “Position
     Fidelity Schedule Bond Declarations” to
     demonstrate compliance
    All staff who have authority to make
     purchases, execute contracts or sign
     checks should be covered
    *BP Amount of the coverage should be at
     least equal to the maximum amount of
     funds and property the organization will
     have at anytime
16. Evidence of Interest Bearing
Checking Account and Statement
    of Repayment of Interest
   Submit a copy of the account agreement
    of your two-signature interest-bearing
    checking account
   Include a signed statement saying that
    the organization will return, on a quarterly
    basis, any interest earned in excess of
    $250 per year
       If the grantee is a public body, interest in
        excess of $100 must be repaid.
       17. Group Agreement
      (including Exhibit B-2)
   Include a copy of your group agreement
   It must include Exhibit B-2, indicating the
    breakdown of construction

    *BP Each member of the group must read

    the document or have the document read
    to him/her, thoroughly understand it, and
    sign it

    *BP The enforcement of the membership

    agreement is key to the success of each
    group
    18. Request for Obligation of
            Funds Form RD

   Include this completed form, RD
    1940-1
   At item 45, on the back, have the
    authorized representative sign and
    date two copies of the form
   See Guide for sample
     19. Self-Help TA Grant
           Agreement

   Include a signed, but not dated, copy
    of the grant agreement
    20. Certification Regarding
       Drug Free Workplace

   Include a signed and dated AD 1049
   See Guide for form
    21. Certification Regarding
           Debarments
   Include a signed and dated AD 1047
   See Guide for form
    22. Certification Regarding
             Lobbying
   Include a signed and dated RD 1940-
    Q, Exhibit A-1
   See Guide for form
23. Statement of Compliance
   Include a statement that the
    organization complies with the
    requirements of the appropriate 7CFR
   7 CFR establishes uniform
    requirements for the administration of
    grants
   The organization’s authorized
    representative must sign and date it
   See sample letter in Guide
     24. Assurances – Non-
     Construction Programs
   Complete SF 424B “Assurances --
    Non-Construction Programs”
   Certifies to Rural Development the
    organization’s accounting system is
    certifiable by a CPA as meeting the
    Grant Agreement
   Signed and dated by authorized
    representative
    25. RD Managers’ or Area
    Managers’ Recommendation
   Hold a section for this to be added
    later by RD
26. T&MA Contractor’s Review
    and Recommendation
    Hold a section for this to be added
     later by RD
    Required under National Office
     Contract
       27. National Office
            Review
   Hold a section for this to be added
    later by RD
 C. Putting the Final
Application Together
   Use the Rural Development checklist for
    order and format
   Include a Table of Contents and tab the
    sections

    *BP Check every page for completeness,
    signatures and dates

    *BP Send the application to NCALL first for
    a draft review
   Make 2 copies of the application
   Submit applications in an original and one
    copy to the designated RD office
D. Monthly
 Activities
 *BPSee Guide for a monthly
 breakdown of activities to keep on
 schedule for completing the
 application
E. Grant Closing
and Drawdowns
   Request for Advance or Reimbursement,
    Form SF-270
       Form completed monthly and submitted to the
        RDM, original and two copies
       Used to notify RD of the grant funds used during
        the previous month, the unspent funds on hand,
        and the projected need for the next month
       Written justification should be forwarded if
        amount exceeds the projected need for the next
        30 days
       Must be in the RDM’s office 15 days prior to the
        beginning of the month
       If in order, RD will try to have advance check
        delivered on the first of the next month
       This is normally the only report of grant
        expenditures that RD will require during the grant
        period
   Rural Development can establish an
    electronic transfer for the funds
       They will need the routing and account
        numbers
   The first grant draw can be for the
    month in which the grant was closed,
    the following month and can include
    funds for tool and equipment
    purchases
F. Land
          Land Survey Criteria
   Land must be in a rural area
   Lot size – can not be subdivided
   Roads – contiguous to and must have direct
    access to a street, maintained road or
    driveway, must be paved or all weather
   Water – approved well or public central
    water system
    
        *BP   Public water is preferable
   Sewer – approved public sewer or septic
    system
     *BP     Public sewer is preferable
   Site approval – State Director delegate site
    approval responsibility to appropriate person
      Land Development
   Key ingredient to the program
   Approach the search in an organized
    and systematic manner
   Controlling land is critical
   Many other activities depend on it
   Interim financing may be necessary
   523 funds may not be used to
    option or purchase land

    *BP Contact RD for ideas on where to

    look
    Land Survey Resources
   7CFR Part 3550
   1924-A
   1924-C
   RD Community Development Manager
   Health Department
   County or City planner, engineer, or city
    planner
   Soil Conservation Service Soils Book
   County Court House, Tax Office,
    Recorder of Deeds
   Utility Companies
         Land Survey Process
   Preparing a site search map
       Identify land that is completely ineligible
       Identify and plot locations with desirable
        features
       Plot drawbacks
       Talk to county governments or local
        universities to help with survey process
   Windshield survey – review sites for:
       Topography, flood plains, erosion
       Access to public roads, vegetation, existing
        structures
       Unique features
   Land analysis form
       Investigate ownership
       Check into tax records
       Assume that every parcel is for sale
       See Form in Guide
   Selecting the site
       Assess suitability of the location
       Check zoning
       Look for community facilities
       Make sure it fits RD guidelines
       Would you want to live there? Why or why
        not?
       Assess physical characteristics
       Determine acquisition and development costs
        Optioning vs. Purchasing
   Option agreements
       Contract between seller and potential buyer
       Buyer not obligated to buy, seller obligated to
        sell
       Options should be between seller and
        participant
       See Option language in Guide
   Purchasing land
       Grantees can purchase land for later resale to
        participants
       Can be beneficial when purchasing multiple lots
       523 funds cannot be spent for this purpose
       Interim financing necessary
   Interim financing
       No single pot of money available
       Seller financing may be an option
       AHP, CRA, CDBG, HOME, Housing Trust
        Funds
       HAC
       Other private corporations or
        foundations
       See NCALL’s Funding Sources Guide for
        more information
G. Personnel
   Issues
   There are many personnel issues
    that must be handled

    *BP See the Guide for helpful

    information on:
       Developing job descriptions
       Creating a salary survey
       Interviewing, selecting, and hiring
        personnel
The End

								
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