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7/26/07 Blue - TTUS Comments
SKM Red - ASU Comments
TEXAS TECH UNIVERSITY SYSTEM AND ANGELO STATE UNIVERSITY TRANSITION
TASK LIST
Completion TTUS ASU
TASK TTUS Owner ASU Owner Date Contact Information Contact Information
1 FY 2008 Tuition Approval Brunjes Meyer 06/07
Requested tuition rate increase of $14/sch approved by Chancellor Charles Matthews on June 12, 2007.
Kerry Billingsley Joseph Rallo
2 FY 2008 Budget Approval Brunjes Meyer 08/07 Managing Director Quality Svc & Prof Dev President of ASU
FY 08 Budget to be approved by TSUS Board of Regents August 16, 2007 806-742-0530 325-942-2073
FY 08 Budget to be ratified by TTUs Board of Regents in September KERRY.BILLINGSLEY@ttu.edu Joseph.Rallo@angelo.edu
Two version of covers have been prepared for individual systems.
Martha Brown James Adams
3 Ratification of all Existing Contracts Campbell Meyer 08/07 Assoc. Vice Chancellor Gov. Relations Police Chief
ASU has begun process of supplying copies of all 806-742-2120 325-942-2071
existing contracts for TSUS review. martha.brown@ttu.edu James.Adams@angelo.edu
Contracts are slowly being received from dept.
Appropriximately 40% complete
4 Bonds Brunjes/A Smith Meyer Jim Brunjes Skip Bolding
Certification by TSUS Vice Chancellor & CFO Risk Mgt Specialist
Verification with ASU 806-742-9000 325-942-2180
Draft Agreement between TSUS and TTUS jim.brunjes@ttu.edu Sbolding@angelo.edu
5 ASU Eligibility for TTUS CPS Brunjes N/A 09/01/07 Steven Bryant Wana Dee Box
TTUS has begun process for funding outstanding Managing Director/Risk Management Dir of Carr Foundation Operations
commitments for Centennial through CPS and 806-742-0212 325-942-2237/229
making funds available on or about 9/1/07 steve.bryant@ttu.edu Wanadee.box@angelo.edu
6 Hire Bond Counsel Brunjes N/A Pat Campbell Kathleen Brasfield
Vice Chancellor & General Counsel Athletic Director
7 TTUS Board of Regents Orientation Lock Morales 206-742-2155 325-942-2264/233
Regents Freatman pat.cambpell@ttu.edu Kathleen.Brasfield@angelo.edu
Logistics Morton
BOR items Meyer Kyle Clark Donald Coers
Four items being consider at August 9 meeting Coers Executive Assoc.-Ofc.CFO Provost & VP Acad & Student Affairs
- Commissioning of Police Officers VP, Morton 806-742-9000 325-942-2165
- Approval of existing policies with stipulation Hinojosa kyle.clark@ttu.edu Don.Coers@angelo.edu
all final by December 31
- Debt Service Michael Ellicott Bill Cullins
-Ratification of existing contracts
Vice Chancellor for Fac. Planning & Const. Executive Dir. WTTC/BCP
8 System Orientation Hance N/A 806-742-2116 325-481-8311
mike.ellicott@ttu.edu Bill.Cullins@angelo.edu
9 Policies Campbell Meyer
a. TTUS BOR approve past actions executed in Coers Kathleen Harris Carol Diminnie
accordance with TSUS Board Policies VP/Morton Assoc. VP Research Services Dean/Dir of Research
TTUS will prepare appropriate Board motion to 806-742-3884/228 325-942-2169/242
be considered at first TSUS BOR meeting 8/9 kathleen.harris@ttu.edu Carol.Diminnie@angelo.edu
b. TTUS BOR ratify Operating Policies Julio Llanas Doug Fox
ASU policies being consolidated into one manual Managing Director of EEO Assoc. VP and CIO
806-742-3627 325-486-6201
julio.llanas@ttu.edu Doug.Fox@angelo.edu
10 Legal Counsel Campbell Meyer/Coers Ben Lock Arlene Freatman
Point of Contact Vice Chancellor & Secretary to the BOR Executive Asst. VP for Fin. & Admin.
Existing Legal Issues 806-742-0012 325-942-2017
ASU will coordinate legal service requirements ben.lock@ttu.edu Arlene.Freatman@angelo.edu
through one point to Pat Campbell who will
TEXAS TECH UNIVERSITY SYSTEM AND ANGELO STATE UNIVERSITY TRANSITION
TASK LIST
Completion TTUS ASU
TASK TTUS Owner ASU Owner Date Contact Information Contact Information
assign case to appropriate attorney William Marcy Sarah Logan
Provost & Senior VP for Academic Affairs Dir/Inst Research & Assess.
806-742-2184 325-942-2259/28
william.marcy@ttu.edu Sarah.Logan@angelo.edu
11 Technology Issues Rhodes Fox
Texas Tech Network Jay Parchman Rhonda McClung
Administrative systems Executive Director-Ofc of CFO Director of Development
a. Current 806-742-9000/314 325-942-2117
b. Strategic Systems jay.parchman@ttu.edu Rhonda.McClung@angelo.edu
TSUS Technology Initiative
Kay Rhodes Sharon Meyer
12 State Comptroller Issues Brunjes/Clark Meyer CIO VP for Finance and Administration
HEAF before constitutional amendment 806-742-5170 325-942-2017
TSUS - no expenditure kay.rhodes@ttu.edu Sharon.Meyer@angelo.edu
Use Commercial paper
ASU has determined minimal cash flow issue. Mike Sanders Adelina "Lina" Morales
HEAF after constitutional amendment Vice Chancellor for Gov. Relations Executive Asst. to the President
BOR Approval 806-742-2120 325-942-2073
ASU HEAF is currently allocated in budget process mike.sanders@ttu.edu adelina.morales@angelo.edu
Is this changing?
Brunjes has indicated that approval in Budget by BOR
is sufficient. Ronald Seacrist Shirley Morton
Chief of Police Exec. Asst./Coord Spec Activities
13 Government Relations Sanders/Brown Meyer 806-742-3931 325-942-2116
Coordinating Board ronald.seacrist@ttu.edu Shirley.Morton@angelo.edu
14 Reporting Issues Brunjes/Clark/Williamson Alton Smith Maggie Pepper
Financial Meyer Assoc. CFO Internal Auditor
Payroll Meyer 806-742-9000 325-942-2291/228
Federal Reporting Meyer/Coers alton.smith@ttu.edu Maggie.Pepepr@angelo.edu
State Reporting Meyer/Coers
Kim Turner John Russell
15 Investments A Smith Meyer Chief Audit Executive Audit Services Dir. Of Facilities Planning & Construction
Review of Current Investments 806-742-3220 325-942-2380
Cash management kim.turner@ttu.edu John.Russell@angelo.edu
TTUS will develop an investment plan to move
all ASU funds to other investments within
investment policies.
Vicki West Angie Wright
Managing Dir. Inst Research Info Mgmt Asst. VP for Finance & Admin.
16 Risk Management A Smith/Bryant Meyer/Bolding 806-742-2166/371 325-942-2727
Workers Comp vicki.west@ttu.edu Angie.Wright@angelo.edu
Insurance
TTUS visit, reviewed insurance and is looking at alternatives John Whitmore
Initial TTUS review indicates a savings of $37,000 President
SORM has been notified of potential changes 806-742-2121
john.whitmore@ttu.edu
17 Foundation Relationships Brunjes/A Smith McClung/Meyer
Fund Raising Sharon Williamson
New gift acceptance policy has been developed and Director of Financial Reporting
approved 806-742-2907/224
Transfer of assets to TTUS Foundation will take sharon.williamson@ttu.edu
place under approved plan.
18 Facilities Planning Ellicott Meyer/Russell
Master Plan - 5-year projects, probably ratify by
TTUS Board
Review of Existing Construction
Plan for Future construction
TEXAS TECH UNIVERSITY SYSTEM AND ANGELO STATE UNIVERSITY TRANSITION
TASK LIST
Completion TTUS ASU
TASK TTUS Owner ASU Owner Date Contact Information Contact Information
Mike Ellicott visit on 6/21/07. Tour of campus.
Identified pending projects, Provided guidance on
outstanding issues.
Russell will continue to report to ASU and assure
compliance with TTUS policies and procedures
Ellicott will be signator on all major construction
project accounts on ASU books
19 Relationships with TTU Whitmore/Marcy Rallo
Enrollment Management
Admissions Partnership
Enrollment Partnerships
Pre-admit to Texas Tech Professional programs
Academic Programs
20 Grants/Contracts K Harris Diminnie
21 Research K Harris Diminnie
22 Institutional Research V West S Logan
23 Athletic Issues Brunjes Brasfield/Morton/Meyer
24 Police Services Seacrist Adams/Morton
25 Emergency Management Parchman Bolding/Cullins/Adams
26 Internal Audit Turner Meyer/Pepper
TTUS visit, Carr audit to be done by TTU Audit Services
ASU audit to be done by TTUS Audit Services
27 EEO Llanas Meyer/Wright
Mr. Llanas visited campus and reviewed EEO.
ASU has located an affirmative action plan and it
is being updated.
28 Personnel Policies Brunjes Meyer/Wright
29 Training Billingsley Meyer/Wright
30 Ground Leases Brunjes Meyer
ASU has submitted copies of existing ground leases
with summary for review by TTUS legal counsel.
- Johnson Street Church of Christ
- Colts Baseball
- ASU Alumni Association
ASU submitted copy of Master lease agreement
on Harvard House
31 Capital Leases Brunjes Meyer
Exercise Equipment
Copy of Cybex lease and Bank of Blue Valley
sent to J. Brunjes
TPFA
copy of TAC lease and pro forma sent to
J. Brunjes
Government Capital
TEXAS TECH UNIVERSITY SYSTEM AND ANGELO STATE UNIVERSITY TRANSITION
TASK LIST
Completion TTUS ASU
TASK TTUS Owner ASU Owner Date Contact Information Contact Information
copy of TAC lease and pro forma sent to
J. Brunjes
32 Carr Foundation Brunjes Meyer/Box
Carr Foundation internal audit to be done by TTUS
33 Centennial Village Brunjes Meyer/Russell
ASU supplied pro forma
Brunjes repricing debt service
Construction contract issued by TSUS
Bond proceeds transferred to TSUS - release provided
by Chancellor Matthews
TSUS BOR approved project based on contingent
actions by TTUS BOR - June 26, 2007
TTUS BOR approved resolution to support TSUS
BOR action - June 28, 2007
Approval for $23m plus 10% - Lee Lewis to begin
hiring subs - Construction resume late July
TSUS to submit redesign and budget adjustment to
CB - TTUS to present September 12 to CB
Alternate 1 to be authorized after CB approval
GMP to be delivered by Lee Lewis on 8/8
34 University Place Brunjes Meyer
Ground Lease on hold until after September 1
Developer going to plan B
35 West Texas Training Center Brunjes Meyer
Sub-lease on hold for one year while Dr. Rallo
understands impact
WTTC must be self-supporting
Staffing will remain as is
WTTC is proceeding
Will probably go to October Board meeting and
operating agreements will be effective 11/1
36 Texan Hall Brunjes Meyer
Excess funds held by TSUS Foundation
Replacement and renewal funds held by TSUS
copies of all Texan Hall financing documents
provided J. Brunjes
37 Carr Foundation Board approval requirements Brunjes Meyer
Budget
ASU request TSUS budget approval at August 16, 2007 meeting
Board Meetings
Investment committee
Financial Advisor Contract
ASU provided copies of all contracts to Alton Smith
38 Small Business Development Center - Regions
Appropriations for ASU in San Antonion region
should be transferred to Tech in next session
legislation.
ASU will remain in the San Antonio district
39 Publication Issues Hougland Lewis
Determine logo
TEXAS TECH UNIVERSITY SYSTEM AND ANGELO STATE UNIVERSITY TRANSITION
TASK LIST
Completion TTUS ASU
TASK TTUS Owner ASU Owner Date Contact Information Contact Information
Logo determined - posted on RamPort
Determine tagline
Tagline determined - "Touching Tomorrow"
Revamp web site
Home page, four sub-page templates designed
Coversion of academic department sites underway
Target date for conversion of all pages (est. 100,000 +)
set for August 17
Departmental updates, quality assurance Aug 17-31
Added implementation of electronic class schedule
running simultaneously with Aug 1 target date
Modify stationery, business cards, etc.
stationery, business card templates completed
departments notified
Establish publication templates
Initial designs completed for Viewbook and Tablepiece
in line with TTUS templates
Additional templates will be developed as required
Review ASU design policies
In progress adapting TTUS format to ASU colors,
logos.
40 Update Internal Control Regulations Turner Meyer
Using documentation from TTUS, Maggie Pepper
is updating for ASU. S, Meyer will distribute.
41 Construction Accounting Brunjes Meyer
Where do funds reside - TTUS or campus
If TTUS - at what point are assets transferred to
campus AFR?
All funds will reside on the campus. Ellicott will
have signature authority on major projects
Is institution involved in transactions/payments?
ASU will process all payments
42 HUB Coordination Ellicott Mata
TTUS or campus
TTUS will assist ASU in providing workshops to
increase local HUB vendors and their certification
43 Grow Your Own Fellowships Brunjes Meyer
ASU will make Tech aware of arrangements with
TSUS Foundation and provide copy of continuing
commitment letter from Chancellor Matthews
44 Recommissioning of University Police Officers Parchman Adams
Jay Parchman in contact with James Adams
to ensure BOR approval in August.
Officers to be recommissioned by Tech BOR
at the August 9 meeting
45 Discuss specifics of organizational changes Brunjes Meyer
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