Commodities of Formal Research and Business Proposals by rmf12915


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									                                                    How do I become a registered vendor?
                                                    Sign up with DemandStar by Onvia by calling               How often do the contracts become
                                                    800-711-1712 or sign up on line at their web site         available?
                                                                                 The time periods vary on individual contracts.
                                                                                                              Contracts for commodities or goods have the
                                                    Is there a fee?                                           shortest time span to ensure a competitive price.
                                                    No, if you choose the city only. However there is         These include chemicals, pipe, stationary, and
                                                    a low yearly fee depending on the number of               office supplies that are generally a 2-year
                                                    entities you want to receive bid notices from.            contract or a one-year with a renewal option for
                                                    You can choose the County, school board, fire             another year. Contracts for services can be as
                                                    district, Ft. Pierce, the city, the entire state or the   long as ten years but are usually written for 2 to
                                                    entire country.                                           5 years, and include renewal options. These
                                                                                                              include janitorial, mowing and fleet maintenance.
                                                    What information will I receive for my
The City of Port St. Lucie Office of Management     money?                                                    How do I know when these contracts are
& Budget/Purchasing Division is responsible for     1. Notification by fax or e-mail of all formal bid        available?
the annual procurement of commodities,                 opportunities (those over $25,000)                     That is the positive aspect of being a registered
equipment, professional and construction            2. Request for quotes by fax of all informal bids         vendor. You will automatically be sent a fax
services necessary for the operation of the City.      (those over $1,000)                                    broadcast or e-mail every time the city request
The Budget Division is responsible for              3. Current List of Bids & Quotes                          a quote or bid for the commodity or service you
appropriation of funds for each department          4. View Invitations to Bid                                selected on the registration. A list of all contracts
within the city.                                    5. Request for Proposals                                  is published on the city’s Web page
                                                    6. Request for Bids                              under OMB contracts.
                   Mission                          7. Requests of Quotations
The mission of the purchasing function of the       8. Bid Tabulations                                        I am a small business and would like jobs
Office of Management and Budget is to procure       9. Current Award Recommendations                          under $1000.00.
goods and services for the City of Port St. Lucie                                                             You may contact our office for information on
in order to provide the “Best Value” for the        Do I have any other options?                              departments that use your products or services.
citizens of our Community. Assist City Council in   1. The city advertises all formal bids in the
the budgetary process and meet all TRIM                 Tribune newspaper.                                    The goal of the Office of Management and
requirements.                                       2. In addition, you can find a list of the formal         Budget is to protect the monetary assets of the
                                                        bids posted in the lobby in Building A of the         taxpayer. To accomplish this the city must
The Purchasing Division manages the                     city complex.                                         maintain an active and competitive vendor
bidding/contract solicitation process to insure     3. A list of formal and non-formal bids is                source. Our office intends to provide quick and
compliance with all legal requirements.                 published on the city’s Web page                      easy vendor information to serve all city
Purchasing     Division     staff  assists  city, under PSL Current Bid              departments.
departments by conducting training, research on         list.
products, methods, services, and suppliers.         4. You can always call our office and we can              How do I receive payment?
                                                        print you a current bid listing, telephone            When an order is placed you will be given either
How to do business with the city?                       number is (772) 871-5223.                             a Purchase Order number or a Visa Account
By becoming a registered vendor with                5. You may have access to a computer from                 number. The city is not obligated for any you will be notified of                  our office or any public library.                     purchase that is requested without a Purchase
request for quotes for goods and services over                                                                Order number or a Visa Account number. This
$1,000 up to $25,000 and formal bid notification    How much business does the city have?                     number must be included on the invoice or
for items over $25,000                              Last year, the city expended over $116 million            receipt to receive payment. Payment by
                                                    dollars for goods and services.
Purchase Order is net 30 days. Payment by Visa
may be within the same day.
Please visit our web page at;
select departments; then Office of Management
and Budget. Information available includes our
current contracts, bids, quotes, Vendor Manual,
and Purchasing Terms and Conditions.

Please contract us if you have             any
Sherri Pritchett   772-873-6334
Robyn Holder           772-344-4293
Barbara Gassaway       772-871-5221
Barb Moquin            772-871-5224
Cheryl Shanaberger     772-871-7390
Jeannie Stewart        772-871-5222
Dorene Foss            772-344-4055
Gina Jolly       772-871-5223

                                                  121 SW Port St. Lucie Blvd.
                                                  Bldg. A, Suite 390
                                                  Pt. St. Lucie, FL 34984


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