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Visio 2003 Flow Chart Templates

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Visio 2003 Flow Chart Templates document sample

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									 Microsoft Office Visio 2003 FAQ

What is Microsoft Visio?
Microsoft® Office Visio® 2003 is a drawing and diagramming solution that helps people transform business
and technical concepts into visual diagrams by enabling them to easily formulate, document and communicate
important information and make a professional impact on their audience.
Graphics can be a powerful way to communicate information, but most graphics software packages require
users to have artistic skills to render effective images. Visio is intended for people who don’t feel comfortable
drawing freehand but who need visuals to help relay important information.
With Visio 2003, users can easily assemble diagrams using intelligent, predefined SmartShapes ® symbols.
They can add attractive backgrounds, titles and page borders, and intelligent formatting tools, including the
dynamic grid, snap and glue, and nudge shape tools, save them time and hassle.

Who can benefit from using Microsoft Visio?
Just about anyone can benefit from using Visio, whether they are general business users, IT professionals,
software developers or engineers. Visio Standard helps business professionals easily create diagrams that
help them see and demonstrate to others how their business operates. For technical users such as IT
professionals, software developers, engineers and space planners, Visio Professional provides comprehensive
diagramming tools that aid in communicating technical information through simple diagrams that anyone can
comprehend.

I already create diagrams in Microsoft Word and Microsoft PowerPoint. Why do I need Visio?
While other Microsoft Office applications provide basic diagramming capabilities, Visio is a dedicated
diagramming tool that helps users easily create a broad range of diagrams. In contrast to the tools found in the
Office box, Visio offers automated diagramming functionality and enables users to export tools and store
information within each shape.

What kind of artistic skills do I need to use Visio?
No artistic skills are required to use Visio. Users can assemble diagrams easily using intelligent, predefined
SmartShapes symbols. In addition, there are built-in getting started tutorials, which users can find by clicking
on Microsoft Visio Help in the Help menu. Also, Visio solution providers around the world provide basic and
advanced training for Visio 2002.

What’s new in Visio 2003?
 Enhanced diagramming capabilities. Visio 2003 offers simplified shape rotation, richer formatting options
   and digital ink tools. It offers enhancements to the most commonly used diagram types, including flow
   charts, organization charts, timelines, calendars, and Web site and network diagrams.
 New templates. Two new templates enable users to create brainstorming diagrams and computer rack
   diagrams. To help users get started more quickly and leverage the full capabilities of Visio, starter
   templates and context-sensitive online help can be accessed via the Task Pane.
 Importing and exporting. Visio 2003 also supports importing from and exporting to the scalable vector
   graphics (SVG) format, an XML-based graphics standard that provides a common format for exchanging
   graphics between disparate applications and displaying them across the full range of digital devices.
 Tighter integration with the Microsoft Office System. This is a focal area in Visio 2003. You can seamlessly
   integrate Visio diagrams into Word documents, Excel workbooks, and PowerPoint ® presentations. In
   addition, Visio can be used to automatically generate visual representations of data stored in Microsoft
   Project (such as newly enhanced timelines), to create a great-looking calendar from Microsoft Outlook®, or
   to generate a Word outline from a brainstorming session.
 Easier collaboration on diagrams. Visio 2003 delivers new collaboration capabilities and supports a
   reviewer mode that allows multiple reviewers to comment or provide feedback, while maintaining the
   integrity of the original document. Because Visio incorporates the new Shared Workspace functionality that
   is supported across the Office System of applications, users can instantly create a Windows® SharePoint™


Microsoft Office Visio 2003                                                                                Page 1
    Services site for collaborating on a diagram and can track the status of the review — including any related
    tasks or documents that have been added to the site — all from within Visio. Visio diagrams can be
    uploaded to a SharePoint site where (after installation of the Visio IFilter) the document’s data (e.g.,
    shapes, custom properties) can be searched. Users can export shape properties to XML or even save an
    entire Visio diagram in XML format for easier sharing of information with other applications. In addition,
    Tablet PC users can more naturally make annotations to diagrams with the digital ink tools available in
    Visio 2003.
   Features for developers and power users. More advanced users can link shapes or events to Web services
    using the built-in Visual Basic® for Applications editor, incorporate add-ins written in managed code
    through a set of Primary Interop Assemblies (PIAs), and use smart tags to give end users quick and visible
    access to important commands.

Why should I upgrade?
 Business process documentation and analysis. A new template category makes it easier to locate and use
   the most common diagram types that support Six Sigma, ISO 9000, TQM and other business process
   management projects.
   Individual comment tracking. A new review mode in Visio 2003 allows comments, shapes and digital ink
    made by reviewers to be tracked for easy navigation by the diagram author.
   New ways to collaborate. Users can publish diagrams to a SharePoint Document Workspace right from
    within Visio, or export diagrams using updated Save as Web Page functionality or new support for the
    Scalable Vector Graphics (SVG) format.
   More natural diagram annotation on the Tablet PC. Users can annotate diagrams using digital ink on the
    Tablet PC, then format, scale, rotate or associate data with the ink. Ink can even be converted to basic
    geometry and text.
   New brainstorming tools. Visio 2003 includes a new template for capturing structured ideas from a
    brainstorming session. The content and structure of a brainstorming diagram can be exported to Microsoft
    Word, Microsoft Excel or XML to jumpstart creation of other business documents.
   Calendar creation from Microsoft Outlook. Visio 2003 includes a new wizard that converts an Outlook
    calendar to a Visio calendar that can be more easily formatted and shared with others.
   Updated diagramming tools for technical professionals. Visio 2003 includes numerous enhancements to
    the network, software, database, Web and engineering diagram types.
   Productivity enhancements. Visio 2003 includes a number of enhancements across the product that
    enables quicker creation and modification of diagrams.
   Powerful, connected solutions building. Visio 2003 includes new tools that make it easier for developers to
    incorporate Visio into solutions that leverage .NET and XML Web services.
   Improved support for global usage. Visio 2003 will be localized in two new languages (Polish and Czech),
    and Unicode implementation provides better support for Asian and bidirectional text.
   New ways to use Visio. Context-sensitive help and links to task-specific templates are available right from
    within Visio and updated regularly from the Web.

Are Visio 2002 files compatible with Visio 2003 and vice versa?
Visio 2003 will be forward-compatible with any previous version of the product. Backward compatibility will
allow Visio 2003 diagrams to be saved in Visio 2002, 2000 file format. Visio 2003 files can be opened in Visio
5.0 by saving in the Visio 2002, 2000 file format, opening in Visio 2002, 2000, and saving in Visio 5.0 file
format. (Some specific visual and solution functionality may not be available when saving back to older
versions.)




Microsoft Office Visio 2003                                                                              Page 2
What products are included in the Visio 2003 product lineup?
The Visio product family comprises Visio Standard and Visio Professional.

In which languages will Visio 2003 be available?
Visio 2003 will be available in 16 languages:
   Brazilian Portuguese
   Czech
   Danish
   Dutch
   English
   Finnish
   French
   German
   Italian
   Japanese
   Korean
   Norwegian
   Polish
   Spanish
   Swedish
   Traditional Chinese

Visio 2003 Standard

Who should use Visio 2003 Standard?
Visio Standard provides dedicated diagramming capabilities to business end users interested in performing
such tasks as process documentation, organization chart mapping and project timeline diagramming.

What’s new in Visio 2003 Standard?
   Brainstorming template. New brainstorm diagrams can be exported to a Word document in outline form,
    giving users an easier way to organize and communicate ideas generated in meetings.
   Ability to add pictures to organization charts and illustrate dotted-line relationships. Users can import
    pictures of employees into organization charts and expose important dotted-line reporting structures.
   Ability to generate a calendar from Microsoft Outlook data. With Visio, users can graphically represent their
    Outlook calendar data for easy viewing and reference.
   Improved Timeline Template. New functionality allows users to split multiple timelines.
   Business process diagramming category. Specific tools are included for almost any business process
    documentation effort.

What is the difference between the Standard and Professional versions?
Visio Standard enables users to create business-related diagram types such as flow charts, organization charts
and project scheduling diagrams. Visio Professional combines all the shapes and solutions found in Visio
Standard with shapes and solutions that enable technical professionals to create IT, Web, developer,
engineering and other technical diagrams.




Microsoft Office Visio 2003                                                                                 Page 3
Visio 2003 Professional

Who should use Visio 2003 Professional?
Visio Professional provides dedicated diagramming capabilities and specific domain knowledge across multiple
technical categories. Whether they are electrical engineers, building floor planners or software developers,
Visio Professional has specific tools to meet users’ needs.

What’s new in Visio 2003 Professional?
   Rack diagram template
   Updated network shapes
   Improved Web site mapping solution
   Windows XP UI template
   Improved support for incorporating data into building plans


Visio and Office

How does Visio 2003 integrate with other Office System applications?
Visio 2003 integrates with other Office applications in the following ways:
   Emphasis on important points. Users can emphasize and clarify important points in everyday business
    communications by inserting information-rich Visio diagrams into Word documents, PowerPoint
    presentations, Excel spreadsheets or e-mail messages.
   In-place editing in Office applications. With in-place editing, users don’t have to go back to their original
    diagram to edit. They can double-click on the diagram in Office to access the Visio editing environment and
    then quickly make changes.
   PowerPoint color compatibility. Users can create Visio diagrams from within PowerPoint and even transfer
    the slide’s color scheme into the diagram.
   Brainstorming. A new brainstorm diagram can be exported to a Word document in outline form, giving
    users an easier way to organize and communicate ideas generated in meetings.
   Outlook calendar. Users can create a visual calendar in Visio from Outlook data, taking advantage of Visio
    tools to customize the look and feel.
   Microsoft Project. Visio enables users to generate timelines and Gantt charts by importing project tasks
    and milestones from Microsoft Project. Data stored in Visio timelines and Gantt charts can be exported to
    Microsoft Project. Visio can be used to create a work breakdown structure from Project data.
 Web services. Visio 2003 contains native support for XML Web services.
Information regarding specific integration with Microsoft Access and Microsoft Project can be found in the Visio
and Other Microsoft Tools section below.

Visio and Other Microsoft Tools

What other Microsoft technologies does Visio 2003 integrate with?
Visio 2003 integrates with the following Microsoft technologies:
•   Exchange Server. Visio provides a wizard for generating an organization chart from the Exchange Server
    global address list.
•   SQL Server and Access. Visio Professional can be used to document Microsoft SQL Server™ and Access
    databases by reverse-engineering existing schemas, or to design proposed database structures using
    entity relationship diagrams. Visio diagrams can also be created or modified by linking them to a database.



Microsoft Office Visio 2003                                                                               Page 4
•   Visual Studio .NET. Visio Professional can be used to create UML diagrams of Visual Studio® development
    projects by reverse-engineering the class structure. Visio supports add-ins written in Visual Basic .NET and
    C# and can also leverage XML Web services editions. Visio also includes a macro recorder and an
    integrated VBA editor.
•   BizTalk Server. Visio can be used to design or document a business process and then dynamically share
    the process data via ODX or BPEL (an XML process standard) with BizTalk® Server for automation.
•   Windows Server. Visio Professional can be used to document or design an Active Directory® directory
    service topology to organizations with their deployment and migration planning.



Customization

Can Visio 2003 be customized?
Microsoft Visio 2003 includes tools that enable users to create Visio-based solutions that exactly meet the
needs of individual organizations:
 Visio ActiveX® Controls enable developers to make Visio drawing capability part of a solution.
 The Shape Studio tool enables users to create shape libraries.
 The software development kit provides sample code, tools, documentation and PIAs for creating custom
    solutions.

What if I need help deploying or customizing Microsoft Visio 2003?
Visio 2003 has a resource kit (http://www.microsoft.com/office/visio/) and Visio technology center
(http://www.microsoft.com/technet/) to assist with deployment issues. For customization, customers can use
the SDK or visit http://msdn.microsoft.com/. Visio also has a global network of more than 200 solution
providers ready to assist customers who need deployment, training or customization assistance to meet
specific needs.

Business Process Management

What is business process management?
Business process management (BPM) helps organizations obtain a better understanding of how their internal
and external processes work. It can identify bottlenecks, poor resource allocation and business needs. By
documenting and clearly defining the processes within the organization, businesses can make significant time
and cost savings.

How does Visio 2003 help in this process?
Visio is a cost-effective, easy-to-use tool that can enable an organization to quickly document and map its
business processes, providing deeper insight into how these processes work. The critical first step in any BPM
effort is to ensure that a clear picture of the process exists.

What resources is the Visio team providing to customers that will enable customers to use Visio as a BPM tool?
Visio is working with customers to provide them with both the tools to successfully complete a BPM effort and
the information necessary to do so. This can consist of out-of-the-box functionality, starter templates and
online tutorials as well as custom partner solutions and training.

Is Visio 2003 a complete BPM solution?
Out of the box, Visio functionality provides the tools necessary to successfully take the first step in a BPM
project: documenting the process. Visio solution providers and other Microsoft Office System applications, such
as Microsoft Project, BizTalk Server and Office, complete the BPM offering by providing custom solutions to
meet customers’ specific needs.




Microsoft Office Visio 2003                                                                              Page 5
Pricing and Licensing

What is the retail pricing for Visio 2003?
Pricing for Visio 2003 will be disclosed at a later date.

How can I acquire Visio 2003?
Customers will be able to acquire Visio Standard and Visio Professional, once they become available, from
standard Microsoft resellers, through Microsoft licensing programs, or at http://www.shop.microsoft.com/.

How can I try Visio 2003 before acquiring it?
The Visio 2003 beta release is open only to a select group of customers and industry partners with whom
Microsoft is working closely to ensure that it delivers the highest quality final product.

What licensing programs are available for Visio 2003?
Licensing for Visio 2003 will be disclosed at a later date.

What if I acquired Microsoft Visio 2002 just before the release of Microsoft Visio 2003?
If customers’ Software Assurance (SA) agreement has not expired when Visio 2003 is launched, they will have
the right to obtain Visio 2003 as part of their SA agreement.


Deployment and Administration

Does Visio support silent installation and other forms of managed installation?
Yes. Visio 2003 also supports the custom install wizard and custom maintenance wizard.

Training and Certification

What live end-user training programs are available to help me learn Visio 2003?
A list of Visio solution providers is available at http://www.microsoft.com/office/visio/techinfo/partners.asp.

What certification programs are available for Visio 2003?
A list of Visio solution providers that focus on providing training programs for customers can be found at
http://www.microsoft.com/office/visio/techinfo/partners.asp.

System Requirements

What are the system requirements for Visio 2003, and do they vary by product version?
Minimum Requirements
Computer/Processor                     Computer with Pentium 133 megahertz (MHz) or higher processor;
                                       Pentium III recommended
Memory                                 RAM requirements depend on the operating system used:
                                       Windows 2000 Professional: 64 MB of RAM
                                       Windows XP Professional, Windows XP Tablet PC Edition or Windows
                                       XP Home Edition: 128 MB of RAM
Hard Disk                              Hard disk space requirements will vary depending on configuration;
                                       custom installation choices may require more or less. Listed below are
                                       the minimum hard disk requirements for Visio Standard and Visio
                                       Professional:
                                       Visio Standard: 160 MB of available hard disk space including 75 MB


Microsoft Office Visio 2003                                                                                  Page 6
                                                   on the hard disk where the operating system is installed
                                                   Visio Professional: 210 MB of available hard disk space including 75
                                                   MB on the hard disk where the operating system is installed
Operating System                                   Windows 2000 with Service Pack 3 or later
                                                   Windows XP
Browser                                            Internet Explorer 5.01 or later
                                                   Netscape 6.2 or later
Drive                                              CD-ROM or DVD drive (for CD-ROM installation)
Display                                            Super VGA (800 x 600) or higher-resolution monitor with 256 colors
Peripherals                                        Microsoft Mouse, Microsoft IntelliMouse® or compatible pointing
                                                   device
Additional items or services required              For speech recognition:
to use certain features                            – Pentium II 400-MHz or higher processor for speech recognition
                                                   – Close-talk microphone and audio output device
                                                   For Internet functionality:
                                                   – Internet functionality requires dial-up or broadband Internet access,
                                                   provided separately; local or long-distance charges may apply
                                                   For inking:
                                                   – Certain inking features require that Visio be run on Microsoft
                                                   Windows XP Tablet PC Edition
                                                   For collaboration:
                                                   – Microsoft Windows Server 2003 running Windows SharePoint
                                                   Services required for certain advanced collaboration functionality


Can Visio 2003 Standard and Visio 2003 Professional work in the same environment?
Yes.

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Microsoft, Visio, SmartShapes, PowerPoint, Outlook, Windows, SharePoint, Visual Basic, Visual Studio, BizTalk , Active Directory, ActiveX
and IntelliMouse are either registered trademarks or trademarks of Microsoft Corp. in the United States and/or other countries.
The names of actual companies and products mentioned herein may be the trademarks of their respective owners.




Microsoft Office Visio 2003                                                                                                        Page 7

								
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