Sample Employee Training Flowchart - Excel by sck21204

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									                                                   OTTAWAY NEWSPAPERS E and S 2001 CALENDAR -

OTTAWAY NEWSPAPERS - YEAR 2001 E&S TASK GUIDE CALENDAR.                                  Use your Dow Jones standard filing system to archive all E&S related documents.
                      E&S TASK                           PLEASE NOTE: Refer to your E&S WebBook or the Dow Jones "Pouch" for proceedural guidance & required forms
JANUARY
Set Safety Team 2001 Goals                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S"
Safety Team 2000 Assessment                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S"
2000 waste minimization review                     See Waste Minimization guidelines the E&S WebBook Tab "W" (The first seven pages)
Fork Lift Truck Safety Training                    See Tab "L" in the E&S WebBook. (Daily inspections before use) New employees must be trained immediately. Forms tab "F"
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
2000 OSHA 200 log posting on Feb 1                 FAX a copy to me by 1/28/2001. Find guidelines in the E&S WebBook Tab "O"
FEBRUARY
Right-to-Know (Tier II) report - 2000              Ea. Site is to report the same as last year unless new chemicals are in use. NOTE: 1,000 lb. threshold.
Hazardous Waste Tracking Logs - 2000               Form is in the E&S WebBook Tab "F". FAX me a copy to confirm your generator status.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
MARCH
HAZCOM Training (NAA video or older materials)     Use the training materials you have always used or get the latest Ottaway Library resources.
Lockout/tagout inspection - pressroom/reelroom     Use the inspection form in the E&S WebBook tab "F". Train authorized and affected employees annually (NAA video in Ottaway Library). Maintain an archive file.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
Quarterly Silver Sampling                          Film processor waste water samples tested to meet local requirements
APRIL
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
MAY
Emergency Procedures all-employee memo             Use the form in the E&S WebBook tab "F". Maintain an archive file.
Fire doors - annual drop test inspections          Test should be witnessed by IRI rep. Send me Fax confirmation, then archive.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
Asbestos Training - (anyone potentially exposed)   Annually for building maintenance, press department and employees in buildings where we decide to encapsulat.
JUNE
Annual ladder inspections                          See tab "L" in the E&S WebBook. E-mail or Fax me notification of completion, then archive.
Annual MSDS Memo to all employees                  See tab "F" in the E&S WebBook. Copy all affected employees and FAX copy to me, then archive it.
Lockout/tagout inspection - mailroom               Use the inspection form in the E&S WebBook tab "F". Train authorized and affected employees annually (NAA video in Ottaway Library). Maintain an archive file.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
Quarterly Silver Sampling                          Film processor waste water samples tested to meet local requirements
JULY




   79ec0c83-c9be-42ee-84be-bc0ab35134b0.xls                                                            page 1 of 3
                                                    OTTAWAY NEWSPAPERS E and S 2001 CALENDAR -

Annual Lift Truck PM by vendor                      Annual inspection required. FAX inspection report to me, then archive.
Annual crane/hoist PM                               Use the form in the E&S WebBook tab "F". Fax to me, then maintain an archive file.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
AUGUST
Hazardous Waste training (web course or WebBook)    See tab "H" in the E&S WebBook. Or get training materials from the Ottaway Library.
UST/AST leak monitoring system PM ( D. J. policy)   Tank leak monitoring system must be tested & inspected annually by a qualified tank contractor to ensure proper operation. Fax inspectiion report to me, then archive.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
SEPTEMBER
Lockout/Tagout inspection - Pre-Press areas         Use the inspection form in the E&S WebBook tab "F". Maintain an archive file.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
Quarterly Silver Sampling                           Film processor waste water samples tested to meet local requirements
OCTOBER
Annual fire/security alarm system insp.             Test should be witnessed by IRI rep. Send me Fax confirmation, then archive.
Annual fire drill evacuation                        Fax a copy of the drill logs to me from every shift at all buildings, then archive them.
Fire Extinguisher Training                          Fax a copy of the training attendance sheets to me from every shift at all buildings, then archive them.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
NOVEMBER
Annual LOTO inventory review                        Update inventory using spreadsheet form in the E&S WebBook Tab "F". Update as soon as new equipment is added. Fax me, then archive file at your newspaper.
Lockout/Tagout & Electrical Safety training (web)   Use inspection form in E&S WebBook tabs "F". See Electrical Safety at tab "E". Train appropriate authorized & affected employees annually, Fax me, then archive.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
DECEMBER
Annual end-of-year chemical inventory               Update inventory using 3E floppy disk. Update as soon as a new chemical is added. Notify 3E, Fax me, then archive file at your newspaper.
Lockout/Tagout inspection - Building                Use the inspection form in the E&S WebBook tab "F". Train authorized and affected employees annually (NAA video in Ottaway Library). Maintain an archive file.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are in the E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting guidelines and tools for success in the E&S WebBook Tab "S". (Monthly meetings are required)
Quarterly Silver Sampling                           Film processor waste water samples tested to meet local requirements
PLANT-SPECIFIC DEADLINES




   79ec0c83-c9be-42ee-84be-bc0ab35134b0.xls                                                               page 2 of 3
                                                      OTTAWAY NEWSPAPERS E and S 2001 CALENDAR -

Air or Wastewater/silver reports to State/local EPA   Ongoing dialogue with State and Local regulators is vital to all good E&S management. Compliance with state and Local ordinances is crucial for success.
Hazardous Waste/Other Reporting                       See Hazardous Waste Management Plan at tab "H" in E&S WebBook. Follow flowchart substituting 3E for Corbus, File reports, Fax reports to me, then archive.
EMP review by Emergency Coordinators                  Emergency Management Plans require periodic updating as employee roles and plant equipment change. Emergency Coordinators and Safety Committee joint review.
Boiler/pressure vessel permits                        Fax copy of inspection reports and certificates to me, then archive.
Response to 2001 IRI Visit/Report                     Respond to IRI within 30 days of receipt of your report from IRI. Fax a copy to me, then archive.
Accident Investigation Reports                        Reports must be faxed to headquarters, and a copy faxed to me within 24 hours of event and investigation.
OTHER FREQUENT TASKS:
                          Task                        Frequency
Fall Arrest Harness training                          as needed
Back Safety Training                                  as needed
Ergonomics training                                   as needed
PPE training for new employees                        as needed
E&S awareness CD-ROM for new employees                as needed
New employee E&S Orientation Checklist                as needed
Slip & Trip Prevention Training                       as needed
Contractor Certification Forms                        as needed
New MSDS copies to 3E                                 as needed
Haz Waste shipments                                   as needed
Cranes/hoists periodic inspections                    before use
Fork Lift Truck daily inspections                     daily before use
Monthly emergency equipment inspections               monthly
Weekly haz material/waste inspections                 weekly
Internal Audit/outside audit completion               within 30 days of receiving report
Job Safety Analysis ( 4 per year, 1 each quarter)     Find "Job Safety Analysis" work sheets at tab "J" of E&S WebBook. Fax copy to me, then archive.




   79ec0c83-c9be-42ee-84be-bc0ab35134b0.xls                                                             page 3 of 3

								
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