Southfield Plantation Homeowner�s Association Newsletter

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Southfield Plantation Homeowner�s Association Newsletter Powered By Docstoc
					  Southfield Plantation
     Homeowner’s
      Association
      www.southfieldplantation.net
      PO Box 322, Bonaire GA 31005
                                                                    DECEMBER 2008

              --- Annual HOA Board Meeting ---
                 Tuesday, 20 JAN 09, 6:30 pm
                   WATERFORD GOLF COURSE CLUBHOUSE,      DININGROOM DOWNSTAIRS




Dear Homeowners,

       As the year of 2008 ends, so begins 2009. The board has grown in membership, as has
the association with the incorporation of Section 4. There are still more sections to be added as
they reach completion. There is more land to be developed and Southfield Plantation will
continue to expand.

        The 2008 Board has worked very hard on the subject of covenants. A committee was
formed to address just covenant issues. They pulled together a combined set of covenants for
board use only. Each section has it’s own set of covenants on file at the courthouse and
nothing will change that. This list combines the same-worded text and separates out the
different-worded text into one document that allows the board the means for a more organized
approach to affording each section protection under the covenants as a whole. This document
is available on the website along with some proposed changes that the board will continue to
address throughout next year. Please take a moment to print a set for your information.

        As I have said before, this has been a long and sometimes difficult process. Our sole
intent is to create the kind of leadership that the residents have asked for. Nothing has been
easy. Nothing has been cheap. We will be presenting 2008 financial statements and a 2009
budget. Our CPA firm will be filing the necessary tax returns (there are new requirements this
year for non-profit organizations).

       Landscaping has been the largest expense and the board has voted some changes for
next year. We are going with one company, one contract, for one year to maintain all common
areas. This should relieve several board members from having to maintain the lights, sprinklers,
fountain and other common properties. This one company should provide us with consistent,
hands-off, convenient & reliable service.

         We now have an extensive list of addresses and homeowner names (Thank You Dennis)
for all of Southfield Plantation. This list will be used to generate invoices for dues for 2009.
Previously a request for an increase in dues was thought to be needed. That will not be the
case for 2009. We are now large enough to benefit from a bulk mailing service and have cut our
publication costs tremendously. Some residents have expressed their opinion that no
newsletters go out, or that it should only be delivered to those who subscribe. Because the
newsletter is the first (and sometimes the only) means of communication with residents, it is our
way of getting the same information to ALL RESIDENTS at the same time. The newsletter is a
legal publication for notices that are time sensitive. And with the large inflow of new neighbors,
the board is not able to introduce themselves in a one-on-one basis. We have accessed that
the newsletter be our official means of communication, with additional information available on
our website.

       The board will continue to meet at Waterford Golf Clubhouse on the third Tuesday of
each month at 6:30 for one hour. The following is a list of residents who have expressed a
desire to be a board member for 2009. The lines are for write-ins.


      Cahill, Suzanne                    Dupuis, Michelle                   Keister, Paul
      Clary, Phillip                     Gann, Ron                          Meilhammer, Bruce
      Coats, Alice                       Johnson, Donna                     Olson, Dennis

      Saliba, Sammy                      ___________________________________________
      Stuart, Dennis
      Vazequez, Rolando                  ___________________________________________

Since January 2006, all board positions have been filled by volunteers. The 2008 Board decided
again to refrain from restricting the number of board members and their list of terms as spelled
out in the by-laws. In 2009, an election committee is to be selected to review the election
process and make any necessary changes for the election in January 2010. It is the intent of
this board to insure that all 409 addresses -- all sections -- have adequate representation.


      The winner of the Holiday Décor contest to be announced at the January meeting.



     The 2008 HOA Board wishes to extend
      Happy Holiday Wishes to Everyone!
PLEASE BE    SAFE --- WEAR REFLECTIVE GEAR WHEN WALKING
PLEASE BE    SAFE --- EXERCISE FIRE-CAUTION WITH YOUR CHRISTMAS DECORATIONS
PLEASE BE    SAFE --- REPORT SUSPECIOUS ACTIVITIES TO 911
PLEASE BE    SAFE --- WATCH YOUR SPEEDS & LOOK FOR PEOPLE STOPPING TO LOOK
PLEASE BE    SAFE --- WATCH FOR MOTORCYCLES, BICYCLES, WALKERS & PETS

                                         Merry Christmas to all …… Donna Johnson 328-8336
                                    --- Proposed Budget ---




      REVENUE              292 occupied homes @ $ 120.00            $ 35,760.00
                           less board members’ fees                    1,800.00

                                        Total revenue                             $ 33,960.00


      EXPENSES             409 addresses @ $ 83.03 = $ 33,959.27


             Property expenses

                   Grounds maintenance                              13,200.00
                   Repair & maintenance                              1,500.00
                   Utilities                                         4,709.00
                   Property Taxes                                      400.00
                   Insurance coverage                                3,500.00
                   Neighborhood Watch                                   50.00
                   Legal Fees                                        2,000.00
                                      Total                                       25,359.00
             Corporation expenses

                    Room Rental                                      1,600.00
                    Accounts Receivable                              1,800.00
                    Corporation registration                            30.00
                    Mailbox rental                                      38.00
                    Website                                            240.00
                    Publications & postage                           2,184.00
                    Accounting fees                                  2,000.00
                    Banking fees                                        30.00
                    Office Supplies & postage                          150.00
                    Promotions & public relations                      525.00
                    Misc (over/under)                                    4.00
                                         Total                                     8,601.00

                                        Total Expenses                          $ 33,960.00



Note: these figures are estimates only. Statements for 2008 will be available at the meeting.