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Holly Township - DOC 7

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					                                   Holly Township
                     Board of Trustees - Regular Meeting
                              August 19, 2008
________________________________________________________________________

Call to Order: Supervisor Dale Smith called the August 19, 2008 regular meeting of the
Board of Trustees to order at 6:35 p.m. at the Holly Township Hall, 102 Civic Drive,
Holly, Michigan, 48442.

Pledge of Allegiance

Roll Call:
Members Present:                              Others Present:
Supervisor Dale Smith                         Chief Jeremy Lintz
Clerk Karin Winchester                        Mike Wagner, Chamber of Commerce
Treasurer Bernice Alexander                   Larry Lilly
Trustee Ed O'Connor                           Jesse Lambert
Trustee Steve Ruth

Consent Agenda:
1. Agenda Approval
2. Approval of Regular Meeting Minutes - July 22, 2008
3. Acceptance of Financial Statements - July 2008
4. Approval of Bills for Payment - August 2008
5. Routine Reports:
      A. N.O.C.F.A. Draft Minutes - July 20, 2008
      B. Planning Commission Draft Minutes - NA
      C. Building Permits - July 2008
6. Communications:
      A. Letter from Christmas in Action re: Thank you

    Clerk Karin Winchester moved to approve the Consent Agenda, as amended.
     Treasurer Bernice Alexander supported the motion. A voice vote was taken;
     all those present voted yes; the motion carried.

Supervisor Dale Smith invited Mr. Mike Wagner, Holly Chamber of Commerce, to
address the Board.

Mr. Mike Wagner, 108 College Street, president of the Holly Chamber of Commerce
invited Board members to Chamber of Commerce meetings. He stated every month new
members are coming on, even in this market. The Chamber is reaching out to both the
Village and the Township to let them know they want to be a voice within the community
and for the businesses they serve. If there are codes that need to be changed or grants
that need to be looked at, they would like to help be a voice. If there's something that's
impacting the Township that might be affecting the members, contact their office and
they would be glad to take it to their membership and report back. They are looking at
Holly Township Board of Trustees - Minutes of August 19, 2008                  Page 2 of 5

ways to promote and bring businesses into the area. There's an underlying feeling by
some members that because of the signs and everything they have, it makes it tougher for
them to try to do business. They understand why we have the ordinances in place, they
just would like to be able to be a voice to the Township and Village Council so that when
there is something in place; they can bring that feedback back to you and help these
businesses come in. Many businesses in this economic climate are finding it hard to stay
in business. We need to be more proactive than reactive to some of these businesses. He
would like the Chamber to have more presence at meetings.

Supervisor Smith noted that in addition to Rick Stevens, who got the ball rolling on the
Greater Holly Business & Economic Development Committee, Mike Wagner in
particular has been very helpful. He expressed his appreciation to Mr. Wagner.

Reports:
Supervisor Smith: No report
Treasurer Alexander: No report
Clerk Winchester: No report
Trustee Ruth: No report
Trustee O'Connor reported the North Oakland County Fire Authority has broken
ground on the new fire station. Through very diligent effort, Chief Lintz has brought the
project in under budget. Trustee O'Connor would like to congratulate him publicly for
that.

Old Business:
1. Proposed Text Amendment to Holly Township Code of Ordinances, Chapter 32
   Zoning, Article 4, Section 32-162, Grange Hall and Fish Lake Road Overlay District
   and Section 32-163 General Design Standards and Architectural Guidelines

    Clerk Karin Winchester moved to approve proposed text amendment to
     Holly Township Code of Ordinances, Chapter 32 Zoning, Article 4, Section
     32-162, Grange Hall and Fish Lake Road Overlay District and Section 32-163
     General Design Standards and Architectural Guidelines and approval of the
     map for that area by the Planning Commission. Treasurer Bernice
     Alexander supported the motion. A roll call vote was taken. Ruth: Yes;
     Alexander: Yes; Smith: Yes; O'Connor: Yes; Winchester: Yes. The
     motion carried by a 5/0 vote.

2. ZBA Alternate Appointment

Supervisor Smith noted a notice should be put in the newspaper, as he has no recent
applications.

    Trustee Ed O'Connor moved to postpone ZBA Alternate Appointment.
     Clerk Karin Winchester supported the motion. A voice vote was taken; all
     those present voted yes; the motion carried.
Holly Township Board of Trustees - Minutes of August 19, 2008                    Page 3 of 5

3. Proposed Text Amendment to Holly Township Code of Ordinances, Chapter 32
   Zoning, Section 32-6, Definitions and Section 32-94 to 32-103 Special Uses,
   Assembly and Places of Worship.

    Clerk Karin Winchester moved to approve proposed text amendment to
     Holly Township Code of Ordinances, Chapter 32 Zoning, Section 32-6,
     Definitions and Section 32-94 to 32-103 Special Uses, Assembly and Places of
     Worship. Trustee Ed O'Connor supported the motion. A voice vote was
     taken; all those present voted yes; the motion carried.

New Business:
1. AT&T Franchise Agreement

Clerk Winchester noted the Township had no choice in approving the agreement because
of the METRO Act. They were only to make sure the language was the same as other
agreements with the Township.

    Treasurer Bernice Alexander moved to approve AT&T Franchise
     Agreement. Clerk Karin Winchester supported the motion. A roll call vote
     was taken. Winchester: Yes; Alexander: Yes; O'Connor: Yes; Ruth: Yes;
     Smith: Yes. The motion carried by a 5/0 vote.

2. Act 57 - Proposed Resolution 2008-22

Trustee Ed O'Connor, Chairperson of the fire authority, stated N.O.C.F.A. is reorganizing
to an Act 57 mainly at the direction of their auditors. They have been operating under
Public Act 7 and 33. The reorganization allows the fire authority to own property
independent of the municipalities they serve and ensures a layer of protection for liability
for those municipalities.

    Trustee Ed O'Connor moved to approve Act 57 and Proposed Resolution
     2008-22. Clerk Karin Winchester seconded the motion. A roll call vote was
     taken. Alexander: Yes; O'Connor: Yes; Ruth: Yes; Winchester: Smith:
     Yes. The motion carried by a 5/0 vote.

3. N.O.C.F.A. Building Permit Fees

Chief Jeremy Lintz stated the fire authority respectfully requests a partial refunding of
their building permit fees.

Clerk Winchester noted that would be anything over and above the true, actual costs,
which is 35% of the permit fees. The rest goes directly to the inspectors.

    Clerk Karin Winchester moved to approve waiving the N.O.C.F.A. building
     permit fees over and above the cost of permit fees. Trustee Steve Ruth
     supported the motion. A roll call vote was taken. O'Connor: Yes; Smith:
Holly Township Board of Trustees - Minutes of August 19, 2008                   Page 4 of 5


       Yes; Ruth: Yes; Alexander: Yes; Winchester: Yes. The motion carried by
       a 5/0 vote.

4. North Oakland Hazardous Waste Program - No action taken.

5. Tri Party Participation Agreement

Supervisor Smith noted this involves some improvements at the new fire hall and invited
Chief Lintz to address the Board.

Chief Lintz stated they submitted their plans to the Oakland County Road Commission
(OCRC). The OCRC came back with a tapered design on each side of their driveways.
In order to help fund that, the Township agreed to allow them to participate in tri party
funding. It represents a savings of almost $60,000.00.

    Clerk Karin Winchester moved to approve the tri party participation
     agreement for the construction of acceleration and deceleration lanes on
     Grange Hall Road. Treasurer Bernice Alexander supported the motion. A
     roll call vote was taken. Smith: Yes; Alexander: Yes; O'Connor: Yes;
     Winchester: Yes; Ruth: Yes. The motion carried by a 5/0 vote.

6. Fall Clean-up

Supervisor Smith noted Fall Clean-up was discontinued for a while. In the past it has
been the first Saturday in October at the Carl Richter Campus at 8:00 a.m. to 4:00 p.m.
and Tedonio Taddonio has been hired to provide the services for the clean-up. Trustee
O'Connor indicated he would work the clean-up if Supervisor Smith was unavailable.
Previously the Township paid $15.00 an hour for either Supervisor Smith or Trustee
O'Connor's services.

Trustee O'Connor suggested if Tedonio were rehired, Trustee O'Connor would only be
needed in the morning to get it started, and then again in the afternoon.

    Clerk Karin Winchester moved to approve Fall Clean-up the first Saturday
     in October, from 8:00 a.m. to 4:00 p.m. at the Carl Richter Campus with
     Tedonio Taddonio; also, with Trustee Ed O'Connor filling in for Supervisor
     Dale Smith if Mr. Smith is not available, at $15.00 an hour. Treasurer
     Bernice Alexander supported the motion. A roll call vote was taken.
     Winchester: Yes; Ruth: Yes; Smith: Yes; O'Connor: Yes; Alexander: Yes.
     The motion carried with a 5/0 vote.

Public Comment:

Chief Jeremy Lintz noted the volunteer firefighters would be happy to help at Fall Clean-
up.
Holly Township Board of Trustees - Minutes of August 19, 2008                    Page 5 of 5

Mr. Larry Lilly, 110 Clarence Street, noted this was another fabulous meeting.

Mr. Mike Wagner, Holly Chamber of Commerce, stated he would send Ms. Laurie
Matheny over to get information regarding Fall Clean-up so they could add it to their web
site.

Adjournment: Supervisor Smith, hearing no other business, adjourned the meeting at
7:12 p.m.

Zo Turner, Recording Secretary
Holly Township


_____________________________________
Karin Winchester, CMC
Holly Township Clerk

				
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