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Montreal 08 by fionan

VIEWS: 45 PAGES: 9

									                        Grand American Road Racing – (386) 947-6681
                                                www.grand-am.com




                                                     Montreal ‘08
 July 10, 2008
 Montreal Event
 Logistics, Issue 2




Special Interest             IMPORTANT:               This information release will be updated as necessary.
Articles:                   Continue to check the Grand-Am website for the latest information by date and issue
                            number. New or changed sections will have “REVISED AS OF” next to the title of
                            any article that has changed since the previous release.
• Border Crossing


                            Grand-Am Race Control Frequency Added 7/10/08
• Attachments
                                Grand-Am has been notified that our regular Race Control channel may not be used in
                                Montreal. Grand-Am will use the following frequency in Montreal:
                                     Race control                     466.6250 mhz PL 192.8

                                Should you require any technical assistance with this change please contact
                                Speedcom Communications. (386) 760-7110



                            Fuel, Nitrogen, Radios & Golf Cart Rental
                            Sunoco: Teams MUST preorder fuel by the 55 gallon drum. To place your order, use
                            the form on page 10 of this document, also available on the Grand-Am website. Order
                            deadline is July 7, 2008. There is no extra fuel available in Montreal. If you don’t order
Individual                  fuel, you will not have any!
Highlights:
                            Nitrogen: Nitrogen bottles should be ordered as usual from AirGas. Contact AirGas at
                            (800) 367-4273 or motorsports@airgas.com Please note that the supplier in Montreal
 Border Crossing 2          is a third party supplier and will not be part of the normal AirGas contingency program.

                            Radios: All US based teams going to Canada for the race at Montreal should be
 Deadlines          5       aware that radio usage is regulated by Industrie Canada. You will need to acquire a
                            temporary radio license from Industrie Canada in order to use your two-way radios at
                            the event. Please find the application and invoice forms on the Grand-Am website
                            under Rolex Series Competitor Information for Montreal. Send the completed forms to
 Travel Notice      6
                            radio.coordination@ic.gc.ca or by fax at 514-283-7035.
 WHTI               7
                            Any teams going to both Montreal and Trois-Rivieres can submit one set of forms and
 Fuel Order         8
                            pay only one application fee. Be sure and note this when you send the paperwork in.
 Letter from the            Frequency approvals may differ since the events are in two different locations.
 organizer          9       Should you require assistance filling out your forms, contact call (386) 760-7110 and
                            ask for Derrick, Duane, or Toto at Speedcom if you have any questions.

                            Golf Cart Rental:
                            Equipment Pierre Champigny
                            Contact: Nathalie Cabana
                            Tel: 450-546-0999, ext. 44
                            Fax : 450-546-0888
                                      Montreal ‘08                                                      Page 2 of 8

   Border Crossing                   Montreal ‘08
              New Requirements
              Teams will now be required to file a formal entry; this includes posting a bond and
              signing a Power of Attorney form with UPS. Please have the Power of Attorney
              Form and Customs Bond Application sheet completed for the meeting in
              Daytona on July 2 if you are going to use UPS as your broker.



Border Port of Entry
The recommended border port of entry into Canada is through Champlain, NY. The track is located approximately 50
minutes north of Port Champlain. Connie Knapp, head of the import inspection team and Eric Hipko, head of the inspection
and control at Port Champlain are aware of the event and are expecting the teams.

Port Champlain
237 West Service Road
Champlain, NY 12919
Map - Champlain to Circuit Gilles Villeneuve

Canadian Permits
Commercial vehicle permits are required to drive in each province of Canada. Below are the permits that are required to
drive from Champlain, NY to the track located in the province of Quebec.


    1. SCAC Code – This form will be required for U.S. Customs ***New This Year ***
    2. NIR - Numéro d'Inscription au Registre (Safety code similar to U.S. DOT). The cost is determined base on having 2
        vehicles or less and for 3 or more vehicles.

    3. IRP - International Registration Plan. This permit is good for 10 days and one trip.
    4. IFTA - International Fuel Tax Agreement
    5. Additional permits will be required if your truck exceeds the weight and wheelbase length limits(244 inches), be sure
        to ask about these additional permits.

Each team should contact Stéphanie Pugh with Permax as soon as possible to start arranging the necessary documents.
She will be able to assist your team in obtaining the required permits. If your team decides to cross at another border port
other than Champlain, it may be necessary to purchase additional permits.

Stéphanie Pugh
Permax Permit Service Ltd
Tel / phone: 514-733-2121 or 800-276-1945
Fax 514-733-5002
stephanie.pugh@permax.ca
www.permax.ca
  Page 3 of 8                                                          Montreal ‘08


U.S. Customs
Each team is required to submit the items listed below to UPS.

    •    Power of Attorney Form – Due: Bring to the Daytona Meeting on 7/2               Power of Attorney Sample Power of
         Attorney

    •    Customs Bond Application - Due: Bring to the Daytona Meeting on 7/2 Bond Application Sample Bond
         Application

    •    E-Manifest Driver Pre-Load Sheet – Due: July 15th                           E-Manifest Driver Pre-Load Sheet

    •    Detailed Manifest of Inventory List – Due: July 15th                        Manifest Template

    •    Passport and CDL for the hauler driver(s) – Due: July 15th

    •    Tractor and Trailer Registration Cards – Due: July 15th



UPS will be sending your required forms to you via e-mail. The required forms will include the 4455 – Certificate of Registration, detailed
list of inventory (manifest) and the e-manifest document.
You will be required to have two copies of all of these forms. Do not leave for Montreal without these documents. These documents are
your ticket home, do not lose these documents!

Arriving at U.S. Customs
*** DO NOT EXIT THE U.S. WITHOUT STOPING AT U.S. CUSTOMS ***
Before exiting the U.S. the driver must stop and park at Export Control at the U.S. Customs office. When you arrive at U.S. Customs, you
must identify yourself as a participant of the NASCAR Nationwide Series race in Montreal . Customs will need to see the 4455 –
Certificate of Registration, detailed list of inventory (manifest) and the e-manifest document. U.S. Customs will then stamp the 4455 -
Certificate of Registration (make sure this form is stamped before you leave).

*NEW INFO 7/10/08 – US Customs has informed us that Exit 43 is the last exit before the US/Canadian border going north on I-87. This
exit has truck services and possibly a truck wash. US Customs will have information available for any last minute details about your
paperwork and a list of phone numbers to call if you think you need further information.


If you have any questions about U.S. Customs, feel free to contact UPS. Their contact information is listed below. For specific questions
regarding the Power of Attorney form and the Bond Application form, please contact Linda Sterling.
Customs Brokers
Kelly Wilton - Regional Manager                                            Glen Laventure - Team Lead Release
kelly.wilton@ups.com                                                       glen.laventure@ups.com
(518) 298-7610 (direct line)                                               (518) 298-8000 ext 348.
(518) 487-0632 (cell)
                                                                           Linda Sterling
Joyce Duquette - CHB Ops Manager                                           Compliance, Customs Bonds & Powers of Attorney
joyce.duquette@ups.com                                                     UPS Supply Chain Solutions Inc
518 298 7616 (direct line)                                                 518 298 8000 ext 124
518 335-9673 (cell)                                                        518 298 2397 Fax
                                                                           linda.sterling@ups.com
Richard LaFontaine - Release Supervisor
richard.lafontaine@ups.com
(518) 298-8000 ext 395
(518) 727-8141 (cell)
                                      Montreal ‘08                                                     Page 4 of 8

Canadian Customs
After U.S. Customs has stamped the U.S. CF 4455 - Certificate of Registration you will then precede into Canada. When
you arrive at the Canadian Customs toll booth, you must identify yourself as a participant of the NASCAR Nationwide Series
and Rolex Series race and submit the Canada Border Services Agency (CBSA) Authorization letter and the detailed list of
inventory (manifest).

CBSA Authorization Letter

It is also recommended that each participant carry the letter from Stock-Car Montreal explaining the purpose of your visit to
Canada. The letter is attached at the end of this document.



If you have any questions about Canadian Customs, feel free to contact Pierre-Yves Lafrance.

Customs Broker
Pierre-Yves Lafrance
Customs Compliance Manager Eastern Canada
DHL Global Forwarding (Canada) Inc.
555 Montee de Liesse St- Laurent, Quebec
H4T 1P5
Phone (514) 734-4507
Fax (514) 344-8705
Cell (514) 513-0490
pierre.lafrance@dhl.com
www.dhl-dgf.com
Outbound
You will not be required to stop at Canadian Customs when you leave. Upon entering the U.S.you must stop at the U.S.
Customs booth. Port Champlain is open 24 hours a day; therefore teams can exit Canada and return to the U.S. at their
convenience.

Check List
    •   Passport(s) and CDL(s)

    •   U.S. CF 4455 - Certificate of Registration along with a detailed manifest.

    •   E-Manifest

    •   Canada Border Services Agency (CBSA) Authorization Letter.

    •   Letter from the promoter explaining the purpose of your visit.

    •   Required Canadian Driving Permits.

    •   Perishable food is not permitted.

    •   Insurance coverage in Canada.

    •   Please be sure that the hauler driver's have two copies of all forms.
 Page 5 of 8                                                  Montreal ‘08


Deadlines
Please email the documents to UPS. upsusnascarmtl@ups.com

Wednesday, July 2nd
    •   Power of Attorney Form

    •   Customs Bond Application

Tuesday, July 15th

    •   E-Manifest Driver Pre-Load Sheet

    •   Detailed Manifest of Inventory List

    •   Tractor and Trailer Registration Cards

    •   Passport and CDL for the hauler driver(s)

Feel free to contact Tom Seabolt if you have any questions about the border crossing process.




Alternate Customs Broker Info
                  Grand-Am teams have been crossing the border into Canada for quite a few years now
                  and many of you have been using Gaby Timerman as your broker. Gaby has a proven
                  track record and can still process your border crossing with the new regulations. For
                  those wishing to use Gaby as your broker for Montreal, his contact information is listed
                  below:

                  Gaby Timerman
                  Merchant Customs Brokers, Ltd.
                  1905 55e Avenue
                  Dorval, Quebec H9P 1G9
                  Canada
                  (514) 636-0121 Ph
                  (514) 636-9093 Fax
                  gtimerman@merchantcb.com




  Security
    For any security situation, at track or other, where you need assistance, Call Mike Lentz at (386) 566-5195.
    Mike is NASCAR’s Director of Security.
                                        Montreal ‘08                                                               Page 6 of 8

          IMPORTANT TRAVEL NOTICE
                 Please read the statement below from the U.S. Department of State website pertaining to
                 international travel. As of January 23, 2007, passports will be required for all “air” travel
                 between Canada and the United States. While there are other options for ground based
                 travelers, Grand-Am and UPS will require this year that all truck drivers and passengers
                 going to Montreal have a passport, no exceptions. There is a six to eight week turn
                 around for new passport applications therefore starting that process now is highly
                 advised. The Western Hemisphere Travel Initiative information is listed below and can
                 also be found at http://travel.state.gov/travel/cbpmc/cbpmc_2223.html

                 Passport notes – Check your current passport for expiration date and be sure it is good
                 condition!



Western Hemisphere Travel Initiative (WHTI)

AIR TRAVEL

Implemented on January 23, 2007, ALL PERSONS traveling by air between the United States and Canada,
Mexico, Bermuda, and the Caribbean region are required to present a passport or other valid travel document to
enter or re-enter the United States.

LAND AND SEA TRAVEL
The following summarizes information available on the Department of Homeland Security’s website.

    •    JANUARY 31, 2008
         U.S. and Canadian citizens will need to present either a WHTI-compliant document, or a government-
         issued photo ID, such as a driver’s license, plus proof of citizenship, such as a birth certificate. DHS also
         proposes to begin alternative procedures for U.S. and Canadian children at that time.


    •    LATER
         At a later date, to be determined, the departments will implement the full requirements of the land and sea
         phase of WHTI. The proposed rules require most U.S. citizens entering the United States at sea or land
         ports of entry to have either a U.S. passport; a U.S. passport card; a trusted traveler card such as
         NEXUS, FAST, or SENTRI; a valid Merchant Mariner Document (MMD) when traveling in conjunction
         with official maritime business; or a valid U.S. Military identification card when traveling on official orders.

Note: The passport requirement does NOT apply to U.S. citizens traveling to or returning directly from a U.S.
territory.

U.S. PASSPORT AND OTHER TRAVEL DOCUMENTS

    •    U.S. Passport: U.S. citizens may present a valid U.S. passport when traveling via air, land or sea
         between the U.S. and the aforementioned Western Hemisphere countries.

    •    The Passport Card: U.S. citizens may begin applying in advance for this new, limited-use, wallet-size
         passport card beginning February 1, 2008. We expect cards will be available and mailed to applicants in
         spring 2008. When available it will only be valid for land and sea travel between the U.S. and Canada,
         Mexico, the Caribbean region, and Bermuda.

    •    Other Accepted Travel Documents: SENTRI, NEXUS, FAST and the U.S. Coast Guard Mariner
         Document. Members of the U.S. Armed Forces on active duty traveling on orders are exempt from the
         passport requirement. DHS has more information on these travel documents. This information may be
         seen at www.dhs.gov.
Page 7 of 8                                              Montreal ‘08

                          ABOUT WHTI
  Grand American
                          The Western Hemisphere Travel Initiative is a result of the Intelligence Reform and Prevention
                          Act of 2004 (IRTPA), requiring all travelers to present a passport or other document that
    Road Racing           denotes identity and citizenship when entering the U.S.

                          The Department of Homeland Security (DHS) announced on February 22 its intent to propose,
  1801 W. International   as part of the Notice of Proposed Rulemaking on the Western Hemisphere Travel Initiative
    Speedway Blvd.        (WHTI), significant flexibility regarding travel documents required for U.S. and Canadian
   Daytona Beach, FL      children as part of WHTI requirements for U.S. land and sea border entry in 2008.
         32114
                          The goal of the initiative is to strengthen U.S. border security while facilitating entry for U.S.
        PHONE:            citizens and legitimate foreign visitors by providing standardized documentation that enables
     (386) 947-6681       the Department of Homeland Security to quickly and reliably identify a traveler.

          FAX:
     (386) 947-6695

        E-MAIL:
   info@grand-am.com




  We’re on the Web!
       See us at:
   www.grand-am.com       About Grand-Am
                          The Grand American Road Racing Association, which operates and sanctions the
                          Grand-Am Rolex Sports Car Series presented by Crown Royal Cask No. 16 and the
                          Grand-Am KONI Challenge Series, is the premier road racing organization in North
                          America. The 15-race 2008 Rolex Series and the 11-race KONI Challenge Series
                          calendars deliver professional sports car racing to key markets throughout North
                          America in addition to being televised in the United States and Canada on SPEED and
                          distributed globally through ESPN International. Learn more about Grand-Am at
                          www.grand-am.com.
                                           Montreal ‘08                                                    Page 8 of 8
                                      SUNOCO RACE FUELS ORDER FORM

                                             GRAND AMERICAN ROAD RACING
                                          GRAND-AM ROLEX SERIES / July 30, 2008
                                                 Circuit Giles-Villeneuve
                                                Montreal, Quebec, Canada




TEAM INFORMATION:

Team:                                                           Contact:

Series:                  Class:               Car #              Phone #: (           )

Street:                                                         Fax #:     (      )

City:                        State:                    Zip:              Cell#:       (     )




US DOLLARS only:

Payment: Check or Money Order to: B&G Performance, Inc.
- No credit cards will be accepted for this event




 Drum      Product Description                                  Drums Ordered             Price Per Drum   Total
 Size

55g(US)    Sunoco 260 GTX U/L                                                              $650.00 (US)



*All Products will be shipped in Drum quantities.
*All Drums will contain 55 US gallons.
*All orders must be paid in full prior to shipment.
*Price inclusive of all taxes, tariffs, import fees, and transportation costs.


                                      ALL ORDERS MUST BE PLACED BY: JULY 7, 2008

                      Please send order with payment enclosed to: B&G Performance, Inc
                                               260 Principal C.P.129 Daveluyville
                                                      Qc, Canada, G0Z 1C0
                                               ATT : Josée Phone: 819-367-4000
                                                        fax 450-474-4750
                                                 cell 418-955-1448 JPGobeille
                                                     gobeillejpgl@aol.com

								
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