Doctor Reminder Letters

							                                Reminder Letters
Careful attention to the format and content of patient reminder letters is necessary to
improve adherence to the preventive services recommendations.

Cervical Screening
Normal Smear - Two (2) Yearly repeat
                        Normal Smear - Two (2) Yearly repeat



{enter practice name or letterhead}
{Patient address}
{enter date}

Dear {enter name},

Your Pap smear has returned to the Practice and it is normal. It is now recommended that you
have your Pap smear done in two years time. Please remember that a pap smear is a screening
test and in a small number of women it may fail to detect abnormalities of the cervix. If you
experience any symptoms, for example bleeding after sexual intercourse, you should make
another appointment with our surgery to discuss them.

The date of your next smear will be {enter date mm/yyyy}. You have been placed on our
reminder system and will receive a {letter/ phone call} when your smear is due.

Regards,



{GPs name}
                                2 Yearly Reminder Letter


{enter practice name or letterhead}
{Patient address}
{enter date}

Dear {enter name},
It has been two years since your last cervical screen or Pap smear, it is recommended that you
contact your GP to make an appointment.

Surgery number {enter telephone no.}
{enter surgery hours}

Regards,



{GPs name}
                                  Unsatisfactory smears

                                        Technical Reasons




{enter practice name or letterhead}
{Patient address}
{enter date}

Dear {enter name},

Your Pap smear has returned to the surgery. I would like to repeat this smear, as due to technical
reasons this smear is unsatisfactory. Please telephone the surgery on {enter telephone no.} to
make an appointment. I would like to see you again in {no. days/ weeks/months}.

Please contact the surgery before {dd/mm/yyyy}.

You have been placed on our recall system.

Regards,



                                          {GPs name}
                                      Abnormal Smear

{enter practice name or letterhead}
{Patient address}
{enter date}

Dear {enter name},

Your Pap smear has returned to the surgery and shows signs of an abnormality.

I recommend that you telephone the surgery on {enter telephone no.} and we will discuss the
result and make an appointment. I would like to see you again in {no. days/ weeks/months}.

Please contact the surgery before {dd/mm/yyyy}.

You have been placed on our recall system.

Regards,



{GPs name}