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					           Project Director
       Financial Officer Training
Office of Adult & Juvenile Justice Assistance (OAJJA)
Division of Criminal Justice
December 3, 2007
www.dcj.state.co.us
http://dcj.state.co.us/oajja/
                  Introductions

OAJJA Staff Presenting today:
  Susan Davis
                          Other Staff members:
  Cindy Johnson           Meg Williams – Program Manager
  Kenya Lyons             Sue Bradley
                          Anna Lopez
  Tammy Russ              Michele Lovejoy
                          Deb Ristow
          Materials for Participants

Training Materials:
 1. Agenda
 2. Copy of Presentation
 3. OJJDP Compliance Charts
 4. Sample Statement of Grant Award (SOGA)
 5. Sample of Financial Forms
 6. Sample Grant Amendment Forms
 7. Sample Prior Approval Forms
 8. Blank Reporting Forms
 9. Evaluation
             JJDP Act Compliance

Your packet includes the following charts:

  Compliance Chart for Adult Jails and Lockups

  Compliance Chart for Juvenile Detention Centers

Additional Information or Questions please call:
Susan Davis              (970) 493-7932
       Goals of today’s workshop


Review general grant requirements

Review DCJ common grant forms

Provide answers to common questions
        Grant Management Resources
Your DCJ program manager

  DCJ Administrative Guide and Instructions for Federal Office of
  Justice Programs and Grants (Revised February 2005)

  OAJJA web site - http://dcj.state.co.us/oajja/

  DCJ web site - www.dcj.state.co.us

  OJP Financial Guide – 2005 edition - www.ojp.usdoj.gov/FinGuide
             General Requirements

You are required to report quarterly expenditures

Local agencies: Reports are reviewed to ensure proper
expenditures of federal and cash match dollars

State agencies: COFRS meets the accounting system criteria for
reporting requirements,including state funding used as match

You are required to report progress toward project goals and
objectives
DCJ Admin Guide
                   DCJ Admin Guide

Contains the information that will help you understand
and meet the financial, administrative and audit
requirements for your grant.

Admin Guide is available on-line at:
                www.dcj.state.co.us

The Project Director and Financial Officer of each grant
should have a copy of the DCJ Admin Guide!
YOUR WORKING GRANT FILE
               Setting Up a Working File
Contract
   Includes signed Statement of
   Grant Award (SOGA) and
   complete grant application
Correspondence
Blank reporting forms
Copies of signed narrative and financial forms
Copies of Cash Requests and back-up financial documentation (i.e.
  invoices, timesheets, etc.)
Administrative Guide
              The Working File

Remember: if you have multiple grants with
DCJ, you must have a separate working file for
each grant!

Also remember: each
grant has a unique grant
number!
Statement of Grant Award (SOGA)
                        The SOGA
Grant Contract between the subgrantee and DCJ includes: 3 to 5
page SOGA award document, grant application, and State
Special Provisions and Federal Certified Assurances
Make sure you use the budget from your final approved SOGA
and application
The SOGA lists the approved budget by line item
The SOGA also lists subgrantee match (as needed)
Lists any Special Conditions of the award
Subgrantee cannot request funds until proper signatures have
been obtained
                            COLORADO DIVISION OF CRIMINAL JUSTICE
                                       STATEMENT OF GRANT AWARD (SOGA)
                                                                                                                                       Statement of Grant
                            CFDA Number:
                            Federal Agency:
                                                       FEDERAL PROGRAM INFORMATION
                                                                                                                                       Award
        CFDA Number: 16.609 Federal Award Name & Number:
        Federal Agency: U.S. Department of Justice, Bureau of Justice Assistance
        Federal Award Name and Number: Project Safe Neighborhoods Program, # 2006-VA-CX-0504

                                                                                   Important for audit                                 The federal CFDA Number, or
                                                                                                                                       Catalog for Domestic Assistance, is in
                                                                                      purposes!
        Subgrantee Agency Name:      Safe City, Police Department
        Project Director:            Lt. John Safestreet
        Project Director Address:    Safe City, Police Department
                                      1234 Main Street
                                                                        Know your project period. Activities that
                                                                        fall outside the project period will not be
                                                                                                                                       box at the top of the page. You will
                                      Safe City, CO 12345                              reimbursed.                                     need to know this number for any
                                                                                                                                       required audit you receive.
        Grant Number:                 26-VA-01-100
                                                                            Final approved budget for your project
        Project Title:               Protect Our Streets                     (it may be different than the original
        Grant Period:                01/01/2006 to 12/31/2006                    budget submitted in your grant
        Date Issued:                 11/01/2005
                                                                                          application)

In accordance with provisions of the Colorado Revised Statutes ' 24-33.5-502, the Division of Criminal Justice hereby awards a grant
                                                                                                                                       Your final approved budget appears
                                                                                                                                       in the table on the first page, broken
to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provisions and Certified Assurances, is
incorporated herein as a part of this document.



                   Budget Category
                                                      APPROVED BUDGET
                                                     Federal                Cash Match                   Total
                                                                                                                                       down between budget category and
          Personnel                                        $20,000.00                   $0.00              $20,000.00                  federal vs. cash match dollars, if
                                                                                                                                       applicable.
                                                           $20,000.00                                      $24,000.00
          Supplies and Operating                                                   $4,000.00

          Travel                                           $20,000.00                   $0.00              $20,000.00

          * Equipment                                           $0.00                   $0.00                    $0.00

          * Professional Services                          $40,000.00                   $0.00              $40,000.00
                                                                                                                                       This is signed by your Authorized
                                                                                                                                       Official, DCJ’s Director and a
          Confidential Funds                                     N/A                    $0.00                     N/A

          TOTAL AWARD AMOUNT                             $100,000.00               $4,000.00              $104,000.00
        * Purchase of equipment requires prior completion and approval of DCJ Form 13.
        * Professional services require prior completion and approval of DCJ Form 16.                                                  representative of the State
SPECIAL CONDITIONS:
                                                                                                                                       Controller’s office before it is
1. The Safe City Police Department must collaborate with the U.S. Attorney= Office on the development of the
training curriculum.
                                                                          s
                                                                                                                                       considered a legal and binding grant
                                         Conditions applied to awards on a case by case
                                                              basis.                                                                   contract.
DCJ COMMON FORMS
                 DCJ Common Forms

DCJ Form 1 A – Quarterly and Final Financial Report
  Used to report project expenditures for the quarter, including
  federal award funds and cash match if applicable.
  Expenditures of funds, including match, must reconcile to the
  agency’s General Ledger. If sub-ledgers are used, a process to
  reconcile the sub-ledger to the General Ledger must be in place.
  The 1-A may contain Unpaid Obligations (any unpaid invoices for
  the quarter or the legal commitment for goods/services but not
  yet paid), however, the FINAL financial report cannot contain
  Unpaid Obligations.
                  DCJ Common Forms

DCJ Form 1 A – Quarterly and Final Financial Report
  Two signed copies (one with original signatures) by Project
  Director and Financial Officer
  Quarterly reports must be received within 30 days after the end
  of each calendar quarter, even if you do not incur any expenses
  within the quarter
  Projects with start dates other than the first day of a calendar
  quarter must still report at the end of the calendar quarter
                 DCJ Common Forms
DCJ Form 1 A – Quarterly and Final Financial Report
   Final report must be received within 45 days after the end of the
   grant award period
   Must show payment of any unpaid obligations from the previous
   quarter
   Can be combined with the last quarterly report if:
      Awarded funds and match have been fully expended,
      All invoices have been paid by the end of the grant
      award period, and
      The report is submitted no later than 30 days after the end
     of the grant award period.
              DCJ Common Forms

Common issues with the DCJ Form 1 A
   Math errors
   Not using the most current, approved budget
   Subgrantees not submitting a 1-A when they have
     not incurred expenses for the quarter
   Using the wrong grant number
   Incorrect signature(s)
                                           COLORADO DIVISION OF CRIMINAL JUSTICE
                                    Federal/State Award, Cash Match, and In-Kind Match Funds
                                   DCJ Form 1-A: Quarterly and Final Subgrant Financial Report
See the reverse side of this form for detailed instructions for completing this form.
                                                                                                                                                     1st Quarter Report
Subgrantee: Safe City, Police Department                                           Grant Number: 26-VA-01-100
Proejct Title: Protect Our Streets                                                 Project Duration:
                                                                                   From: 01/01/2006     To: 12/31/2006


                                                                                                                                                     The “Approved Budget”
Prepared by: Ms. Jane Financial
                                                                                   Which Calendar Quarter of Year 1st does this Report cover?
Date: April 20, 2006                 Phone: 303-333-3333
                                                                                   Jan 1 - March 31 __X__               July 1 - Sept. 30 ____
Type of Report:
1. Quarterly Progress: Quarter # _1_ and/or 2. FINAL REPORT____

                                                              EXPENDITURES
                                                                                   April 1 - June 30 ____              Oct. 1 - Dec. 31 ____
                                                                                                                                                     column is your final budget
    Budget                 Fund             Approved
                                                                     A
                                                                Expenditures
                                                                beginning of
                                                                                             B                     C
                                                                                                                                      Unpaid
                                                                                                                                    Obligations
                                                                                                                                                     from the 1st page of your
                                                                                                                  Total
                          Source
   Category                                  Budget               quarter
                                                               (C on previous
                                                                   report)
                                                                                        Expenditures
                                                                                        This Quarter
                                                                                                              Expenditures
                                                                                                             to Date (A + B)
                                                                                                                                     at end of
                                                                                                                                     quarter         Statement of Grant Award or
Personnel
                  Aw ard
                  Cash Match
                                     1 $
                                     2
                                              20,000.00

                                                                  Must match
                                                                                    $        5,000.00    $
                                                                                                         $
                                                                                                                    5,000.00
                                                                                                                         -                           your most recent approved
                  In-Kind Match      3 $            -                               $             -      $               -
                  Total
                  Aw ard
                                     4 $
                                     5 $
                                              20,000.00
                                              20,000.00
                                                              $
                                                                  Approved
                                                                  Budget on
                                                                  SOGA!
                                                                           -        $
                                                                                    $
                                                                                             5,000.00
                                                                                             5,000.00
                                                                                                         $
                                                                                                         $
                                                                                                                    5,000.00
                                                                                                                    5,000.00
                                                                                                                                                     Budget Revision.
Supplies and      Cash Match         6 $       4,000.00                             $        1,000.00    $          1,000.00
Operating         In-Kind Match      7                                              $             -      $               -
                  Total              8 $      24,000.00       $               -     $        6,000.00    $          6,000.00


Travel
                  Aw ard
                  Cash Match
                  In-Kind Match
                                     9 $
                                    10
                                    11
                                              20,000.00

                                                                Was a DCJ Form
                                                                                    $        5,000.00    $
                                                                                                         $
                                                                                                         $
                                                                                                                    5,000.00
                                                                                                                         -
                                                                                                                         -
                                                                                                                                    Data Entry in
                                                                                                                                    Co lumn B will
                                                                                                                                    auto matically
                                                                                                                                                     Enter quarterly expenditures in
                                                                                                                                    calculate
                  Total
                  Aw ard
                                    12 $
                                    13
                                              20,000.00       $ 16 Submitted/
                                                                Approved? If
                                                                you have not
                                                                             -   $           5,000.00    $
                                                                                                         $
                                                                                                                    5,000.00
                                                                                                                         -
                                                                                                                                    figures in
                                                                                                                                    co lumn C        Column B and add Columns A
                  Cash Match        14                                                                   $               -
Equipment
                  In-Kind Match
                  Total
                                    15
                                    16 $            -
                                                                received it back
                                                                w ith approval,
                                                              $ there should-be $                 -
                                                                                                         $
                                                                                                         $
                                                                                                                         -
                                                                                                                         -
                                                                                                                                                     and B for totals in Column C.
Consultants       Aw ard            17 $      40,000.00         no amounts       $          10,000.00    $         10,000.00
                                                                expended.
and               Cash Match        18                                                                   $               -
Professional      In-Kind Match     19                                                                   $               -
Services

Confidential
                  Total
                  Aw ard
                                    20 $
                                    21
                                              40,000.00       $               -     $       10,000.00    $
                                                                                                         $
                                                                                                                   10,000.00
                                                                                                                         -
                                                                                                                                                     Unpaid Obligations: Any
                  Cash Match        22                                                                   $               -
Funds
                  Total
                  Aw ard
                                    23 $
                                    24 $
                                                    -
                                             100,000.00
                                                              $
                                                              $
                                                                              -
                                                                              -
                                                                                    $
                                                                                    $
                                                                                                  -
                                                                                            25,000.00
                                                                                                         $
                                                                                                         $
                                                                                                                         -
                                                                                                                   25,000.00
                                                                                                                                                     unpaid invoices for supplies
TOTALS
                  Cash Match
                  In-Kind Match
                  Total
                                    25 $
                                    26
                                    27 $
                                               4,000.00

                                             104,000.00
                                                              $
                                                              $
                                                              These figures
                                                              $
                                                                              -
                                                                              -
                                                                              -
                                                                                    $
                                                                                    $
                                                                                    $
                                                                                             1,000.00
                                                                                                  -
                                                                                            26,000.00
                                                                                                         $
                                                                                                         $
                                                                                                         $
                                                                                                                    1,000.00
                                                                                                                         -
                                                                                                                   26,000.00
                                                                                                                                                     etc. that have not yet been
                                                              w ould be the
                                                              amounts for
**REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and
                                                           the 1st Qtr.
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. I,
                                                                                                                                                     paid.
                                                           DCJ Form 3
hereby, also certify that the content of this form, other than the data entry required, has not been altered.
                                                              Cash Request
                                                              lines 1-3


Financial Officer's Signature/Date                                                       Project Director's Signature/Date
Subm it tw o (2) signed form s, one (1) w ith ORIGINAL SIGNATURES, to DCJ no later than 30 DAYS AFTER the end of each calendar
quarter and the final report no later than 45 DAYS AFTER the end of the grant period.
                                                                                                                                                       2nd Quarter Report
                                         COLORADO DIVISION OF CRIMINAL JUSTICE
                                  Federal/State Award, Cash Match, and In-Kind Match Funds
                                 DCJ Form 1-A: Quarterly and Final Subgrant Financial Report
See the reverse side of this form for detailed instructions for completing this form.

Subgrantee: Safe City, Police Department                                                Grant Number: 26-VA-01-100
Proejct Title: Protect Our Streets                                                      Project Duration:
                                                                                        From: 01/01/2006      To: 12/31/2006
Prepared by: Ms. Jane Financial


Date: July 28, 2006                     Phone: 303-333-3333
                                                                                        Which Calendar Quarter of Year 2nd does this Report cover?     Totals in Column C from the
                                                                                        Jan 1 - March 31 ____               July 1 - Sept. 30 ____
Type of Report:
1. Quarterly Progress: Quarter # _2_ and/or 2. FINAL REPORT____

                                                                 EXPENDITURES
                                                                                        April 1 - June 30 __X__               Oct. 1 - Dec. 31 ____
                                                                                                                                                       previous report move to
     Budget                   Fund             Approved
                                                                        A
                                                                   Expenditures
                                                                   beginning of
                                                                                                 B                      C
                                                                                                                                           Unpaid
                                                                                                                                         Obligations
                                                                                                                                                       Column A.
                                                                                                                       Total
    Category                 Source             Budget               quarter                                                              at end of
                                                                                            Expenditures           Expenditures
                                                                  (C on previous                                                          quarter
                                                                                            This Quarter          to Date (A + B)
                                                                      report)
                     Aw ard             1 $       20,000.00      $        5,000.00      $        5,000.00     $         10,000.00
Personnel
                     Cash Match
                     In-Kind Match
                                        2
                                        3 $             -        $             -        $             -
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                              -
                                                                                                                                                       Enter quarterly expenditures in
Supplies and
                     Total
                     Aw ard
                     Cash Match
                                        4 $
                                        5 $
                                        6 $
                                                  20,000.00
                                                  20,000.00
                                                   4,000.00
                                                                 $
                                                                 $
                                                                 $
                                                                          5,000.00
                                                                          5,000.00
                                                                          1,000.00
                                                                                        $
                                                                                        $
                                                                                        $
                                                                                                 5,000.00
                                                                                                 3,450.50
                                                                                                   250.00
                                                                                                              $
                                                                                                              $
                                                                                                              $
                                                                                                                        10,000.00
                                                                                                                         8,450.50
                                                                                                                         1,250.00
                                                                                                                                                       Column B and add across for
Operating            In-Kind Match
                     Total
                                        7
                                        8 $       24,000.00      $        6,000.00      $        3,700.50
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                         9,700.50                      new totals in Column C. The
                     Aw ard             9 $       20,000.00      $        5,000.00      $          750.33     $          5,750.33
Travel
                     Cash Match
                     In-Kind Match
                                       10
                                       11
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                              -
                                                                                                                                                       Adobe version of the form on
                     Total             12 $       20,000.00      $        5,000.00      $            750.33   $          5,750.33
                     Aw ard
                     Cash Match
                                       13
                                       14
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                              -
                                                                                                                                                       our website automatically
Equipment



Consultants
                     In-Kind Match
                     Total
                     Aw ard
                                       15
                                       16 $
                                       17 $
                                                        -
                                                  40,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                        10,000.00
                                                                                        $
                                                                                        $
                                                                                                      -
                                                                                                10,000.00
                                                                                                              $
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                              -
                                                                                                                        20,000.00
                                                                                                                                                       calculates for you.
and                  Cash Match        18                                                                     $               -
Professional         In-Kind Match     19                                                                     $               -
Services             Total             20 $       40,000.00      $      10,000.00       $       10,000.00     $         20,000.00
Confidential
Funds
                     Aw ard
                     Cash Match
                                       21
                                       22
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                              -
                                                                                                                                                       Complete the Unpaid
                     Total             23 $            -         $            -         $             -       $               -
                     Aw ard
                     Cash Match
                                       24 $
                                       25 $
                                                100,000.00
                                                  4,000.00
                                                                 $
                                                                 $
                                                                        25,000.00
                                                                         1,000.00
                                                                                        $
                                                                                        $
                                                                                                19,200.83
                                                                                                   250.00
                                                                                                              $
                                                                                                              $
                                                                                                                        44,200.83
                                                                                                                         1,250.00
                                                                                                                                                       Obligation column for any
TOTALS
                     In-Kind Match
                     Total
                                       26 $
                                       27 $
                                                       -
                                                104,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                        26,000.00
                                                                                        $
                                                                                        $
                                                                                                      -
                                                                                                19,450.83
                                                                                                              $
                                                                                                              $
                                                                                                                              -
                                                                                                                        45,450.83                      unpaid invoices you may have
**REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and

hereby, also certify that the content of this form, other than the data entry required, has not been altered.
                                                                                                               These
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. I,
                                                                                                               figures wo uld
                                                                                                               be the
                                                                                                                                                       at the end of the quarter.
                                                                                                                                  amo unts fo r
                                                                                                                                  the DCJ
                                                                                                                                  Fo rm 3 Cash
Financial Officer's Signature/Date                                                       Project Director's Signature/Date        Request; 2nd
                                                                                                                                  Qtr. Lines 1-3
Subm it tw o (2) signed form s, one (1) w ith ORIGINAL SIGNATURES, to DCJ no later than 30 DAYS AFTER the end of each calendar
quarter and the final report no later than 45 DAYS AFTER the end of the grant period.
                                                COLORADO DIVISION OF CRIMINAL JUSTICE
                                         Federal/State Award, Cash Match, and In-Kind Match Funds



Subgrantee: Safe City, Police Department
                                        DCJ Form 1-A: Quarterly and Final Subgrant Financial Report
See the reverse side of this form for detailed instructions for completing this form.

                                                                                        Grant Number: 26-VA-01-100
                                                                                                                                                         3rd Quarter Report
Proejct Title: Protect Our Streets                                                      Project Duration:
                                                                                        From: 01/01/2006     To: 12/31/2006
Prepared by: Ms. Jane Financial
                                                                                        Which Calendar Quarter of Year 1st does this Report cover?
Date: August 20, 2006
Type of Report:
                                        Phone: 303-333-3333
                                                                                        Jan 1 - March 31 ____
                                                                                        April 1 - June 30 ____
                                                                                                                               July 1 - Sept. 30 __X_
                                                                                                                               Oct. 1 - Dec. 31 ____
                                                                                                                                                         Prepared the same. Be sure the
1. Quarterly Progress: Quarter # _3_ and/or 2. FINAL REPORT____

                                                                 EXPENDITURES
                                                                        A
                                                                                                 B                         C
                                                                                                                                                         correct breakout of match and
                                                                   Expenditures                                                              Unpaid
     Budget
    Category
                                     Fund
                                    Source
                                                    Approved
                                                     Budget
                                                                   beginning of
                                                                     quarter
                                                                                            Expenditures
                                                                                                                          Total
                                                                                                                      Expenditures
                                                                                                                                           Obligations
                                                                                                                                            at end of
                                                                                                                                                         federal dollars spent are being
                                                                  (C on previous                                                            quarter

                            Aw ard           1 $     20,000.00   $
                                                                      report)
                                                                        10,000.00       $
                                                                                            This Quarter

                                                                                                 5,000.00        $
                                                                                                                     to Date (A + B)

                                                                                                                           15,000.00
                                                                                                                                                         accurately reflected in all your
Personnel
                            Cash Match
                            In-Kind Match
                            Total
                                             2
                                             3 $
                                             4 $
                                                           -
                                                     20,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                        10,000.00
                                                                                        $
                                                                                        $
                                                                                                      -
                                                                                                 5,000.00
                                                                                                                 $
                                                                                                                 $
                                                                                                                 $
                                                                                                                                 -
                                                                                                                                 -
                                                                                                                           15,000.00
                                                                                                                                                         quarterly reports if applicable.
                            Aw ard           5 $     22,000.00   $       8,450.50       $       12,850.25        $         21,300.75
Supplies and                Cash Match       6 $      4,000.00   $       1,250.00       $        1,800.00        $          3,050.00
   Budget revision
Operating                   In-Kind Match    7                                                                   $               -
    approved in June,
    but is applied to the                    8 $     26,000.00   $        9,700.50      $       14,650.25        $         24,350.75
    next quarter (see
    Admin Guide)
                            Total
                            Aw ard
                            Cash Match
                                             9 $
                                             10
                                                     18,000.00   $        5,750.33      $        8,001.20        $
                                                                                                                 $
                                                                                                                           13,751.53
                                                                                                                                 -
                                                                                                                                                         Unpaid obligations from the
Travel
                            In-Kind Match
                            Total
                                             11
                                             12 $    18,000.00   $        5,750.33      $        8,001.20
                                                                                                                 $
                                                                                                                 $
                                                                                                                                 -
                                                                                                                           13,751.53                     previous quarter, if paid this
                            Aw ard           13                                                                  $               -
Equipment
                            Cash Match
                            In-Kind Match
                                             14
                                             15
                                                                                                                 $
                                                                                                                 $
                                                                                                                                 -
                                                                                                                                 -
                                                                                                                                                         quarter, should now be
                            Total            16 $          -     $            -         $             -          $               -
Consultants
and
                            Aw ard
                            Cash Match
                                             17 $
                                             18
                                                     40,000.00   $      20,000.00       $       10,000.00        $
                                                                                                                 $
                                                                                                                           30,000.00
                                                                                                                                 -
                                                                                                                                                         reflected in Column B.
Professional                In-Kind Match    19                                                                  $               -
Services                    Total            20 $    40,000.00   $      20,000.00       $       10,000.00        $         30,000.00
                            Aw ard           21                                                                  $               -
Confidential
Funds                       Cash Match       22                                                                  $               -
                            Total            23 $          -     $            -         $             -          $               -
                            Aw ard           24 $   100,000.00   $      44,200.83       $       35,851.45        $         80,052.28
                            Cash Match       25 $     4,000.00   $       1,250.00       $        1,800.00        $          3,050.00
TOTALS
                            In-Kind Match    26 $          -     $            -         $             -          $               -
                            Total            27 $   104,000.00   $      45,450.83       $       37,651.45        $         83,102.28

**REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. I,
hereby, also certify that the content of this form, other than the data entry required, has not been altered.



Financial Officer's Signature/Date                                                       Project Director's Signature/Date
Subm it tw o (2) signed form s, one (1) w ith ORIGINAL SIGNATURES, to DCJ no later than 30 DAYS AFTER the end of each calendar
quarter and the final report no later than 45 DAYS AFTER the end of the grant period.
                                         COLORADO DIVISION OF CRIMINAL JUSTICE
                                  Federal/State Award, Cash Match, and In-Kind Match Funds
                                 DCJ Form 1-A: Quarterly and Final Subgrant Financial Report
See the reverse side of this form for detailed instructions for completing this form.                        4th/Final Example A
                                                                                                                                                        4th Quarter
Subgrantee: Safe City, Police Department
Proejct Title: Protect Our Streets
                                                                                        Grant Number: 26-VA-01-100
                                                                                        Project Duration:
                                                                                        From: 01/01/2006     To: 12/31/2006
                                                                                                                                                        Report/Final
Prepared by: Ms. Jane Financial


Date: January 15, 2007
Type of Report:
                                        Phone: 303-333-3333
                                                                                        Which Calendar Quarter of Year 4th does this Report cover?

                                                                                        Jan 1 - March 31 ____              July 1 - Sept. 30 ___
                                                                                                                                                        Example A
                                                                                        April 1 - June 30 ____             Oct. 1 - Dec. 31 _X_
1. Quarterly Progress: Quarter # _4_ and/or 2. FINAL REPORT__X__
                                                                 EXPENDITURES
                                                                        A
                                                                                                 B                     C

     Budget
    Category
                              Fund
                             Source
                                               Approved
                                                Budget
                                                                   Expenditures
                                                                   beginning of
                                                                     quarter
                                                                                                                      Total
                                                                                                                                         Unpaid
                                                                                                                                       Obligations
                                                                                                                                        at end of
                                                                                                                                                        Prepared the same. Check
                                                                                            Expenditures          Expenditures
                                                                  (C on previous
                                                                      report)
                                                                                            This Quarter         to Date (A + B)
                                                                                                                                        quarter
                                                                                                                                                        your match to ensure that the
                     Aw ard             1 $       20,000.00 $           15,000.00 $              5,000.00 $           20,000.00
Personnel
                     Cash Match
                     In-Kind Match
                                        2
                                        3 $             -        $            -         $             -
                                                                                                          $
                                                                                                          $
                                                                                                                            -
                                                                                                                            -
                                                                                                                                                        proper percentage of match is
                     Total
                     Aw ard
                                        4 $
                                        5 $
                                                  20,000.00
                                                  22,000.00
                                                                 $
                                                                 $
                                                                        15,000.00
                                                                        21,300.75
                                                                                        $
                                                                                        $
                                                                                                 5,000.00 $
                                                                                                   699.25 $
                                                                                                                      20,000.00
                                                                                                                      22,000.00
                                                                                                                                        If the 4th
                                                                                                                                                        being expended, if applicable.
Supplies and         Cash Match         6 $        4,000.00      $       3,050.00       $          950.00 $            4,000.00         Quarterly
Operating            In-Kind Match      7                                                                 $                 -           Report is
                     Total              8 $       26,000.00 $           24,350.75 $              1,649.25 $           26,000.00         marked Final,
                     Aw ard             9 $       18,000.00 $           13,751.53 $              4,248.47 $           18,000.00         the amounts

Travel
                     Cash Match
                     In-Kind Match
                                       10
                                       11
                                                                                                          $
                                                                                                          $
                                                                                                                            -
                                                                                                                            -
                                                                                                                                        in Column C
                                                                                                                                        must be the
                                                                                                                                        same as
                                                                                                                                                        This report is due 30 days after
                     Total
                     Aw ard
                                       12 $
                                       13
                                                  18,000.00 $           13,751.53 $              4,248.47 $
                                                                                                          $
                                                                                                                      18,000.00
                                                                                                                            -
                                                                                                                                        approved
                                                                                                                                        budget
                                                                                                                                        column,
                                                                                                                                                        the end of the quarter, and
                     Cash Match        14                                                                 $                 -
Equipment
                     In-Kind Match
                     Total
                                       15
                                       16 $             -   $                 -   $                   -
                                                                                                          $
                                                                                                          $
                                                                                                                            -
                                                                                                                            -
                                                                                                                                        unless grant
                                                                                                                                        allow s for
                                                                                                                                        any variance
                                                                                                                                                        Final must be marked at the
                                       17 $       40,000.00 $           30,000.00 $             10,000.00 $           40,000.00
Consultants
and
Professional
                     Aw ard
                     Cash Match
                     In-Kind Match
                                       18
                                       19
                                                                                                          $
                                                                                                          $
                                                                                                                            -
                                                                                                                            -
                                                                                                                                        betw een line
                                                                                                                                        items.          top.
Services             Total             20 $       40,000.00 $           30,000.00 $             10,000.00 $           40,000.00
                     Aw ard            21                                                                 $                 -
Confidential
                     Cash Match        22                                                                 $                 -
Funds
                     Total
                     Aw ard
                                       23 $
                                       24 $
                                                       -
                                                100,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                        80,052.28
                                                                                        $
                                                                                        $
                                                                                                      -   $
                                                                                                19,947.72 $
                                                                                                                            -
                                                                                                                     100,000.00
                                                                                                                                                        Accurately report expenses to
TOTALS
                     Cash Match
                     In-Kind Match
                                       25 $
                                       26 $
                                                  4,000.00
                                                       -
                                                                 $
                                                                 $
                                                                         3,050.00
                                                                              -
                                                                                        $
                                                                                        $
                                                                                                   950.00 $
                                                                                                      -   $
                                                                                                                       4,000.00
                                                                                                                            -
                                                                                                                                                        match your accounting
                     Total             27 $     104,000.00       $      83,102.28       $       20,897.72 $          104,000.00

**REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and
                                                                                                                                                        ledgers, even if you have not
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. I,
hereby, also certify that the content of this form, other than the data entry required, has not been altered.
                                                                                                                                                        spent all of your money.
Financial Officer's Signature/Date                                                       Project Director's Signature/Date
                                         COLORADO DIVISION OF CRIMINAL JUSTICE
                                  Federal/State Award, Cash Match, and In-Kind Match Funds
                                 DCJ Form 1-A: Quarterly and Final Subgrant Financial Report
See the reverse side of this form for detailed instructions for completing this form.                        4th Quarter only ex B
                                                                                                                                                     4th Quarter Report
Subgrantee: Safe City, Police Department
Proejct Title: Protect Our Streets


Prepared by: Ms. Jane Financial
                                                                                        Grant Number: 26-VA-01-100
                                                                                        Project Duration:
                                                                                        From: 01/01/2006     To: 12/31/2006
                                                                                                                                                     Example B
                                                                                        Which Calendar Quarter of Year 4th does this Report cover?
Date: January 15, 2007                  Phone: 303-333-3333
                                                                                        Jan 1 - March 31 ____              July 1 - Sept. 30 ___
Type of Report:
                                                                                        April 1 - June 30 ____             Oct. 1 - Dec. 31 _X_
1. Quarterly Progress: Quarter # _4_ and/or 2. FINAL REPORT____
                                                                 EXPENDITURES                                                                        Prepared the same. Check
                                                                        A

     Budget                   Fund             Approved
                                                                   Expenditures
                                                                   beginning of
                                                                                                 B                     C

                                                                                                                      Total
                                                                                                                                         Unpaid
                                                                                                                                       Obligations
                                                                                                                                                     your match to ensure that the
    Category                 Source             Budget               quarter                                                            at end of
                                                                  (C on previous
                                                                      report)
                                                                                            Expenditures
                                                                                            This Quarter
                                                                                                                  Expenditures
                                                                                                                 to Date (A + B)
                                                                                                                                        quarter      proper percentage of match is
Personnel
                     Aw ard
                     Cash Match
                                        1 $
                                        2
                                                  20,000.00 $           15,000.00 $              5,000.00 $
                                                                                                          $
                                                                                                                      20,000.00
                                                                                                                            -                        being expended, if applicable.
                     In-Kind Match      3 $             -        $            -         $             -   $                 -
                     Total              4 $       20,000.00      $      15,000.00       $        5,000.00 $           20,000.00
                     Aw ard             5 $       22,000.00      $      21,300.75       $          699.25 $           22,000.00
Supplies and         Cash Match         6 $        4,000.00      $       3,050.00       $          950.00 $            4,000.00
Operating            In-Kind Match
                     Total
                                        7
                                        8 $       26,000.00 $           24,350.75 $
                                                                                                          $
                                                                                                 1,649.25 $
                                                                                                                            -
                                                                                                                      26,000.00
                                                                                                                                                     For the 4th quarter report, any
                                        9 $       18,000.00 $           13,751.53 $              4,248.47 $           18,000.00
Travel
                     Aw ard
                     Cash Match
                     In-Kind Match
                                       10
                                       11
                                                                                                          $
                                                                                                          $
                                                                                                                            -
                                                                                                                            -
                                                                                                                                                     and all Unpaid Obligations
                     Total
                     Aw ard
                                       12 $
                                       13
                                                  18,000.00 $           13,751.53 $              4,248.47 $
                                                                                                          $
                                                                                                                      18,000.00
                                                                                                                            -
                                                                                                                                                     MUST be reported and a
                                                                                                                                                     separate “Final” report is
                     Cash Match        14                                                                 $                 -
Equipment
                     In-Kind Match     15                                                                 $                 -
                     Total             16 $             -   $                 -   $                   -   $                 -
Consultants
and
                     Aw ard
                     Cash Match
                                       17 $
                                       18
                                                  40,000.00 $           30,000.00 $              8,000.00 $
                                                                                                          $
                                                                                                                      38,000.00 $ 2,000.00
                                                                                                                            -
                                                                                                                                                     required.
Professional         In-Kind Match     19                                                                 $                 -
                                                                                                                                Canno t be
Services             Total             20 $       40,000.00 $           30,000.00 $              8,000.00 $           38,000.00 marked as
                     Aw ard            21                                                                 $                 -   FINA L
Confidential                                                                                                                    because there
Funds                Cash Match
                     Total
                                       22
                                       23 $            -         $            -         $             -
                                                                                                          $
                                                                                                          $
                                                                                                                            -
                                                                                                                            -
                                                                                                                                is an unpaid
                                                                                                                                o bligatio n
                                                                                                                                o utstanding
                                                                                                                                                     This report is due 30 days after
                     Aw ard            24 $     100,000.00       $      80,052.28       $       17,947.72 $           98,000.00
TOTALS
                     Cash Match
                     In-Kind Match
                                       25 $
                                       26 $
                                                  4,000.00
                                                       -
                                                                 $
                                                                 $
                                                                         3,050.00
                                                                              -
                                                                                        $
                                                                                        $
                                                                                                   950.00 $
                                                                                                      -   $
                                                                                                                       4,000.00
                                                                                                                            -
                                                                                                                                                     the end of the quarter.
                     Total             27 $     104,000.00       $      83,102.28       $       18,897.72 $          102,000.00

**REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. I,
hereby, also certify that the content of this form, other than the data entry required, has not been altered.



Financial Officer's Signature/Date                                                       Project Director's Signature/Date
                                         COLORADO DIVISION OF CRIMINAL JUSTICE
                                  Federal/State Award, Cash Match, and In-Kind Match Funds
                                 DCJ Form 1-A: Quarterly and Final Subgrant Financial Report
See the reverse side of this form for detailed instructions for completing this form.                        Final Example B
                                                                                                                                                        Final Report
Subgrantee: Safe City, Police Department
Proejct Title: Protect Our Streets
                                                                                        Grant Number: 26-VA-01-100
                                                                                        Project Duration:
                                                                                        From: 01/01/2006     To: 12/31/2006
                                                                                                                                                        Example B
Prepared by: Ms. Jane Financial
                                                                                        Which Calendar Quarter of Year 4th does this Report cover?      The only expenditure(s) that
Date: February 1, 2007                  Phone: 303-333-3333
Type of Report:
1. Quarterly Progress: Quarter # ___ and/or 2. FINAL REPORT__X__
                                                                                        Jan 1 - March 31 ____
                                                                                        April 1 - June 30 ____
                                                                                                                               July 1 - Sept. 30 ___
                                                                                                                               Oct. 1 - Dec. 31 __X__   will show on this report is the
                                                                 EXPENDITURES
                                                                        A
                                                                   Expenditures
                                                                                                 B                         C
                                                                                                                                            Unpaid
                                                                                                                                                        payment of the Unpaid
     Budget
    Category
                              Fund
                             Source
                                               Approved
                                                Budget
                                                                   beginning of
                                                                     quarter
                                                                                            Expenditures
                                                                                                                          Total
                                                                                                                      Expenditures
                                                                                                                                          Obligations
                                                                                                                                           at end of    Obligation(s) reported on the
                                                                  (C on previous                                                           quarter

                     Aw ard             1 $       20,000.00 $
                                                                      report)
                                                                        20,000.00 $
                                                                                            This Quarter

                                                                                                        -        $
                                                                                                                     to Date (A + B)

                                                                                                                          20,000.00
                                                                                                                                                        4th quarter. This report is due
                                                                                                                 $              -
Personnel
                     Cash Match
                     In-Kind Match
                     Total
                                        2
                                        3 $
                                        4 $
                                                        -
                                                  20,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                        20,000.00
                                                                                        $
                                                                                        $
                                                                                                        -
                                                                                                        -
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                          20,000.00
                                                                                                                                                        45 days after the end of the
Supplies and
                     Aw ard
                     Cash Match
                                        5 $
                                        6 $
                                                  20,000.00
                                                   4,000.00
                                                                 $
                                                                 $
                                                                        20,000.00
                                                                         4,000.00
                                                                                        $
                                                                                        $
                                                                                                        -
                                                                                                        -
                                                                                                                 $
                                                                                                                 $
                                                                                                                          20,000.00
                                                                                                                           4,000.00
                                                                                                                                                        quarter, giving you two weeks
Operating            In-Kind Match      7                                                                        $              -
                     Total
                     Aw ard
                                        8 $
                                        9 $
                                                  24,000.00 $
                                                  20,000.00 $
                                                                        24,000.00 $
                                                                        20,000.00 $
                                                                                                        -
                                                                                                        -
                                                                                                                 $
                                                                                                                 $
                                                                                                                          24,000.00
                                                                                                                          20,000.00
                                                                                                                                                        to clear your unpaid
Travel
                     Cash Match
                     In-Kind Match
                                       10
                                       11
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                                -
                                                                                                                                                        invoice(s).
                     Total             12 $       20,000.00 $           20,000.00 $                     -        $        20,000.00
                     Aw ard            13                                                                        $              -
                     Cash Match        14                                                                        $              -
Equipment
                     In-Kind Match     15                                                                        $              -

Consultants
                     Total
                     Aw ard
                                       16 $
                                       17 $
                                                        -   $
                                                  40,000.00 $
                                                                              -   $
                                                                        38,000.00 $
                                                                                                      -
                                                                                                 2,000.00
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                          40,000.00 $               -
                                                                                                                                                        The percentages of federal and
and
Professional
                     Cash Match
                     In-Kind Match
                                       18
                                       19
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                                -
                                                                                                                                                        cash match dollars must close
Services             Total             20 $       40,000.00 $           38,000.00 $              2,000.00        $        40,000.00

Confidential
                     Aw ard
                     Cash Match
                                       21
                                       22
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                                -
                                                                                                                                                        out the grant with a minimum
Funds
                     Total
                     Aw ard
                                       23 $
                                       24 $
                                                       -
                                                100,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                        98,000.00
                                                                                        $
                                                                                        $
                                                                                                      -
                                                                                                 2,000.00
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                         100,000.00
                                                                                                                                                        of the same percentages as the
                     Cash Match        25 $       4,000.00       $       4,000.00       $             -          $         4,000.00
TOTALS
                     In-Kind Match
                     Total
                                       26 $
                                       27 $
                                                       -
                                                104,000.00
                                                                 $
                                                                 $
                                                                              -
                                                                       102,000.00
                                                                                        $
                                                                                        $
                                                                                                      -
                                                                                                 2,000.00
                                                                                                                 $
                                                                                                                 $
                                                                                                                                -
                                                                                                                         104,000.00
                                                                                                                                                        Statement of Grant Award.
**REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. I,
hereby, also certify that the content of this form, other than the data entry required, has not been altered.
                                                                                                                                                        Example: Federal 72%
Financial Officer's Signature/Date                                                       Project Director's Signature/Date
                                                                                                                                                                 Match 28%
                  DCJ Common Forms
DCJ Form 2 Quarterly and Final Narrative/Data Report
  The Form 2 is program specific depending on funding source and
  program type
  Two signed copies of the form, one with original signatures of the
  Project Director, must be received within 30 days after the end of a
  calendar quarter, even if there has not been any grant activity for
  that quarter
  Grantees should report on each quarter cumulatively
  The FINAL Narrative is due within 45 days of the end of the grant
  period and should include a summary of the entire grant, with an
  emphasis of the impact the project has made on the Problem
  Statement in the grant application
              DCJ Common Forms

Common issues with the DCJ Form 2
   Grantee not submitting cover sheet with the narrative
    section; need signature!
   Not reporting cumulatively on project activities
   Not addressing any problems encountered with the
    project (staff issues, lack of progress, etc.)
   Final report does not include impact statement
                    DCJ Common Forms
DCJ Form 3 Cash Request
  Most Form 3’s are submitted on a quarterly reimbursement basis with your
  Financial Expenditure Report (Form 1-A)
  Federal cash on hand must be kept to a minimum, therefore, if needed,
  you may request funds for anticipated expenses only 1 month in advance
  Verify that Form 3 matches reported expenditures on the Form 1A if on a
  reimbursement basis
  Your Cash Request will not be approved for payment if your:
     SOGA is not signed
     Narrative/Financial reports are late or submitted incorrectly
     Required documentation has not been received
     Any applicable Special Conditions have not been met
                DCJ Common Forms

Common issues with the DCJ Form 3
    Request does not match reported expenditures for the
     quarter
    Requesting funds on an estimated basis for more than 1
     month in advance (excessive draw down of funds)
    Demonstration of excess funds on hand
    Not reporting cash match, if applicable
    Requesting funds when progress has not been made on
     grant activities
                                COLORADO DIVISION OF CRIMINAL JUSTICE
                                        DCJ FORM 3, CASH REQUEST
                              (See detailed instructions on the back of this form.)
                                                                                                                                  Cash Request
SUBGRANTEE AGENCY: Safe City, Police Department
ADDRESS:                   1234 Main Street
                           Safe City, CO 12345


PROJECT TITLE:
                           [State warrant (check) will be sent to address above, noting Grant Number on check stub.]
                           Protect Our Streets                                                                                    Line 1: Time period and total
GRANT NUMBER:

26-VA-01-100
                                      PROJECT DURATION:
                                          FROM:             1/1/2006           TO:         12/31/2006
                                                                                                                                  amount of expenditures.
PREPARED BY:         Ms. Jane Financial

   SECTION I: CASH NEEDS FOR THIS TIME PERIOD*
                                                    Phone: 303-333-3333                           Fax: 303-333-3334
                                                                                                                                  Line 2: Cash match available/spent
      1. Projected or Actual Expenditures for * Jan 1, 2006 - March 31, 2006
                                                                   Should match
                                                                                                         1. $      26,000.00      Line 3: Balance of federal dollars
         (Federal/State funds and Match)                      (Time Period)

     2. Less Cash Match available during this time period
                                                                   DCJ Form 1A
                                                                   Column B, lines
                                                                   24,25, & 27
                                                                                                         2. $          1,000.00   needed
     3. TOTAL FEDERAL/STATE-AWARDED FUNDS NEEDED DURING THIS
        TIME PERIOD (Line 1 minus Line 2)                                                                3. $       25,000.00     Line 4: Federal award amount.
                                                          Federal or State
   SECTION II: CASH SUMMARY AND REQUEST                   Award ONLY; Do not
                                                          include Match amount
                                                                                                                                  This does NOT include any match
     4. Total Amount of Federal/State Dollar Award:                                                      4. $      100,000.00

      5. Total Amount of Federal/State Dollars Received to Date:                5. $              0.00                            dollars in your budget
      6. Total Amount of Federal/State Dollars Requested, Not Received:

      7. TOTAL AMOUNT OF THIS REQUEST (#3 above):
                                                                                6. $

                                                                                7. $
                                                                                                  0.00

                                                                                           25,000.00
                                                                                                                                  Line 5: Federal dollars received to
      8. Totals of Lines 5, 6, & 7:                                                                      8. $       25,000.00     date
      9. Federal/State Award Balance (Line 4 minus Line 8):                                              9. $       75,000.00
                                                                                                                                  Line 6: Federal dollars requested
            I, hereby certify that the content of this form, other than the data entry required, has not been altered.
                                                                                                                                  but not yet received
                     PROJECT DIRECTOR'S SIGNATURE                                                        DATE
                                                                                                                                  Line 7: Federal dollars requested.
                    SUBMIT TWO SIGNED FORMS, ONE WITH ORIGINAL SIGNATURE, TO DCJ.


   DCJ Use Only:
                                                                                                                                  This line should be the same at Line
     Yes;        No Required Quarterly Financial and Narrative Reports (DCJ Forms 1-A & 2) have b een sub mitted to date.         3 above.
     Yes;        No Reported expenditures justify this cash request amount?
                    Expenses reported through _____________________________ are $_____________________.

   Amount Requested on Line #7 above is           Approved;       Approved as modified to $___________;          Denied

   If Request was modified or denied, Reason:___________________________________________________________



                   Program Specialist, DCJ                                                 Date
                                COLORADO DIVISION OF CRIMINAL JUSTICE
                                        DCJ FORM 3, CASH REQUEST
                              (See detailed instructions on the back of this form.)                                               Cash Request (cont.)
SUBGRANTEE AGENCY: Safe City, Police Department
ADDRESS:                   1234 Main Street
                           Safe City, CO 12345
                           [State warrant (check) will be sent to address above, noting Grant Number on check stub.]
PROJECT TITLE:             Protect Our Streets

GRANT NUMBER:                         PROJECT DURATION:
                                                                                                                                  Line 8: Total of lines 5, 6 and 7
26-VA-01-100                              FROM:             1/1/2006           TO:            12/31/2006
PREPARED BY:         Ms. Jane Financial

   SECTION I: CASH NEEDS FOR THIS TIME PERIOD*
                                                    Phone: 303-333-3333                              Fax: 303-333-3334
                                                                                                                                  Line 9: Available federal dollars
      1. Projected or Actual Expenditures for * April 1, 2006 - June 30, 2006                               1. $    19,450.83     remaining
         (Federal/State funds and Match)                      (Time Period)

      2. Less Cash Match available during this time period                                                  2. $         250.00

      3. TOTAL FEDERAL/STATE-AWARDED FUNDS NEEDED DURING THIS
         TIME PERIOD (Line 1 minus Line 2)                                                                  3. $     19,200.83

   SECTION II: CASH SUMMARY AND REQUEST

      4. Total Amount of Federal/State Dollar Award:                                                        4. $    100,000.00

      5. Total Amount of Federal/State Dollars Received to Date:                5. $           25,000.00

      6. Total Amount of Federal/State Dollars Requested, Not Received:         6. $                 0.00

      7. TOTAL AMOUNT OF THIS REQUEST (#3 above):                               7. $           19,200.83

      8. Totals of Lines 5, 6, & 7:                                                This amo unt             8. $     44,200.83
                                                                                   sho uld equal
      9. Federal/State Award Balance (Line 4 minus Line 8):                        Co lumn C line           9. $     55,799.17
                                                                                   24 o f fo rm 1A


            I, hereby certify that the content of this form, other than the data entry required, has not been altered.



                     PROJECT DIRECTOR'S SIGNATURE                                                           DATE

                    SUBMIT TWO SIGNED FORMS, ONE WITH ORIGINAL SIGNATURE, TO DCJ.


   DCJ Use Only:

     Yes;        No Required Quarterly Financial and Narrative Reports (DCJ Forms 1-A & 2) have b een sub mitted to date.
     Yes;        No Reported expenditures justify this cash request amount?
                    Expenses reported through _____________________________ are $_____________________.

   Amount Requested on Line #7 above is           Approved;       Approved as modified to $___________;            Denied

   If Request was modified or denied, Reason:___________________________________________________________



                   Program Specialist, DCJ                                                    Date
                                COLORADO DIVISION OF CRIMINAL JUSTICE
                                        DCJ FORM 3, CASH REQUEST
                              (See detailed instructions on the back of this form.)

SUBGRANTEE AGENCY: Safe City, Police Department
                                                                                                                                            Cash Request (cont.)
ADDRESS:                    1234 Main Street
                            Safe City, CO 12345
                            [State warrant (check) will be sent to address above, noting Grant Number on check stub.]
PROJECT TITLE:              Protect Our Streets

GRANT NUMBER:                         PROJECT DURATION:                                                                                     Line 9: Available federal dollars
26-VA-01-100                               FROM:             1/1/2006                TO:           12/31/2006
PREPARED BY:          Ms. Jane Financial            Phone: 303-333-3333                                     Fax: 303-333-3334               remaining
   SECTION I: CASH NEEDS FOR THIS TIME PERIOD*

      1. Projected or Actual Expenditures for * Oct. 1, 2006 - Dec. 31, 2006                                       1. $      20,897.72

         (Federal/State funds and Match)                       (Time Period)

      2. Less Cash Match available during this time period                                                         2. $            950.00

      3. TOTAL FEDERAL/STATE-AWARDED FUNDS NEEDED DURING THIS                                                                               On the final cash request for your
         TIME PERIOD (Line 1 minus Line 2)                                                                         3. $       19,947.72

   SECTION II: CASH SUMMARY AND REQUEST
                                                                                                                                            grant, if your award was fully
      4. Total Amount of Federal/State Dollar Award:                                                               4. $      100,000.00     expended line 9 should be $0,
      5. Total Amount of Federal/State Dollars Received to Date:                     5. $           80,052.28

      6. Total Amount of Federal/State Dollars Requested, Not Received:              6. $                   0.00                            otherwise the balance remaining
      7. TOTAL AMOUNT OF THIS REQUEST (#3 above):

      8. Totals of Lines 5, 6, & 7:
                                                                                     7. $           19,947.72

                                                                                                                   8. $      100,000.00
                                                                                                                                            should reflect the unspent federal
      9. Federal/State Award Balance (Line 4 minus Line 8):               If A ward was fully expended,
                                                                          sho uld be $ 0. If there is an
                                                                                                                   9. $              0.00   funds you will be not be using on
                                                                          amo unt in this bo x, yo u're

            I, hereby certify that the content of this form, other than
                                                                          indicating that the award was
                                                                          thefully spent and yo ur
                                                                          no t data entry required,
                                                                          pro gram will be deo bligating
                                                                                                           has not been altered.            your project. These funds will then
                                                                          this amo unt back to DCJ.


                     PROJECT DIRECTOR'S SIGNATURE                                                                  DATE
                                                                                                                                            be deobligated at the close out of
                    SUBMIT TWO SIGNED FORMS, ONE WITH ORIGINAL SIGNATURE, TO DCJ.                                                           your grant.
   DCJ Use Only:

     Yes;         No Required Quarterly Financial and Narrative Reports (DCJ Forms 1-A & 2) have b een sub mitted to date.
     Yes;         No Reported expenditures justify this cash request amount?
                     Expenses reported through _____________________________ are $_____________________.

   Amount Requested on Line #7 above is            Approved;       Approved as modified to $___________;                    Denied

   If Request was modified or denied, Reason:___________________________________________________________



                   Program Specialist, DCJ                                                         Date
        DCJ Common Forms


QUARTERLY             QUARTERLY
FINANCIAL
                      NARRATIVE
  REPORT               REPORT


             CASH
            REQUEST
           DCJ Common Forms

Grand modification forms
 4-A - Budget Revision
 4-B - Change in Signature Authority
 4-C - Change in Grant Award Period**
 4-D - Modification of Other Grant Agreements**

** These forms require three DCJ signatures and
    will require a longer turn around time.
                DCJ Common Forms

DCJ Form 4-A Budget Revision
  Moves funds from one budget category to another
  DCJ approval is needed before deviating from the
  current approved budget
  A narrative explaining and justifying the requested
  change i required
  The revision is not approved until the sub grantee
  receives a signed, approved copy of the Form 4-A
  VERBAL APPROVAL IS NOT SUFFICIENT
             DCJ Common Forms

DCJ Form 4-A Budget Revision

 Changes in line items within a budget category
 usually do not require a budget revision, but the
 subgrantee should discuss this with your DCJ
 grant manager (i.e. supplies and operating)
                 DCJ Common Forms
Common issues with the DCJ Form 4-A
   The form has been submitted without the required narrative
    attached
   Math errors – doesn’t add or subtract correctly
   The purpose of the form is to move money from one line item
    to another, not to increase the overall budget. The revision
    will not be approved if the budget either increases or
    decreases. Please complete this in whole dollars only.
   The request cannot change the scope of the project
   The Project Director AND the Financial Officer must sign the
    form
                                                              COLORADO DIVISION OF CRIMINAL JUSTICE                                                                       DCJ4Av1.doc (Rev. 11-05)
                                                                 DCJ FORM 4-A - BUDGET REVISION
 SUBGRANTEE: Safe City, Police Department                                                           GRANT NUMBER: 26-VA-01-100
 PROJECT TITLE: Protect Our Streets                                                                                                  PROJECT DURATION
                                                                                                    FROM: 1/1/2006                              TO: 12/31/2006
  PREPARED BY: Lt. John Safestreet                           PHONE: (303)333-3331                    DATE: 5/1/2006
A GRANT MODIFICATION IS NOT AUTHORIZED UNTIL IT IS APPROVED IN WRITING BY THE DIVISION OF CRIMINAL JUSTICE. To request a change,
submit two signed forms (one with original signatures) including narratives, to DCJ. Once approved by DCJ, a copy will be returned for your records. See reverse side
for instructions.

THE PURPOSE OF THIS REQUEST IS TO REVISE THE BUDGET CATEGORIES. THE TOTAL AMOUNT OF THE FEDERAL/STATE AWARD CANNOT
INCREASE. TOTAL MATCH AMOUNT CHANGES MUST BE APPROVED.

A. BUDGET CHANGE
  BUDGET                         CURRENT APPROVED BUDGET                                                      REQUESTED BUDGET CHANGE                                    AMOUNT of TOTAL
                                                                                                                                                                         CHANGE by line item
CATEGORY       Federal/State Award   Cash Match *    In Kind Match *       Total        Federal/State Award         Cash Match *    In Kind Match*          Total
                                                                                                                                                                             + or (-)
Personnel
               $         20,000.00                                     $    20,000.00    $       20,000.00                                            $      20,000.00
Supplies &
Operating      $         20,000.00   $    4,000.00                     $    24,000.00    $       22,000.00      $        4,000.00                     $      26,000.00       $             2,000.00


Travel         $         20,000.00                                     $    20,000.00    $        18,000.00                                           $      18,000.00       $            (2,000.00)


Equipment
Professional
Services       $         40,000.00                                     $    40,000.00    $        40,000.00                                           $      40,000.00
Confidential
Funds

TOTAL          $        100,000.00   $    4,000.00                     $ 104,000.00      $       100,000.00     $        4,000.00                     $     104,000.00               $ 0
* Cash and/or In Kind match may not apply. Refer to your Statement of Grant Award.
                                                                                                                                            ***Division of Criminal Justice Use Only***
                                                                                                                               THIS REQUEST IS        X      Approved            Denied, see attached
B. NARRATIVE: A NARRATIVE explaining and justifying the need for a budget revision is attached.
                                                                                                                         By:         DCJ Grant Manager                              5/24/2006
All other terms and conditions of the original grant with any approved modifications                                                PROGRAM SPECIALIST, DCJ                            DATE
remain in full force and effect. I hereby certify that the content of this form, other than the
data entry required, has not been altered.

 Lt. John Safestreet                                 5/1/2006                                    Jane Ledger                                              5/1/2006
PROJECT DIRECTOR SIGNATURE                           DATE                                    FINANCIAL OFFICER SIGNATURE                                   DATE
October 11, 2006

RE: JAG Grant 26-DJ-01-20-1

We are requesting a change in our budget on the above captioned
grant.

We would like to decrease the budget in Travel by $2,000 and
increase the budget in Supplies & Operating by $2,000.

We have reviewed our budget and have discovered that we will have
less travel expenses than anticipated and we would like to purchase
safety locks for hand guns and provide these to our participants in
our trainings throughout the remainder of the grant period.
                 DCJ Common Forms

DCJ Form 4-B Change in Signing Authority
    Any changes in the project officials must be communicated to
     your DCJ grant manager
    2 copies of the 4-B, with original signatures, must be
     submitted to change a project official
    A copy with DCJ approval will be returned to the grantee
               DCJ Common Forms

Common issues with the DCJ Form 4-B
  Form submitted after one of the project officials has
   already left; the new project official cannot authorize
   themselves
  Need form for each separate grant
                                                COLORADO DIVISION OF CRIMINAL JUSTICE
                                              DCJ Form 4-B: CHANGE IN SIGNING AUTHORITY
               SUBGRANTEE: Safe City, Police Department                               GRANT NUMBER: 26-VA-01-100

               PROJECT TITLE: Protect Our Streets                                                           PROJECT DURATION
                                                                                      FROM:         1/1/2006       TO: 12/31/2006

               PREPARED BY:                             PHONE: (303) 333-3331                     DATE: 1/1/2006
                Lt. John Safestreet

         A GRANT MODIFICATION IS NOT AUTHORIZED UNTIL IT IS APPROVED IN WRITING BY THE DIVISION OF CRIMINAL
         JUSTICE. For change, submit two forms with original signatures. One approved copy will be returned for your records. See reverse side
                                                                                                                                                 The form must be signed
         for full instructions.


           All other terms and conditions of the original grant with any approved modifications thereto remain in full force and effect. I,
                                                                                                                                                 by the new Project
           hereby certify that the content of this form, other than the data entry required, has not been altered.


           Change requested by               Lt. John Safestreet (Original signature!)                              1/1/2006
                                                                                                                                                 Director and the current
                                            SUBGRANTEE PROJECT DIRECTOR Signature                                   DATE

           PROJECT DIRECTOR= MAILING ADDRESS:
                           S
                                                                                                              1234 Main Street
                                                                                                                                                 Project Director.
                                                                City, CO 12345




          THE PURPOSE OF THIS REQUEST IS TO:
                                                               CHANGE THE PROJECT DIRECTOR
                                                               _


                                                               _X _CHANGE THE FINANCIAL OFFICER



                                                               
                                                                   CHANGE THE AUTHORIZED OFFICIAL                                                If the current Project
 Date Change Effective:                 1/1/2006
                                                                                                                                                 Director is no longer
 From:             Mr. Joe Financial                             To:                          Ms. Jane Financial



 Agency Name
               Safe City Police Department

                                                                 Agency Name
                                                                                 PRINT OR TYPE FULL NAME/TITLE

                                                                                 Safe City Police Department                                     available, the Authorized
                1234 Main Street, Safe City, CO 12345

 Mailing Address                                                 Mailing Address

                                                                  (303) 331-3333
                                                                                   1234 Main Street, Safe City, CO 12348


                                                                                          ___________(303) 331-3334____________________
                                                                                                                                                 Official must sign.
                                                                 Telephone                                          Fax

                                                                                    janef@ci.safectiy.co.us
                                                                 Email

                                                                                           Ms.Jane Financial
                                                                 Original Signature of new Official (required)




Reason for change: Indicted; currently awaiting trail in federal court

                                                                ***Division of Criminal Justice Use Only***
                                                   THIS REQUEST IS            Approved               Denied, see attached

                          By:
                                       PROGRAM SPECIALIST, DCJ                                                 DATE
dcjf4bv1.doc
Rev. 8-04
                 DCJ Common Forms

DCJ Form 4-C Change in Grant Award Period**
    Used to request no-cost extension to the grant award period
    Request should be made at least 60 days prior to the end of
     the grant award period
    A grant extension should not be approved after the end of the
     grant award period – cannot be retroactive
    Must include a narrative explaining the need for the extension
    All reports must be up-to-date and applicable Special
     Conditions should be met for the change to be considered
               DCJ Common Forms

Common issues with the DCJ Form 4-C**
  Grantee does not request the change in a timely
    manner
  Grantee doesn’t justify the need for the extension
  Is the money still “good”? (federal award end date or
    after state fiscal year ends)
  Multiple extensions – does this signify that the
    project is in trouble?
                                    COLORADO DIVISION OF CRIMINAL JUSTICE

                             DCJ FORM 4-C - CHANGE IN GRANT AWARD PERIOD
  SUBGRANTEE:                                                          GRANT NUMBER: 26-VA-01-100
  Safe City Police Department
  PROJECT TITLE: Protect Our Streets                                               PROJECT DURATION
                                                                       FROM: 1/1/2006    TO: 12/31/2006
                                                                                                                                          If you are able to complete
  PREPARED BY: Lt. Safestreet                                PHONE: (303) 333-3333                                DATE: 12/4/2006
                                                                                                                                          your project in less time,
A GRANT MODIFICATION IS NOT AUTHORIZED UNTIL IT IS APPROVED IN WRITING BY THE DIVISION OF CRIMINAL
JUSTICE. For change, submit two signed forms, one with original signatures. One approved copy will be returned for your records. See
reverse side for full instructions.                                                                                                       or require more time, than
A. Current grant award period:                          From:      1/1/2006                   To:    12/31/2006                           the original grant duration,
    Requested change of grant award period:             From:       1/1/2006                 To:    3/31/2007
                                                                                                                                          you can request to either
B. Explanation and justification of the need to change: (Continue on plain bond paper as necessary).                                      close the grant early or
    Due to delays in the contracting process with the individual that developed our training curriculum for this
    grant, we have approximately $10,000 in federal funds that will be unspent at the end of December 2006.                               extend it as needed.
    If this extension is granted, the consultant has agreed to amend his contract with Safe City Police
    Department and will begin work on new curriculum aimed at juvenile gun laws in Colorado. When
    completed, the training will be used in a joint training with the local District Attorney’s Office in February
    and March of 2007.




                                                                                                                                          Be sure to never change
All other terms and conditions of the original grant with any approved modifications remain in full
force and effect. I, hereby, also certify that the content of this form, other than the data entry
required, has not been altered.
                                                                                                                                          the start date of the grant.
      ORIGINAL SIGNATURE HERE                                                                  12/4/2006
PROJECT DIRECTOR Signature                                                                         DATE
                                              ***Division of Criminal Justice Use Only***
                               THIS REQUEST IS              Approved              Denied, see attached

            By:
                    PROGRAM SPECIALIST, DCJ                                                 DATE




Rev. 8/04                                                                                                                  DCJ4Cw97.doc
                 DCJ Common Forms

DCJ Form 4-D Modification of Other Grant Agreements**
    To add, modify, or delete goals and/or objectives of the
     project
    Two signed copies, one with original signature of the Project
     Director, must be submitted to request approval of the
     requested change(s)
    Verbal approval is not sufficient
             DCJ Common Forms

Common issues with the DCJ Form 4-D**
  Does the requested modification change the whole
   scope of the grant?
  May need pre-approval from the federal funding
   agency to modify the sub grant (i.e. Coverdell,
   NCHIP)
                                    COLORADO DIVISION OF CRIMINAL JUSTICE

           DCJ FORM 4-D - MODIFICATION OF OTHER GRANT AGREEMENTS
SUBGRANTEE:                                                                    GRANT NUMBER:           26-VA-01-100
Safe City, Police Department
PROJECT TITLE:        Protect Our Streets                                      PROJECT DURATION:

                                                                               From: 1/1/2006               To: 12/31/2006

PREPARED BY: Lt. Safestreet                          PHONE: (303) 333-3333                           DATE: 12/6/2006



This MODIFICATION OF OTHER GRANT AGREEMENTS form is limited only to addition or deletion of goals/objectives
or Special Conditions for the above-referenced grant number. Please note that major deviation from the original goals
and objectives (scope of work) approved for this project may require issuance of a new Statement of Grant Award.

       A Grant Modification is not authorized until it is approved in writing by the Division of Criminal Justice.

To request approval for change, submit two signed forms, one with original signature. One approved copy will be
returned for your records. See reverse side for full instructions.
  A.    The purpose of this request is to: (please mark one selection)

         Add, Modify, or Delete Goal(s) and Objective(s)
         Add, Modify, or Delete Special Conditions

  B.    Description of modification, including explanation and justification of the need to change: (Continue on plain bond
        paper as necessary.)

         Adding Objective #6 to our grant.
Goal 1: To reduce the number of gun related crime in Safe City.
         Objective 1: Successfully investigate all gun crime in Safe City during Grant Period.
         Objective 2: Increase the number of gun related arrests by 20% from last year’s total during grant period.
         Objective 3: Increase the number of federal and state cases field by the Gun Interdiction Team by 10% during the grant
                       period.
         Objective 4: Develop curriculum and train all officers on gun interdiction techniques and federal and state gun laws during
                      the grant period.
         Objective 5: Develop gun awareness curriculum and present the curriculum to all students at Safe City Middle School and
                       Safe City High School by October 31, 2006.
         Objective 6: Develop curriculum and train all officers on juvenile gun laws by March 31, 2007

Due to delays in the contracting process with the individual that developed our training curriculum, we have federal money
remaining in our grant. If this request is approved, the consultant agreed to develop a new training on juvenile gun laws in
Colorado. The training curriculum will be used in a joint training with the Safe City PD and the District Attorney’s Office.
The training would occur in February and March 2007.
All other terms and conditions of the original grant with any approved modifications remain in full force and effect.
I, hereby certify that the content of this form, other than the data entry required, has not been altered.

  _____________________________________________________                                       ______________________________
               PROJECT DIRECTOR Signature                                                                   DATE

                                            ***Division of Criminal Justice Use Only***

                        This request is:            Approved                          Denied (see attached)

  _____________________________________________________                                       ______________________________
               PROGRAM SPECIALIST, DCJ                                                                      DATE
                 DCJ Common Forms
DCJ Form 13 Equipment Procurement Certification Form
    Used to obtain prior approval to purchase equipment
    Equipment = Tangible, nonexpendable property with an
     acquisition cost of $5,000 or more and a useful life of more
     than one year
    Grantee must comply with all applicable local, state, or
     federal procurement procedures
    Grantee must document procurement procedure and include
     all documentation (i.e. copy of procedure, bids, sole source
     justification, etc.)
    Form must be completed in its entirety to be approved
              DCJ Common Forms

Common issues with the DCJ Form 13
  Did the grantee follow the appropriate procurement
   procedures?
  Did the grantee document the bids? And did you
   provide adequate documentation to DCJ?
  Was the Form 13 submitted and approved before
   the equipment purchase?
  Cash request should not be processed if form has
   not been received and approved
                                        DCJ FORM 13 - EQUIPMENT PROCUREMENT CERTIFICATION FORM

Use this form to obtain required DCJ prior approval for the procurement of Equipment.

  SUBGRANTEE:                                                                            GRANT NUMBER:


  PROJECT TITLE:                                                                                                          PROJECT DURATION
                                                                                         FROM:                                 TO:

  PREPARED BY:                                                                     DATE:              PHONE: ( )
EQUIPMENT TO BE PURCHASED: Equipment is defined as nonexpendable personal property with an acquisition cost of $5,000 or more per unit (including ancillary
hardware items necessary to operate the equipment) and a useful life of more than one year. Respond to #1-5 below and include any required narrative noted in #3 and #4
below.

1. Specific Equipment to be Purchased: (Include brand name, model, and price of each unit. For automated data processing (ADP) equipment, include any added features,
   peripherals and ancillary items necessary to its operation, as well as PRICE of each piece of equipment.)

                                                                                                                              Price: $

2. Vendor Name & Address:

3. Procurement Process Used - Check one: (Refer to the Administrative Guide for information on procurement of equipment.)

                  a. Existing federal, state or local bid from established state or local government Award list that meets or exceeds the federal guidelines.

                           Award number                                                                       Bid type:

                  b. Competitive procurement (ATTACH a description of the vendor selection process, the number of qualified vendors, the vendor selected and reason
                     for selection.

                  c. Sole source procurement (ATTACH the sole source justification.)

4. For ADP equipment purchases, the review criteria listed in questions I-V (below) must also be addressed in narrative form as an attachment.

     5. By my signature, I certify that the equipment requested is not currently available for the use of this project within my organization/agency. I, hereby, also certify that
     the content of this form, other than the data entry required, has not been altered.

     ________________________________________________________________________________________                                         ________________________
     PROJECT DIRECTOR Signature                                                                                                       DATE

                                                   SUBMIT TWO SIGNED COPIES, ONE WITH ORIGINAL SIGNATURE.


       DCJ USE ONLY REVIEW CRITERIA FOR ADP EQUIPMENT (To be completed by the Division of Criminal Justice based on subgrantee’s attached
       narrative.)


                                                                                                                                                            YES            NO

          I.      I.Has the subgrantee indicated that ADP equipment of the type to be purchased was identified within the grant application
                    and is necessary and sufficient to meet the project goals?

          II.      Has the subgrantee certified that the ADP equipment procurement is in compliance with existing federal, state, and local
                   laws and regulations?

          III.     Has the subgrantee conducted a purchase/lease comparison demonstrating that it is more advantageous to purchase rather
                   than lease the ADP equipment under consideration?

          IV.      If software development is involved, has the subgrantee demonstrated that computer software already produced and
                   available will not meet the needs of the grant?

          V.       If the ADP equipment procurement is to be sole source, has the subgrantee submitted adequate documentation to justify
                   the action?



               APPROVED:
                                                   Program Specialist, DCJ                                                            Date

               DISAPPROVED:                        Reason:
DCJ13w97.doc (Rev. 8/04)
                 DCJ Common Forms

DCJ Form 5 Equipment Inventory/Retention
    Submitted to record the equipment purchased with the grant
     and matching funds
    One copy signed by the Project Director should be submitted
     with the final narrative report
    Grantee must resubmit this form upon a change in disposition
     of any equipment, even if it occurs after the end of the grant
     period
    OJP Financial Guide provides program specific information
     on equipment disposition
              DCJ Common Forms

Common issues with the DCJ Form 5
  Grantee fails to submit Form 5 or to comply with
   retention requirements

  Submit a separate Form 5 for each piece of
   equipment
                                  COLORADO DIVISION OF CRIMINAL JUSTICE
                           FEDERAL/STATE, CASH MATCH, AND IN-KIND MATCH FUNDS
                              DCJ FORM 5 - EQUIPMENT INVENTORY/RETENTION
     SUBGRANTEE:                                                       GRANT NUMBER:

     PROJECT TITLE:                                                                      PROJECT DURATION
                                                                       FROM:                  TO:
     PREPARED BY:                                  PHONE: (          )                            DATE:
Complete a separate form for each piece of equipment (unit cost of $5,000 or more) purchased with federal and/or matching funds
under this grant. Submit original to the Division of Criminal Justice within 45 days after the award end date. Retain copies for three
(3) years.

Item #:
Description:



Date of Purchase:                                                            Cost: $
Percent of cost paid with Federal Funds from this grant:                         %
Serial #:                                                                    Inventory #:
Location of equipment:
Condition of equipment:
Status at the end of the grant period: [check the appropriate box(es)]
 ?     Retention: The equipment will continue to be used for the purposes of this grant.

 ?     Disposal:

       1.   ?      No longer needed for the funded project

                   ?    Returned to the Division of Criminal Justice

                   ?    Retained by agency for use in criminal justice activities or activities currently or previously supported by
                        Federal agency funds.

       2.   ?      Traded in or sold to offset the cost of replacement equipment. (If this occurs during the grant period, prior
                   approval must be obtained from DCJ).

       3.   ?      Lost, damaged, or stolen. Attach a copy of report made and investigation results.

       4.   ?      Item has depreciated to a value less than $5,000 and no longer requires inventory.

       5.   ?      Sold at a fair market value in excess of $5,000. Proceeds must be returned to DCJ in the percent of the cost
                   paid by grant funds.

       If none of these options apply, supply an explanation of status:



     I, hereby certify that the content of this form, other than the data entry required, has not been altered.



     PROJECT DIRECTOR Signature                                                                   DATE


Rev. 8/04                                                                                                               DCJ5w97.doc
                 DCJ Common Forms
DCJ Form 16 Professional Services/Consultant Certification
    Used to obtain DCJ approval for the procurement of services by
     outside vendors who are under contract with the grantee agency
     for the funded project
    Grantee must comply with all appropriate state and/or federal
     procurement procedures
    Two signed copies must be submitted to DCJ prior to contract
     execution
    All expenses must be supported by a valid, signed contract
     between the grantee and the contractor, and by detailed invoices
     from the contractor, which have been approved for payment by
     the Project Director
                DCJ Common Forms

Common issues with the DCJ Form 16
   Did the grantee follow the appropriate procurement
    procedures?
   Did the grantee include all appropriate documentation?
    (statement of work, contract, procurement policy, MOU, etc.)
   Has the debarment list been consulted?
              www.epls.arnet.gov
   Must be pre-approved
               DCJ FORM 16 - PROFESSIONAL SERVICES / CONSULTANT CERTIFICATION


  SUBGRANTEE: Safe City Police Department                                GRANT NUMBER: 26-VA-01-100
                                                                                                                                                 A “Statement of Work”
  PROJECT TITLE: Protect Our Streets
                                                                         FROM       1/1/2006
                                                                                               PROJECT DURATION:
                                                                                                       TO 12/31/2006
                                                                                                                                                 or a copy of the contract
  PREPARED BY: Lt. Safestreet                            PHONE: (303) 333-3333                DATE: 1/31/2006
 This form is used to verify the subgrantee's compliance with federal regulations regarding services provided by outside vendors who are
                                                                                                                                                 with specific details of
 under contract with the project. This form must be completed and forwarded to DCJ prior to subgrantee contract execution with the
 proposed vendor. Refer to the DCJ Administrative Guide for Federal Justice Grant Programs for further details.

 A. Specific services to be contracted are:         Development of Gun Interdiction/Gun Law Curriculum/Contract Amount $40,000
                                                                                                                                                 what services are going
 B. Attach a “Statement of Work” or if a contract is required, please attach a draft.                                                            to be provided must be
 C. Contractor's Name and Address: Mr. Joe Contractor, 789 Sherman Street, Safe City, CO 12345
                                                                                                                                                 included with the form.
BY MY SIGNATURE            ORIGINAL SIGNATURE HERE                  / 1/31/2006             I CERTIFY THAT (Check all applicable items):
                            PROJECT DIRECTOR Signature /                     DATE
         I, hereby, also certify that the content of this form, other than the data entry required, has not been altered.


         1. Contractor is not debarred from participation in federal assistance programs to the best of my knowledge.

         2. Procurement of services followed an approved method. (Refer to the Administrative Guide, and local procurement policy).
             Attach a description of the procurement process used to select this contractor.
   N/A    3. This contract is for the development of software.
         4. All expenses for the services will be supported by a valid, signed contract between the project and consultant/service provider
             and maintained in the project file. A copy must be forwarded to DCJ within 45 days after acceptance of the contractor.
               The maximum hourly rate of the consultant/service provider does not exceed $450 per 8 hour day ($56.25/hr)
                OR
                The hourly rate exceeds $56.25/hr and is         /hr. Documentation is attached and on file that this compensation rate is
                reasonable and consistent with that paid for similar services in the marketplace. Documentation must include either prior
                contract(s) or invoices (2 or 3) between the consultant and other agency(ies) for similar work, if possible, OR comparison
                with other potential providers of the same or similar work (attach copies).
   N/A 5. For contracts in excess of $25,000 AND the company has 50 or more employees - The Contractor has an affirmative action
          plan. If contract is for $500,000 or more, a copy of the company’s EEOP must be attached with this request.
         6. Dual compensation is not involved (i.e. the consultant is not receiving payment from more than one source for the same work for
             this project).

         7. Contractor/Consultant is not a public employee.
         8. Transportation and subsistence costs for travel (if applicable) does not exceed established local travel policies or state travel
             policy in the absence of local policy.

    9. Time and activity records will be maintained in the project file and will be the basis (invoice) for payments to the contractor.

                                              *** Division of Criminal Justice Use Only ***

                                                       Approved          Denied, see attached


   PROGRAM SPECIALIST, DCJ                                                  DATE                       DCJ16w97.doc (Revised 3/04)
                  DCJ Common Forms

DCJ Form 30 Certification of Compliance
    Grantee must certify that their agency is in compliance with
     regulations regarding Limited English Proficiency, Civil
     Rights, and EEOP

    THIS FORM SHOULD HAVE ALREADY BEEN SUBMITTED
     WITH THE STATEMENT OF GRANT AWARD (SOGA)
        DCJ Common Forms


Grantees must use the most current,
approved version of all reporting forms!
                DCJ Common Forms

               Form 16             Forms 4-A, 4-B, 4-C and 4-D


  QUARTERLY                             QUARTERLY
  FINANCIAL                             NARRATIVE
    REPORT                               REPORT


EEOP Form 30                               Forms 13 and 5
                         CASH REQUEST
                Program Specific Forms

Purpose, overview and CHANGES
How they are used
 Monitor Project Progress

Due dates
 30 days after the end of the calendar quarter (1/30, 4/30, 7/30,
  and 10/30)
              Program Specific Forms

JAG Purpose areas
    01 Law Enforcement
    02 Prosecution and Court Programs
    03 Prevention and Education Programs
    04 Corrections and Community Corrections Programs
    05 Drug Treatment Programs
    06 Planning, Evaluation, and Technology Improvement
     Programs
        Program Specific Forms

Facesheets- Quarterly Forms
2-B   Purpose Area    01
2-C   Purpose Area    03
2-E   Purpose Areas   01, 02, 03 and 06
2-G   Purpose Areas   02, 03, 04 and 05
              Program Specific Forms

Narrative Report Components
  Project Activities
  Report activities for each goal/objective – as listed in
  the final approved JAG application included with the
  SOGA
  All Quarterly Reports must be in a cumulative format
  (i.e., the fourth quarter will include information from
  all four quarters)
         Program Specific Forms
Problems
Describe all problems encountered
Include steps taken to resolve problems


Changes
Describe any changes that have occurred or are being
considered.
REMEMBER: Some changes/modifications require
prior approval from DCJ (i.e., grant duration, goals and
objectives and budget).
             Program Specific Forms

Other Activities
   Describe any other activities that have contributed to the
   progress/success of the project.
Once an objective has been met, note that it has been
COMPLETED.
If there is NO ACTIVITY for the quarter, report that as
well.
               Program Specific Forms

Facesheets- Final
  Treat the Final Narrative as a summary of project
  accomplishments (REMEMBER: The Final Narrative Report is IN
  ADDITION to the last Quarterly Narrative Report)


  Describe the project, outcomes, long-term sustainability plan and
  impact.
GRANT MONITORING
             Grantee Monitoring

Desk Monitoring

Telephone/Email

Financial and Programmatic Monitoring

On site Monitoring
                    Criteria for Selection of
                    Grantees for Monitoring
Indicators of Common Problems:
   Late quarterly reports
   Cash Requests not submitted or completed incorrectly
   Program start-up delayed
   Spending too quickly or too slowly
   Discrepancies between narrative and financial reports
   Expenditures in unauthorized budget categories on reports
   Approved budget figures are wrong on quarterly financial
    reports
                    Criteria for Selection of
                    Grantees for Monitoring
Indicators of More Difficult Problems:
   Pattern of spending in wrong budget category
   On-going minor problems that are not resolved
   Unresponsive to requests for information


Indicators of Potentially Serious Problems:
   Allegations of misuse of funds
   Failure to comply with previous requests
   Allegations of misconduct or violations of grant conditions
   Audit findings
             Top 10 Audit Findings
1.    Untimely submission of reports
2.    Lack of documentation
3.    Inadequate monitoring of contractors
4.    Inadequate time and effort records (time sheets)
5.    Inaccurate reports
6.    Commingling of funds
7.    Excess cash on hand
8.    Unallowable costs
9.    Inappropriate changes
10.   Conflict of interest
CLOSING OUT A GRANT
              Closing out a Grant

Verify that copies of all reports, including final
reports (final project income reports if
applicable), are submitted and are in your
working grant file

Verify that all back up materials (timesheets,
invoices, accounting reports, etc.) for 1A’s are in
your working grant file
                Project Income

What is Project Income?
   Federal guidelines require that if a project generates
   income, the subgrantee must report the percentage of
   that income that is equal to the percentage of federal
   support for the project.
Examples of project income are registration fees,
service fees and asset forfeiture funds.
            Feedback and Questions

Who to call after today:
Financial Matters
   Cindy Johnson             (303) 239-4443

All Other Grant Questions:
    Kenya Lyons              (303) 239-4475
    Tammy Russ               (303) 239-4616
    Meg Williams             (303) 239-5717

                    Thank you for your time!
            Understanding Project Income
             Quarterly Project Income Reports

Form                                           Program Type Example
DCJ Form 1-B                                   Treatment

DCJ Form 1-DTF                                 Multijurisdictional
                                               Drug Task Forces
You can find Excel versions of these forms on our website,
http://dcj.state.co.us/oajja/Reporting%20Forms/JAG_Reporting_Forms.htm
All math formulas are set to figure for you.
      Quarterly Project Income Reports

Purpose
   Quarterly reporting to track income generated by the
   activities of the project and the expenditures of this income.
How they’re used
   Reports are reviewed to track and report the amount of
   project income earned by a project and to ensure the
   required percentage of project income is expended.
DCJ Form 1-B
1st Quarter Report
Project Income

Line 1: Amount of project
income is always $0 for the 1st
quarter.

Line 2: Receipts of Income
earned for the Quarter.
 a: Check the type of service
    provided, Client or
    Registration
 b: Other, please specify
Enter total of (a+b).

Line 3: Expended amount this
quarter.

Line 4: Cash Balance at end of
Quarter, (1+2)-3.
DCJ Form 1-B
2nd Quarter Report
Project Income

Line 1: Amount of project income
at the beginning of the quarter.
Line 4 from previous report.

Line 2: Receipts of Income for the
Quarter.
 a: Again, check the type of
    service provided, Client or
     Registration
 b: Other, please specify
Enter total of (a + b).

Line 3: Expended amount this
quarter.

Line 4: Cash Balance at end of
Quarter (1+2)-3.
       DCJ Form 1-DTF


     PROJECT INCOME FOR

Multijurisdictional Drug Task Forces
DCJ Form 1-DTF
1st Quarter Project Income
Report

Line 1: Amount of project income is
always $0 for the 1st quarter.

Line 2: Enter the percentage that your
JAG grant is for the overall project
budget. This should not change for
the duration of the grant year.

3. Receipts/Income Earned This
Quarter.
 a: Liquidated Asset Forfeitures
 b: Fees, check one
 c: Other, please specify
Enter total receipts “a – c x the
percentage in line 2.”

4: Expended amount this quarter.

5: Cash Balance at end of Quarter,
(1+3)-4=5.
DCJ Form 1-DTF
2nd Quarter Project Income
Report

Line 1: Amount of project
income at the beginning of the
quarter. Line 5 from previous
report.

Line 2: The percentage needs to
be the same as the previous
quarter, and should remain the
same for the grant year.

Lines 3-5: Complete the same as
the previous quarter.

Be sure to have both the Project
Director and the Financial Officer
sign and date this form at the
bottom.
DCJ Form 1-DTF
3rd Quarter Project Income
Report

Prepared the same. Be sure to use
Line 5 from the previous quarter.

Please remember that DCJ Form
1-DTF requires signatures of both
the Project Director and the
Financial Officer.
DCJ Form 1-DTF
4th Quarter Project Income
Report

You are required to spend all of
the Project Income you have
earned back on the project.
Expenses reported on this form
are NOT reported on the DCJ
Form 1-A, Financial Quarterly. If
you have not expended all of the
revenue earned, you are required
to continue submitting this report
quarterly.

Do not mark this report final if
Line 5 is not “0” at the end of the
grant.
DCJ Form 1-DTF
Subsequent Project Income
Report(s)

If the required amount of project
income was not expended by the
end of the grant period, continue
submitting DCJ Form 1-DTF on a
quarterly basis. If you have
received a continuation of your task
force grant, you will then be
required to report separately on each
grant until the required amount is
met and you are able to close out the
previous grant. This will be the
only report required. Only report
expenditures, Line 4, until the
required amount has been expended,
then mark your report “final.” All
project income earned after the 4th
quarter will be reported as income
for the continuation grant.
DCJ Form 1-DTF
4th Quarter and Final
Project Income Report

If the required amount of project
income was expended by the end
of the grant period, mark the
report “Final.” Separate reports
for the 4th quarter and final do not
need to be submitted.

Until all the the earned Project
Income revenue is spent, the grant
cannot be closed. If this has not
been met, please continue sending
in subsequent reports until the
revenue is spent.
     Review of Project Income Reports

Two signatures: Project Director & Financial Officer

Due Dates: 30 days after the end of each calendar
quarter; April 30, July 30, October 30 and January 30.

Income and expenditures on the DCJ Form 1-DTF
are separate from the approved budget for the project.
      Review of Project Income Reports

The amount of Project Income that is reported spent must be the
same percentage as the federal portion of your budget. For
example, during the grant period if the project earns $10,000 in
project income and your JAG grant is 40% of your total project
budget, then you must report and expend only 40%, or $4,000, of
the project income on the project.

You MUST continue to submit DCJ Form 1-DTF until this amount
is met, only reporting the expended amount after the 4th quarter.
       Review of Project Income Reports
If you receive a continuation grant, you are required to report
Project Income on a separate form for each grant until the prior
grant can be closed by meeting the required expended amount.

Continue reporting expenditures of project income for the prior
grant using the prior grant number.

You will receive a “Project Income Status Report” after each
reported quarter until Project Income is determined to be closed.
       Project Income Status Reports

How they’re used
    Reports are completed from the submitted quarterly reports
    for Project Income and returned to you for your reference.
    Totals will reflect on a quarterly basis the amount of income
    earned and spent. The report will also reflect the
    percentage amount that you are required to spend, showing
    the dollar amount and the balance remaining to meet the
    required amount.
Purpose
    To assist you in understanding the current status of the
    project income reported on your grant.
PROJECT INCOME STATUS REPORT
           AS OF 4/15/2006
                                                       Project
   Grant Number, Title and        Project Income       Income           Balance
          Duration               Reported to Date      Spent to        Remaining
                                                        Date
26-DJ-01-48-5                Qtr. 1        $1,500.00         $50.00
XYZ County Drug Task Force
10/1/2005-9/30/2006          Qtr. 2        $1,800.25       $1,000.00
                             Qtr. 3
                             Qtr. 4
                             Total         $3,300.25       $1,050.00    $2,250.25



Project Income Closed?                 Yes                   No
PROJECT INCOME STATUS REPORT
           AS OF 11/20/2007
                                                       Project
   Grant Number, Title and        Project Income       Income        Balance
          Duration               Reported to Date      Spent to     Remaining
                                                        Date
26-DJ-01-48-5                Qtr. 1        $1,500.00      $50.00
XYZ County Drug Task Force
10/1/2005-9/30/2006          Qtr. 2        $1,800.25    $1,000.00
                             Qtr. 3          $759.53        $0.00
                             Qtr. 4       $22,366.44        $0.00
                             Qtr. 5                         $0.00
                             Qtr.6                     $11,391.18
                             Qtr.7                      $7,075.00
                             Qtr.8                      $6,910.04
                             Total        $26,426.22   $26,426.22        $0.00



Project Income Closed?                  Yes            No

				
DOCUMENT INFO
Description: Blank Financial Statement Forms document sample