Appendix c Letters and Emails Appendix c Letters and

Appendix c: Letters and Emails Appendix c: Letters and Emails Index of Sample Letters and Emails Description Application Status Update Need Form E Interview Need Form E Interview, Living in US Official Notification – International Official Notification – US Official Provisional Admission – International Official Provisional Admission – US Provisional Admission – International Provisional Admission – US US Admission International Admission Admit, International Requirements Missing Admission, Missing Items BYU Application Marked Late Graduate Application Problems Report BYU Application Received Summary of BYU Grad Application Items Defer – Submit New Forms Automatic Deferral by BYU, Submit New Forms Department Denial Admission Offer Withdrawn Prerequisite Degree BYU Form E Accepted Min. Requirements Not Met Bachelor Degree Not Received Official Transcript Needed Name change Registration Not Completed Reacceptance Denied Offer of admission is declined Missing U.S. Permanent Resident card Time Limit Expired Last Semester Notice One Year Time Limit Admission Denied BYU Application Withdrawn Letter Name Application Status Update G A Need Frm E interview G A Need Intv. Living in US G Admit certificate Intnl G Admit certificate US G Admit Prov Cert Intnl G Admit Prov Cert US G Admit Prov Intnl G Admit Prov US G Admit US G Admit - Intnl G Admit, Intnl req missing G Admt Recmd, missing itms G App Late G App Problem G App Received G Checkletter G Defer G Defer-Invalid YT G Deny by dept G Deny, Offer Withdrawn G Expct Degree Intnl G Form E intnl G Min Reg G Mis bachelor BYU G Mis bachelor non byu G Name change G NoShow G NoShow ReAdmit G OfferDeclined G PR Missing G Time Expired G Time Last Semester G Time One Yr Left G Univ Deny G Withdraw app c2 c3 c4 c5 c6 c7 c8 c9 c10 c11 c12 c13 c14 c15 c16 c17 c18 c19 c20 c21 c22 c23 c24 c25 c26 c27 c28 c29 c30 c31 c32 c33 c34 c35 c36 c37 c Graduate Studies Policies and Procedures Application Status Update Dear Jerry Student, An update has been made to one or more of your Public Administration application parts. To see the current status of all application parts received and processed, go to http:/byu.edu/gradstudies and click on “Application Status”. Graduate Studies B-356 ASB, BYU Provo, UT 84602 (801) 422-4091 Fax (801) 422-0270 c2 Appendix c: Letters and Emails Need Form E Interview c3 Graduate Studies Policies and Procedures Need Form E Interview, Living in US c4 Appendix c: Letters and Emails Official Notification – International c5 Graduate Studies Policies and Procedures Ofiicial Notification — U.S Official Notification of Admission May 6, 2003 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Department of Computer Science Program: Computer Science Degree: MS Semester: Winter Semester 2002 Status: regular I am pleased to inform you that you have been admitted to Brigham Young University as a graduate student. We look forward to having you join us for your graduate studies and trust that your graduate experience will be both challenging and rewarding. Accompanying this notification is a letter from your program containing important information concerning registration and other program details. Please read it carefully and let them know if you have any questions or concerns. Carefully check the information printed above pertaining to your admission. If corrections are needed, please notify our office immediately. Should you be unable to enroll in the semester for which you have been admitted, please contact your department. Since all future correspondence will be sent via e-mail, please keep your e-mail address current on Route Y (BYU’s Intranet), accessible at http://ry.byu.edu. If our office can be of assistance to you, please do not hesitate to call on us. We wish you continued success. Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/jjb c6 Appendix c: Letters and Emails Official Provisional Admission – International Official Notification of Admission January 9, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Romney Institute of Public Management Program: Public Administration Degree: MPA Semester: Spring Term 2004 Status: I am pleased to inform you that you have been provisionally admitted to Brigham Young University as a graduate student. We look forward to having you join us for your graduate studies and trust that your graduate experience will be both challenging and rewarding. To maintain your continuing graduate status, you will need to successfully complete the following provisions of your acceptance: Maintain a GPA of at least 3.0. Accompanying this notification is a letter from your program containing important information concerning registration and other program details. Please read it carefully and let them know if you have any questions or concerns. As an international student you must report to the International Services Office (1351 WSC) within 15 days of the first day of class. All international students (including students transferring programs) must provide the International Services Office with all pertinent documents (I-20, I-94, passport). In order to maintain your status with INS, you must register for at least 9 credit hours per semester. Carefully check the information above pertaining to your admission. If corrections are needed, notify our office immediately. Should you be unable to enroll in the semester for which you have been admitted, please let us know and return the visa document. Since all future correspondence will be sent via e-mail, please keep your e-mail address current on Route Y (BYU’s Intranet), accessible at http://ry.byu.edu. If our office can be of assistance to you, please do not hesitate to call on us. We wish you continued success. Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/jjb Enclosure c7 Graduate Studies Policies and Procedures Official Provisional Admission – US Official Notification of Admission July 13, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Department of Computer Science Computer Science Degree: MS Winter Semester 2003 Status: Regular I am pleased to inform you that you have been provisionally admitted to Brigham Young University as a graduate student. We look forward to having you join us for your graduate studies and trust that your graduate experience will be both challenging and rewarding. To maintain your continuing graduate status, you will need to successfully complete the following provisions of your acceptance: Maintain a GPA of at least 3.0. Accompanying this notification is a letter from your program containing important information concerning registration and other program details. Please read it carefully and let them know if youjhave any questions or concerns. Carefully check the information printed above pertaining to your admission. If corrections are needed, please notify our office immediately. Should you be unable to enroll in the semester for which you have been admitted, please contact your department. Since all future correspondence will be sent via e-mail, please keep your e-mail address current on Route Y (BYU’s Intranet), accessible at http://ry.byu.edu. If our office can be of assistance to you, please do not hesitate to call on us. We wish you continued success. Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/jjb cc: International Services c8 Appendix c: Letters and Emails Provisional Admission – International c9 Graduate Studies Policies and Procedures Provisional Admission – US July 13, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Marriott School of Management Business Administration Degree: MBA Winter Semester 2005 Status: I am pleased to inform you that you have been provisionally admitted to Brigham Young University as a graduate student. We look forward to having you join us for your graduate studies and trust that your graduate experience will be both challenging and rewarding. To maintain your continuing graduate status, you will need to successfully complete the following provisions of your acceptance: Maintain a GPA of at least 3.0. Graduate students are given first priority in registering, so it is best to register early to get the classes you want. Classes fill up quickly and late fees can be costly. For more information on how to register, please see the enclosed document. Landes Robert Holbrook of the Marriott School of Management is available to advise you of graduate program requirements and details of your first registration. He will also introduce you to members of the graduate faculty and assist you in selecting an advisory committee and determining your course of study. Carefully check the information printed above pertaining to your admission. If corrections are needed, please notify our office immediately. Should you be unable to enroll in the semester for which you have been admitted, please contact your department. Since all future correspondence will be sent via e-mail, please keep your e-mail address current on Route Y (BYU’s Intranet), accessible at http://ry.byu.edu. If our office can be of assistance to you, please do not hesitate to call on us. We wish you continued success. Sincerely, Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/cat cc: Marriott School of Management c0 Appendix c: Letters and Emails US Admission May 6, 2003 Jerry Student B-356 ASB Provo UT 84601 jerry_student@hotmail.com Department of Recreation Management and Youth Leadership Program: Yth & Family Rec Degree: MS Semester: Fall Semester 2002 Status: regular I am pleased to inform you that you have been admitted to Brigham Young University as a graduate student. We look forward to having you join us for your graduate studies and trust that your graduate experience will be both challenging and rewarding. The Registration Office (B-130 ASB, 801-422-2824) will send you registration materials within the next few weeks. Although graduate students are given first priority in registering, it is best to register early to get the classes you want. Classes fill up quickly and late fees can be costly. Patti Ann Freeman of the Department of Recreation Management and Youth Leadership is available to advise you of graduate program requirements and details of your first registration. She will also introduce you to members of the graduate faculty and assist you in selecting an advisory committee and determining your course of study. Carefully check the information printed above pertaining to your admission. If corrections are needed, please notify our office immediately. Should you be unable to enroll in the semester for which you have been admitted, please contact your department. Since all future correspondence will be sent via e-mail, please keep your e-mail address current on Route Y (BYU’s Intranet), accessible at http://ry.byu.edu. If our office can be of assistance to you, please do not hesitate to call on us. We wish you continued success. Sincerely, Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/jjb cc: Department of Recreation Management and Youth Leadership c Graduate Studies Policies and Procedures International Admission c2 Appendix c: Letters and Emails Admit, International Requirements Missing c3 Graduate Studies Policies and Procedures Admission, Missing Items c4 Appendix c: Letters and Emails BYU Application Marked Late May 8, 2003 Jerry Student B-356 ASB Provo UT 84601 Department of English Program: English Degree: MA Semester: Fall Semester 2003 Application Deadline: Jan 15, 2003 Because the following items were not received or cleared by the application deadline, your application could not be considered. If you wish to be considered for a later semester or term, please notify your department immediately. Because we are limited in the number of graduate students we can accept, it would help us greatly if you could notify us of your plans within the next 30 days. If we do not hear from you, we will assume that you wish to withdraw your application. All your application materials will be retained in our office until July 2003. Nevertheless, to be considered for a later semester, you may need to resubmit some application parts to assure that we have the most current information (e.g. the Form B, Honor Code interview). To learn whether updated materials will be required, please call or write our office. Sincerely, James Crane Academic Advisor cc: Department of English c5 Graduate Studies Policies and Procedures Graduate Application Problems Report GRADUATE APPLICATION PROBLEMS REPORT May 7, 2003 Jerry Student B-356 ASB Provo Ut 84601 Canada Department of Computer Science Program: Computer Science Degree: MS Semester: Fall Semester 2003 Application Deadline: Feb 15, 2003 The following problems still need to be cleared: Finances Evidence of financial support: Partially funded Items Cleared: Application Fee of $50 Statement of Intent Program choice info or Form P GRE Test Score Applicant Information or Form A Honor Code Commitment Letter of Recommendation received from Letter 1 Letter of Recommendation received from Letter 2 Letter of Recommendation received from Letter 3 English status: English Speaking Evidence of foreign degree: Bachelors degree Because the status of your application materials may have changed since this letter was generated, you should access your current graduate application status online through the Graduate Studies website at http://www.byu.edu/gradstudies. c6 Appendix c: Letters and Emails BYU Application Received Jerry Student B-356 ASB Provo, UT 84601 Thank you for submitting an application to Brigham Young University for graduate study. As additional parts of your application are received, your application status will be updated and the application parts will be immediately forwarded to your department. After fourteen to twenty one days you can expect an email from us letting you know what parts of the application have or have not been received or cleared. However, you don’t have to wait fourteen days to know about the status of your application! You can check the status of your graduate application online anytime by accessing the “Graduate Application Status” screen through the Graduate Studies web site at http://www.byu.edu/gradstudies. At the Graduate Studies web site click on the Graduate Application Status Link which takes you to a “netID Creation” page. If you are a current BYU student you can simply use your Route Y netID to log in. If you are new to BYU, follow the directions at the site for creating your netID and you will then be able to log in to the system. If you have questions about the Graduate Applicant Status screen, please contact the Office of Graduate Studies by phone (801422-4091) or e-mail (gradstudies@byu.edu). It may help you to know that most graduate departments begin reviewing applications two to three weeks after the posted deadlines and that there are a few departments who will not consider applications that are completed after the published deadlines. If you have questions about your program’s admission policies and processes, contact them directly (department phone numbers and e-mail addresses are also available on the Graduate Studies web site). Please note: the application fee must be paid and received in order to process your application. Graduate Studies does NOT waive or defer the fee. Once again, thank you for considering BYU for your graduate studies. Sincerely, The Admissions Staff Office of Graduate Studies Brigham Young University c7 Graduate Studies Policies and Procedures Summary of BYU Grad Application Items BRIGHAM YOUNG UNIVERSITY GRADUATE APPLICATION STATUS REPORT April 27, 2004 Jill Student B-356 ASB Provo UT 84601 jill_student@byu.edu Department of Teacher Education Teacher Education Degree: MED Fall Semester 2004 Application Deadline: May 17, 2004 Items Cleared: Program choice info or Form P Applicant Information or Form A Honor Code Commitment Items still needed or Not Cleared: Certified Teaching Experience Application Fee of $50 Statement of Intent GRE Test Score Letter(s) of Recommendation - 3 more needed Colleges attended Call or write the Office of Graduate Studies (e-mail gradstudies@byu.edu) if you have questions about the application fee, Form A of the application, the Honor Code Commitment and Ecclesiastical Endorsement, transcripts, or parts required of international applicants (TOEFL scores, Financial Certification form or Contract of Support). For all other questions, we suggest you contact the program to which you are applying (contact information is listed on our website at http://www.byu.edu/ gradstudies/index.php?action=programs.home.) Office of Graduate Studies B-356 ASB, BYU Provo, UT 84602 (801) 422-4091 Fax (801) 422-0270 c8 Appendix c: Letters and Emails Defer – Submit New Forms c9 Graduate Studies Policies and Procedures Automatic Deferral by BYU, Submit New Forms c20 Appendix c: Letters and Emails Department Denial April 15, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Thank you for your recent application for admission to graduate study at Brigham Young University. We regret to inform you that the Department of Physical Education has not recommended you for admission to their Masters program in Physical Education for Fall Semester 2005. We receive applications from many fine applicants and competition for the limited number of graduate student openings is keen. Such decisions are reached after comparing the relative merits of all applicants to a particular program in addition to considering the availability of faculty and facilities. If you would like more information concerning this decision, we invite you to call or write Janice K Robinson in the Department of Physical Education. We appreciate your interest in Brigham Young University and wish you success in attaining your personal and academic goals. Sincerely, Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/jb cc: Department of Physical Education c2 Graduate Studies Policies and Procedures Admission Offer Withdrawn June 8, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu About a month ago we sent you a letter to let you know that the School of Music had recommended you for admission to their Masters program for Summer Term 2005 entry. However, your official admission depended on all the university admission requirements being cleared within 30 days. As of today we have still not received the following item(s) needed to clear your application: Item(s) missing or still needing to be cleared: Honor Code Commitment Transfer Letter Transfer letter- awaiting official confirmation from the previous US institution that you attended to transfer to Brigham Young University. You must notify the Designated School Official (DSO) at the previous school where you were enrolled of your intentions to transfer. Unfortunately, this means that your application for Summer Term 2005 entry is considered incomplete and late and we will have to withdraw your application from consideration. If our records are in error or if you wish to be considered for a later semester or term, please let us know immediately so that we can either clear you for admission and enrollment or make the necessary adjustments to your application. All your application materials will be retained in our office until July 2006. Nevertheless, to be considered for a later semester, you may need to resubmit some application parts to assure that we have the most current information (e.g. the Part B, Code of Honor interview; and TOEFL exam). To learn whether updated materials will be required, please call or write our office. We are sorry that you are not able to join us at this time for your graduate studies and invite you to let us know if you have any questions or if we can help in any other way. Sincerely, Claire DeWitt Academic Advisor CC: School of Music c22 Appendix c: Letters and Emails Prerequisite Degree July 14, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Congratulations on your admission to graduate study at Brigham Young University. Before beginning graduate study at BYU, you must complete the required prerequisite degree. As soon as you have completed your degree, arrange to submit an official copy of your final transcript and proof of your degree to the Office of Graduate Studies in both English and your native language. These documents must be received before you will be allowed to register. Send them to the office of Graduate Studies when you complete your degree, or you may bring them to our office when you arrive at BYU. Please let me know if you have any questions or if I can help in any other way. Sincerely, James Crane Academic Advisor cc: Romney Institute of Public Management c23 Graduate Studies Policies and Procedures BYU Form E Accepted c24 Appendix c: Letters and Emails Minimum Requirements Not Met May 7, 2003 Jerry Student B-356 ASB Provo UT 84601 jerry_student@ byu.edu At this time of year the university reviews the status of all graduate students to identify those who appear to have discontinued progress toward their graduate degrees. Because your name appeared on a list of graduate students who did not register for at least six semester hours between September and August of the current academic year, we assume you have decided to let your program lapse. As a result, your graduate status and registration eligibility have been formally cancelled. Before sending this letter we checked with your academic department. Nevertheless, it is still possible we made a mistake. Please let us know immediately if you believe you fulfilled the minimum registration requirement. Remember, however, that audit courses or classes with grades of D, E, UW, NS, or I, do not apply toward the requirement. If you did not fulfill the minimum registration requirement, but wish to resume and complete your graduate degree program, you will need to reapply by submitting the “Application to Resume Graduate Study” (available from us or your department) and paying a $30 reapplication fee. Your academic department will then evaluate your records to determine whether you may be readmitted and which of the previous coursework completed will be allowed to apply toward your degree. In considering this option, be aware that the time limit for completing graduate degrees is strictly enforced--five years for master’s degrees and eight years for doctoral degrees. Please let me know if you have any questions or if I can help in any other way. Sincerely, Claire DeWitt Academic Advisor cc: Department of Civil and Environmental Engineering c25 Graduate Studies Policies and Procedures Bachelor Degree Not Received July 14, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Congratulations on your acceptance to graduate study. As you begin your graduate program, we remind you of the University’s requirement that a graduate student must have a bachelor’s degree in order to pursue a graduate degree. When you applied for graduate study, you indicated that you had not yet received your bachelor’s degree. We understand that you may still be completing the final requirements for the baccalaureate, and we expect you to receive the degree before commencing graduate study. Because you will receive the baccalaureate degree from BYU, we will not require that you submit a transcript as proof of completion, but we will check with the Records Office and expect the degree to be recorded no later than the middle of your first semester of graduate study. If the degree is not recorded, we will place a hold on your record, and you will not be eligible to register until the degree is completed. If you have any questions or if we may assist you in any way, please let us know. Best wishes for your success. Sincerely, James Crane Academic Advisor cc: Romney Institute of Public Management c26 Appendix c: Letters and Emails Official Transcript Needed August 9, 2004 Jerry Student B 356 ASB Provo UT 84604 jerry_student@byu.edu Congratulations on your acceptance to graduate study. As you begin your graduate program, we remind you of the University’s requirement that a graduate student must have a bachelor’s degree in order to pursue a graduate degree. Our records indicate that we have not received an official transcript that verifies that you have received a bachelor’s degree. Will you please request the official transcript be sent to us as soon as possible. The transcript should be sent directly to the Office of Graduate Studies, Attention: Claire DeWitt, B-356 ASB, Brigham Young University, Provo, Utah, 84602. We must receive the official transcript no later than the middle of your first semester of study. You will not be eligible to register for subsequent semesters until we receive the transcript. If you have any questions, or if we may assist you in any way, please let us know. Best wishes for your success. Sincerely, Claire DeWitt Academic Advisor cc: Department of Civil and Environmental Engineering c27 Graduate Studies Policies and Procedures Name change RE: Jerry Student You recently applied to a graduate program at BYU. Your name cannot be changed by our office since you have an academic record here. Your record is listed under your maiden or previous name. You need to fax a copy of your marriage license, driver’s license, or ssn card with your new name on it. (Please enlarge the copy of the ssn card before sending.) The signature of the person on record is required for any name change. You can fax the documentation with your signature to our office or Records so the Records Office can update your name. Records Office fax: (801) 422-0613 Graduate Studies Fax: (801) 422-0270 The following url lists the policy for name changes at BYU: http://ar.byu.edu/dept_records/name-changes.html Thank you for your attention to this matter. Graduate Studies Brigham Young University gradstudies@byu.edu c28 Appendix c: Letters and Emails Registration Not Completed July 2, 2003 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu One of the conditions of acceptance for graduate study at Brigham Young University is that you must register for at least two semester hours of approved program credit in the semester for which acceptance has been granted. According to our records you did not register for Summer Term 2003. For this reason your acceptance to graduate study has been forfeited and you will be unable to register for classes. If a mistake has been made or if you would like to begin working towards your degree in a later semester, please notify us immediately. If you have any questions or if we can help you in any way, please let us know. Sincerely, Claire DeWitt Academic Advisor cc: Department of Counseling Psychology and Special Education c29 Graduate Studies Policies and Procedures Reacceptance Denied July 13, 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu One of the conditions of reacceptance for graduate study at Brigham Young University is that you must register for at least two semester hours of approved program credit in the semester for which reacceptance has been granted. According to our records, you did not register for Summer 2004. For this reason your reacceptance to graduate study has been forfeited and you will be unable to register for classes. If a mistake has been made or if you would like to resume your graduate study in a later semester, please notify us immediately. If you have any questions or if we can help you in any way, please let us know. Sincerely, James Crane Academic Advisor cc: Department of Computer Science c30 Appendix c: Letters and Emails Offer of admission is declined Offer of admission is declined December 18, 2003 Jerry Student B-356 ASB Provo, UT 84601 jerry_student@byu.edu Marriott School of Management Program: Business Administration Degree: MBA Semester: Spring Term 2004 Application Deadline: Feb 16, 2004 We are sorry to learn that you have chosen to decline the offer of admittance to the Marriott School of Management at Brigham Young University. We wish you the best in all your future academic endeavors. All your application materials will be retained in our office until July 2005. If you wish to be reconsidered for a later semester, please contact our office and then resubmit any outdated application parts (e.g. Form B, verification of finances, and TOEFL exam). Sincerely, James Crane Academic Advisor cc: Marriott School of Management c3 Graduate Studies Policies and Procedures U.S. Permanent Resident card missing c32 Appendix c: Letters and Emails Last Semester Notice July 14, 2004 Jerry Student B-356 ASb Provo UT 84601 jerry_student@byu.edu Marriott School of Management Program: Business Administration Entry Semester: Spring 2004 Degree Sought: MBA Our records show that your time limit expires at the end of this semester and we are concerned because students who fail to complete their degree or graduate by their time limits are dropped from their graduate programs. Is there anything we can do to help? We assume that you have been working closely with your advisor and department so that you can graduate by the end of Spring Term 2009, before your time limit expires. If you have any questions or if I can help in any way, please let me know. Sincerely, James Crane Academic Advisor cc: Marriott School of Management c33 Graduate Studies Policies and Procedures Time Limit Expired 28 Jul 2004 Jerry Student B-356 ASB Provo UT 84601 jerry_student@byu.edu Marriott School of Management Program: Business Administration Entry Semester: Spring 2004 Degree Sought: MBA We were sorry to learn that you were not able to complete all the requirements for your degree by the end of Spring Term 2009, your time limit. As a result, your graduate degree-seeking status has been terminated. University policy requires students seeking the Masters degree to complete their degrees within five years from the time they first enroll in their graduate programs. If you have any questions or if I can help in any way, please let me know. Sincerely, James Crane Academic Advisor cc: Marriott School of Management c34 Appendix c: Letters and Emails One Year Time Limit July 14, 2004 Jerry Student B-356 ASB Provo UT 84604 jerry_student@byu.edu Marriott School of Management Program: Business Administration Entry Semester: Spring 2004 Degree Sought: MBA It may surprise you to learn that you are only a year away from the time limit for completing your graduate degree. We understand how easy it is to lose track of university deadlines and requirements, and since students who exceed the time limit are dropped from their graduate programs, we thought you might appreciate this reminder. In this last year, it is particularly critical that you work closely with your department and advisor so that you can finish your program and graduate by the end of Spring Term 2009. If you have any questions or if I can help in any way, please let me know. Sincerely, James Crane Academic Advisor cc: Marriott School of Management c35 Graduate Studies Policies and Procedures Admission Denied October 3, 2003 Junior Robinson janice-robinson@byu.edu Thank you for your recent application for admission to graduate study at Brigham Young University. We regret to inform you that we are unable to offer you admission at this time because you have not received your bishop’s unconditional endorsement for admission to BYU. We regret that without that endorsement you are not able to be considered for admission at this time. We appreciate your interest in Brigham Young University and wish you success in attaining your personal and academic goals. Sincerely, Bonnie Brinton, Ph.D. Dean, Graduate Studies BB/dar cc: Marriott School Management c36 Appendix c: Letters and Emails BYU Application Withdrawn March 5, 2004 Jerry Student B-356 ASB Provo, UT 84601 Canada jerry_student@byu.edu Marriott School of Management Program: Business Administration Degree: MBA Semester: Spring Term 2004 Application Deadline: Feb 16, 2004 We are sorry to learn that you have chosen not to pursue your graduate studies in the Marriott School of Management at Brigham Young University. As a result, we have withdrawn your application. All your application materials will be retained in our office until July 2005. Nevertheless, to be considered for a later semester, you may need to resubmit some application parts to assure that we have the most current information (e.g. the Part B, Code of Honor interview; and TOEFL exam). To learn whether updated materials will be required, please call or write our office. We wish you success in all your endeavors. Sincerely, James Crane Academic Advisor cc: Marriott School of Management c37 Graduate Studies Policies and Procedures List of Deny Choices and Paragraphs We regret to inform you that the <#DEPT_LONG_DESC#> has not recommended you for admission to their <#DEGREE_LEVEL#> program in <#SPEC_LONG_DESC#> for <#SEMESTER#>. We receive applications from many fine applicants and competition for the limited number of graduate student openings is keen. Such decisions are reached after comparing the relative merits of all applicants to a particular program in addition to considering the availability of faculty and facilities. If you would like more information concerning this decision, we invite you to call or write <#FACULTY_ADVISOR#> in the <#DEPT_LONG_DESC#>. The admissions committee is particularly concerned that your GMAT quantitative score is not competitive for admission to the program this year. If you retake the GMAT and would like to be reconsidered for admission this year, you may submit your new scores to the program office. The admissions committee is particularly concerned that your GMAT score is not competitive for admission to the program this year. If you retake the GMAT and would like to be reconsidered for admission this year, you may submit your new test scores to the program office. The admissions committee is particularly concerned that you lack sufficient work experience and that your GMAT score is not competitive for admission to the program this year. The committee encourages you to reapply after retaking the GMAT and gaining additional significant managerial work experience. The admissions committee is particularly concerned that your GMAT score and GPA are not competitive for admission to the program this year. An above-average GMAT score can often make up for below-average GPA; therefore, if you retake the GMAT and would like to be reconsidered for admission this year, you may submit your new scores to the program office. While considering many factors, the departmental admissions committee was particularly concerned that your grade point average was not competitive. While considering many factors, the admissions committee was particularly concerned that you lack sufficient work experience. They would like to encourage you to reapply after gaining significant work experience. While considering many factors, the departmental admissions committee was particularly concerned that the letters from those recommending you were not as strong as those for other candidates. Applicant not competitive GMAT Quantitative Score GMAT Score GMAT Scr & Work Experience MBA GPA & GMAT Score GPA Lack work experience Letters of Recommendation The admissions committee is particularly concerned that you lack Need Managerial work exper sufficient work experience for admission to the program this year. MBA The committee encourages you to reapply after gaining additional significant managerial work experience. c38 Appendix c: Letters and Emails Other Reason (inactive) (Departments must call Graduate Studies to enter an “other” reason.) We regret to inform you that we are unable to offer you admission at this time because you lack the prerequisite degree required for graduate study. Successful applicants are required to have at least the equivalent of a U.S. bachelor’s degree. Such a degree usually requires at least four to five years of study beyond secondary school at an accredited institution. If you think we have made a mistake, and you have the prerequisite degree, please let us know. While considering many factors, the departmental admissions committee was particularly concerned that you lack the prerequisite academic preparation. The admissions committee also considers an applicant’s background, experiences, and interests, hoping to admit students that can enrich and complement each others’ academic training. Unfortunately, we have filled the slots this year for which you might qualify. Nevertheless, the <#DEPT_LONG_DESC#> has selected you for their alternate list. You will be contacted immediately should an opening become available. Although the alternate list is made up of a very select few, the chances of being admitted are still limited. While considering many factors, the departmental admissions committee was particularly concerned that your entrance examination scores were not competitive. We regret to inform you that we are unable to offer you admission at this time because you have not received your bishop’s unconditional endorsement for admission to BYU. We regret that without that endorsement you are not able to be considered for admission at this time. While considering many factors, the departmental admissions committee was particularly concerned that your TOEFL scores are below the minimum required by the department. Prerequisite Degree Prerequiste Academic Prep Profile slots full Put on alternate list Test Scores The Bishop did not endorse TOEFL below Dept Minimum Score We regret to inform you that we are unable to offer you admission at this time because your TOEFL score is below the university minimum of 237 (computer) or 580 (paper). Successful applicants TOEFL below Univ Minimum are required to score at least the minimum. If after retaking the Score exam and earning an acceptable score, you wish to be reconsidered for admission, please let us know. Your original application will be retained until <#PURGE_DATE#>. Visa We regret to inform you that we are unable to offer you admission at this time because your current visa status disqualifies you for consideration as a student. c39