Get documents about "State of Florida Business Licenses
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State of Florida Business Licenses document sample
Document Sample
Doing Business with the State of Florida and the Department of
Environmental Protection
Where do I begin?
As an established business, it is important to identify those State agencies which may be in
need of the services and/or products that you provide. What information is available regarding
the various State agencies? Each agency can be accessed through the Internet by going to the
following address: www.myflorida.com. Once there, surfers can click on the “Find an Agency”
tab at the top of the screen to obtain a menu of agencies accessible from this website.
Information regarding agency programs, office locations and contacts are readily available by
selecting an agency for review.
How do I register with each agency to get on their vendor mailing lists?
Many State agencies rely on the MyFloridaMarketPlace Vendor Registration System for
identifying possible sources for participating in competitive procurement opportunities. With this
in mind, the first step is registering with the MyFloridaMarketPlace Vendor Registration System.
How is this done? Again, the www.myflorida.com web address is a great starting point! Follow
the steps described below:
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” click on
“MyFloridaMarketPlace/ePro”
Under “MyFloridaMarketPlace” click on “Vendors”
Under the “MFMP Vendors” section of the page click on “Vendor Toolkit”
Click on “MFMP Vendor Registration”
Review the “Requirements List” before moving forward.
Click on “New VIP Vendor Registration”
Begin the registration process by using the “New Vendor Registration” box displayed on
the page. This box is displayed below.
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The State of Florida implemented a new on-line procurement system called
“MyFloridaMarketPlace”. Effective July 1, 2003, State agencies were required to purchase
commodities and services from only those vendors registered in this new system. If you have
not had the opportunity to register, please log on to the following web site to complete the
registration process.
https://vendor.myfloridamarketplace.com
Make sure you have the following information at hand to assist you in your registration efforts.
If you were previously registered with the State of Florida as a vendor (in the State
Purchasing System called SPURS), you will need to know your state-issued sequence
number and PIN to complete the registration process. If you do not have your sequence
number and PIN, or if you do not remember your Username and Password, please send
an e-mail to VendorHelp@myfloridamarketplace.com or call 1-866-FLA-EPRO (866-
352-3776) to request this information.
Company name and email address
Tax ID type and number – Federal Employer Identification Number (FEID) or Social
Security Number (SSN)
Tax filing information – Including the business name on your 1099 tax form (if applicable)
Location information:
A business name for each company location (if different from company name)
A complete address for each location (including details for sending purchase
orders, payments, and bills to each location)
A contact person for each of your locations
DMS Class and Group Codes that describe the products and/or services your company
provides. Lists of commodity and contractual service categories can be found at the following
web site: http://www.myflorida.com/apps/spurs/SPURS.commodity_search.criteria. Failure to
provide at least one DMS Class and Group Code will result in your company not receiving
request for online bids or quotes.
Your Certified Minority Business Enterprises (CMBE) information, if applicable.
If you need assistance with the registration process, please contact the Vendor Help Desk at 1-
866-352-3776 or email VendorHelp@myfloridamarketplace.com.
PLEASE READ THE INFORMATION CAREFULLY. Part of the Vendor Registration activity
includes a section on terms and conditions in which a vendor accepts an agreement to pay a 1%
fee on all agency purchases beginning July 1, 2003. This fee does not apply to contracts existing
prior to July 1, 2003 or those exempted by Rule 60A-1.032 (See
http://www.flrules.org/Default.asp).
Vendors should also sign up for electronic notification of bids via the Vendor Bid System (VBS) at
http://vbs.dms.state.fl.us/vbs/main_menu.
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To view the “Catalog of Commodities” or the “Catalog of Contractual Services”, follow the steps
outlined below:
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” section, click on “Statewide
Purchasing Subsystem View (SPURSview)”
Select the method desired to search by
List all Categories for Commodities
List all Categories for Contractual Services
Search for Commodities or Contractual Services
Before attempting to register on-line, take a few moments to review the appropriate catalog(s) to
locate at least one DMS Class and Group Code. In order to establish your organization in the
registration system, at least one DMS Class and Group Code will be required. Some of the
DMS Class/Group Codes subject to use by the Department of Environmental Protection are
provided at the end of this document.
What other registration requirements must I comply with?
In addition to carrying the appropriate business/occupational licenses, organizations may be
required to register with the State of Florida, Secretary of State. An example of some of the
organization types required to register with the Secretary of State, include the following:
Corporations (For Profit and Non-Profit) [Note: Out-of-state corporations transacting
business in the State of Florida must also register with the Secretary of State.]
Limited Liability Companies
Limited Partnerships
Organizations operating under a fictitious name [Exception: Companies which contain the
name of the individual (sole proprietor) in the fictitious name.]
To verify registration information with the Secretary of State, go to www.sunbiz.org and select the
“Document Searches” link. A search can be initiated based on the organization type to verify that
an active registration exists. Searches can be initiated by company name, company FEID, owner
name, fictitious name, etc. If a search does not reveal any data for your organization, try to use
other search options available to rule out system failures.
Other valuable information for starting a business can be obtained at the www.sunbiz.org address.
What types of insurance may I be required to demonstrate?
The Department of Environmental Protection generally requires the following insurance types.
Specific coverage amounts are established on a project-by-project basis.
3 12/03/2009
General Liability (per occurrence/annual aggregate)
Comprehensive Automobile Insurance (combined single limit basis)
Workers’ Compensation Insurance (statutory limits must be met)
Other types of insurance that may be required include:
Pollution Insurance
Professional Insurance
Hull Insurance
Insurance for Helicopter/Airplane
Employee Dishonesty
In addition to the insurance identified above, the Department may require the submission of
bonds for the following:
Performance Bonds
Payment Bonds
How do I obtain State certification as a small and minority business?
If your organization meets the definition for a small and minority business as described in
Section 288.703, Florida Statutes, application for certification by the Office of Supplier Diversity
may be desired. To obtain information on the web regarding the certification process, the
following steps should be followed:
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” section, click on “Office of Supplier
Diversity”
Select “Certification” on the left-hand side of the page
Note: Vendors registering in the MyFloridaMarketPlace (MFMP) System may initiate the
certification process at the time of registering. Documentation required to complete the
application process must be submitted to the Office of Supplier Diversity within the timelines
established in MFMP for the application process to be completed.
If my organization meets the definition of a minority business enterprise, but does not
meet the employee limitations, financial limitations, or the in-state requirements of
Section 288.703, Florida Statutes, is there any way to obtain a minority business
designation by the State of Florida?
Yes, when registering as a vendor with the Department of Management Services, an
organization may identify its business category. An organization should select the designation
4 12/03/2009
which best represents its makeup. If a vendor registers as a minority vendor, the vendor code
designating its business type will provide State agencies with the information needed to identify
the company as a minority business enterprise. [Note: Organizations receiving $100,000 or
more in business from State agencies over the course of a State Fiscal Year (July 1 – June 30)
are subject to audit by the Office of Supplier Diversity to verify that the registration information
provided adequately represented the organization.] Vendors that obtain certification from the
Office of Supplier Diversity will have their business designation appearing in the Vendor
Registration System changed by the Office of Supplier Diversity to reflect the certification.
What other information is available to assist me with market research?
Access to State Agency Competitive Procurement Opportunities:
All State Agencies are required to advertise competitive procurement opportunities on the
Florida Department of Management Services, Vendor Bid System. As a vendor interested in
providing commodities/services for large state purchases (purchases valued in excess of
$25,000), periodic review of the information available at this site should be conducted. Here are
the steps to view procurement opportunities on the Web.
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” section, click on “Vendor Bid System
(VBS)”
Click on “Search Advertisements”
Complete data fields to tailor your search to specific agencies or commodities/services.
You can leave all of the fields blank to view all the current advertisements on the
system.
Click on “Initiate Search”
To view information regarding each procurement opportunity, click on the solicitation number.
This will take you to a formal advertisement which will provide basic information regarding the
commodity or service sought by an agency and the contact person/phone number for requesting
a copy of the solicitation package. Some advertisements will include access to an electronic
version of the solicitation package. If this is the case, use caution in printing out the solicitation
document. Some solicitation packages are made up of many documents and require
submission of various documents for the vendor’s response to be considered. Failure to submit
all the documentation required in the solicitation package will be grounds for disqualification of
your response.
5 12/03/2009
The screen below depicts a search request for the Department of Environmental Protection’s
advertisements and the resulting system response.
Select “Department of
Environmental
Protection” from the
dropdown list.
6 12/03/2009
The screen appearing below contains a sample response to the search requested above.
Please note that the advertisements in the vendor bid system may change daily. Frequent
review of the data is recommended.
Click on the
advertisement
number.
Click on the solicitation number (for this example, “2009001C” was selected from the above
screen) to view the advertisement. The advertisement for this example is as follows:
7 12/03/2009
Pay particular attention to the DMS
Class/Group Codes used (also
referred to as “Commodity Codes”).
You may want to update your
registration to add additional Class/
Group Codes after viewing
advertisements.
Always click on the link entitled
“Click here to view more related
documents.” Many State agencies
post the solicitation documents with
the Vendor Bid System
advertisement. This enables
vendors to view the information
faster and saves production and
postage costs to State government.
The Department of Environmental
Protection routinely posts all of its
solicitation documents with the
advertisement.
Note: Click on the related documents link at the bottom of the advertisement to view
more related documents.
8 12/03/2009
For this example, the following page appears:
Click on each of the links to view
the solicitation documents.
Remember to return to the site to
obtain additional documents that
may be posted during the
procurement process. It is your
responsibility to monitor this site
for updates. Do not depend on
the Vendor Bid System to notify
you when changes are posted or
the State agency procuring the
goods or services to notify you of
additional information posted to
the website.
Office of Supplier Diversity Information
All vendors participating in State of Florida procurement opportunities will find useful information
available from the Office of Supplier Diversity. The information provided below can be used to
identify resources available from the website for this organization.
If your organization is interested in reviewing the State Agency 90-Day Spending Plans for the
Governor’s Agencies, the following steps should be followed:
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” section, click on “Office of Supplier
Diversity”
Click on “Vendor Resources”
Click on “Office of Supplier Diversity Resources”
Click on “State Agency 90-Day Spending Plans”
Select a State Agency
A sample screenshot of the web page that will appear when you click on the link to view the
agencies with the 90-day spending plans is provided below.
9 12/03/2009
The spending plan should provide sufficient information for an organization to contact an agency
representative in the specific program area for which the commodity/service procurement is
anticipated. The spending plan is in an excel format that, following download, can easily be
sorted/searched by vendors.
The picture below provides a sample of the information appearing in the Department of
Environmental Protection’s 90-day Spending Plan for the 1st Quarter of State Fiscal Year 2008-
2009.
10 12/03/2009
As a vendor responding to State agency procurement opportunities, the use of minority
business enterprises in the procurement action is important. Many agencies may require
respondents to solicitations to provide a minority business utilization plan and identify intended
minority businesses participating on a respondent’s team. To identify certified small and
minority businesses, vendors may search the Office of Supplier Diversity’s Online Directory. To
utilize this resource, the following steps should be followed:
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” section, click on “Office of Supplier
Diversity”
Click on “Certified Vendor Directory”
Provide a DMS Class/Group Code for the Service or Commodity desired. (Note: Do not
include a dash or space in the number used.)
A DMS Class/Group Code can be obtained by following the instructions provided on page 3 of
this document.
An example of this search option using DMS Class/Group Code 991-320 (entitled
“Environmental Cleanup and Restoration Services”) is provided below.
Enter DMS Class
and Group Code,
without dashes,
here.
11 12/03/2009
If you need a copy of the commodity codes, the Department of Management Services produces
a commodity and contractual services catalog. You can view/obtain a word document of the
catalog at the following web address:
http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_
resources/commodity_contractual_services_catalog
SEARCH TIPS
Firm Name When searching by name, it is best if you use partial spelling of that
Search: business name. For example, I am looking for a business named Fortune
Enterprises. In the search box, I would type "Fort" and it would bring up any
and all businesses with this combination of letters.
County Search: When searching by county, be sure to use the dropdown arrow box to select
the county that you wish to search for vendors.
Commodity Be sure to use the six-digit number assigned to a particular description. If
Number (Code): unknown, refer to the commodity or contractual services catalog.
Commodity When searching by commodity description, it is best to use the partial
Description spelling of that description. For example, if I am looking for electrical wire, in
the search field I would type "elect" and the database would bring back all
those commodity descriptions that contained those letters in their name i.e.,
electrical cable, electrical wire, electrical contractor.
The search, using Commodity Code 991-320, returned the following results:
You can download the
data to excel to review at
your convenience.
12 12/03/2009
Also, you can click on the firm name link and view additional information about the vendor to
ascertain the goods/services that may be acquired from them. The example below provides
information appearing in the system for ACB2 Engineering, Inc. at the time of completing this
search. Keep in mind that a vendor may update registration data at any time.
Information returned on the page identifies
the number of DMS Class/Group Codes that
this vendor has included as part of his
registration.
How would I go about identifying/locating my possible competitors?
Knowing your competition is critical in today’s business environment. Access to vendors
registered under a particular DMS Class/Group may be obtained using the following steps:
Go to www.myflorida.com
Click on “Business”
Click on “Doing Business with the State”
Under the “Everything for Vendors and Customers” section, click on “Statewide
Purchasing Subsystem View (SPURSview)”
Select “List all Categories for Commodities” or “List all Categories for Contractual
Services” and click on the one that applies to your search
13 12/03/2009
Select a DMS Class Code
Select a DMS Group Code
Click on the Description Title (This will provide you with a list of companies registered
under the DMS Class/Group Code identified.)
The example below will demonstrate the steps described above for a DMS Class and Group
Code appearing in the Contractual Services Catalog.
You have clicked on the Catalog of Contractual Services and a list of DMS Class Codes has
appeared. You will need to click on the DMS Class Code of 973 for this example.
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After clicking on the code “973” the following should appear:
Click on the Group Code of “490”. The following screen should appear.
Click on the Description entitled “Lifeguard Services”. A list of all vendors registered with the
Department of Management Services for lifeguard services should then appear. (Note:
Vendors are listed in alphabetical order by City.)
15 12/03/2009
Click on
the Vendor
name of
interest.
To find out information regarding a particular vendor, click on the Vendor’s Name. For this
example, we will click on “Aquatic Education Institute”. The following information appeared.
16 12/03/2009
Information provided includes the company’s address and contact person’s name/telephone
number. This particular vendor has indicated its interest in obtaining bids statewide for
“lifeguard services”. The minority code of “B” indicates that the company is a small business
(State and Federal) organization.
Using the search features provided above will enable organizations to locate potential business
partners for joint venture arrangements or for subcontractor opportunities.
Department of Business and Professional Regulation
If you are interested in utilizing the services of an individual or organization that must be
licensed by the Florida Department of Business and Professional Regulation, confirmation of the
current license status may be important. To obtain access to this information, the following
steps should be followed:
Go to www.myflorida.com
Click on “Find an Agency” tab [Look at top of page under heading.]
Click on “Business and Profess Reg” from the list of State of Florida Agencies
Click on the website for “Business and Professional Regulation” which is located on the right-
hand side of the page.
Click on “Verify A License”
The following should appear:
Note: Click in the round radio
button to select the option
desired.
Click on the “Search by Name” radio button above, to initiate a search for a license for a specific
individual. The following screen should appear. Note: Other search options can be utilized.
17 12/03/2009
(For this example, we are searching for a specific individual’s license as a Professional
Surveyor and Mapper. This individual happens to be employed by the DEP.)
Click here to
initiate a search
after completing
the search criteria.
Based on completion of some of the “Name Information” and “Additional Search Criteria” above,
a search was initiated. This search returned the following information:
Click here to
initiate a new
search.
18 12/03/2009
Other Information
As you can see, there is an abundance of information available on the Internet. Don’t let the
system intimidate you, take some time and travel down the information highway. A good
starting point is www.myflorida.com.
The attached pages provide you with a list of DMS Class/Group Codes that the Florida
Department of Environmental Protection uses on a somewhat frequent basis. Use the list to
help get you started in registering to do business with the State of Florida and the Florida
Department of Environmental Protection.
Questions may be directed to the following:
Florida Department of Environmental Protection
Procurement Section
3900 Commonwealth Boulevard, MS 93
Tallahassee, Florida 32399-3000
850/245-2361
Procurement@dep.state.fl.us
Key Contacts: Gwenn Godfrey, Chief, Bureau of General Services
Ruth Heggen, Procurement Administrator
Janice Pursley, Commodities Subsection Administrator
Mary Quinsey, Purchasing Card Administrator
James Reynolds, Services Subsection Administrator
19 12/03/2009
DMS CLASS/GROUP CODES
(Likely to be used by the Department of Environmental Protection)
Commodities Subsection
Class Group Description
060 990 Automotive (Car and Truck Repairs/Maintenance)
060 720 Automotive (Parts Only)
080 770 Service Awards, Plaques, and Gavels
055 720 Covers and Bed Liners, Automotive
120 280 Boats
120 440 Engines and Propellers, Marine
929 440 Engines, Marine; Maintenance
425 030 Bookcases and Bookshelves, Wood
715 100 Books, In-Print
696 100 Booklets, Folders, Pamphlets, Brochures, Four Color Process, Commissioned
405 120 Fuel Oil; Diesel, Kerosene, and Aviation Turbine
691 060 Cards, All Types, Dry Ink (Xerographic) Process, Commissioned
250 540 Data Processing Supplies, Other
518 540 Lease/Rental, Marine Docking Space
250 450 Data Processing Supplies: Laser/Ink Cartridges, New and Remanufactured
285 330 Electrical Supplies: Connectors, Clamps, Fasteners, etc.
050 250 Displaying Posters and Exhibits, Arts and Crafts
655 650 Film Processing
345 420 First Aid Kit, Utilized and Refilled
450 500 Hardware, General
922 020 Air Conditioners & Heaters, Commercial, Package and Central Unit,
Maintenance Service
675 630 Pesticides and Herbicides
485 170 Cleaner, Hard Surface, General Purpose, Liquid, Aerosol and Foam
490 480 Laboratory Supplies
515 420 Engines, Motors and Parts, Lawn
535 240 Lumber, Treated: Fire Retardant
477 540 Insurance, Bond
618 280 Desk Accessories
725 240 Paging and Calling Systems, Electronic Communication
645 120 Paper, Bond, Cut Size; Mimeo, Duplicator and Miscellaneous Office Papers
670 550 Pluming Fixtures and Specialties
518 600 Lease/Rental, Portable Structures
080 670 Promotional Items, Other
250 800 Computer Software: Applications
715 850 Periodicals and Other Serial Subscriptions
730 030 Telephone Instrument, Feature Phone & Replacement Parts
863 900 Tires/Tubes Not Otherwise Classified
015 660 Chemicals and Supplies, For Liquid Toner Transfer, Xerographic Type
Copying Machines
200 940 Uniforms, Guard, Professional
20 12/03/2009
Services Subsection
Class Group Description
972 110 Bond Law – Attorney Services
972 400 Eminent Domain – Attorney Services
927 430 Environmental Law – Attorney Services
972 450 Expert Witness Services
972 700 Real Estate Law – Attorney Services
973 010 Abstract, Title and Closing Services
973 040 Advertising, Promotional, Public
973 050 Appraisal Services, Tangible Property
973 060 Archaeological Services
973 070 Architectural Services, Construction
973 090 Artists Services
973 165 Construction Consulting Services
973 166 Construction Management Services
973 220 Drilling Services (Well, Core, Etc.)
973 300 EDP Management Consultant Services
973 340 Engineering Services
973 360 Environmental Studies Services
973 490 Lifeguard Services
973 540 Medical Services
973 545 Mediation Services
973 559 Consultant Services, IT
973 561 Consultant Services, Information Technology
973 680 Qualitative Testing & Reporting
973 700 Real Estate Appraisal Services
973 740 Research Services
973 770 Surveyors’ Services
991 010 Accounting, Auditing, Billing
991 020 Application of Herbicides and Insecticides
991 025 Historical Land Preservation
991 082 Aquatic Plant Removal
991 250 Construction Services (Marine – Docks)
991 320 Environmental Cleanup and Restoration
991 325 Environmental Cleanup
991 380 Guard, Law Enforcement & Security
991 390 Hazardous Waste Disposal Services
991 450 Janitorial Services
991 490 Landscaping & Lawn Care Services
991 527 Mapping, Geographic Information Services
991 670 Public Park and Recreation Area Services
991 695 Record Storage, Document Imaging
991 705 Recycling Services
991 730 Sewage Treatment Services
991 757 Soil and Geological Testing Services
991 770 Specialized Cleaning Services
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Class Group Description
991 812 Testing Services (Laboratory & Other)
991 814 Toll Collector and Management Services
991 820 Trash, Garbage & Paper Removal Services
991 865 Tree Services (Trimming, Removal)
991 895 Video Services
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