A to Z Nanny Contract Sample Sections From the guidebook: Child-Related Responsibilities Within the traditional definition, a nanny is responsible for cleaning the child’s household areas including the child’s bedroom, bathroom, playroom, and any other commonly used areas. This can include changing sheets, emptying the diaper genie, dusting, vacuuming, emptying the trash, and general straightening. However in most of today’s households, a cleaning service is responsible for most, if not all, of the actual cleaning. Generally nannies are responsible for keeping the areas maintained between regular cleanings. Because this part of the job varies so greatly from family to family and can quickly become a point of contention, it’s key that you specifically outline what your nanny is responsible for. It’s important to not only list the specific tasks you want your nanny to do but also to list when you’d like them completed. From the customizable template: Child-Related Responsibilities The nanny is responsible for the duties outlined below. If a deadline is stated, she agrees to complete the duty by the deadline. Children’s Bedrooms ♦ change sheets each week on day of week ♦ sweep / vacuum 1 X week as needed ♦ dust 1 X week as needed ♦ fill diaper stacker at end of day at end of week as needed ♦ empty Diaper Genie at end of day at end of week as needed ♦ empty trash at end of day at end of week as needed ♦ straighten room (e.g. put away toys, clothes) daily as needed ♦ supervise child as he/she straightens room (e.g. put away toys, clothes), providing help when needed daily as needed ♦ make bed daily ♦ supervise child as he/she makes bed daily, providing help when needed ♦ additional duties From the guidebook: Paid Vacation 2 weeks paid vacation is standard within the industry. Most families offer this vacation at the nanny’s discretion although some require it to be taken at a certain time. Obviously the fewer restrictions you place on your nanny’s vacation time, the more attractive the benefit is. In addition to the standard 2 weeks paid vacation, many nannies receive additional time off throughout the year when their employers take a family vacation or the children are away at camp or visiting relatives. Because the family chooses not to utilize the nanny’s services rather than the nanny requesting the time off, this additional vacation is paid time off. Danger! A nanny’s job description does not change because the children are not home. An employer that asks her nanny to do things not included in her normal duties (e.g. cleaning out the garage, dog walking, watching the neighbor’s child) is not respecting the boundaries outlined in the nanny contract. Brownie Point Asking your nanny to do child-related tasks while your child is away is a legitimate request. However if it’s for a week or less, you would be better served to offer that time as extra paid vacation and allow your nanny to relax and reenergize. This will prove to be much more valuable to you (and your child) than having an organized closet. From the customizable template: Paid Vacation The nanny will receive X weeks of paid vacation per year. The first week can be taken after X weeks of employment. Each additional week of vacation can be taken after X additional weeks of employment. The nanny must take X weeks of her vacation at the family’s discretion. This will normally be during time of year. The nanny cannot take more than X weeks of vacation at one time. The nanny may may not take her vacation as individual days. The nanny agrees to give the family at least X weeks notice of upcoming vacation time. The nanny will receive extra paid vacation during times when the children are away from home (e.g. family vacation, camp). The nanny is is not required to house / pet sit during those times. If all vacation time is not used by the end of the year, the time will be carried forward to the next year. OR If all vacation time is not used by the end of the year, the nanny will receive the cash equivalent of the unused time at the end of this agreement period. OR If all vacation time is not used by the end of the year, the vacation time will be lost. From the guidebook: Workers’ Compensation In some states, employers are required to participate in the state sponsored workers’ compensation program. In other states, the employer has the choice of participating in the state sponsored program or finding a private carrier. Others states have no requirements at all. To find out what your state requires, visit http://www.breedlove-online.com/library/WorkComp%20Chart%20by%20State.pdf Workers’ compensation laws are strict liability – fault and negligence by the employer doesn’t need to be established in order for the employee to collect benefits. In exchange for the assured benefits, the employee gives up his/her right to sue the employer for any injury covered by workers' compensation laws. If your state requires you to carry Workers’ Compensation and you don’t, generally your homeowners policy will not pay for any fines, court awards or any other penalties assessed against you. If you’re not required to participate in your state’s program, you may already be adequately covered under an umbrella homeowners’ policy. If your policy doesn’t cover household employees, your insurance agent can add a rider to provide the coverage you need. If you don’t secure coverage through a Workers’ Compensation program or your homeowner’s policy and your nanny is hurt on the job, she has the right to sue for costs associated with her work related injuries. Since costs associated with work related injuries aren’t covered by most hospital’s charity fund for the uninsured or private health insurance policies, the chances of a suit are high. Invest in coverage. It’s worth it. From the customizable template: Workers Compensation The family agrees to carry state sponsored or privately funded Workman’s Compensation insurance throughout the agreement period. OR The family agrees to carry a personal homeowner’s insurance policy that covers job-related injuries to in-home workers throughout the agreement period. NOTE: Not all homeowner’s policies cover in-home workers. If an employer’s policy does not provide this type of coverage and the nanny is injured on the job, the family agrees to pay all associated costs.
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