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COMPTON AND SHAWFORD PARISH COUNCIL

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					                          Compton and Shawford Parish Council
M i nu t es of t he C o m pt on a nd Sh aw f ord Pa r is h C o un c i l M eet in g h e ld on T ue sda y 4 t h
Februar y 2003 in the Compt o n R o o m , Sha w for d Pa r is h H a l l , s t a r t in g a t 7 . 1 5 p m .
P r es ent :
Mr. G.Beckett (Chair ma n) , Mr . M .Be l l , Mr .N .Ca mp be ll-Wh i te , Mrs . J .M i ll a r , M r s . M . Sh a w .
M r s C .S i mm o n s Mr . T.T h r e l fa l l , M rs . J .Val l is , M r . A.Wa l msl e y.
I n at tendance: Dis tric t Counc illor Char lotte Bailey
                    D is tric t Co unc illo r Pe ter Mason
                    1 3 Me mbe r s o f the P u bl ic

1.       Co rr es pon de n ce - c ir cu l a t ed to a l l me mb e r s f o r th e ir r e sp o n se.
         T he co rresp ond ence file con tain in g the co rresp ond enc e for the mon th of Ja nuar y
         2 003 w as c i r c u la t ed to a l l C ou nc i ll ors .

2.      Apo log ies fo r absence.
Po lice Co ns ta ble M.Smith
.
3.      M in ute s - To approv e th e minu tes of th e meeting h e ld on 7 t h Janu ar y 2003 ( a s circu lated)
        C ll r . M . Be ll po in t ed o u t tha t Mr . R o y Free la nd w as n o t s pe ak i ng on b eha l f o f t he
        S o u thd own R es id en ts A s s oc ia t io n as s ta te d i n t he M i nu tes , bu t w as s pe ak i ng o n
        b eha l f o f th ose So u thd own R es id en ts w h o w e r e pr esen t a t the me e ti ng .
        Ag re ed: -
                  Pa ge 5 , the se ntenc e “ Mr . Ro y F ree la nd , sp eak ing o n b e ha l f o f th e So u thdown
                  R es id en ts A s s oc ia t ion s ta t ed the ir p os i t io n as fo ll ows : - “ s h ou ld r ead “ Mr . R o y
                  F ree la nd , sp eak ing on be ha lf o f th e So u thd own R esid en ts w ho w ere prese n t
                  s ta ted th eir p os i tion as fo llows :-“
        Pr op ose d:- C l lr . C .S im mo ns .
        Seconded:- C l lr . T . Thr e l f a l l
        Vote:- U na ni mo us .

         T her e be ing n o fur the r a me ndme n ts /cha nges to the minu tes o f th e me e tin g he ld 7 t h
         Ja nua r y 20 03 , th e ch airma n s ig ned those minu tes as be in g a tr ue r ecor d o f th at
         m ee t in g .

4.          Matt ers arising and Outstanding Act ion Po ints - fro m min u tes and no t me n tion ed
            elsewhere on th e Agenda .
C ll r . J . Mi l la r ad v is ed t he mee t in g t ha t d ur i ng t he C AS C A Ma nag em en t C om m i t tee me e ti ng ,
            t h e s ub jec t o f t he r e- es t ab lis hme n t o f a Pos t O f fic e i n th e Vi l lag e o f C o mp t on w as
            r ais ed . T he ma in p oin ts e nsu ing we re as follows :-
                       T he G PO ar e look ing fo r s omeone to op era te a Pos t O ffice .
                       Va nessa Smith, wh o ru ns th e Pos t O ffic e in Sh aw for d Par ish Ha ll tw o morn in gs
                       p er w e ek , h ad s u gg es te d tha t s h e w ou l d r u n a Su b Pos t O f fic e in C om p ton o ne
                       morn in g per w eek .
            D is tr ic t Cou ncillor Ch ar lo tte Ba ile y has a lso be en in volved in this issu e , fur ther
            p oi n ts ar e c o v er e d w it h in her r ep or t ; s ee i te m 7 b e low.

         T he C ha ir m an , C l lr . G . Bec k e t t , a d v ised t h a t th e Par is h C ou nc i l c ou l d s up por t t he
         p rop osa l if r equ ire d .

         Ac t ion P oi n ts: Ou tsta nd ing Action Poin ts as a t th e time of th is me eting were
         c ir c u la t ed p r i or t o th is m ee t ing . O u ts tan di ng Ac t ion Po in ts s u bse que n t t o th is m ee t ing
         a re as per Ap pen dix “A” .

                  Th e Meeting will be clo sed
         Statements, Observations and Questions from Me mbers of the Public will be received and addressed.
         Maximum of 15 minutes allowed.
         P a tr ic ia C af f y n , on beh al f o f t he S h aw for d V i l la ge R es ide n ts As s oc ia t io n r a ise d th e
         fo llow ing qu es tions /s ta temen ts :-
              1 . Are the Par ish C ounc il in ten ding to r es tar t th e Ann ua l Par ish Sprin g Clean ?
              2 . T he “N o Pa rking” s ign has s till n o t b een r e turn ed to the s i te o pp osite th e
                    B r idg e H o te l .


                                                       Page 1 of 11
              3 . T he “ Low Br idg e” s ign for th e ra ilwa y bridg e is loca te d ha lfw a y d own the r oad
                  t ow ar ds t he S ta t io n . T h is ne eds t o be r e - s ite d a t th e to p o f th e r o ad .
              4 . So me p eop le are r eq ues ting Do ub le Yellow L ines fro m th e ca na l br id ge
                  towards Twyford.
              5 . Ha ve the Pa ris h C ounc il r ece ived r espo nses fro m SVR A reg ard in g the Dibd en
                  C o n ta ine r P or t a nd c a n t he iss ue o f R o ad a nd R a il im p lic a ti ons f or the w ho le
                  P ar is h be p lac ed u pon t he Ag end a for a f u tu r e m ee t ing .
        Act ion:-
        C ll r . G . Bec k e t t ad v is e d tha t th e Par is h C o unc il w il l r es pon d to th ese is s u es in
        wr iting , C l lr . G .Becke tt w ill d ra ft a le tter o f res pons e for th e Clerk to s end .

        Mr . T i m Hun t ra ise d th e fo llow ing qu es tions /s ta teme nts r ega rd ing the Ma wd la m Lod ge
        p la nn in g ap pl ica t io n :-
             a ) Su ppor t o f th is a pp lica tion w ill cr ea te two pr ecede n ts ; o ne – b ack lan d
                  d e ve lop men t, for wh ich all suc h s imilar a pplic a tions ha ve be en tu rne d down in
                  th e pas t; two – h ig h d ens ity hous in g , up to n ow min imum lo t sizes h a ve be en
                  in th e or der o f 0 .5 acres , this app lica tion exc lud in g the dr ivewa y is b are ly 0.2 5
                  ac res .
             b ) T he c ur r e nt p la nn ing d es i gna t ion is EN1 w h ich r eq uires t ha t a ny d e ve lopm en t
                  b e in k eeping w i th the dis tinc tive qua lities o f th e area and d oes n o t de trac t
                  fro m its cha rac ter . This ap plica tio n do es not co n for m to these r equ ir eme n ts .
             c) T he Pa ris h Co unc il sh ou ld no t co mpr omise its pre vio us a ttitude to p la nning
                  a pp lic a ti ons s im pl y bec ause P PG 3 is a po t en t ia l thr e a t . T he Pa r is h C ou nc il
                  sh ou ld ob jec t to the a pp l ica tion since it d e mons tra tes co nsis te nc y in its
                  a ttemp ts to ma in tain th e c harac te r o f the ar ea . A re jec tion b y the p la nners o f
                  n il de velopmen t d oes n o t me an th a t PPG3 is more or less like ly.
        Mr . Ro y F re eland s poke as fo llows :-
                            H e r e fer enc ed th e p oi n ts h e m ad e a t l as t month ’s mee t in g a nd
                            r eitera te d so me of the po in ts ma de .
                            H e o bs er ve d t ha t the c ir c u lar l e t te r is s ue d t o s ome r es i den ts i n t he
                            So u thd own ar ea w as n o t sen t to Mr . Fr ee lan d or Mr . Hu n t.
                            T he c on ten ts o f the c ir c u lar l etter w er e de em ed , in h is o p in ion, t o be
                            wr ong .
                            I t is c o nsid ere d t o be a n arg um en t o n th e in t er pr e t a ti on o f a pp l yi ng
                            P P G3 , t here f ore i t is a n i nc or r ect s tar t in g po in t .
        T he Ch airman , C llr . G .Beck ett, ad vise d tha t th e Par ish Co unc il had no t ye t
        r espo nde d to the curr en t Plann in g App lica tio n on Mawd la m L odg e as it wis hed to
        h ear th e v i ews e x press ed a t th is m ee t ing b e for e d oi ng s o . T he s u bj ec t o f the
        M aw d la m L odg e p la nn in g a pp lica t io n w o uld be d is c us s e d fur t he r un der t h e s ec t io n
        “ P lan ni ng C o mm i t te e” , i te m 11 b el ow .

                 Th e Meeting will be re-op ened .

5.         Po lice Report.
P o l ic e C ons ta bl e Mar k S mi t h w as no t i n a t t end ance a t t h e mee t in g b u t h ad s ub mi tt e d a
           wr itte n repo rt w h ich is as per Ap pen dix “B” .

6.        County Councillo r 's R epo rt.
C o un t y C ou nc i l lor A nn B ai le y w as no t in at t e nda nce a t t he me eti ng an d ha d n o t s u bm i t ted
          a n y wr itten re por t.

7.      D i str i ct Cou nc i l lo r 's R epo rt.
        D is tr ic t C ou ncillor Cha rlo tte Baile y a nd Dist r ic t C ouncillo r Pe ter Maso n’s rep or t is as
        p er App end i x “C” .

        W i th r eg ar d t o t he is s u e o f a P o s t O f f ice in C omp ton Village , further work on
        es t ab lis hi ng a ne ed tog e the r w i t h i de n ti f y in g a loc a ti on h as ye t to b e un der t ak e n .
        Act ion:-
        D is tr ic t C ou nc i l lor C ha r l o t te Ba il e y to purs u e the is s u e o f r e - es t ab lis hi ng a P os t
        O f f ic e in C o mp t on Vi l la ge a nd r ep or t b ac k to t he n e x t m ee t in g .

        D is tr ic t C ou nc i l lor Pet er Mas on s p oke o n th e s ub jec t o f r ec yc l i ng as fo ll ows :-
                   S o me c a r d , p las t ic a nd gre en w as te had gon e to a la nd f i ll s i te .

                                                     Page 2 of 11
                    T h is w as du e to th e “ s e r vic in g” o f w as te w as no t u p to s tr en gt h .
                    How e ver , th is is no reas on to s top the rec ycling in itia tive .
                    W inch es ter t ar ge ts fo r r ec yc l in g a r e g oi ng up t o 40 % .
                    It is poss ible th a t Winch es ter C i ty Co unc il w ill b e pr ovid ing s acks or add itio nal
                    b ins for “g re en was te”.

8.       Pa r i sh T ra n spo rt R ep r e se n t a t iv e' s R e p o r t .
Ch ar lo tte Ba ile y’s re po rt is as per Ap pen dix “D” .

9.         Pa rish Tree Warden's /Parish Footpaths/Co mpton Lo ck R epresentat iv e’s Report.
C llr . T .T hre lfa l l’s repo rt is as per Ap pen dix “ E” .

          C llr . Thr elfa ll ad ded th a t he was pleasa ntly s urp rise d as to th e e fficienc y o f th e
          Ra iltrack Co n trac tors in th eir d isp osa l o f the deb ris accu mu la ted d ur ing their scru b
          c lea r anc e o n the R ai l e mb ankm en t .

          C ll r . N .C am pb el l- W h ite as k ed if Railtrack were also to un der tak e s imila r scrub
          c lea ranc e a nd tr ee cu ttin g o n th e o ppos ite embankmen t as the Birc h trees were now
          p r o v ing t o b e a p r ob lem i n r es p ec t o f t he ad jac en t Par is h H al l .
          Act ion:-
          C ll r . T . Thr e l fa l l to dra f t a le t te r t o R a il t r ack s eek ing t h e ir ass ur ance t ha t t h e s c r u b
          a nd in p articu lar the Birc h T rees gr owing o n the Railw a y emba nkmen t, op pos ite to
          the cur r e nt wor k , adjac ent to th e P a r is h H a ll , w i l l b e c le a r e d .

10.       Finance and Administrat ion Co mmittee. - Conv eno r 's R epo rt.
C llr . N .Campb ell-Wh ite ’s r epor t is as p er Ap pen dix “F” .

As a pr ecurs or to the F i nanc e a nd Admin is tra tio n r eport, Pa ul Murr a y, Ch airman o f th e N ew
      P a v i li on Bu i ld ing C om m i t tee w as as k e d to g i ve a bri e f r epo r t o n th e pr og r es s o f h is
      Co mmitte e . He r ep or ted as fo llows :-
                  T he Sp or t En gland me e ting due to take plac e on the 3 r d F eb rua r y 20 03 was
                  p os tpo ned .
                  Sp or t En g la nd will now me e t next week to d ecide , a mo ngs t o th er iss ues , up on
                  C o mp t on an d Shaw f or d ’s L o t ter y Gr an t a pp l ica t io n .
                  It is ho ped th a t Comp to n a nd Shaw fo rd Par ish Co unc il w ill now kn ow the
                  o u tc o me of t h e L o t te r y Gra n t a pp l ica t io n n e x t T ues da y af t er no on ( 1 1 t h
                  F ebr uar y 20 03 .)
                  T he f in al ove r a ll c os t o f t he N ew Pa v i li on i s s e t a t £ 399 , 225 - 00 , w hic h is an
                  i nc r ease o f £ 19 ,0 90- 00 o ver th e p r e v ious l y q uo te d c os t .
                  It is und ers to od th a t a dd i tiona l fu nd ing fro m Spor t En gland w ill pa y for th is
                  a dd i ti ona l c os t , n ec es s i ta te d by t he r ec en t l y i mp os e d le gis la ti v e “ d isa bled
                  acc ess” req uiremen ts.
      C llr . G .Becke tt e xpress ed the Par ish Co unc il th anks to Pau l Mu rra y an d h is
      C o mm i t te e f or t he ir c on t in ui ng g oo d w or k on t h e N ew Pa v i li on Pro jec t .

          a)      Par ish A ccoun ts - Ch equ es for p a ymen t
          T he s ta te o f th e Par i s h C ou nc il Ac c o un ts a t t he date o f th is m ee t in g is as per
          Ap pen dix “G” . C heq ues for pa ymen t w ere c ircu la ted fo r s i gna tures .

          b)        Tend er fo r Bu ild ing the N ew Pav ilion.
          Co vere d with in C llr. N .Ca mp be ll-Wh ite ’s re por t, Ap pe nd ix “F” . T he fac t th a t Spor t
          En gland ha ve n o t as ye t d e ter mined the L o tter y Gr an t app lica tio n su bmitte d b y
          Co mp ton an d Sh aw for d Par ish Co unc il, do es n o t prec lu de the Pa ris h C ou ncil from
          co nsider ing th e pu blish ed Mo tion a nd vo ti n g ther eon. Howe ver , Cllr . Ca mp be ll-Wh ite
          m ad e i t c le ar tha t th e F ina nce a nd Adm i nis tr a ti on C o mm i t te e w ou ld n o t c on tact
          W il di ng and B u t ler unti l S por t E ng la nd ha v e a d v ise d the P ar is h C o unc il p os it i v e l y a nd
          a l l the r ema in in g s ou r c es o f Fu nd in g ha v e b een c on f irm ed .




                                                             Page 3 of 11
I n v iew o f th e s i t ua t ion w i th S port E ng l and , t h e fo ll owin g w as a gr e ed :-
Ag re ed: -
T he “ Mo t io n” as p ub l ishe d in a d va nc e o f t h is me e ti ng t o b e a me nde d b y t he
a dd i tiona l se n tenc e w i th in bracke ts , a t the en d o f th e “ Mo tion” . “Sub jec t to p la nned
fu nd ing be in g con fir me d b y Sp ort Eng l and” .
Pr op ose d:- C l lr . M . Be l l .
Seconded:- C l l r . M . Sh a w .
Vote :- Un an imous .

C ll r . A .W a lms l e y po int e d o u t that t h e £ 399 ,2 25- 00 w as t he to t al P r o jec t c os t a nd w as
n o t th ere for e the c os t a t t r i bu ta ble t o W il d ing an d Bu t le r . A c c or d in gl y , t he m o t ion as
p ub lis he d n eed ed fu rth er a men dmen t to re flec t th is .
Ag re ed: -
T he “ Mo t io n” as p ub l ishe d in a d va nc e o f t h is me e ti ng t o b e a me nde d b y t he
a dd i tiona l wo rd ing “a to ta l pro jec t cos t o f “ be inser te d in th e pu blish ed “Mo tion”
immed ia tely b e for e the fig ure £39 922 5-0 0 .
Pr op ose d:- Cl l r . A .W al m s l ey
Seconded:- C ll r . J .Mi l la r .
Vote:- U na ni mo us .

T he fo l low in g w as th er efore v o ted upo n .
Ag re ed: -
    T he Par is h C o unc il au t hor ises G en t le As s oc ia t es to a d vis e W i ld in g an d B u t ler
    t h a t th e Par is h C ou nc il acc ep t t he ir r e v is ed T en der t o B u i ld a n ew pa v il io n o n th e
    M em or ia l P l a y ing Fie ld f or a t o t al proj ec t c os t o f £39 9 ,22 5-0 0 , i nc l ud in g
    co n tinge ncy su m o f £1 8 ,75 0-0 0 , su bjec t to a formal co n trac t an d re ques ts th e y
    ask W ilding a nd Bu tle r to book the wo rk in to the ir pr ogra mme a nd ad vis e whe n
    t h e y c o u ld c o mm ence ( no t be f or e 1 0 t h Ma rch 20 03) . ( Subject to planned funding
     being confirmed by Sport England)
Pr op ose d:- C l lr . N .Ca mp be ll-Wh i te
Seconded:- C l lr . A .Wa l msl e y
Vote:- U na ni mo us .

P r e par a tory t o e n teri ng i n to f o r ma l B ui ld in g C on tr ac ts an d to ens ure t h a t s uc h
p rocess es a re un der tak en in a timely mann er , Cllr . N .Ca mp be ll-Wh ite re qu es ted th e
Par ish C ounc il to de le ga te th e a u tho rity fo r und er tak ing th e nec essar y wo rk to the
F i nanc e and Admin is tra tio n Co mmitte e , he nce the seco nd p ub lish ed “ Mo tion ”.
Ag re ed: -
      T he Pa rish C ounc il a u tho ris es th e F in anc e an d Ad min is tra tio n Co mmitte e to
      p r ep are a nd app r o ve a f or m al Bu i ld ing C on tr ac t b e tw e en W il di ng and B u tle r an d
      t h e P ar is h C o unc il , to bu il d a n ew pa v i l io n on t he M em or ia l P l a y ing Fie ld , w i th
      G en tle Assoc ia tes as su per vis ing a gen ts , fo r a ppr o val b y the full Pa ris h Co unc il
      o n 5 t h M ar c h 200 3 , s ub jec t t o :-
      a ) T he ir be ing s a t is fi ed t h a t a l l nec es s ar y fu nd ing is in p lace , or s ec ur ed i n
            w r i t ing – S p or t En gla nd £24 6 ,0 25- 00 ; Pa r is h C o unc il £1 00 ,00 0- 0 0 ; Spo r ts
            C lub £ 20 ,00 0-0 0 ; W .C .C . Ope n S p aces Fu nd £1 0 ,000 - 00 ; H a mps hi r e P la yi ng
            F i elds ££ 1 ,8 00- 00 ; Pavilio n Bu ilding C ommitte e Fu nd Ra is ing £21 ,4 00- 00 .
      b ) V.A.T . r efun d pr oced ur e on Bu ilding c os ts is in p lac e .
      c ) T he Le ase b e tw e en t h e Sp or ts C lub a nd th e Par is h C o unc il r e la t in g to t he
            r unn in g and use o f both t he Pa v il i on a nd P la y in g F ie lds h as be en s ign ed .
Pr op ose d:- C l lr . N .Ca mp be ll-Wh i te
Seconded:- C l l r . G . Bec k e t t .
Vote:- U na ni mo us .

c)       Lo tter y Fund ing – update.
T h is s ub jec t w as c o ve r ed b y P au l Mur r a y’s br i e f r ep or t as r ec or de d ab o ve .

d)     S p o r t s C lu b Le a se .
Co vere d with in C l lr . N.Ca mp be ll-Wh ite ’s r epo rt, Appe nd ix “ F” .
S o me d is c us s io n ensu ed , th e ma in po in ts b ei ng as f ol l ow s :-
       It is esse n tia l tha t the bas is o f the re n t r e view b e es tab l ishe d now an d d e tailed
       w i th in th e L ease .
                                              Page 4 of 11
                 Suc h r en t re view sho uld no t be b ase d up on th e initial c oncess ion ar y re n t
                 figure.
                 A p os s i bl e s o lu t io n w o ul d be t o us e as a b ench mark , t h e “ b ar p r o f i ts ” a t t h at
                 time.
                 T he rese arch in to w hich So lic itor to us e fo r fina lising th e L ease has conc lu de d
                 t h a t W h i te a nd Bow k er a r e th e pre f era bl e So l ic i t or .
                 T he C la us e c om mi t t in g the Pa r i s h C o unc il t o b ui ld th e N ew Pa v i li on w il l be
                 t a k e n o u t o f t h e L e a s e a n d a s id e le t t e r o f u n d e r tak in g w i l l b e d r a w n u p
                 co ver ing th is po in t to ge th er with a co mmitmen t fro m th e Sp or ts C lub to
                 c o n tr ibu t e t h e ag r ee d £ 20 ,0 00- 00 .
                 T he q ues tio n o f the officers o f th e Spor ts C lub ha ving perso na l liab ility s ta ted
                 w i th in th e le ase w ill be r e ferr ed to W hite and Bowker .
                 All in for mation a nd ag ree d terms with the Sp or ts C lub to b e pro vid ed to Jo hn
                 Steel of White and Bowk er w ho w ill r e vi ew the pr opos ed lease for s pec ial fee
                 o f £25 0-0 0. An y a dd i tion al w ork w ill a ttrac t a dd i tiona l ch arg es .
             Agreed: -
             T he Par ish Co unc il will us e Jo hn Stee l o f W hite an d Bowke r as th e Par ish
             Co unc il’s le ga l ad viso r in the ma tter o f th e new Spo rts C lub L ease a t a cos t of
             £ 250 -00 .
             Vote:- By a s how o f h ands , unan imous .

         e)        Sh awford Par ish Hall – Ren t Rev iew
         Co vere d with in C l lr . N.Ca mp be ll-Wh ite ’s r epo rt, Appe nd ix “ F” .
         Du e to the pr otrac te d na ture o f thes e nego tia tio ns , th e issu e was r eso lve d b y an
         e xc han ge o f le tters w i th CASCA, c ulminating in a le tter o f agr eemen t se n t b y th e
         C h ai r ma n , C l lr . G . Bec k e t t to M r . M . Ma tth ew s , C ha ir man o f C A SC A , d a ted 24 t h
         Ja nua r y 200 3 – se e Ap pen dix “H” .

         f)     F re edo m o f Infor ma tion A c t – Pub lic a tion S cheme .
         Co vere d with in C l lr . N.Ca mp be ll-Wh ite ’s r epo rt, Appe nd ix “ F” .

         g)     Aud it – Financial Y ear ended 31 s t March 2002.
         Co vere d with in C l lr . N.Ca mp be ll-Wh ite ’s r epo rt, Appe nd ix “ F” .

11.      P la nn ing Committ ee. - Conv eno r’ s report .
C llr . M.Be ll’s re por t is as per App end ix “ I” .

C ll r . M . Be l l a d vis ed the me eti ng o f t he fo l low ing add i t io na l po in ts: -

         A lsw itha:- T h e p la nn in g app lica tio n fo r on e h ous e a djacen t to Alsw ith a h ad b een
         g r an t ed . H ow e ver , i t w as un de r s t oo d fro m a le t te r fro m th e d e ve lop er th a t a
         r ec om me nd a ti on for g r an t in g pe r m is s i on h ad be en g i ve n t o t he Pl ann i ng C om m i t tee,
         b y o f fic er s , 4 da ys b e for e the f i na l d a te f or r ec e i vi ng c om men ts / ob jec t io ns . Th e
         Par ish C ounc il do no t n ecessa rily o bjec t to th e Co mmittee dea ling w i th the issue as
         t h e y d id , b u t i t d id l ook as t ho ugh t he d e ve lop ers a r e ma nip ul a ti ng t he P l ann in g
         p r ocess i n t h a t t his w as a s ec ond a pp lic a tio n base d up on a pre vi ous o ne w h ich w as
         w i thd r awn , r es u l ti ng in c on fus ion o ver s ta tu t or y ti me p er iods .

         D is tr ic t Cou ncillor Ch ar lo tte Ba ile y, wh o se r ves on the Plan ning C ommitte e was
         ask ed to c o mm en t a nd s he a d vise d as fo l lows : -
                    T h is hap pens occas ion ally wh en the da te s for the Plan ning Co mmitte e me eting
                    d o no t c oi nc ide prec ise l y w i th P la nn ing A ppl ic a ti on e xp ir y da tes .
                    If ma ter ia l ob jec tio ns ar e r ece ived a fter th e Plann in g Co mmittee
                    r ec om me nd a ti ons are mad e , bu t b e for e th e e xp ir y d a te , the n t h e C ha ir ma n of
                    th e Plan nin g Co mmitte e w ill deter mine the va lidity o f thos e ob jec tio ns a nd
                    a ddr ess the m acc ord in gly.
                    T h is proc ed ure is s tan dar d practice .
                    In this c ase, it made no difference.
                    D is tr ic t C ou nc i l lor C h ar lo t te Ba i le y w ou ld l ik e t o s e e th e le t t er fr om t h e
                    d e ve lop er .
         Act ion:-
         T he C lerk to pro v id e D is tr ic t C ou nc i l lor C ha rl o t te Ba ile y w i th a c o p y o f th e l e t te r fro m
         t h e D e ve lop er o f th e dw el l in g t o b e c ons tr uc te d ad jac e n t to Als w i t ha .

                                                        Page 5 of 11
M aw dla m L od ge: - C ll r . M . Be l l m ad e t he fo l low in g c om me n ts and obse r va t io ns :-
       C ll r . Be l l ap ol og ise d to M r .R .Fr ee la nd an d M r . T .H un t f or no t d eli v er in g a c o p y
       o f th e c ir c u la r le t t er c o ncer ni ng t he Par is h C ou nc i l ’s p os i t io n on t h is s ub jec t .
       T he r easo n f or t his w as th a t he ha d r u n ou t o f c op ies of t h e l e t ter .
       I t h ad be en c la im ed th a t th is le tter on l y c on f used t he s i tua t io n – t he i n te nti on
       h ad b een th e r e v er s e .
       T he p ur p ose o f t he l e t te r w as t o p ub lic ise th e P ar i s h C o unc il ’s pos i ti on to
       t h ose r es i de n ts a f fec te d .
       It was a co ncer n that Res id en ts o f Sou thd own s hould kn ow the reas on ing
       b eh ind the Par ish C ounc il’s pos itio n on this su bjec t.
       Back la nd de velop ment is no t proh ib ite d b y EN1 .
       It is the Pa ris h Cou nc il’s op in ion tha t W inch es ter C ity Co unc il is tr ying to
       impose high -de nsity de velop ment u nde r the a usp ices o f PPG 3 .
       T he Par is h C o unc il is t r y in g t o pre v en t h ig h- d ens i t y deve lo pm en t .
       How e ver , th in gs ha ve cha nge d o ver the las t twe l ve mo n ths an d ther e ar e
       ch ang es with in the W inc hes te r Dis tr ict Loc al Plan .
       Accor dingly, the Pa rish Counc il has to c h ang e i ts p os i t io n t o ma tch t h e
       ch ang es in th e p lan .
       T he pos i t io n o f t he S o u thd own R es i den ts A s s oc i a tio n is a r is k y pos i ti on t o
       tak e wh ich th e Par ish Co unc il c an no t su ppor t.
       T he c u r r e nt a pp lic a ti on is for one dwe ll in g a t Maw dl am Lo dge
       As th e Par ish C ou ncil su ppo r ts the ap pea l for tw o dwe l lings , it follows tha t the
       Par ish C ounc il acce p ts o ne dw elling .
       T he Par is h C o unc il mus t ac c ep t m od es t deve lo pm en t .
       It is acc epte d b y the Par ish Co unc il tha t on e dwe l ling lea ves the p lo t o pen to
       fur ther de ve lo pmen t. Bu t th is is n o d i ffer ent to an y “ga rde n” in th e ar ea .
       T he app l ic a t io n for on e dwe l li ng d oes n o t pr ecl ude f ur t h er d e ve lop me n t.
       It is b elieve d th a t th e Sou thdow n Res ide n ts Assoc ia tion und ers ta nds th e
       Par ish C ounc il’s pos itio n on this ma tter .

C ll r . G . Bec k e t t mad e th e fo ll owi ng s al ie n t po in ts : -
                     T he Pa r is h C ou nc i l s u pp or ts t h e low es t poss ib le de nsity o f
                     d e ve lop men t .
                     I t i s be l ie ve d tha t i f th e Par is h C o unc il r e jec ts al l d ev e lo pm en t t h en i t is
                     fe are d th a t w i th no neg o tia tion the de nsity re qu ire men ts o f PPG3 w ill be
                     impose d . T her e for e to acce p t minima l d eve lo pmen t is pre ferab le an d
                     h ope fully es ta blish es so me c red ib ility, pr ece den t an d acc ep ta ble p o lic y
                     fra mew ork .
                     If the ap p lica tion for on e dwe lling is s uccess ful, th en it is unde rstoo d
                     t h a t La d y H o dd ino t ma y w i th draw th e A pp ea l fo r tw o dwe l li ngs .
                     T h is w o u ld b e b e n e f ic i a l to W in c h e s ter City Council, as th e y w i l l e s c a p e
                     t h e poss ib il i t y o f be ing o ver t ur ne d .
                     T he Paris h C ounc il wa n t th e app ea l to go a hea d as , ass umin g it to be
                     s uc c ess fu l , i t w ou ld s e r ve as a tes t c as e .
Mr . R .Freelan d w as exce p tiona lly a llowed to sp eak , th e ma in po in ts ra ised b eing as
f o l l o w s :-
                            o T he a pp l ica t io n for on e dwe l li ng c ou ld be c ons tru ed as be ing
                               h ig her dens ity tha n two dwe llings .
                            o T h is is b ec a use th e s it e is th en op en fo r f ur th er d e ve lop me n t.
                            o A l l l oc a l r es ide n ts a f fec t ed b y th is pro pose d d e ve lo pm en t agr ee
                               th a t opp osin g all de ve lo pmen t is wha t th ey wan t, e ve n thou gh it
                               i s ac k n owle dge d tha t t h is is a h ig h- r isk s tr a t eg y .

Ag re ed: -
T he Pa ris h Co unc il su ppo r ts the app lica tio n for Plan ning Pe rmiss io n to d e ve lop one
dw el l in g on t h e Maw d la m L odg e s i te .
Pr op ose d:- C l lr . M . Be l l
Seconded:- C l lr . J .Val l is .
Vote For:- 7 vo tes
V ot e a ga ins t : - 0 vo t es
Ab ste nt ion s:- 2 .


                                                Page 6 of 11
      L on ga cre : - co ve red w i th in Cllr . M.Be ll’s re por t, Appe nd ix “ I” . T he qu es tio n o f An ne
      H a user be in g in v i ted t o t he ne x t P ar is h C ou nc i l mee t in g to mak e a p r ese nt a t io n o n
      h er prop osa ls f or d e ve lo pi ng t his s i te w as d eba t ed . I t w as c o nclu ded t ha t t h ere w as
      n o prec eden t fo r allo wing s uch pres en ta tio ns fro m prosp ec tive de velope rs a nd in fac t
      s uc h prese n ta t ions h ad a lw a ys be en r es is te d in t he p as t. To a l low s uc h a
      p rese n ta tion migh t be viewe d as a n un des ira ble pr eced en t.
      Act ion:-
      C ll r . G . Bec k e t t an d C ll r . M.B el l to dra f t a r e pl y t o Ann e H a user a d vis in g he r tha t t h e
      Par ish C ounc il mee ting is n o t the a ppr opr ia te foru m for suc h pr ese n ta tions .

      a ) App lications and decision s.
      P l an ni ng Ap pl ica t io ns a n d D ec is i ons n o ti f ied d ur i ng t he m on th o f J an uar y 20 03 are
      as per Ap pe nd ix “J” .

      b) P l ann in g P o l i c y S t a te m e n t.
      T he prop ose d “ Pl an ni ng P ol ic y S t a te me n t” c ir c u la t ed a t t he las t m ee t in g h ad b ee n
      co nsider ed b y a ll Counc illors . Wh ils t it was a ccep ted th a t th is s ta temen t was a g oo d
      s tar t, it w as gen era lly fe lt tha t more de tail n eeds to b e p u t in to it. Iss ues s uch as
      h ous ing dens ity, T rees a nd sus ta in ab ility ne eds to be co nsider ed . Acco rd in gly, the
      Mo tion as p ub lis he d o n the Agen da , was co nsider ed in app ropr iate to b e pu rsue d a t
      th is m ee ting .
      Act ion:-
      C ll r . M .B e ll t o r edr a f t t he “ P lann in g P ol ic y S t a te men t” for c o nsid era t io n a t t he n e x t
      Par ish C ounc il mee ting .

12.   P lay ing F ield s Manag em en t Comm itte e. - Conv eno r 's re po rt.
      C ll r . M . Shaw ha d n ot s ubm i t ted a w r i t te n r ep or t , b ut r epo r ted o r a ll y on t h e is s ues
      a r is in g .

      ( a) Land scap ing /scr e en ing Tenn is Courts.
      C ll r . M . Shaw ad v is ed t he m eeti ng t ha t th e p lan ned Tre l lis on t op o f th e H ans ens
      f e nce h ad n ow be en e r ec te d , t hi s c o mp le t in g the f ir s t p ar t o f th e s c r e en in g p r op osa l .

      G ene r a l d is c us s io n th en ensu ed c onc ern in g th e p l an t in g o f t r ees i n acc or d ance w i t h
      th e un dersto od a gre emen t w i th th e Te nn is C lub . The main po ints ar is in g b eing as
      f o l l o w s :-
                   C llr . G .Becke tt ad vised tha t he ha d r ece ived a le tter fr om R os Pu gh , C ha irman
                   o f th e Te nn is C lub wh ich de ta ile d the s te ps to th e pres en t time . (d e ta ils having
                   b een e x trac te d fro m th e Par is h C o unc il M in u tes o v er t h e pas t t en mo nths .
                   T he T en nis C lub d o n o t w an t f l owe r i ng c h err y tre es a dj ac en t t o th e T enn is
                   C o ur t as s uc h tre es c a use d ebr is to f al l o n t h e C ou r ts.
                   T he Ten nis C lub w ou ld pre f er to h a ve s o me f or m o f c on i fe r .
                   T he is s u e o f t he Sew e r tha t r u ns a lon g t h a t p iece o f la nd w as r a ised , t h is
                   s ew er b ei ng r eq uir ed f or t he N ew Pa v i li on .
                   It was a lwa ys co nside red th at as par t o f the Agr ee men t for th e T en nis C lub to
                   r esur fac e th e Ten nis Co ur ts a t a h igh er le ve l, the T enn is Club wo uld und er tak e
                   scr een in g o f the ne igh bou ring pr oper ties , wh ere req ues ted , b y th e p la n ting o f
                   t r e es in a dd i t ion t o Tre l lis on to p o f t he fe nce .
      As Mrs . Pug h , Ch airma n o f the Te nn is C lu b was in a tten danc e , she was e xcep tio na lly
      ask ed to mak e c o mmen t , t he m ain po in ts b ei ng as fo ll ows :-
                             T he Ten nis C lub had a gr e ed to th e Scr ee nin g .
                             T he f ir s t pa r t , t he Trel l is , h ad b ee n c o mp le te d .
                             It w as thou gh t tha t a n y tr ees p la n ted wo uld be w ith in th e Ha nsens
                             g ar d en .
                             N ow t ha t it i s c lea r t h a t the p la n ti ng w oul d be in t he P ar is h C o unc il
                             L and , be twe en th e Ha nsen ’s fe nce a n t th e Te nn is Cou r t, s uch tr ee
                             w o ul d ha v e a n i mp ac t u pon t he Te nn is C ou r t .
                             T r ees t ha t d o no t have be r r i es o r c a use d ebr is t o fa l l o n th e T en nis
                             Co ur t wo uld be acc epta ble .




                                                     Page 7 of 11
       Ag re ed: -
       Mrs R os Pu gh , Cha irman o f the Te nn is C lu b , agre es to plan t 3 Acer /orn amen tal tre es
       w i th in 1 me tr e o f th e H a nsen ’s f e nce , th e c os t o f w h ich t o be bo r ne b y t he Ten n is
       C lub .
       Vote:- By a s how o f h ands , unan imous .

       (b) Plaqu es – pub licis ing don ations to th e two Play A reas.
       C llr . M.Shaw ad vised tha t sh e h as now r ece ived th e two Plas tic Plaqu es an d is
       i n ves t ig a tin g the poss ib le loc a t io ns for th em t o be pu t u p .
       Act ion:-
       C llr . M.Shaw to ide ntify s uitab le loca tio ns an d to arra nge fo r the p las tic Plaq ues to
       b e p u t up , o ne i n th e C o mp t on Str e e t P la y A r e a a nd on e in t he P l a y Ar ea a t M e mor ia l
       P l a y ing Fie ld . Ad d it io na ll y , t he r e ma in in g P l aqu e fro On y x to b e pu t up in t he
       C o mp t on Str e e t Pl a y A r e a .

       ( c) Ben ch Seat – Don a ted by Go ld en Jub ilee Celebration Co mmittee.
       C llr . M.Shaw a d vis ed th at th e Be nch Sea t, tog e ther with c ommemora tive p la que ,
       p urch ased w i th s urp lus funds fr om th e G olden Ju bile e Ce le bra tio ns , h as b een
       i ns ta l led i n t h e C h i ldre n’s P la y A r e a o n Me mor ia l P la y in g F ie ld. I t w as c o nsi der ed
       that th is new Be nch Seat was very attrac tive .

       C ll r . S haw a ls o r ep or t e d tha t t he “ w e tp our” in t he C hi l dr e n’s P la y Ar ea a t M em or ia l
       Pla ying F ield ha d a ga in subs ided. T h e ma tte r h ad be en re ferre d to Pla yda le w ho are
       t o r ec ti f y th e s i t ua t ion .

       C llr . Shaw r ais ed th e ma tter o f th e br oken a nd dila pida ted cr icket scr eens stor ed a t
       t h e ed ge o f t h e Me mor i a l Pl a yi ng F i el d . She co nsider ed th em to be mos t uns ig h tly.
       Act ion:-
       C llr . M.Shaw to sp eak to Gor don d e la Mar e, Secr e tar y o f the Sp or ts C lu b , on th is
       su bjec t with a view to h a ving th e Cr icke t Scr eens s tored in a be tte r loca tion .

       C ll r . Sh aw a ls o a d vise d t ha t r a t p ois on h ad b een p u t dow n i n a nd aro und t he
       Pa vilion , th e r esu lt o f wh ich was th a t the re are n umero us dea d r a ts lyin g arou nd .
       T h is is a da nge r to o th er w ild life and dogs.
       Act ion:-
       Cllr. G.Beckett will speak to Gord on de la Mare , Secre tar y o f the Spor ts C lu b , to s eek
       t h e r e mo val o f a l l de ad r a ts .

       C ll r . Sh aw a ls o a d vis ed th a t t he “ s e e- s aw” in th e C omp t on Str ee t P l a y Ar ea h as bee n
       b ad l y s c r a tc h ed . T h is w as r ep or te d to Pl a yda le w ho a r e a t ten di ng t o i t .

       C ll r . Sh aw a l s o ad v is e d t ha t t he b lack berr y bus hes a dj ac en t t o t h e C h i ld r en ’s P lay
       A r e a i n C om p to n S tr ee t are encr oach in g on t he P la y A r e a . Th ese bush es e ma na te
       fro m th e ga rde n o f the ne igh bour in g pro perty a nd au th or ity w as r equ es ted to ask the
       n eighb ours to c u t th ese bush es b ack . T his co uld b e view ed as a “ hea lth and s a fe ty”
       issue
       Act ion:-
       C llr . M.Shaw to c on tac t the hous eho ld er , n e igh bou ring the Childre n’s Pla y Area in
       Co mp ton Stre e t, req ues tin g them to cu t back th e o ve r grown Br amb les e ncr oach in g
       o n the P la y A r e a .

13.    Pa r ish Ha ll.
       ( a) Repo r t fro m our r ep on CASCA Man ageme n t.
       C llr . J.Milla r’s r epo r t is as p er Ap pen dix “K” .

       W h en as k e d , C l lr . M i l lar a d vise d t ha t th e dis burs e me n t o f t h e pro f i ts f r o m t he
       Pa n tomime is to b e deb a ted fur the r.

14.       Hig h ways, By ways, M3 a nd Env ironment Committ ee – Conv eno r’ s repo rt.
C llr . C .Simmons ’ re por t is as p er Ap pen dix “ L” .

       a)     Bus Sh elter – A ttwood s Drov e.
       C o v er e d w it h in C l lr . Sim mo ns ’ r ep or t , App en di x “ L” .

                                                       Page 8 of 11
         T he Ap pl ica t io n for a g r an t fr om t h e “ D e le ga t ed F un d” h as be en s u bm i t te d .

         b)      Car Park ing in Co mp ton Street
         Co vere d with in C llr . Simmons ’ r epor t, App end ix “L ” . T he mee tin g with Mrs So llom,
         H e ad T each er , ha d t ak e n p lace a nd w as mos t p os i t i ve . The ma in p o in ts ari s i ng w er e
         as follows :-
                  M r s . S ol lom is in fav o ur o f a n i n i ti a ti v e t o al le v ia te t he pa r k i ng pro bl em in
                  C o mp t on Str e e t .
                  Ins tr uc tions co vering th is iss ue, a mon gs t o thers , a re a lwa ys give n to p are n ts
                  o f new c h i ld r en a tt end in g the s c h oo l .
                  Mrs So llom w ill wr ite a le tter to a ll p aren ts co ncer ning this iss ue , s ugg es tin g
                  th a t “s har ed Cars ” may eas e th e pro blem an d tha t it ma y be mor e a ppr opr ia te
                  for s om e ch i ldr en to wa lk to Sch oo l .
                  A Sc hoo l G o ver nors mee tin g is du e to take p lac e sh or tly and th is ma tter will
                  b e r ais ed . T he r es u l ts o f t h is mee t in g n ee d t o b e awa it e d b e for e a n y ac t io n i s
                  t a k en .
                  T he use o f t h e f ie ld o pp os i t e t he s c h oo l as a s h or t- ter m c a r park w as fa v oure d .
                  How e ver , th e en tr ance to th e field is o pposite the e n tra nce to the Sc ho ol which
                  m a y p os e a pro bl em . P os s ib l y th e fi el d e nt r a nc e c ou ld be mo ved i f th e f ie ld is
                  us ed .
         Act ion:-
         Cllr. G.Beckett and Cllr. A.Walms ley to appr oach t he P ar oc h ia l C h urc h C ou nc i l on t he
         i s s ue of us ing th e fie ld opp osite th e Sc ho ol as a sh or t- ter m ca r park fo r par en ts
         d rop ping o ff a nd co llec ting the ir ch ildr en fro m sch oo l.

         c)       Rou ting of th e Br id leway – Co mp ton to Sh awford.
         C o v er e d w it h in C l lr . Sim mo ns ’ r ep or t , App en di x “ L” .
         T he Par is h Co unc il co uld s top h orses usin g the Su b-w a y un der th e M3 , bu t this w as
         th oug h t to p rese n t ano ther dan ge r o f ch ildre n r id ing ho rses o ver th e br id ge o ver th e
         M3 , wh ich is p ossibly a gre a ter da nge r .
         Act ion:-
         C ll r . C . S im mo ns to m on i tor t he s i tu a ti on t o es t ab l ish i f the occ ur r e nces o f h or s e
         m an ur e b ei ng de pos ite d i n th e S u b-w a y a r e s u f f ic ie n t to w a r r an t th e s to pp ing of
         h or s es usin g the S ub-w a y .

         d)     Refurb ish men t of th e Bu s Sh elte r – Sou thamp ton side.
         C o v er e d w it h in C l lr . Sim mo ns ’ r ep or t , App en di x “ L” .
         A s a t th e t i m e o f th is m ee t ing , M r s . R us s e l l ha d no t c on tac te d C l lr . S im mo ns as
         r equ es ted . It is c onside red n ecess ar y to sp eak to Mrs Russell be for e an y fur the r
         ac tion on th is matter is tak en.
         Act ion:-
         T he C lerk to e nclose a no te to Mrs . Russe ll, tog eth er with h er mon th ly ch equ e,
         r equ es ting h er to tele pho ne C l lr . Simmons to disc uss th e ma tte r o f re furb ish in g the
         b us s he l te r .

15.        Co mpton Pre- Schoo l – R equest for funding.
D e c la rat i on :
C ll r . J . V a l li s d e c la r e d a n in te r e s t in t h is i s s u e a s h e r C h i ld r e n wi l l s h o r t ly b e a tt e n d ing
Co mp ton Pr e- Scho ol.

So me d iscuss io n on th is ma tter to ok p lace , th e ma in po in ts be ing as follows:-
              T he ma tter w as firs t r ais ed las t ye ar , bu t had to b e p os tpo ned un til th e
              b udg e ti ng p r ocess f or t h e ne x t f in anc ia l yea r w as b ein g c ons id er ed .
              F ur th er c or r espo nde nce ha d b ee n r ec ei v ed b y th e C h ai r ma n f r o m C ompt o n
              Pre -Sc hoo l, re qu esting fin anc ia l ass is ta nce .
              T he su bjec t was d iscuss ed at the Financ e an d Ad minis tra tion C ommitte e
              mee tin g an d it was tho ugh t un like ly that the Par ish Co unc il wou ld find it
              a ppr opr ia te to pro vide an y g ran t.
              N o t al l th e c h i ldr en a t te nd ing C om p to n Pr e-S c h oo l w er e r es ide n t in t he Par is h .
              Co mp ton Pr e- Scho ol is a pr iva te sch oo l.
              I t w as p oin t ed ou t th a t th e Par is h C ou nc i l do n ot m ak e gra nt s t o a n y o t her
              g rou ps o f a s imilar s tan ding .

                                                            Page 9 of 11
        Ag re ed: -
        T he Pa ris h Co unc il do no t co nsid er it ap pro pr ia te to make a fina ncial c on tr ib u tion to
        Co mp ton Pr e- Scho ol.
        Vote:- By a s how o f h ands , U nan imous .

        Act ion:-
        Cllr. G.Beckett and Cllr. A.Walms le y to dr aft a le tter to Comp ton Pr e- Scho ol a d vis in g
        t h em th a t th e Par is h C o unc il is n o t ab le t o pr o v ide a f i na nci al c o n tr ibu t io n.

16      Annua l Parish A ssembly – Wednesday 30 t h April 2003 .
        a)   Gu est Speaker
        A r espo nse fro m Mr . D a vid Attwe ll, r equ es ting h im to be th e gu es t sp eake r a t the
        An nua l Parish Asse mb ly, h as not b een r eceived .
        Act ion:-
        T he C lerk to w r i t e a “ c h as er ” le t te r t o Mr. D.Attwell, reques ting his res ponse.

        Act ion:-
        T he C le r k t o w r i t e l e tters t o Mik e Ma t t hews , C h ai r m an o f C A SCA a nd Pa ul M ur r a y,
        C h ai r ma n o f t he N ew Pa v i li on B u i ld ing C o mm i t te e , r eq ues t in g th em to g i ve b r ie f
        p rese n ta tions a t th e An nua l Par ish Assemb ly on 30 t h A pr il 20 03 an d to p r o v ide a
        co n tr ibu tion to the pro pose d News le tte r b y mid Marc h 2 003 .
        I n ad di t io n, t h e C le r k t o w r i te t o C ou n t y C o unc il l or A n n Ba il e y, D is tr ic t C o unc il l or
        Ch ar lo tte Ba ile y and D is tr ic t Co unc illo r Pe ter Maso n, r equ es ting the ir a tte nda nce a t
        th e Ann ua l Par ish Asse mb ly a nd to be pr epa red to answe r an y ques tio ns ra ise d .

        Act ion:-
        C llr . G .Becke tt to c ontac t Mrs Olsen to arra nge for re fr esh men ts to b e pro vid ed b y
        t h e W . I . a t t h e A nn ua l P ar is h As s e mb l y o n 3 0 t h Ap ril 20 03 .

        c ) F o r ma t o f th e Me e t ing
        T he for ma t o f the An nu al Par is h A s s e mb l y w il l fo l low th a t w hic h is ou t l ine d w i th in the
        p rop osed Ag end a , pr evious ly c ircu la ted , se e Ap pen dix “ M”

        d) Parish Newsletter.
        C llr . A.Wa lms l e y has o ffer ed to comp ile a “News le tte r” as in p re vious ye ars . C l lr .
        W a l ms l e y as k s t ha t al l C on ve nors p r o v ide h i m w i t h dra f t c on tr ibu t io ns b y m i d Ma r c h
        2 003 . Such co n tr ibu tions s hou ld b e pr o vided elec tro nica lly if poss ib le .
        Act ion:-
        A l l C o n veno r s , Mik e M a t the w s a nd Pau l M ur r a y t o p r o v ide d r a f t c o n tr ibu t io ns f or th e
        News le tter , e lec tron ica lly if possib le , to C l lr. A.Wa lms le y b y mid March 2003 .

        e ) Procedur e to b e fo llowed
        Ag re ed: -
        The Procedures as detailed in Appendix “ N ” w i l l b e f o l l o w e d a t the Annual Paris h
        Asse mb ly to be h eld We dnes day 3 0 t h Ap ril 2 003 .

17.        Pa rk and Ride
C ll r . N .C am pb el l- W h ite r a ised th is is s ue by m ak ing th e fo ll owi ng po in ts :-
                     T he s ub ject o f “ Park a nd R id e” is a n in te gra l par t o f W inch es ter C i t y C o unc il ’s
                     p ol ic y .
                     B u s h fi e l d C a mp is a n a r e a w h e r e a “ Park and Ride” facility mi ght be seen to
                     b e ap pro pr i a te .
                     T he C hurch C ommission ers w ill n o t se ll la nd piece mea l.
                     Ha mps hir e Cou n ty Co unc il h a ve it in the ir pow ers to d o s ometh in g abo ut the
                     issue.
                     C llr . N .Campb ell-Wh ite co nsiders the o ld T armac s i te wo uld be a pr e fera ble
                     l o c a t io n for a “ P a r k a n d R id e ” fac i l i t y .
                     Sh ou ld the Par ish C ou ncil wr ite to H amps hire Co un ty Co unc il, su gges tin g th e
                     o ld Tar mac s i te as be in g a s u i ta bl e loc a t io n .
           C llr . G .Becke tt co nside red tha t th is iss ue was n o t w ith in th e Par ish Cou ncil’s re mit.
           Bus h field Ca mp is co nsider ed a “ brow n fie l d ” s i te w h ere as t he o ld Tar mac s i te is
           w i th in the “G ap” a nd cons id ered a “Gr een fie ld ” s i te. Such “Gre en fie ld” sites /”G ap”
           wo uld no t b e de velope d for a fac ility suc h as “ Park an d Ride” .
                                                      Page 10 of 11
         Ag re ed: -
         T h is s ub jec t o f “ P ark a nd R ide ” a nd th e l oc a t io n o f a s u i ta bl e s i t e, t o be d e fe r r ed .
         Pr op ose d:- Cl l r . A .W al m s l ey .
         Seconded:- C l lr C .S im mo ns .
         Vote:- U na ni mo us .

18.        Propo s ed Southdo wn Nat io nal Park.
C ll r . N .C am pb el l- W h ite a d vis ed t h e me e ti ng th a t as pa r t of th e C o nsu l ta t ion p r ocess , t he re
           i s a f ur t her o pp or tu ni ty f o r th e Pa r is h C o unc il t o mak e f u r the r r ep r ese n ta t ions on t he
           i s s ue o f the pro pose d S o u thd own N a t ion al P ar k . C l lr . N .C a mp be ll - W h i te as k e d for t he
           Par ish Cou ncil’s au th or ity to make fur the r s imilar o bjec tions to thos e p re vious ly
           m ad e .
           Ag re ed /A ct ion:-
           C llr . N .Campb ell-Wh ite to wr ite a ga in to D EFR A mak ing similar ob jec tions to thos e
           p re vious ly mad e , c once rn ing the pr op osed So u thd own Na tio na l Pa rk.
           Pr op ose d:- C l lr . N .Ca mp be ll-Wh i te
           Seconded:- C l lr . J .M ill ar .
           Vote:- U na ni mo us .

19.   Dat e of Next M e et ing .
We dnes day 5 t h March 2 003




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