January 30, 2010
Central Michigan University, Lake Huron Room, Mount Pleasant, MI
Meeting Chair: Becky Garbutt, District Governor
1. Meeting called to order at 10:11 A.M. by Becky Garbutt.
2. Roll Call: Stefanie Hosford (10:12 A.M.)
i. District Governor Becky Garbutt
ii. District Secretary/Treasurer Stefanie Hosford
iii. District Editor Courtney Meyer
iv. Adrian College Representative Anthony Spangler
v. Albion College Representative Jonathan Rennhack
vi. Central Michigan University Representative Dawners Siemiet
vii. Eastern Michigan University Representative Rachel Webster
Grand Valley State University Representative Holly Yee
viii. Lawrence Technological University Representative Krysta Foster
ix. Michigan State University Representative Karen Helfrick
x. Northwood University Representative Laura Wierenga
xi. Oakland University Representative Amber Updyke
xii. University of Michigan Representative Charlie Goelz late
xiii. Wayne State University Representative Danica Aquino
xiv. District Convention Chair Ashley Malmsten
xv. Onto International Convention Chair Kristina Croes
xvi. Information Technology Chair Shaun Pezeshki
xvii. Kiwanis Family Relations Chair Natalie Kittikul
xviii. Membership Development and Education Chair Alyssa Meyer
xix. Service Events Chair Andrew Smith
xx. Regional Advisor Kiwanis Chair Dave Foster
xxi. District Administrator Liz Luttrell-Wilson
i. Ferris State University Representative Julia Przbyla
ii. Great Lakes Christian University Representative
iii. Hillsdale College Representative Thomas Currey
iv. Assistant District Administrator Tifanie Dallen
i. Davenport Representative CJ Davis
ii. Key Club Governor Lily Schmidt
iii. Subregional Representative Tim Pritchett
iv. Adam Matcki
3. Approve Agenda (10:17 A.M.)
i. Courtney entertains a motion to add bylaw amendment considerations to the
a. Second: Karen
b. Motion passes unanimously
ii. Becky entertains a motion to approve LovePit agenda
a. So moved: Dawn
b. Seconded: Courtney
c. Motion passes at 10:18 A.M.
4. Approve Minutes from Snowpia (12/5/09) (10:18)
a.Charlie entertains a motion to approve the Snowpia meeting minutes.
b. Seconded: Dawn
c. Motion passes at 10:20 A.M.
5. Kiwanis Remarks (10:20 A.M.)
i. Baker college had 16 people show up at their first meeting that were interested;
are having another meeting in Feb, and are hopefully sending paperwork in before
ii. Davenport sent in charter stuff, happy to have Lawrence Tech stuff in
iii. Working with Cooley Law School
iv. Liz will be done with CKI March 31st, because she is running for Kiwanis
6. Key Club Remarks (10:22 A.M.)
7. International Update (10:23 A.M.)
i. The name of CKI and structure is going to stay the same.
ii. ICON Updates
a. Working on Icon speaker (from Survivor: Africa)
b. Everything is done through International this year.
c. Cost is $345; includes food, lodging, and registration.
8. District Officer Updates (10:26 A.M.)
i. Composed the Kiwanis Family Luncheon and President's Banquet
scripts for District Convention
ii. Continued producing editions of "One Can Make a Difference"
iii. Connected with and assisted clubs in producing bulletins
iv. Received articles for and created the winter edition of The Helping
Hand, to be released after this weekend
v. Re-formatted the district bylaws and reviewed them for
consistency with the district policy codes updated this year
vi. Revised officer service agreements
vii. Created district committee and chair applications for the 2010-
viii. Prepared a handout for the incoming editors for my workshop at
the district convention
ix. Attended all executive board chats and The University of Michigan
x. Completed an article for the Michigan District of Kiwanis's
i. Completed scripts for DCON.
ii. Worked on DCON logistics.
iii. Continued chats with presidents
i. Completed Tasks
a. Composed the Governor’s Farewell Brunch for DCON, and
worked on the opening sessions script.
b. Completed the first addendum, and began work on a second
c. Attended all executive board chats.
d. Began preparing a handout for incoming secretaries and
ii. Important Information
a. Reminded clubs about dues, contact information, and
passed on tax information.
9. District Chair Updates (10:34 A.M.)
i. Published second edition of membership development and
ii. Working on general PR materials to help clubs who aren’t sure
how to market themselves against other service organizations
iii. Wrote an article for The Helping Hand.
iv. Went through chartering booklet with recently chartered clubs to
see if anything needs to be added.
i. Talks to Habitat regularly.
ii. Most of focus has been on DCON.
i. Had serve a thon last weekend for first time ever
ii. Trying to help clubs achieve interclub goal
i. Website will be up by DCON.
10. District Awards Discussion (10:37 A.M.)
11. ICON 2010 Update (10:39 A.M.)
12. DCON 2010 Update (10:47 A.M.)
a. Will be distributing a half sheet info page to those present at LovePit.
b. Schedule is basically finalized, minus part of Saturday
c. Have officer training during the first session of workshops.
d. Currently finalizing workshops.
13. DCON 2010 Workshop Applications (10:53 A.M.)
a.Workshop application approved (10:57 A.M.)
14. District Committee Chair 2010-2011 Applications (10:58 A.M.)
15. Board of Representative Discussion (11:02 A.M.)
a. Option 1: 9 out of 13 voted yes
b. Option 2: 11 voted no, 1 abstained
c. Option 3: 1 voted yes, 11 voted no
d. Option 4: 11 voted yes.
Options 1 and 4 will be brought up at the House of Delegates.
b. Vice Governor Discussion
i. Dawn moved to limit discussion on vice governor position to 7 minutes.
ii. Seconded: Karen
iii. Motion passes at 11:32 A.M.
9 people opposed, 1 abstain, 1 voted. The idea of a vice governor will not be brought up
at the HOD.
16. Bylaws ( 11:39 A.M.)
a.We will set a date/time for a phone vote.
17. Club Updates
a. Dawn makes the motion to move club update and roundtable discussion to
b. Motion seconded by Anthony.
c. Motion passes at 11:46 A.M.
a.Becky entertains a motion to adjourn the meeting.
b. So moved: Charlie
c. Seconded: Dawn
d. Meeting adjourned at 11:46 A.M.
Stefanie A. Hosford
2009-2010 District Secretary-Treasurer
Michigan District of Circle K International