Guidelines for Writing Business Letters

Steven F. Bass 12320 Meadowbrook Poway, CA 92064 December 13, 2008 (1 space) Senator Barbara Boxer 501 I Street, Suite 7-600 Sacramento, CA 95814 Dear Senator Boxer: Introduction: Hi, my name is Steve Bass and I am studying US history. I am an eighth grade student at Meadowbrook Middle School in San Diego. We have been studying the political process and the Constitution. I am writing to you to discuss your views and voting on issues that pertain to abortion. I think abortion is bad and that you should reconsider your views. Body: DO NOT INDENT ANYWHERE ON THIS LETTER…it is BLOCK format. Prove your argument and convince your audience to believe your points and thesis. Conclusion: To sum it all up,...... Yours sincerely, SIGN HERE (4 spaces) Steven F. Bass US History Student Guidelines for Writing Business Letters A. Use the block format in which all elements of the letter are on the left margin. This is the simplest to remember and is widely respected as the accepted format of a business letter. Follow the basic rules with regard to format. B. Use formal language. This is a business letter and should therefore be business-like. Do not use slang or contractions. Be sure that your letter has a serious tone. C. Your letter should be four paragraphs in length. The following is a general rule of thumb for business letters and should be followed whenever possible: Paragraph One - Identify yourself and your reason for writing. This does not mean that you should give your name describe who you are. (ex. I am a student at Imagination Integration School.) Paragraph Two - Explain in detail your reason for writing. Give the specific information your reader needs to understand your purpose for writing. Paragraph Three – Transition out….re-state your main thesis…thank the reader. Remember to maintain a professional, business-like tone. Senator Barbara Boxer 501 I Street, Suite 7-600 Sacramento, CA 95814 Senator Dianne Feinstein 750 B Street, Suite 1030 San Diego, CA 92101 President Barack Obama The White House 1600 Pennsylvania Avenue NW Washington, DC 20500 Check out this link to see what is going on in California Politics…..or search California State Assembly http://www.assembly.ca.gov/defaulttext.asp Your California State Representatives are: For Zip Code 92128, 92064, Assembly (Dist. 75 - Rep) Assemblyman Nathan Fletcher Capitol Address State Capitol Room 3141 Sacramento, CA 94249-0075 (916) 319-2075 District Address 9909 Mira Mesa Boulevard Suite 130 San Diego, CA 92131 (858) 689-6290 Senate (Dist. 36 - Rep) Senator Dennis Hollingsworth Capitol Address State Capitol Room 5064 Sacramento, CA 94248-0001 (916) 651-4036 District Address 1870 Cordell Court Suite 107 El Cajon, CA 92020 (619) 596-3136

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