Humanresources

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					  Hiring Process and
Changes in Employment
      Documents
         Presented by
 Office of Human Resources

     August 13th, 2008
                             Hiring Process


• Civil Service Hiring Process
 Position Control Form - Approval Process
 Civil Service Request
 Position Description Questionnaire – Regardless if the position is represented or non
  represented

• Professional/Administrative Hiring Process
   Position Control Form – Approval Process
   Position Description Questionnaire – PDQ Ranking process
   Recruitment Routing Slip – Additional advertising available through HR
   PAPE Form (if new position) – Required by SUCSS (State University Civil Service
    System)

Forms can be found at: http://www.siue.edu/PERSONNEL/Forms/index.html
                        I-9

 Required by the USCIS (U.S Citizenship and
  Immigration Services)
 When should an I-9 be completed by?
 Documents accepted to complete an I-9
 Employees must show up in HR with a memo from the
  hiring department
 What constitutes “break in employment”?


                        *See Copy of Acceptable Identification
                    Employment Forms Required

• Position Control Form
• Administrative & Professional Staff Appointment Approval Form
• Request To Hire or Change The Status of Civil Service Personnel
  Form
• Assistantship Appointment Form
• Faculty Appointment Approval Form
• Job Change Request Form (Admin., Prof., Fac., & Grad. Asst.)




• ALL NEW FORMS FOR FY09 CAN BE FOUND AT:
          http://www.siue.edu/humanresources/forms/
                    New: Statement of Economic Interests

• What criteria are used to determine who must complete a
  Statement of Economic Interests form?

   – Persons who are or who function as the head of a department or other
     administrative unit

   – Those who have supervisory authority over, or direct responsibility for
     the formulation, negotiation, issuance or execution of contracts entered
     into by the State in the amount of $5,000 or more.

   – Those who have supervisory responsibility for 20 or more employees.

   – Those individuals who are a Principal Investigator (PI) or Co-PI on a
     grant


                                       http://www.siu.edu/~ethics/econint.htm
               Department Responsibilities

• New Information that needs to be
  provided.
  – Budget Purpose Number
  – Budget Profile Code
  – Reserve Position Number - (Banner “Reports To”)
  – Organizational Code (DDU)
  – Position Number
                   Where to find Information?

• The following can be found using the
  Position Control Crosswalk provided at:

    www.siue.edu/AIS/FORMS/Crosswalk.xls

  • Budget Purpose Number
  • Reserve Position Number
      This is the Banner “Reports To” column
  • Organization Code (DDU)
             Crosswalk for Position Control Form
            AIS
          BUDGET
  FAS     PURPOS                                                                  Organization     Banner
ACCOUNT      E     BP DESC                                             AIS UNIT    No. / DDU     "Reports To"

 276001   072700   OFFICE OF THE PRESIDENT                              00001       997997         ZSR997

 276503   172000   UNIVERSITY INTERNAL AUDIT                            10001       998998         ZSL998

 276504   172001   GENERAL COUNSEL                                      10011       998998         ZSL992

 270362   721001   ACADEMIC COMPUTING AND LABS                          70250       641413         ZSR413

 270101   721003   ACCOUNTING (ACADEMIC)-SALARIES                       70350       655535         ZSR525

 270001   721004   ADMINISTRATIVE ACCOUNTING                            70450       722210         ZSR155

 270421   721005   ADMINISTRATIVE SERVICES                              70650       725336         ZSR336

 270041   721008   ALUMNI AFFAIRS                                       70850       210060         ZSR055

 270177   721009   ANTHROPOLOGY                                         70950       653790         ZSR667

 270136   721010   ART AND DESIGN                                       71050       653670         ZSR667

 270008   721013   BURSAR                                               71500       722225         ZSR155

 270324   721014   CAREER DEVELOPMENT CENTER                            71750       650441         ZSR412

 270207   721015   CHEMISTRY                                            71850       653760         ZSR667

 270254   721016   CIVIL ENGINEERING                                    71900       670635         ZSR625

 270435   721018   COLLEGE OF ARTS & SCIENCES-DEAN'S OFFICE             71150       653667         ZSR667

 270437   721019   COLLEGE OF ARTS & SCIENCES-GENERAL ADMINISTRATION    71150       653667         ZSR667

 270110   721021   MANAGEMENT INFORMATION SYSTEMS-SALARIES              71950       655570         ZSR525

 270298   721024   COMPUTER SCIENCE                                     72000       670653         ZSR625

 270253   721025   CONSTRUCTION                                         72050       670637         ZSR625

 270424   721027   COUNSELING SERVICES                                  72150       840482         ZSR477

 270276   721029   CURRICULUM AND INSTRUCTION                           72250       665590         ZSR580

 270006   721030   UNIVERSITY RELATIONS NON-RECURRING SALARIES          72400       210055         ZSR055

 270013   721031   OFFICE OF UNIVERSITY RELATIONS                       72400       210055         ZSR055

 270436   721032   DISABILITY SUPPORT SERVICES                          72450       840483         ZSR477

 270007   721033   DISBURSEMENTS                                        72500       722230         ZSR155



                   www.siue.edu/AIS/FORMS/Crosswalk.xls
                           Where to find information?
• Budget Profile Code – Select appropriate Budget Profile Code
  based on “Description” and “When to Use.”
     Budget Profile
        Codes          Description                          When To Use:
          Z011             Recurring                  A permanent/recurring position

          Z022          Non-Recurring                        A term appointment

          Z033        Graduate Assistant          A Graduate Assistantship appointment
                                           A Summer Session contract for the first part of the Fiscal
          Z044        Summer July-August                          Year

          Z055          Applied Music               A contract in the music department

          Z066         Pay Adjustments                               N/A

          Z070           Self-Lapsing          A position with "Reports to" value of ZSLxxx
                        Excellence in UG
          Z077             Education                    A contract for an EUE Award
                                           A Summer Session contract for the last part of the Fiscal
          Z088        Summer May-June                             Year

          Z099         Reserve Position                    Budget Office Use only
                     New Administrative Staff Position

                       Example Hiring Situation
• New Employee:
   – John Smith
• New Position:
   – Director of Special Events
• Hiring Department:
   – Office of the Bursar
• Interviewer’s Name: (Only Civil Service)
   – Kris Wilson
• Account Number:
   – 270008
   – 414684
       • (In this example, the person is being paid from 2 different accounts.)
           Go To Position Control Crosswalk

• Search Crosswalk for each account
  needed.
• Budget Profile Code can be obtained from
  this presentation.
                              How to find Information

• The account number is provided by your fiscal officer.
   – Note: Employees may be paid from multiple accounts.

• Save the Position Control Crosswalk on your computer…

   – Click on the “Edit” tab in the upper left corner of the screen.
   – Next, click on the “Find…” tab.
   – Then, in the dialogue box, type the account number, and press
     “Find Next.” (This will highlight the information needed)
   – Note: This will need to be done for each separate account.
               Crosswalk for Position Control Form
            AIS
          BUDGET
  FAS     PURPOS                                                                  Organization     Banner
ACCOUNT      E     BP DESC                                             AIS UNIT    No. / DDU     "Reports To"

 276001   072700   OFFICE OF THE PRESIDENT                              00001       997997         ZSR997

 276503   172000   UNIVERSITY INTERNAL AUDIT                            10001       998998         ZSL998

 276504   172001   GENERAL COUNSEL                                      10011       998998         ZSL992

 270362   721001   ACADEMIC COMPUTING AND LABS                          70250       641413         ZSR413

 270101   721003   ACCOUNTING (ACADEMIC)-SALARIES                       70350       655535         ZSR525

 270001   721004   ADMINISTRATIVE ACCOUNTING                            70450       722210         ZSR155

 270421   721005   ADMINISTRATIVE SERVICES                              70650       725336         ZSR336

 270041   721008   ALUMNI AFFAIRS                                       70850       210060         ZSR055

 270177   721009   ANTHROPOLOGY                                         70950       653790         ZSR667

 270136   721010   ART AND DESIGN                                       71050       653670         ZSR667

 270008   721013   BURSAR                                               71500       722225         ZSR155

 270324   721014   CAREER DEVELOPMENT CENTER                            71750       650441         ZSR412

 270207   721015   CHEMISTRY                                            71850       653760         ZSR667

 270254   721016   CIVIL ENGINEERING                                    71900       670635         ZSR625

 270435   721018   COLLEGE OF ARTS & SCIENCES-DEAN'S OFFICE             71150       653667         ZSR667

 270437   721019   COLLEGE OF ARTS & SCIENCES-GENERAL ADMINISTRATION    71150       653667         ZSR667

 270110   721021   MANAGEMENT INFORMATION SYSTEMS-SALARIES              71950       655570         ZSR525

 270298   721024   COMPUTER SCIENCE                                     72000       670653         ZSR625

 270253   721025   CONSTRUCTION                                         72050       670637         ZSR625

 270424   721027   COUNSELING SERVICES                                  72150       840482         ZSR477

 270276   721029   CURRICULUM AND INSTRUCTION                           72250       665590         ZSR580

 270006   721030   UNIVERSITY RELATIONS NON-RECURRING SALARIES          72400       210055         ZSR055

 270013   721031   OFFICE OF UNIVERSITY RELATIONS                       72400       210055         ZSR055

 270436   721032   DISABILITY SUPPORT SERVICES                          72450       840483         ZSR477

 270007   721033   DISBURSEMENTS                                        72500       722230         ZSR155



                        www.siue.edu/AIS/FORMS/Crosswalk.xls
                                        Southern Illinois University Edwardsville
                                              Offices of Human Resources


                                                                                                                                    Position Control
                                                     Position Control
 Use this form to request approval to create a new position, fill a vacant position, or cancel an existing position. Upon
 approval by the Chancellor’s Office, a copy of the position form will be returned to the functional area for distribution to
 the hiring department. The position number must be recorded on the appointment form submitted to HR for the
 creation of employment and payroll records.
 I. Type of Request (please check one)
     Create a new position (please also complete next line)
                                                                          Position Number                     Effective Date
                                                                                                                                          Form
     PDQ ranked date                      or     PDQ NA
     Cancel an existing position
     Change an existing position from part time to full time
     Fill an existing position
 II. Position Characteristics                                                                                                        Once a position is approved, It
 Classification:     Administrative Staff                Professional Staff                  Civil Service
 Appointment
                     Continuing                          Regular (Cont)
                                                                                                                                     will contain a Position Number.
 Type for                                                                                    Continuing (Accrues Seniority)
                      Term                               Durational (Term)                   Temporary
 Classification
                                                                                             Extra Help
 Position is within two reporting lines of the chancellor:    yes         no                 Exempt      Non-exempt
 Position will carry faculty rank:     yes        no
 Position Title Director of Special Events                                         Appt % (100.00=full-time)           100.00
 Hiring Dept      Office of the Bursar                                    Organization (Div, Dept, Unit codes)         722225
 Interviewer’s Name
 (Civil Srvc Posns)      Kris Wilson                                      Phone        xt 1000        Bldg & Rm

 To be completed by HR staff:
 Position Class Code:             E-Class                    Job Progression                           CS Sys ID      N
 SALARY: Group              Table                                                      Grade               Step       0 (zero)
 Barg            Probationary       6 mos         Sp Ex Code                   PDQ                       PDQ                        This info can be obtained from
 Unit            Period            12 mos         (APS only)                   Revw Type                 Ranking
                                                                                                                                    the crosswalk provided.
 III. Incumbent Information
     Current or Previous incumbent             none
     Last Day Assigned to Position             n/a
           On Leave; expected to return to work on
           Promoted to (title)
           Transfer to Department
           Terminated
                                                               Budget type:               Permanent          Temporary
 III. Position Funding
                                                               Position type:             Single             Pooled
        AIS Account for Labor Distribution        Reserve Information          Funded Period            Salary Funds Required
                           Budget                 Budget     Reserve      Date from      Date to      Current FY     Expected
     Description           Purpose   000.00%      Profile    Posn No.     (xx/xx/xx)     (xx/xx/xx)   Cost           full FY Cost

 1   Bursar                721013    60           Z011       ZSR155       8/1/08         con't        37000          40000

 2   Bursar                742242    40           Z011       ------       --------       --------     18000          20000

 3                                                Z

 4                                                Z

 Comments:                                                                                                                           This info can be obtained
 Submitted by                                                     Title                                       Date
 Vice Chancellor                                                                                              Date                   from Budget Profile Code
 Chancellor’s Representative                                  Denied                       Approved           Date
URL: http://www.siue.edu/PERSONNEL/Employment/PositionControl.dot                                                        5/08        Chart (shown before).
            Administrative & Professional Staff
                 Appointment Approval Form

• Carry the information from the Position
  Control Form over to the Appointment
  Approval Form.
                                                               ADMINISTRATIVE & PROFESSIONAL STAFF
                                                                   APPOINTMENT APPROVAL FORM

                                                                                                                                                                          Administrative &
                                                    This will become the formal notice of appointment upon completion of all approvals listed.

Legal Name:           John Smith                                                    Soc. Sec. No.:             555-55-5555           Banner ID :       800-xxxxx

                                                        New                 Personnel                                 Previous
POSITION/JOB INFORMATION

Campus:
                     Alton
                     E St Louis
                                         Edwardsville
                                         Springfield
                                                        Renewal


                                                            Box:
                                                                          Bulletin No.:      FY


                                                                                      Bldg. & Rm. No.:
                                                                                                        09            Incumbent:
                                                                                                                                   Phone
                                                                                                                                        n/a


                                                                                                                                 w/Prefix:
                                                                                                                                                                          Professional Staff
                                                                                          Actual

                 Position
                                                  Full-Time
                                                  Semi-Mo
                                                   Salary
                                                    Base
                                                                   Appt. Percent:
                                                                     (4 decimal
                                                                    places max.
                                                                                          Asgn.
                                                                                          Salary
                                                                                       (round up to
                                                                                        next whole                                               Org/
                                                                                                                                                                AIS
                                                                                                                                                              Budget
                                                                                                                                                                            Appointment
TITLE                                No.         (whole no.)       (.3333=33.33)          dollar)                    Account Title               DDU          Purpose
Director of Special Event

                                                     $
                                                       $5000
                                                       $5000
                                                                           .60.00
                                                                            40.00
                                                                                            $
                                                                                             $3000
                                                                                             $2000
                                                                                                             Bursar
                                                                                                             Bursar Expenditure Acct.
                                                                                                                                                722225
                                                                                                                                                722225
                                                                                                                                                              721013
                                                                                                                                                              742242       Approval Form
                                                     $                                      $

APPOINTMENT TYPE & APPOINTMENT PERIOD:
Professional Staff (Bargaining):              Regular        Durational       Beginning                               (term/yr or mo/day/yr)
                                                                              through                                 (term/yr or mo/day/yr – durational appts only)
                         If regular, appointment period will be from:                           (mo/day)         through                       (mo/day) each year.
(A regular appointment is subject to termination only as provided in the applicable collective bargaining agreement. A durational appointment may be used only for
replacement of a regular appointee on leave or for a specific project of a limited duration.)

Administrative Staff:                         Continuing         Term         Beginning         8/01/08               (term/yr or mo/day/yr)
                                                                                                                                                                           New Information:
                                                                                                                      (term/yr or mo/day/yr – term appts only)
                                                                                                                                                                           •Budget Purpose Number
                                                                              through           con't
                            If fiscal, appointment period will be from:                         (mo/day)         through                       (mo/day) each year.
(A continuing appointment is renewed automatically each year unless the appointee is given notice as specified in the applicable personnel policies. A term
appointment is written for a specified period of time and may be renewed; notice of non-renewal, other than the terminal date of this appointment as stated herein, is


                                                                                                                                                                           •Organization Code (DDU)
not required and shall not be given.)
CONDITIONS OF APPOINTMENT/DESCRIPTION OF RESPONSIBILITIES: (Include position description. Attach separate statement if
necessary)



                                                                                                                                                                           •Statement of Economic Interest
                                                                                                                                                                               Check if applicable
If related by blood or marriage to any member of the Board of Trustees, please state relationship:
READ BEFORE SIGNING: The applicant agrees that if appointed his or her conditions of employment will include the laws of Illinois, including Board of Trustees
legislation, and all policies, regulations, including those of SIUE, from time to time issued pursuant thereto, all of which will be as much a part of the applicant's
employment contract as if set out in full therein, and that such terms and conditions as from time to time amended will continue to govern in any change of assignment
or renewal of the appointment. It is a condition of employment that each appointee agrees to abide by the provisions of the University Patent and (or) Copyright Policy
and any contractual obligations of the University to others with reference to discoveries, inventions, improvements, composition or creations made, produced,
developed, actually or constructively reduced to practice or perfected during the term of employment.
Appointee’s Signature                                                                                                           Date

     As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the employee
will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
RECOMMENDATION:

Chair/Supervisor Signature & Date                           Dean/Dir./Fiscal Officer Signature & Date                 Vice Chancellor Signature & Date

Chair/Supervisor Signature & Date                           Dean/Dir./Fiscal Officer Signature & Date                 Vice Chancellor Signature & Date
ACCEPTED BY DIRECTOR OF HUMAN RESOURCES:                                                                                        Date
APPOINTMENT: Subject to the requirements of the Board of Trustees' Policy on Personnel Approval, you are hereby appointed to the position described above.
CHANCELLOR                                                                                                                      Date
Date approved/ratified by President:                                                  Date ratified by Board of Trustees:
http://www.siue.edu/PERSONNEL/Employment/apsappt.dot                                                                                                          06/08
              Civil Service and Assistantships

• Complete same process for…
  – Civil Service Hire/Change Form
  – Assistantship Approval Form
  – Faculty Approval Form
  – Job Change Request Form

    • New Information Provided by Department
       – Budget Purpose Number
       – Organization Code (DDU)
                                           REQUEST TO HIRE or CHANGE THE STATUS of
                                                 CIVIL SERVICE PERSONNEL
                                                          Offices of Human Resources

REQUEST TO HIRE CIVIL SERVICE PERSONNEL
1.
                                                   SOUTHERN ILLINOIS UNIVERSITY Edwardsville

      Application is hereby made for the appointment of
      to the classification (Civil Service class title)
                                                                       Pamela Beasley
                                                                Office Administrator
                                                                                                                      (employee's name)
                                                                                                           in the Civil Service System
                                                                                                                                                Civil Service
2.
3.
      number        N1234
      Employee’s Soc Sec No.:
      The employee is to be paid :
                                   in



      from the accounts as specified below:
                                            Office of Information Technology
                                        555-55-5555
                                            $$1,293         ,
                                                                       Employee’s Banner ID:
                                                                   a semi-monthly salary OR
                                                                                                  800-xxxxx
                                                                                                  $            ,
                                                                                                                             Department.


                                                                                                                      an hourly rate
                                                                                                                                               Request to Hire
4.
      AIS Acct Title:
      AIS Acct Title:
      AIS Acct Title:
                         Information Technology



      This employee’s appointment type is :
                                                                           Budget Purpose:
                                                                           Budget Purpose:
                                                                           Budget Purpose:
                                                                                                721080     Labor Dist: %:
                                                                                                           Labor Dist: %:
                                                                                                           Labor Dist: %:
                                                                                                                               100.0

                                                                                                                                                    Form
         Continuing        Temporary (not to exceed 3 mos.                Extra Help (intermittent work)
      AND       Full-time OR      Part-time at            100.0          % (4 decimal places max on part-time, e.g., .3333=33.33)
5.    The effective date for this appointment is          8/1/08               . The department organization no. is        641160         .
      and the position no. for NBAJOBS is                          .     Previous incumbent::     Michael Scott
6.  Interviewer’s name*:    Creed Branton             Phone:                                      650-3814     Location:       1068
   *Required prior to submitting this request to HR.
REQUEST TO CHANGE THE STATUS OF CIVIL SERVICE PERSONNEL                                                                                          New Information:
Employee Name                                                              Soc Sec No.                        Banner ID

CURRENT STATUS
Class (Title)
                                                                           CHANGED TO (NEW) STATUS
                                                                           Class (Title)
                                                                                                                                                     •Budget Purpose Number
                                                                           Effective Date
Appointment type
  Continuing
                                                                           Appointment type
                                                                              Continuing                                                             •Organization Code (DDU)
  Temporary (not to exceed 3 mos.)                                             Temporary (not to exceed 3 mos.)
  Extra Help (intermittent work)                                              Extra Help (intermittent work)
AND
  Full-time OR
                                                                           AND
                                                                              Full-time OR                                                           •Previous Incumbent
     Part-time at                  % (e.g., .3333=33.33)                      Part-time at                    % (e.g., 3333=33.33)


                                                                                                                                                     •Statement of Econ Interest
Semi-mo salary $                        OR Hrly rate        $              Semi-mo salary     $               OR Hrly rate       $
Civil Service system No.:          N                                       Civil Service system No.:          N
NBAJOBS position no:                                                       NBAJOBS position no:
Dept. Organization Code:                                                   Dept. Organization Code:
1. AIS Acct Title:                                                         1. AIS Acct Title:
Budget Purpose:                         Labor Dist %:                      Budget Purpose:                    Labor Dist %:
2. AIS Acct Title:                                                         2. AIS Acct Title:
Budget Purpose:                         Labor Dist %:                      Budget Purpose:                    Labor Dist %:
3. AIS Acct Title:                                                         3. AIS Acct Title:
Budget Purpose:                         Labor Dist %:                      Budget Purpose:                    Labor Dist %:

                        Signature of Fiscal Officer                                                           Date:
                    Signature of Dean or Director
    Signature of Chancellor or Vice Chancellor                                                    Date:
                                                                                                              Date:
                                                                                                                                              Note: Don’t forget to include
                                                                                                                                              interviewer’s name.
    As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the
employee will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
HUMAN RESOURCES OFFICER:
URL: www.siue.edu/PERSONNEL/Employment/CSHireChangeStatus.dot                                                                    6/08
                                          REQUEST TO HIRE or CHANGE THE STATUS of
                                                CIVIL SERVICE PERSONNEL

REQUEST TO HIRE CIVIL SERVICE PERSONNEL
                                                          Offices of Human Resources
                                                   SOUTHERN ILLINOIS UNIVERSITY Edwardsville                                               Change the Status of
1.    Application is hereby made for the appointment of
      to the classification (Civil Service class title)
      number        N              in
                                                                                                                 (employee's name)
                                                                                                      in the Civil Service System
                                                                                                                        Department.
                                                                                                                                              Civil Service
2.
3.
      Employee’s Soc Sec No.:
      The employee is to be paid :
      from the accounts as specified below:
                                           $              ,
                                                                  Employee’s Banner ID:
                                                              a semi-monthly salary OR       $            ,      an hourly rate              Personnel Form
      AIS Acct Title:                                                 Budget Purpose:                 Labor Dist: %:
      AIS Acct Title:                                                 Budget Purpose:                 Labor Dist: %:
      AIS Acct Title:                                                 Budget Purpose:                 Labor Dist: %:
4.    This employee’s appointment type is :
         Continuing        Temporary (not to exceed 3 mos.           Extra Help (intermittent work)
      AND       Full-time OR      Part-time at                      % (4 decimal places max on part-time, e.g., .3333=33.33)
5.    The effective date for this appointment is                          . The department organization no. is                       .
      and the position no. for NBAJOBS is                     .     Previous incumbent::
6.  Interviewer’s name*:
   *Required prior to submitting this request to HR.
                                                      Phone:                                              Location:
                                                                                                                                         *In this example, the employee is
REQUEST TO CHANGE THE STATUS OF CIVIL SERVICE PERSONNEL
Employee Name            Stanley Hudson                               Soc Sec No.       555-55-5555      Banner ID      800-xxxxx        being changed from a part-time
CURRENT STATUS
Class (Title)       Grounds Worker
                                                                      CHANGED TO (NEW) STATUS
                                                                      Class (Title)     Grounds Worker
                                                                                                                                         employee to a continuing full-time
Appointment type
                                                                      Effective Date
                                                                      Appointment type
                                                                                          8/01/08
                                                                                                                                         employee.
  Continuing                                                             Continuing
  Temporary (not to exceed 3 mos.)                                        Temporary (not to exceed 3 mos.)
  Extra Help (intermittent work)                                         Extra Help (intermittent work)
AND                                                                   AND
  Full-time OR                                                           Full-time OR
     Part-time at       50.00      % (e.g., .3333=33.33)                 Part-time at                    % (e.g., 3333=33.33)
Semi-mo salary $                  OR Hrly rate            $16.96      Semi-mo salary     $             OR Hrly rate         $16.96
Civil Service system No.:
NBAJOBS position no:
Dept. Organization Code:
                               N1234

                               724260
                                                                      Civil Service system No.:
                                                                      NBAJOBS position no:
                                                                      Dept. Organization Code:
                                                                                                       N1234

                                                                                                       724260
                                                                                                                                            New Information:
1. AIS Acct Title:   Facilities Management                            1. AIS Acct Title:   Facilities Management
Budget Purpose:      733309      Labor Dist %:            100.0       Budget Purpose:      733309      Labor Dist %:        100.0
2. AIS Acct Title:
Budget Purpose:                  Labor Dist %:
                                                                      2. AIS Acct Title:
                                                                      Budget Purpose:                  Labor Dist %:                        •Organizational Code (DDU)
3. AIS Acct Title:                                                    3. AIS Acct Title:
Budget Purpose:                  Labor Dist %:                        Budget Purpose:                  Labor Dist %:


                                                                                                                                            •Budget Purpose Number
                        Signature of Fiscal Officer                                                      Date:
                    Signature of Dean or Director                                                        Date:
    Signature of Chancellor or Vice Chancellor                                                    Date:
    As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the
employee will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
HUMAN RESOURCES OFFICER:
URL: www.siue.edu/PERSONNEL/Employment/CSHireChangeStatus.dot                                                               6/08
                                                                                                                                                                                                   ASSISTANTSHIP APPOINTMENT                                                          Posting No:

                                                                                                                                                                                                                Graduate School
                                                                                                                                                                                                    Southern Illinois University Edwardsville
STATEMENT, DRAFT COMPLIANCE FORM, EFT FORM (optional), AND (if this is a teaching assignment) THE ORAL ENGLISH PROFICIENCY CERTIFICATION
                                                                                                                                             Name
                                                                                                                                                          (Please Type:


                                                                                                                                           Employment location information:
                                                                                                                                                                                    Sample
                                                                                                                                                                                     Last


                                                                                                                                                                                            Phone No.
                                                                                                                                                                                                            Name
                                                                                                                                                                                                               First

                                                                                                                                                                                                               3762
                                                                                                                                                                                                                                    M.I.)


                                                                                                                                                                                                                                 Bldg.       Alumni
                                                                                                                                                                                                                                                      Social Security #
                                                                                                                                                                                                                                                      Student ID #

                                                                                                                                                                                                                                                                Room No. 3128
                                                                                                                                                                                                                                                                               000-00-xxxx
                                                                                                                                                                                                                                                                               800######

                                                                                                                                                                                                                                                                                             Box#      1457
                                                                                                                                                                                                                                                                                                                         Assistantship
                                                                                                                                                                                                                                                                                                                           Approval
  NOTE; INITIAL APPOINTMENT REQUIRES A PERSONAL AND PROFESSIONAL DATA FORM, STATE AND FEDERAL W-4 CARDS, LOAN DEFAULT




                                                                                                                                            Contingent upon the approval of the Graduate Dean and the Chancellor of Southern Illinois University Edwardsville, upon admission to the Graduate School and
                                                                                                                                            continued maintenance of good academic standing in an approved course load each term, you are hereby offered a term appointment under the following conditions.

                                                                                                                                           1. ASSISTANTSHIP CATEGORY (Check One)                                   General              Research               Teaching
                                                                                                                                                 % of         Full-time          Monthly              Semi-                        Name of Account                        Position          Org/ DDU     AIS Budget



                                                                                                                                                                                                                                                                                                                             Form
                                                                                                                                                 Time          Salary             Salary             monthly                        to be Charged                         Number                        Purpose No. to
                                                                                                                                                                Base             Payment             Payment                                                                                             be Charged
                                                                                                                                                 50.00       $1,000.00            $500.00                $250.00                            270303                                           653820           721101



                                                                                                                                                Supervisor’s statement of specific duties and responsibilities:
                                                                                                                                                This position will provide functional support to the department chair.



                                                                                                                                                Name of Appointee’s Supervisor              Randy Watson                                                                                                                 New Information:
                                                                                                                                           2. Period of Appointment:
                                                                                                                                                                                 Fall (8/16 – 12/31) 2008               yr, Spring (1/1 – 5/15)                       yr, Summer (5/16 – 8/15)
                                                                                                                                                                                                                                                                                                                         •Budget Purpose Number
                                                                                                                                                 Academic Basis for:                                                                                                                                               yr.
                                                                                                                                              Other:                                           , (Year)                      through                                                 , (Year)
                                                                                                                                                  Fiscal Basis for:              Dates: beginning                                                       through

                                                                                                                                           3. Present Status:
                                                                                                                                                 Admitted to Graduate
                                                                                                                                              School,
                                                                                                                                                                              Public Administration
                                                                                                                                                 Undergraduate approved pending degree completion
                                                                                                                                                                                                                           Dept., beginning with          Fall/2008 (term/year), for           MPA      degree.
                                                                                                                                                                                                                                                                                                                         •Organization Code (DDU)
                                                                                                                                           4. Show dates of any prior SIUE Assistantships: During Academic Year(s)
                                                                                                                                           5. If related by blood or marriage to any member or the Board of Trustees, please state relationship
                                                                                                                                           READ BEFORE SIGNING
                                                                                                                                               The appointee agrees that, if appointed, his/her terms and conditions of assistantship appointment will include the laws of Illinois, including Board of
                                                                                                                                           Trustees legislation, and all policies and regulations including those of SIUE, from time to time and pursuant thereto, all of which will be as much a part of the
                                                                                                                                           applicant’s assistantship appointment as if set out in full therein, and that such terms and conditions as from time to time amended will continue to govern in any
                                                                                                                                           changes of assignments or renewal of the appointment.
                                                                                                                                               It is a condition of appointment that each appointee agrees to abide by the provisions of the University Patent and (or) Copyright Policy and any contractual
                                                                                                                                           obligations of the University to others with reference to discoveries, inventions, improvements, composition or creations made, produced, developed actually or
                                                                                                                                           constructively reduced to practice or perfected during the term of employment.
                                                                                                                                           I have read the Conditions of Assistantship Appointment and accept the position under these terms and subject to stated above contingencies:


                                                                                                                                                                                  Signature of Student                                                                                       Date


                                                                                                                                           RECOMMENDATION                                                   APPROVED:                                                     APPROVED:

                                                                                                                                           Dean/Director/Fiscal Officer                     Date            Provost and Vice Chancellor for Academic Affairs   Date       Graduate School                         Date



                                                                                                                                           Dean/Director/Fiscal Officer                     Date            Vice Chancellor                                    Date


                                                                                                                                                   BUDGET INFORMATION: Source of Funds
                                                                                                                                                                      Original – Graduate School / Payroll / Institutional Research & Studies / Dean or Director / Appointee Copy
                                                  1005-29                                                                                       rev. 6/08 by ccj
                                                                      JOB CHANGE REQUEST FORM
                                                   Administrative & Professional Staff, Faculty, & Graduate Assistants
                                         (For changes other than labor re-distributions and extensions of appointment periods)


Legal Name:           John Smith
                                             “Acting” positions may not be given an appointment period which exceeds one year.

                                                                                          Soc Sec No:          555-55-555              Banner ID:       800-xxxxx
                                                                                                                                                                                    Job Change
POSITION/JOB INFORMATION


                 POSITION
                                                     Full-Time
                                                     Semi-Mo          Appt. Percent
                                                                                             Actual
                                                                                             Asgn.
                                                                                             Salary
                                                                                                                                                  CURRENT STATUS:
                                                                                                                                                                                   Request Form
                                                      Salary             4 decimal        (round up to                                                                  AIS
                                                       Base            places max.         next whole                                                   Org/          Budget
TITLE or RANK                           No.         (whole no.)       (.3333=33.33)          dollar)                   Account Title                    DDU           Purpose

Professor                                                   $3000               100.0            $3000      Biological Sciences                       653755           72117
                                                         $                                     $
                                                         $                                     $                                                                                   New Information:
                                                         $                                     $
                                                                                                                                              CHANGE STATUS TO:
Professor                                                   $3000               100.0            $3000      Environmental Science FUR                 653765          729084       •Budget Purpose Number
                                                         $                                     $


                                                                                                                                                                                   •Organization Code (DDU)
                                                         $                                     $
                                                         $                                     $

EFFECTIVE DATE(S) FOR CHANGE: Beginning                         8/15/08                              Ending      5/15/09                                or       Continuing
TYPE OF APPOINTMENT:                          Academic:               Faculty Continuing                               Faculty Term                   Grad Asst (term only)
                                                  Fiscal:             Faculty Continuing                               Faculty Term                   Grad Asst (term only)
                            Admin/Professional Staff:                 Administrative Staff Continuing                  Administrative Staff Term

COMMENTS & JUSTIFICATION:
                                                                      Professional Staff Regular (IEA/NEA)                   Professional Staff Durational (IEA/NEA)
                                                                                                                                                                                   •Statement of Economic
                                                                                                                                                                                   Interest
                                                                                                                                                                                        Check if applicable
    This extra service is over and above services required by the current budgeted contract. It will not affect performance under such contract.
READ BEFORE SIGNING: The applicant agrees that if appointed, his or her conditions of employment will include the laws of Illinois, including Board of Trustees
legislation, and all policies and regulations, including those of SIUE, from time to time issued pursuant thereto, and any applicable collective bargaining agreement, all of
which will be as much a part of the applicant's employment contract as if set out in full therein, and that such terms and conditions as from time to time amended will continue
to govern in any change of assignment or renewal of the appointment.


                                  Signature of Staff Member                                                                                 Date
                                                    Please sign and make a file copy before forwarding.
   As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the employee will be
required to complete a Statement of Economic Interest. URL for filing info., including criteria: http://www.siu.edu/~ethics/econint.htm
RECOMMENDATION:

Chair/Supervisor                   Date                 Dean/Dir./Fiscal Officer             Date                     Vice Chancellor                          Date

Chair/Supervisor                   Date                 Dean/Dir./Fiscal Officer             Date                     Vice Chancellor                          Date
ACCEPTED BY DIRECTOR OF HUMAN RESOURCES:                                                                                             Date:
APPOINTMENT: Subject to the requirements of the Board of Trustees' Policy on Personnel Approval, you are hereby appointed to the position described above.

Chancellor                               Date               Date approved/ratified by President                                        Date ratified by Board of Trustees
URL: http://www.siue.edu/PERSONNEL/Employment/jobchange.dot                                                                                                        06/08
                                                                  FACULTY APPOINTMENT APPROVAL FORM
                                                        This will become the formal notice of appointment upon completion of all approvals listed.


Legal Name:           John Smith


POSITION/JOB INFORMATION
                                                       New
                                                       Renewal
                                                                           Personnel
                                                                                    Soc. Sec. No.:


                                                                         Bulletin No.:      FY
                                                                                                          555-55-5555


                                                                                                     09-114
                                                                                                                   Previous
                                                                                                                   Incumbent:
                                                                                                                               Banner ID:


                                                                                                                                      Dave Thomas
                                                                                                                                                      800-xxxxx

                                                                                                                                                                               Faculty
                    Alton                Edwardsville                                                                             Phone
Campus:             E St Louis



                 Position
                                         Springfield

                                                  Full-Time
                                                  Semi-Mo
                                                   Salary
                                                            Box         1608


                                                                  Appt. Percent:
                                                                    (4 decimal
                                                                                    Bldg. & Rm. No.

                                                                                            Actual
                                                                                         Asgn. Salary
                                                                                         (round up to
                                                                                                          SL 2222               w/Prefix:     650-5056



                                                                                                                                                               AIS
                                                                                                                                                                             Appointment
                                                                                                                                                                            Approval Form
                                                    Base           places max.            next whole                                            Org/         Budget
TITLE or RANK                    No.             (whole no.)      (.3333=33.33)             dollar)              Account Title                  DDU          Purpose
Professor                                              $3000               100.0                 $3000    Biological Sciences                  653755        721177
                                                     $                                         $
                                                     $                                         $
                                                     $                                         $

APPOINTMENT TYPE & APPOINTMENT PERIOD:
    Continuing:               Academic        Fiscal*       Beginning          8/16/08                 (term/yr or mo/day/yr)
                         *If fiscal, normal fiscal year will be from:                       (mo/day)      through                             (mo/day) each year.
                              Summer Academic**             Beginning                         (mo/day/yr)    through                              (mo/day/yr)
(A continuing appointment is renewed automatically each year, excluding Summer, unless the appointee is given notice as specified in the applicable personnel
policies. Summer appointments assigned to continuing, tenure-track faculty do not count toward tenure.) **Subject to July 1 salary increase when applicable unless
                                                                                                                                                                          New Information:
otherwise noted below as a condition of appointment.
    Term:                   Academic    Fiscal              Beginning                                                 through
                            Summer Academic**                                  (term/yr or mo/day/yr)                                 (term/yr or mo/day/yr)
(A term appointment is written for a specified period of time and may be renewed. Notice of non-renewal, other than the terminal date of this appointment as stated
herein, is not required and shall not be given.) **Subject to July 1 salary increase when applicable unless otherwise noted below as a condition of appointment.
                                                                                                                                                                          •Budget Purpose Number
CONDITIONS OF APPOINTMENT/DESCRIPTION OF RESPONSIBILITIES: (Include position description. Attach a separate statement if

                                                                                                                                                                          •Organization Code (DDU)
necessary)




                                                                                                                                                                          •Statement of Economic
                                                                                                                                                                          Interest
If related by blood or marriage to any member of the Board of Trustees, please state relationship:
READ BEFORE SIGNING: The applicant agrees that if appointed his or her conditions of employment will include the laws of Illinois, including Board of Trustees
legislation, and all policies, regulations, including those of SIUE, from time to time issued pursuant thereto, all of which will be as much a part of the applicant's
employment contract as if set out in full therein, and that such terms and conditions as from time to time amended will continue to govern in any change of assignment
                                                                                                                                                                              Check if applicable
or renewal of the appointment. It is a condition of employment that each appointee agrees to abide by the provisions of the University Patent and (or) Copyright Policy
and any contractual obligations of the University to others with reference to discoveries, inventions, improvements, composition or creations made, produced,
developed, actually or constructively reduced to practice or perfected during the term of employment.

Appointee’s Signature                                                                                                          Date

     As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the employee
will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
RECOMMENDATION:

Chair/Supervisor Signature & Date                           Dean/Dir./Fiscal Officer Signature & Date              Vice Chancellor Signature & Date

Chair/Supervisor Signature & Date                           Dean/Dir./Fiscal Officer Signature & Date              Vice Chancellor Signature & Date

ACCEPTED BY DIRECTOR OF HUMAN RESOURCES:                                                                             Date
APPOINTMENT: Subject to the requirements of the Board of Trustees' Policy on Personnel Approval, you are hereby appointed to the position described above.

CHANCELLOR                                                                                                                     Date

Date approved/ratified by President:                                                 Date ratified by Board of Trustees:

http: www.siue.edu/PERSONNEL/Employment/facappt.dot                                                                                                               6/08
                               Helpful Links
PowerPoint Presentation:
    http://www.siue.edu/humanresources/employment/pdf/HiringProcess_DocumentChan
    gesFY09.ppt
Forms:
    http://www.siue.edu/humanresources/forms/
Statement of Economic Interest:
    http://www.siu.edu/~ethics/econint.htm
AIS Crosswalk:
    http://www.siue.edu/AIS/FORMS/Crosswalk.xls
Adm/Prof Staff Appointment form:
    http://www.siue.edu/humanresources/forms/pdf/apsappt.dot
Job Change Request form: http://www.siue.edu/humanresources/forms/pdfjobchange.dot
PDQ:
    http://www.siue.edu/humanresources/employment/pdf/PDQ/Grade.xls
Position Control form: http://www.siue.edu/humanresources/forms/pdf/PositionControl.dot
Civil Service Request/Change of Status:
    http://www.siue.edu/humanresources/forms/pdf/CSHireChangeStatus.dot
Questions??

				
DOCUMENT INFO
Description: Humanresources document sample