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					       A Basic OSHA Overview



A Summary for the Midlands Chapter
        of the NACBA
           What is OSHA?
 OSHA is an administrative branch of the
  U.S. Department of Labor.
 OSHA = Occupational Safety and Health
  Administration.
 The State of Iowa has a similar group called
  Iowa Occupational Safety and Health
  (IOSH).
 OSHA develops & enforces safety rules for
  businesses.
 What are my responsibilities
under the OSHA regulations?
 Employers are required to provide a safe
  workplace;
 specifically, a workplace free from hazards
  that are likely to cause:
 death or
 serious physical harm to employees.
     What are my responsibilities
    under the OSHA regulations?
 Be familiar with OSHA regulations.
 Comply with OSHA regulations.
 Identify, reduce & remedy workplace hazards.
 Keep injury and illness records.
 Provide ongoing safety training.
 Verify that the training was understood.
 Provide personal safety equipment to workers.
     Why should we comply?
 It’s the law.
 Reducing potential harm to employees is a
  goal that we clearly share with OSHA.
 Providing a safe and healthy environment
  benefits our employees, members and
  guests.
 Compliance with OSHA will reduce
  injuries, illnesses, fines and insurance costs.
         Aren’t churches exempt?
 Churches not affecting commerce are exempt.
 But most churches do affect commerce via:
    –   Out-of-state US Mail,
    –   Long-distance telephone calls or Fax's,
    –   Purchases from out-of state,
    –   Deliveries from out-of-state,
    –   E-mail to other states,
    –   World Wide Web-site,
    –   Schools or preschools that use out-of-state supplies.
        Must we keep records?
   You must keep records of occupational
    injuries or illnesses if:
    – you employ 11 or more employees at any time
      during a calendar year.
    – you have fewer than 11 employees but hire a
      contractor that bumps your count to 11 or more.
   You must report all fatalities to OSHA or the
    hospitalization of 3 or more employees, even
    if you have fewer than 11 employees.
    What if I don’t need to keep
    injury and illness records?

 Even if you aren’t required to keep injury
  and illness records,
 you still need to follow all the other
  requirements of the OSHA Act.
       What forms must I use?
 If you have 11 or more employees, use Form
  300 “Log and Summary of Occupational
  Injuries and Illnesses.”
 On Form 300 you must record:
 All work-related injuries or illnesses, other than
  minor first aid.
 Form 300 is easy to complete.
        What forms must I use?
   Form 300A is the annual summary of all the
    activity recorded on Form 300.

   The Form 300A (summary of all injuries and
    illnesses from the previous year) must be
    posted from February 1 to April 30.

   Form 300 and 300A must be kept for 5 years.
       What forms must I use?
 Even if you aren’t required to record work-
  related illnesses and injuries on OSHA forms,
 it is important (and probably required) that you
  notify the State and your worker’s comp insurer
  of all work-related illnesses or injuries.
 In Iowa, use the form: “First Report of Injury or
  Illness” available from www.iowaworkforce.org
      What poster is required?
 Every employer must post in a prominent
  location FORM 3165,
 the “Job Safety and Health Protection”
 workplace poster which informs employees
 of their rights and responsibilities under
 the OSHA Act.
 Posters can be downloaded – no need to buy.
      What is the “Hazard
    Communication Standard”?
 It is a major OSHA requirement.
 It requires employers to:
 Inform employees of workplace conditions like:
    – Hazardous materials, chemicals and equipment
 Train employees on proper safeguards.
 Verify they understand the training.
 Put the program in writing.
 Update the program and training regularly.
     What is the MSDS program?
 The MSDS program is part of the “Hazard
  Communication Standard.”
 MSDS means “Material Safety Data Sheets”
 The MSDS sheets describe:
    – workplace chemicals and their potential hazards
    – how workers can be protected from them
    – how to clean spills and decontaminate workers.
   MSDS sheets must be immediately available.
        What about OSHA
          inspections?
 OSHA may conduct workplace inspections
  to enforce its standards.
 Inspections may be any time, unannounced.
 They have the right to inspect any part of
  your building, and 5 years of logbooks,
  records and all your written safety plans.
 If violations are found, fines and civil
  and/or criminal penalties may be imposed.
             What about OSHA
               inspections?
 One of your employees may be selected to join
  the OSHA inspector during the inspection.
 Possible questions to that employee:
    – Have you had safety training classes?
    – What are the safety rules regarding this and that?
    – Where is your MSDS book?
    – What have you been trained to do during accidents or
      emergencies?
    – In what parts of your job don’t you feel safe?
         What triggers OSHA
           inspections?
 About 60% of OSHA inspections are
  triggered by employees.
 It’s in your best interest to solve employee
  concerns before OSHA is called.
 Develop suggestion/complaint system.
 Many of the other 40% of inspections are
  triggered by police, fire and rescue personnel
  when they respond to emergencies.
    How can we comply with the
              Act?
   Understand the OSHA requirements.
   Perform a self-inspection of the building annually.
   Get/develop a written safety/training program.
   Use the required OSHA forms.
   Aggressively eliminate violations.
   Demonstrate a commitment to safety.
   Appoint persons(s) to be responsible.
   Involve your congregation (Building & Grounds).
  What 16 areas of church
operations may be covered by
           the Act?
   1. Fire Prevention and Fire Plans
    – Number and placement of extinguishers, fire
      extinguisher training, fire reporting and
      evacuation plan, alarms, storage of flammables,
      possible kitchen and garage hazards, etc.
   2. Emergency Exit Routes
    – Number of exits, directional signage, which
      way doors swing, exit widths, guardrails,
      alarms, locks, route maps, etc.
  What 16 areas of church
operations may be covered by
           the Act?
   3. Ladder Safety
    – Operator training for different ladder situations,
      periodic checking all ladders for defects, etc.

   4. Walking Surface Safety
    – Stairways, handrails, railings around elevated
      areas, scaffolds, walkway lighting, etc.
  What 16 areas of church
operations may be covered by
           the Act?
   5. First Aid
    – Number and locations of First Aid stations,
      First Aid supplies, employee accident and First
      Aid training, etc.

   6. Lawn Mowers & Power Equipment
    – Employee safety training, employee safety
      equipment, power equipment safety checks,
      machine guards, gasoline storage, etc.
      What 16 areas of church
    operations may be covered by
               the Act?
   7. Chemical Safety
    – What chemicals are on-site, proper chemical
      storage, safe chemical usage, chemical hazard
      training, etc.

   8. Office Safety, Housekeeping, Ergonomics
    – Common office hazards, equipment and material
      storage, computer workstation design, etc.
      What 16 areas of church
    operations may be covered by
               the Act?
   9. Lockout and Tagout of Hazardous Energy
    – Hazardous energy sources might be electrical,
      mechanical, hydraulic, pneumatic, chemical, etc.
    – Employees servicing equipment must disable sources
      of hazardous energy before servicing.
   10. Boiler Room Safety
    – Boiler operator certification, pressure relief valves,
      safety log books, etc.
  What 16 areas of church
operations may be covered by
           the Act?
   11. Blood Borne Pathogens
    – Your plan to minimize employee exposure,
      employee pathogen training, signs and labels,
      employee safety equipment like gloves, eye
      glasses and masks, etc.
   12. Occupational Noise and Respiratory
    Exposure
    – Employee training, appropriate and properly
      fitted ear-wear, face-masks, respirators, etc.
  What 16 areas of church
operations may be covered by
           the Act?
   13. Workplace Violence
    – Problem identification, control strategies,
      security measures, cash-handling policies, zero-
      tolerance violence policies, employee
      assistance programs.
   14. Permit-required Confined Spaces
    – Identification of confined spaces (attics, service
      tunnels, crawlspaces) & employee training.
      What 16 areas of church
    operations may be covered by
               the Act?
   15. Working Outdoors: Heat & Cold
    Extremes
    – Employee training on sunburn, heatstroke, Lyme
      disease, West Nile Virus, frost bite, etc.
      What 16 areas of church
    operations may be covered by
               the Act?
   16. Personal Protective Equipment (PPE)
    – Employers must provide PPE to workers at no
      charge.
    – Workers are only required to provide their own
      protection from the natural elements;
    – employers must provide all the rest.
    – Employers must train workers on how & when to
      use PPE, understand limitations of PPE, fit PPE
      properly and maintain all PPE.
  What 16 areas of church
operations may be covered by
           the Act?
 16. Personal Protective Equipment (PPE)
 Some examples of the PPE employers may
  be required to provide include:
    – face shields, safety glasses, spectacles, goggles,
      hard hats, long hair covers, ear plugs, ear
      muffs, respirators, dust masks, rubber gloves,
      exam gloves, etc.
Where can churches get more
           help?
 Our local OSHA office:
 210 Walnut Street, Room 815
 Des Moines, Iowa 50309
 284-4794


   OSHA on line: www.osha.gov