TREASURERS REPORT by lonyoo

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									                                                                              West Deer Township
                                                                              Board of Supervisors
                                                                              April 21, 2004

The West Deer Township Board of Supervisors held their regular meeting at the West Deer Township
Municipal Building. Members present, Ronald L. Borczyk, Chairman; Hal J. Biehl, Richard W. DiSanti,
Leonard Guerre, George Hollibaugh, Jessica M. Shurina, and Robert C. Tanilli. Also present, Jason A.
Dailey, Township Manager, and Michael Yukevich, Jr., Township Solicitor.

PLEDGE OF ALLEGIANCE

Mr. Borczyk opened the regular meeting and welcomed everyone in attendance. Mr. Borczyk announced
the Board held an executive session to discuss legal and personnel issues.
Meeting tape-recorded.

PUBLIC COMMENTS:
Comments were made from the following residents regarding the accumulation of various junked areas and
issues in the Township:

Emilio LeDonne/179 Kaufman Road, Dave Dull, George Preisser/Russellton, Anthony Duryea, Tim Jones,
Dave Jerome/McKrell Road, Bipin Kaul/Stonecrest Plan, Kathleen Ryan/Monier Road, Paul Anderson/268
Monier Road, Jim Elson/119 Monier Road, Holly Angeloff/Bakerstown Culmerville Road, Doug Grandy,
Patricia Martinez.

Mr. Dailey reported the Township filed Notices of Violations on various areas in the Township. Mr. Dailey
also indicated this clean up project will be ongoing throughout the Township in regard to Ordinances No.
259 and No. 260 for properties/vehicles. The Township will continue to document and take digital pictures
of the various properties/areas throughout the Township.

ACCEPT MINUTES:
A motion was made by Dr. DiSanti and seconded by Ms. Shurina to accept the minutes of the meetings
held March 17, 2004 and April 7, 2004 as presented. Motion carried unanimously.

MONTHLY FINANCIAL REPORT:
Mr. Dailey read the monthly Financial Report.

TREASURER’S REPORT:
The following Treasurer’s Report was submitted to the Board:

                                     TOWNSHIP OF WEST DEER
                                      TREASURER’S REPORT
                                         March 31, 2004

I – GENERAL FUND:
       Cash and Cash Equivalents:
       Sweep Account                                          153,175
       Transfer from Capital Reserve Fund                     223,491
                                                                             376,666

II- SPECIAL REVENUE FUNDS
        Cash and Cash Equivalents:
                Street Light Fund:
                         Sweep Account                         91,762
                Fire Hydrant Fund:
                         Sweep Account                         33,152
                State/Liquid Fuels Fund:



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                                   Sweep Account                                                 59
                          Recreation Fund:
                                   Sweep Account                                           82,887
                                                                                                                     207,860
             Investments:
                     Budgetary Sales Tax:
                             Sweep Account                                                220,196
                     Tax Anticipation
                             Sweep Account                                                251,824

                                                                                                                      472,020
III – CAPITAL PROJECT FUNDS:
        Cash and Cash Equivalents:
                Saxonburg Blvd. Waterline:
                        Sweep Account                                                       30,197
                Route 910 Waterline:
                        Sweep Account                                                         2,369
                Route 910 II Waterline:
                        Sweep Account                                                      121,157
                                                                                                                       152,723
TOTAL CASH BALANCE – 03/31/04                                                                            $           1,209,269


Interest Earned –March 2004                           $1,167

Penn Vest Loans                        Balance Due
Route 910 II                           152,320
Route 910/Frontier Dr.                  96,562
Saxonburg Blvd.                         12,534


                                       3/1/2004                  March                      3/31/2004
                                       Debt Balance              Principal                  Debt Balance
Mellon Bank                                                      Payment
VFC #3                                 $35,459                   $1,465                     33,994

A motion was made by Mr. Guerre and seconded by Dr. DiSanti to receive the Treasurer’s Report as
submitted. Motion carried unanimously.

LIST OF BILLS:
GENERAL FUND:
ADP Inc ............................................................................................................ 345.67
Annette Ganassi .................................................................................................. 47.85
Bakerstown Feed & Garden Center .................................................................. 318.27
Best Wholesale Tire ...................................................................................... 1,212.22
Biehl Printing ..................................................................................................... 80.00
Blackwell and Blackwell .................................................................................. 750.00
Bon Tool Co. ...................................................................................................... 27.45
Bratwear ........................................................................................................ 1,545.00
Brodart Co. ....................................................................................................... 474.00
Bruce & Merriless ............................................................................................ 240.00
C. Lloyd Co. ....................................................................................................... 21.00
Campbell Durrant & Beatty ................................................................................ 60.00
Central Tax Bureau........................................................................................... 456.00
Crystal Springs Water Co. .................................................................................. 79.08
Deer Lakes Hardware ....................................................................................... 232.10



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DLK Auto Parts .................................................................................................... 2.57
E. W. Herman & Assoc. ................................................................................... 290.00
Fedex .................................................................................................................. 73.83
Gattos’ Tarentum .............................................................................................. 114.96
Galssmere Fuel .............................................................................................. 3,889.91
Globe Auto Parts, Inc. ...................................................................................... 238.94
HAPPI .............................................................................................................. 118.00
Hasler, Inc. ........................................................................................................... 8.50
Iron City Uniform & Towel Service ................................................................. 109.30
Keystone Municipal Collections ................................................................... 1,489.59
Kress Tire ......................................................................................................... 609.30
Kubla Cleaning Service .................................................................................... 601.30
Laurel Capital Corp. .................................................................................... 16,981.80
M&M Uniforms ............................................................................................... 328.40
Mailing Systems PA ........................................................................................... 34.00
Makuta & Associates ..................................................................................... 1,383.75
Mark C. Turnley ............................................................................................ 2,000.00
Markl Supply .................................................................................................... 291.00
Municipal Employers Insurance Trust........................................................... 8,602.60
Old National Bank ......................................................................................... 1,889.17
Penn Telecom, Inc. ............................................................................................. 80.00
Pennsylvania One Call System Inc. .................................................................... 56.00
Pittsburgh’s Coffee Break .................................................................................. 83.85
Platinum Plus for Business ................................................................................. 46.00
Quick & Clean Car Wash ................................................................................... 76.00
Russell Standard ............................................................................................... 927.16
Ryans Auto Glass ............................................................................................... 45.00
Salsgiver, Inc. ................................................................................................... 115.00
Schwaab Inc. .................................................................................................... 100.70
Seven Springs Mountain Resort .................................................................... 4,260.40
Staley Communications .................................................................................... 170.97
The Mars National Bank ............................................................................... 2,843.70
Tom Henry Chevrolet ......................................................................................... 46.28
Toshiba America Information .......................................................................... 726.54
Tribune Review ................................................................................................ 414.24
Viking Office Products ..................................................................................... 365.78
West Deer Volunteer Fire Co. #1 ................................................................ 15,076.15
Williams Business Forms ................................................................................. 800.00
Wolf Auto Service .............................................................................................. 36.29
Yukevich Marchetti Liekar Zangrilli ........................................................... 10,287.34

A motion was made by Dr. DiSanti and seconded by Mr. Guerre to pay all bills as submitted on the
attached sheet. Motion carried unanimously.

UTILITIES & PAYROLL:
A motion was made by Ms. Shurina and seconded by Dr. DiSanti to pay utilities and employee payroll
from April 21, 2004 to May 19, 2004. Motion carried unanimously.

REAL ESTATE TAX REFUNDS:
The Board is in receipt of the following list from the Tax Collector, requesting the issuance of tax refunds
due to assessment changes by Allegheny County:

2002 REAL ESTATE REFUNDS:
Goedel, Richard P. & Dorothea…………………………………………………….. $ 18.90

2003 REAL ESTATE REFUNDS:



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Mamula, Milan, Jr……………………………………………………………………. 279.42
Castle Loma Corp…………………………………………………………………….    7.39
Duderstadt, Martha…………………………………………………………………. 262.41

A motion was made by Mr. Tanilli and seconded by Mr. Guerre to issue the tax refunds as submitted by the
Tax Collector on the attached sheets. Motion carried unanimously.

CODE ENFORCEMENT OFFICER’S REPORT:
Gary L. Bogan, Code Enforcement Officer, was present and provided a summary report for the month of
March 2004. Copy of the report is on file at the Township. Questions/comments followed.

PUBLIC WORKS SUPERINTENDENT’S REPORT:
Michael T. Funk, Public Works Superintendent, was present and provided a summary report for the month
of March 2004. Copy of the report is on file at the Township. Questions/comments followed.

POLICE CHIEF REPORT:
Chief Jonathan Lape was present and provided a summary report on the Police Department for the month
of March 2004. Copy of the report is on file at the Township. Questions/comments followed.

REPORT FROM THE PARKS & RECREATION BOARD:
Mr. George Edinger, Vice Chairman, was present and provided a summary report on the Parks and
Recreation Board for April 2004.
Items discussed:
*The Parks and Recreation Board are interested in refurbishing and refinishing the tennis and basketball
courts at Bairdford Park. To complete the job it would involve an expenditure of approximately $60,000.
Mr. Edinger introduced Mr. Bill Hinkle, the instructor for the tennis lessons sponsored by the Parks &
Recreation Board this spring. Mr. Hinkle commented on the tennis program and also commented on the
importance of refurbishing and refinishing the tennis courts.
*Storage areas
*Bleachers
*Summer maintenance employee
*Lighting at the tennis courts
*Comprehensive Plan/DCNR grant

Items for approval:
    1) $1,100 budget for Eagle Scout Project/new roof for the pavilion on B3 and the tennis court.
    2) Additional $300.00 for Summer Concert Series (covering the May concert). Totaling $1,258.30.
    3) $691.36 for one pallet (1,344) of 20 oz. bottles of water with the West Deer Parks & Recreation
         logo on the label.
    4) $6,400 for Summer Maintenance employment from May 15 th to September 30, 2004.

A motion was made by Ms. Shurina and seconded by Mr. Tanilli to authorize the approval of $1,100 for the
Eagle Scout project, $300.00 for the Summer Concert Series in May, $691.36 for the bottles of water and
$6,400 for the summer maintenance employment as stated above. Motion carried.

The next scheduled meeting will be held on May 12, 2004 at 7:00 p.m.

REPORT FROM THE PLANNING COMMISSION:
No one present.

FIRE DEPARTMENTAL REPORTS:
No reports at this time.

FERLAN PLAN OF LOTS:
The Planning Commission approved the Ferlan Plan of Lots at their April 24, 2003 meeting. Said plan is a
two-lot subdivision located on Christonia Road.



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The motion by the Planning Commission read: To approve the Ferlan Plan of Lots two lot subdivision with
no conditions and no further recommendations.

At the Supervisors meeting held May 21, 2003, the previous Board made a motion to deny the Ferlan Plan
of Lots because Mr. Ferlan failed to make payments on his obligation to reimburse the Township for the
Route 910 II Waterline project.
Note: As of February 18, 2004, Mr. Ferlan has paid in full the obligation for the Route 910 II waterline.
Therefore, Mr. Ferlan is requesting the Board approve the Ferlan Plan of Lots Subdivision Plan.

Mr. Ferlan was not present at the meeting and in the past, the policy of the Board was to have the owner or
a representative present at the meeting to answer questions the Board may have. After some discussion, a
motion was made by Mr. Guerre and seconded by Mr. Hollibaugh to approve the Ferlan Plan of Lots
Subdivision Plan. After further discussion, Mr. Hollibaugh questioned the automatic approval the
subdivision plan would have after 45 days if the Township doesn’t vote on it and withdrew his second.

After some discussion, a motion was made by Mr. Guerre and seconded by Mr. Tanilli to approve the
Ferlan Plan of Lots Subdivision Plan. A roll call vote was taken. Members voting yes, Mr. Guerre, Dr.
DiSanti, Ms. Shurina, Mr. Tanilli, and Mr. Borczyk. Members voting no, Mr. Hollibaugh and Mr. Biehl.
Motion carried.

PROGRESS/UPDATE ON ROCK AIRPORT’S GRADING PERMIT:
Mr. Rock Ferrone was present and indicated he submitted the description of the Stormwater Recharge
System and the actual Stormwater Recharge Plan drawing and schedule to the Township. Mr. Dailey
indicated the Township did receive it. Mr. Ferrone submitted a photo of the site. Other items discussed
were the progress list, bonds, and water quality written plan.

The Board of Supervisors authorized Mr. Ferrone the grading permit at their February 4, 2004 meeting and
it was contingent on the Recharge System being taken care of. Mr. Ferrone will need to arrange to have a
contractor to have the recharge system installed within the perimeters of the time schedule that is shown on
the materials list that was delivered to the Township. Based on that understanding, the Township will
exercise its right to terminate his existing grading permit if no contract is present at the May 5, 2004
meeting. After much discussion/comments, a motion was made by Ms. Shurina and seconded by Mr.
Hollibaugh that the Township not terminate the grading permit at this time as long as at the May 5, 2004
meeting the Township receives Mr. Ferrone’s letter of either the contractor or that his own people are going
to do the work as per the schedule. After further questions, a roll call vote was taken. Members voting yes,
Mr. Tanilli, Mr. Guerre, Mr. Biehl, Mr. Hollibaugh, Ms. Shurina, and Mr. Borczyk. Member abstaining,
Dr. DiSanti. Motion carried.
Dr. DiSanti requested to obtain a copy of the report on the water filtration system.

DISCUSSION: UCC/UNIFORM CONSTRUCTION CODE:
A motion was made by Mr. Tanilli and seconded by Ms. Shurina to “opt in” to the Uniform Construction
Code for the Township. Being this is the first step in the process, the Board will initally adopt an
Ordinance for the Uniform Construction Code. Motion carried unanimously.


PURCHASE NEW MOWER/PUBLIC WORKS DEPT:
The Public Works Superintendent received a quote from Krigger & Company, Inc., for a Hustler Super Z
Rotary Mower with a 72” deck. The quoted prices are in accordance with the PA State contract.
Hustler Super Z Rotary Mower with 72” Deck……………………… 7,916.00
Roll Over Protection Structure (ROPS) inc. seat belt……………….           556.00
                                            Total Quote:            8,472.00

A motion was made by Mr. Biehl and seconded by Mr. Guerre to authorize the purchase of the Hustler
Super Z rotary mower as per the quoted price and specifications in the amount of $8,472.00. Motion
carried unanimously.




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FINANCIAL ACCOUNTS/NATIONAL CITY BANK:
Budgetary Reserve Fund
Tax Anticipation Fund

Dr. DiSanti made a motion and Ms. Shurina seconded that the Township move their funds from the
Pittsburgh National Bank accounts to National City Bank for a better return rate for a six month duration
trial and also amend the motion to add that the appropriate signature cards be implemented to open the
accounts. Dr. DiSanti commented that the motion was made based on the work that the Township Manager
did for a larger return on the accounts.
Motion carried unanimously.

*Note: Mr. Hollibaugh recommended a letter be written and placed in Mr. Dailey’s file in regard to the
refinancing and saving the Township money. Mr. Borczyk agreed and indicated if Mr. Hollibaugh would
write the letter then he would sign it.

DISCUSSION OF WATER PROJECT:
Mr. Dailey indicated he finally received from the Township Engineer the specifications for DEP. DEP will
be funding the pipe and materials and the Township will fund the labor and the main line.

REPORT/ALLEGHENY VALLEY NORTH COG:
Mr. Biehl indicated there was a short discussion about the Uniform Code at the Allegheny Valley North
COG meeting.

POINT OF INFORMATION:
   1) Allegheny County Chief Executive Dan Onorato is holding a town hall meeting on Monday, May
      17, 2004 at Springdale High School Auditorium from 6:30 p.m. to 8:00 p.m. Public is invited.
   2) The Southwestern PA Household Hazardous Waste Task Force in cooperation with the North
      Hills Council of Governments is holding a Household Hazardous Waste Collection Day, Saturday,
      May 1, 2004 from 9 a.m. to 2:30 p.m. at the North Park Swimming Pool parking lot.

SET AGENDA/May 5, 2004
6:30 p.m. – Executive Session
7:30 p.m. – Agenda/Workshop Meeting

Pledge of Allegiance
    1. Public comments
    2. Discussion of water project
    3. Set agenda/May 19, 2004
    4. Adjourn

Items added:
*Grading permit/Rock Airport
*Tennis courts
*Discussion of new police vehicle
*Training facility for K9
*DCNR Comprehensive Study update

ADJOURN:
A motion was made by Ms. Shurina and seconded by Mr. Tanilli to adjourn. Motion carried unanimously,
meeting adjourned.

                                                             __________________________________
                                                             Jason A. Dailey
                                                             Township Manager




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