STARTING by Levone

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									YOUR GUIDE


             FAYETTEVILLE, NC 28306
      TELEPHONE: 910-321-6864, or 6867
                            The Cumberland County 4-H Program is part of the
               North Carolina Cooperative Extension Service of North Carolina State University.

         Office Mailing Address                Office Hours

         301 East Mountain Drive               8:00 am - 5:00 pm
         Fayetteville, NC 28306                Mon-Friday

         Located at 301 East Mountain Drive, Fayetteville NC 28306
                 (The Charlie Rose Agri-Expo Center)
         STAFF                                                                                          Phone
         Krista Hancock        Extension Agent, 4-H Youth Development                                   321-6867
         Precious Byrd         4-H Program Assistant, Military Clubs                                    321-6865
         Donna Foster          Secretary, 4-H Youth Development                                         321-6864

         George Autry                 County Extension Director                                         321-6880
         Susan Johnson                Administrative Assistant                                          321-6405

         Kenny Bailey                 Ag. Extension Agent- Commercial Horticulture                      321-6871
         Tyrone Fisher                Area Specialized Agent – Livestock                                321-6873
         Colby Lambert                Agriculture Extension Agent –Crops                                321-6875
         Peggy Elliott                Secretary, Horticulture, Agric., Livestock & Poultry              321-6872

         Candy Underwood              Family & Consumer Educ. Ext Agent                                 321-6869
         BTIO                         Baby Think It Over Program                                        321-6869
         Krista Caison                EFNEP Program Assistant                                           321-687
         Carolyn Hodges               Secretary, Family and Consumer Education                          321-6863

         Shauna Haslem                Ag. Extension Agent- Urban Horticulture                           321-6870
         Master Gardener              Volunteers                                                        321-6882
         Jean Newsome                 Secretary, Horticulture & System Administrator                    321-6862

This guide is intended for anyone who is interested in starting a 4-H club in their local community.
The same basic guidelines apply regardless of whether it is a traditional general interest club, a
special interest or “subject matter” club that meets in a home or a community center or as a 4-H
Club that is part of an after school program or based in a day care or a faith based sponsored club.
If after reviewing this guide you determine you are not interested in becoming a club leader, please
return this guide to the Cumberland County 4-H Office.
                                             Thank You
North Carolina State University and North Carolina A&T State University commit themselves to positive action to secure
equal opportunity regardless of race, color, creed, national origin, religion, sex, age, or disability. In addition, the two
universities welcome all persons without regard to sexual orientation. North Carolina State University, North Carolina A&T
State University, U.S. Department of Agriculture, and local governments cooperating.
                                                                                                         Rev. July 2007

The purpose of this guide is to help you start a 4-H club in your community. This guide
will tell you what a 4-H club is, what a club does, and what you will do as the club's
organizational leader. 4-H in Cumberland County is carried out by the Cumberland
County Cooperative Extension Service located at 301 East Mountain Drive in
Fayetteville. (In the Charlie Rose Agri-Expo Center).

                         WHAT IS A 4-H CLUB?
                  is a group of 5 or more boys and girls, ages 5-19.
                  has one adult "Club Leader" who is the Point of Contact between
                   the club and the 4-H Office.
                  May have one or more additional adult or teen leaders who assist.
                  has a club meeting at least once each month.
                  Has a minimum of 6 club meetings per year. If a 4-H Club has
                       project meetings that are held separately from the regular club
                       meeting then attendance at these activities/meetings may be
                       consider “in addition to” the regular club meeting.
                  has a planned educational program each month.
                  has elected club officers who are club members.
                  does at least one community service project each year.
                  involves families.
                  involves parents as club adult volunteers or “helpers”.

4-H club meetings can be held in homes, community buildings, school, churches, etc.


                  learn how to cooperate and get along with one another.
                  develop good citizenship habits.
                  learn new skills and knowledge.
                  have fun with friends in a positive way.

          attend club meetings at least once a month.
          learn how to participate in and conduct meetings.
          learn how to improve their communities through community service
          learn and practice leadership skills.

   learn how to make good decisions.
   plan and conduct club activities.
   enroll in one or more 4-H projects (foods, pets, clothing, computers,
    photography, etc.)
   A member in good standing MUST:
    o be at least 5 years and not 19 years of age as of January 1st of the
        current project year.
    o Select at least one project for in-depth study
    o Record what they learn (record books)
    o Attend meetings regularly (if a member of an organized group)
        and is an active participant. Ex: Clubs should decide their
        attendance rule. If a 75% rule applies and a club meets monthly,
        a member would need to attend 9 of 12 meetings to meet this
    o Completes a community service project (or becomes involved in
        a group community service project)
    o Participates in some form of public presentation.
    o Have projects evaluated.
    o If they are members-at-large, they should select one project for in-
        depth study and record what they learn (record book) and
        participate in a county wide community service project, and
        participate in some form of presentation at the county level.

                        THE 4-H CLUB MEETING
The 4-H club meeting includes the business meeting, an educational program and
recreation. The suggested length of time for the business meeting is 20-30 minutes. Club
meetings usually follow this order:


      A.     The meeting is called to order by the club president.
      B.     American and 4-H Pledges are recited.
      C.     Club member roll call.
      D.     Minutes of last meeting are read by the club secretary.
      E.     Treasurer's report is given by the club treasurer (if the club has a treasurer).
      F.     Unfinished Business (things from previous meetings that still need to be
             discussed, decided upon or reported on).
      G.     New Business (things not previously discussed at a meeting).
      H.     Make assignments, club leader makes announcements.
      I.     Adjournment


This is an important part of the club meeting. Try to choose topics of interest to all
members. Subject matter clubs (clubs which have a particular focus i.e. Horses,
Livestock, Camping, Photography etc. will naturally spend more of their programming
on their focus area but should also think about offering other topics as well. Parents
often have special talents or interest areas that they can share with the club. Here are
some program ideas:
       - project demonstrations by club members
       - project talks by club members or others
       - slides, movies, videos, guest speakers
       - judging contests or activities, games, quizzes etc.
       - a project activity - making something for the fair
       - working on your community service project


Clubs that have fun will be more active, do more things and get along better. Fun should
be included in every club meeting. Recreation can be planned and conducted by your
recreation officers. There is a recreation guide for your club recreation leader to use at
club meetings.

                          THE 4-H CLUB LEADER
The 4-H Club Organizational Leader (a.k.a. main club leader) is the adult volunteer who
is in charge of the 4-H club. As the Club Leader here are some of the things you will do:

      provide proper supervision and guidance to the members (with the aid of other
      help the members plan and conduct the club meetings and other club activities.
      provide reports to the County Extension 4-H Office as required.
      secure a proper meeting place for club meetings.
      get the parents of club members to help.
      make sure that the members of the club make most of the decisions.
      maintain contact with the County Extension 4-H Office.
      provide a positive role model for the children in your club.

How can you learn to be a successful club leader?

      You will receive help and guidance from the County Extension 4-H Office.
      You will complete a required 6 hour “Orientation” training for new leaders.
      You will receive a 4-H club leader's handbook.
      You will automatically become a member of the Cumberland County 4-H
       Volunteer Leaders Association.
      You can network with other experienced 4-H leaders by attending the monthly
       4-H Volunteer Leader Association meetings which are held on the 2nd Monday of
       each Month at the 4-H Office and other training workshops and conferences that
       are offered.
      By asking lots of questions and trying lots of different things.
      By always keeping in mind the best interests of your club members.

                                CLUB HELPERS
Parents of club members, older teens, and other adults can help you with your 4-H club
in many ways. Most of the time people are willing to help if they are asked. There are
different jobs that will need to be done if your club is going to be an active one with lots
of activities, lots of learning, and lots of fun.

Some of the jobs “helpers” can do:
    teach a 4-H project such as cooking, sewing, gardening, computers, how to take
     care of a pet, how to give a speech, etc.

      be the "adult in charge" that helps your club members plan and conduct an activity

      such as a service project, a club trip, etc.
     help provide transportation for club members to county 4-H activities.
     help you provide proper supervision of club members.

                             CLUB OFFICERS
Club officers will be members of your club who are elected by the club members.
Cloverbud Clubs may choose instead to have “Officers of the Day/Month” at each
meeting. These are the basic officers a 4-H club usually has. You may also have
committees to help provide leadership opportunities for the club members.

✔ President              Conducts all meetings. Appoints committees.
                         Serves as a good role model for other members.

✔ Vice-President         Conducts club meetings in the absence of the President.

✔ Secretary              Keeps complete and accurate minutes of meetings & keeps
                         attendance records of each member.

✔ Treasurer              Takes care of all club funds.

✔ Historian              Takes photographs and keeps the club scrapbook.

✔ Reporter               Writes a monthly report for 4-H News & Visions, the 4-H
                         newsletter, writes info for the newspaper.

✔ Recreation Leader      Leads recreation at club meetings and activities.

                   HOW DO I GET STARTED?
1. Complete and return the 4-H Volunteer Application Form. After you have been
   approved as a 4-H volunteer the 4-H Agent will assist you with the remaining

2. Once you have been approved and have received your letter of acceptance as a
   new volunteer, you will need to sign up to attend the next available Orientation
   Training for New Leaders. This training is held at least quarterly but more often
   when the need arises.

3. While you are completing steps 1 & 2, talk to families in your neighborhood to
   see how many may be interested in joining a new 4-H club. The 4-H Office can
   help you advertise by putting information in the newspaper and creating flyers for
   you to distribute in your community. When you have at least 5 youth and their
   families interested, call the 4-H Office at 321-6864 and set a date for the first

4. Find a meeting place for your first club meeting. Set a date for this first meeting
   and notify the 4-H Agent or designee so someone from the 4-H Office will be in
   attendance to help you and answer any questions parents may have.

5. You will next need to publicize your meeting, following the “All Reasonable
   Efforts” policy of the Cooperative Extension Service. This will include placing a
   meeting notice in the newspaper. The 4-H Office will send this notice to the
   newspaper for you

6. Conduct the first club meeting following the outline in this Guide.

7. After this meeting, set a date with the parents for a parent meeting. Conduct the
   parent meeting following the outline in this Guide.

8. Send a reminder or call the families about the next meeting. Don’t forget to
   notify the 4-H Agent and/or designee.

9. Conduct the second club meeting following the outline in this Guide.

10. Complete and return to the 4-H Office the 4-H enrollment forms and any other
    paperwork required at this time.

11. Send a reminder to families about the third club meeting. Don’t forget to notify
    the 4-H Agent or designee.

     12. Conduct the third club meeting following the outline in this Guide.

     13. Review progress with the 4-H Agent or designee. Develop meeting plans for the
         next 3-6 months. Once you have turned in your enrollment forms, have elected
         the club’s officers and have prepared a planning calendar for at least 3 months,
         you will have all the information you need to apply for your Club’s Charter.

Here is an agenda for the first club meeting. The 4-H Agent or his/her designee will
attend your first 2-3 club meetings to help you get started.

1.      Greet youth and parents as they arrive. Provide them with a 4-H Member
        Enrollment Form for them to look at before the meeting begins.

2.      Call meeting to order.

3.      Flag pledges:       Recite the Pledge of Allegiance
                            Teach and explain the 4-H pledge

4.      Explain what will be done at this meeting by reviewing this agenda.

5.      What is a 4-H Club?
        a.   Use page 3 of this Guide to explain what a club is, it's purpose, and
             what 4-H club members do.

6.      The 4-H Club Meeting
        a.    Use page 5 of this Guide to describe the parts of the 4-H club

7.      4-H Adult Volunteer Leaders and Helpers

        a.     Use page 6 of this Guide to explain your role as the club leader and
               how other parents can help. Ask the parents to start thinking about
               what they will do to help the club.

8.      Club Officers

        a.     Use page 7 of this Guide to explain the role of club officers. Ask the
               youth to think about which office they would like to do.
        b.     Explain that only club members can be officers. Only club members vote
               at club meetings. Typically, each time the club meets there will be a
               business meeting that will be conducted by the club officers, however if the

            clubs meets more than once per month, you may have only one business
            meeting per month.

9.    What Do the Club Members Want the Club to do?

      a.    Ask the youth what kinds of things they would like to do in their club.
            Write these down because you can use these ideas later on.

      b.    Ask the youth what they would like to learn about.
            Write these down for use later.

10.   What Do the Parents Want Their Children to Learn and Do?

      a.    Ask the parents what kinds of things they think the club should do.
            Write these down for use later.

      b.    Ask the parents what they want their children to learn about.
            Write these down for use later.

11.   4-H Projects

      a.    Ask the youth and parents to look at the 4-H Project Selection Sheet. The
            different 4-H projects are described in this Guide.

      b.    Show examples of different project books (get these from the 4-H
            Office). Explain that in each project they will receive a project book
            like these. These books will help them learn about the project.

      c.    Show examples of the Project Record Form. Explain that for each project
            selected, they should complete a record book. Setting goals is a very
            important part of completing a project record. Later, they will write down
            what they have done and learned in the project. Encourage them to take
            plenty of photographs while working in their projects. (These can be used
            for their project record as well as the club scrapbook and the County
            Scrapbook.) The project records are turned in to the 4-H office for
            judging on the last Monday in January following the end of the calendar
            year of the year the work is completed. For example, project work
            completed January 1st – December 31st of 2004 would be included on the
            2004 project record form and submitted for judging no later than the last
            Monday in January 2005. 4-H members can win numerous awards for
            each book submitted.

      d.    Each child/parent should fill out a 4-H Enrollment form for the current

            calendar year along with a Project Selection form. They should select at
            least one project from the selection list. Each member is allowed to receive
            a maximum of 2 project books at a time, at no charge. He/She may get
            another project book if they show a project record completed up to that
            point. Collect the enrollment forms and project selection forms when
            everyone is finished. These should be turned in to the 4-H Office.

            **Note: the club may choose to work on one project together at club
            meetings while the club member may choose to work on a different project
            at home. That is OK.

12.   Naming the Club

      a.    Explain that the club should have a special name decided by the
            membership. If you need help, ask the 4-H Office for a sample list of club
            names. Using the example list, tell them some names of other clubs to
            help give them ideas. Many clubs use the community name or where the
            club is located as part of their club name such as Devonwood Community
            4-H Club or Cumberland Road 4-H Afterschool Club. Many others
            prefer to use a name that relates to the subject matter of the club such as
            Dusty Riders 4-H Horse Club or Shutterbug 4-H Photography Club. Still
            others create names based on activities they club want to focus on such as
            “Hands To Service” 4-H club.

      b.    Ask the youth to suggest club names. Write these down.

      c.    Tell them at the next meeting they will vote on a club name. They can
            suggest more names at the next meeting.

13.   Our Next Club Meeting

      a.    Set a date, time and place for the next club meeting. The club should
            decide on a regularly scheduled meeting. For example, the first Monday
            of each month at 5:00p.m. etc. Don’t forget to notify the 4-H Agent of this

      b.    Explain that at the next meeting they will vote on a club name, elect
            officers, and choose the things they want their club to do.

14.   Set a Date for a Parent Meeting

      a.    Tell the parents you need to meet with them because you need assistance
            in determining the club’s program for the next 6 months. They will also

             need to help with any club activities that are decided upon. At the parent
             meeting all of this will be decided. Explain that if everyone helps nobody
             will have to do everything and everyone's children will benefit.

15.   Snacks/Refreshments

      a.     This is optional, but you might wish to have a light snack such as
             cookies and juice. At future meetings other parents can help
             provide the refreshments.

    Starting a Community 4-H Club guide
    Flags and banner with pledge and motto (borrow from 4-H Office)
    4-H Member Enrollment Forms
    Project Selection Sheets
    Sample copies of project books
    Project Record Sheets
    Paper and pencils
    Refreshments (optional)


 Take or mail the enrollment and project selection forms to the 4-H Office.
 Summarize the suggestions the youth and their parents made (#9 & #10 above).
 Put the suggested club names on a poster or large sheet of paper for the next meeting.
 Review the Guide section on conducting the parent meeting (pages 12 & 13).
 Send a reminder to each parent of the parent meeting.

Here is some space for notes to help you prepare for your next

Here's an agenda for your parents meeting. You can conduct this meeting or you can ask
the 4-H Agent to do this.

1.    Begin the meeting by getting acquainted. Have each parent tell about his or her
      hobbies and interests. What do they like to do in their spare time? What
      kinds of things do they do with their children? What kinds of things would
      they like to do with their children if they could?

2.    Review the things they said they wanted their children to learn and do. This is the
      list you wrote down at the first club meeting. This is important as it helps parents
      to see that others share the same goals and dreams for their children as they do.

3.    Share with them the results from the first meeting.

      a.     A summary of the projects the youth enrolled in
      b.     A summary of what the members said they want to do

4.    Time to Decide

      a.     Using the lists of things from youth and parents ask the parents to help
             decide what should be done; the final list should have things from both
             the youth' list and the parents' list

      b.     The final list should have a balance of fun activities, educational
             activities and social activities

5.    "Who Is Going to Do What?"

      a.     Remind them that everyone will need to help out in order to
             accomplish the things you have decided upon.
      b.     Explain that the 4-H Office will come and give a training meeting if we ask
             them to (how to teach a project, how to plan an activity, etc.).
      c.     Ask each parent to volunteer to be in charge of one of the activities on
             your final list, write their name next to the one they volunteer for.
      d.     Be clear in letting the parents know that any activity that does not have an
             adult in charge will be dropped.
      e.     Have each parent who volunteers or agrees to “help” complete a volunteer
             application and volunteer enrollment form. Explain that this is for their
             protection. All recognized (i.e. those with applications on file) 4-H
             volunteers and helpers are protected under North Carolina State
             University liability coverage.

6.    Making Your Club Program Plan

      a.    Put the months of the year on a poster or large sheet of paper.
            Next to each month write the activities that parents have volunteered
      b.    You should have something by each month and not too many things
            for any one month.

7.    Other Things to Decide Upon

      a.    Decide on a regular meeting day and time
      b.    Decide where the club should meet
      c.    Discuss and decide on club dues and club fundraisers and how this should
            be done. If fundraisers are the preferred method of raising money for club
            expenses, ask if there is a parent willing to serve as "Fundraising Activity
      d.    Decide if refreshments should be served at club meetings, if yes, what
            should it be and how should this be done

            IDEAS:             Make refreshments light and simple
                               Consider rotating this task among families, perhaps 2
                                different families be in charge at each meeting

8.    Snacks/refreshments (optional)

          List from first club meeting
          Your Guide To Starting A 4-H Club
          Copies of Becoming a 4-H Volunteer applications
          Copies of Volunteer Enrollment Forms for the current year
          Light refreshments (optional)


 Summarize the decisions made at the parent meeting.
 Make a final copy of the monthly program plan.
 Send a copy of these to each family (the 4-H Office will help if you ask).
 Send a reminder to families of the second 4-H club meeting.
 Discuss with the 4-H Agent any volunteer training needs your parents requested.

Here is some space to make notes for your next meeting

                  THE SECOND CLUB MEETING
Here's an agenda for your second club meeting.

1.    Recreation or get acquainted/warm-up activity.

2.    Parliamentary procedure demonstration. See President's Guide for examples.


      a.    Call to order
      b.    American and 4-H Flag pledges
      c.    Election of officers
      d.    Selection of a club name
      e.    Show on a poster a list of the activities the club will be doing (from your
            parent meeting); explain each activity and ask the youth to volunteer for
            the ones they want to help with - write their names next to the activity
      f.    Decide on an educational program for the next club meeting and
            preferably for the next 3-6 months.
      g.    Announcements - make any announcement you may have about county
            4-H activities; remind the youth to read Cumberland Clover Connection
            (the 4-H newsletter)
      i.    Adjournment

4.    Educational Program:     "How to Give a Presentation"
      Arrange with the 4-H Office for someone to teach this.

5.    Refreshments


 Arrange with the 4-H Office for officer training.
 Go over the agenda for the third club meeting with the club president.
 Send a reminder to families about the third club meeting.
 Arrange for the educational program for the third club meeting.

    Descriptions & responsibilities for each club office
    Poster with program plan
    List of suggested club names
    "How to Do a Visual Presentation" publications

                  THE THIRD CLUB MEETING
                    Here's an agenda for the third club meeting.

1.   Recreation or get acquainted/warm-up activity.

2.   Parliamentary procedure demonstration.

3.   THE BUSINESS MEETING - conducted by the club president

     a. Call to order
     b. Flag pledges
     c. Roll call
     d. Old Business:
             Announcement of committee chairmen appointed
             Other items from last meeting needing further discussion or action

     e. New Business:
           Items that have come up since last meeting
           Items from 4-H News & Visions (4-H newsletter) that need action
           Items from club members
           If necessary, decide on an educational program for the next meeting

     f. Announcements
     g. Adjournment

4.   Educational program (Topic of program that was decided on at the second club

5.   Refreshments

      Check with club officers:
          President - review agenda for fourth meeting
          Secretary - is help needed to write minutes?
          Reporter - was a report of the last meeting sent to the 4-H Office?

      Send reminder about fourth club meeting.
      Arrange for educational program for fourth meeting.
      Arrange for training of officers and committee chairs through the 4-H Office.

                 THE FOURTH CLUB MEETING
                   Here's an agenda for the fourth club meeting.

1.    Recreation or get acquainted/warm-up activity.

2.    Parliamentary procedure demonstration.

3.    THE BUSINESS MEETING - conducted by the club president

      a. Call to order
      b. Flag pledges
      c. Roll call
      d. Reading of the minutes from the last meeting
      e. Treasurer's report

      f. Old Business:
              Committee reports
              Other items from last meeting needing further discussion or action

      g. New Business:
             Items that have come up since last meeting
             Items from 4-H News & Visions (4-H newsletter) that need action
             Items from club members
             Review club calendar for educational program topic for the next

      h. Announcements
      i. Adjournment

4.    Educational program (Topic of program discussed at the second club meeting.
      See 6 month calendar)
5.    Refreshments


 Send reminder about fifth club meeting.
 Arrange for educational program for fifth meeting.
 Check with committee chairmen to see how they are doing.

4-H MOTTO: "To Make the Best Better"

The motto expresses the continuing goal of excellence - to take the best one has
received, to enhance it, to give it back to life better than before.

4-H Slogan:         "Learn By Doing"

The 4-H slogan expresses what 4-H club work is all about....learning through hands on
experiences. The focus our 4-H projects (clothing, aerospace, computers, livestock, etc.)
is teaching youth skills and knowledge through making, building, growing, raising or
other experiential activities.

4-H Colors:         Green and White.

Green symbolizes life, growth and creativity. White symbolizes purity and wholeness.

                       The 4-H Emblem:

                       The 4-H symbol expresses the spirit of 4-H. The emblem is the
                       visual demonstration of that spirit. The 4-H emblem is a green
                       four-leaf clover with a white letter H placed parallel to the mid-
                       rib of each leaf. The leaves of the clover represent the whole
                       self. The H’s stand for head, heart, hands and health. The four-
                       leaf clover symbolizes good luck and achievement.

The emblem is protected by copyright held by the U. S. Department of Agriculture.
The State 4-H program, county 4-H programs and clubs that have been authorized by
the county 4-H agents may use the 4-H emblem and name within the national
guidelines. The national guidelines state how the 4-H name and emblem may be used.
This permission is given through the Cumberland County Extension 4-H Office.

The special meaning of the 4-H emblem is: HEAD - think, plan, reason; HEART - be
kind, true, sympathetic; HANDS - to be useful, helpful, skillful; HEALTH - to enjoy
life, efficiency in work and play.

The 4-H club name and emblem are public property held in trust by the Secretary of
Agriculture and may be used by employees of the United States Department of
Agriculture, the Land-Grant Colleges and the Cooperative Extension Service. It may be
used only by clubs or groups approved by the Extension Service.

                 4-H CLUB PLEDGE
The pledge reminds 4-Hers of the goals they share. It is recited, along with the Pledge of
Allegiance, before every 4-H club meeting, and before many 4-H events. The 4-H Pledge
identifies the significance of the four H's (head, heart, hands, and health):

There are certain words and hand motions that go together when reciting the 4-H Pledge.
What you say is italicized. (Hands motions are in parenthesis)

                  I PLEDGE MY HEAD (Touch fingertips to right temple in a salute)
                  TO CLEARER THINKING,

                  MY HEART (Place palm over heart)
                  TO GREATER LOYALTY,

                  MY HANDS (With elbows bent at your waist, extend hands, palms up)
                  TO LARGER SERVICE,

                  AND MY HEALTH (place arms extended along side your body)
                  MY COUNTRY
                  AND MY WORLD."

                       4-H CLUB VOLUNTEER LEADERS & HELPERS
                                                 (List both teen and adult volunteers below.)

Club Name:         __________________________________________________________________________________________

Club Meeting Date:                                 Meeting Time:                Location: ___________________________________

Organizational Leader(s):

Assistant Leader(s): ___________________________________________________________________________________________

Project Leader                       Project                                Project Leader                             Project







Activity Leaders                    Activity                                Activity Leader                             Activity






                                                   4-H CLUB OFFICERS
President:                               ___________                             Vice President:    _____________________________

Secretary:                     _______                                           Treasurer:     _________________________________

Reporter:                             ______                                     Historian: __________________________________

Recreation:                                                                           ________________________________________

Council Dekegates (there should be a minimum of two delegates ages 12 or older to attend County 4-H Council Meetings
*** All 4-H’ers ages 12 years and older are invited to participate in the monthly County 4-H Council Meetings which are held on the 2
Monday of each month, but there are only 2 voting delegates per club.

                      4-H CLUB ORGANIZATIONAL LEADER
                             APPOINTMENT FORM
                              Cumberland County Cooperative Extension Service
                               301 East Mountain Drive, Fayetteville, NC 28306
                                         Telephone: (910) 321-6864

Name:_______________________________________________ Name of 4-H Club:_____________________


City:_____________________________________________________________ Zip:____________________

Home Telephone:_________________________ Work Tel:_______________________ Ext._____________

                    Statement of Understanding & Agreement for Club Leaders

I agree to abide by the policies of the Cumberland County Cooperative Extension Service, 4-H Youth
Development Program. Unless otherwise agreed upon I agree to make my 4-H club or group open to all
Cumberland County youth ages 5-19 years, regardless of race, creed, color, sex, national origin or handicap.

I shall perform my role as a 4-H club organizational leader according to the job description provided to me, to the
best of my ability.

I understand that as part of my responsibility I am required to complete and submit in a timely manner various
record forms that are required by the Cumberland County 4-H Extension Office.

I agree to attend 4-H Volunteer Leader Association meetings and other training workshops and conferences when
able, in order to improve my skills as a club organizational leader.

I understand that if the club named above terminates it is my responsibility to arrange for the return of all club
property, supplies, equipment and funds, to the Extension 4-H Agent or the 4-H Program Assistant at the
Cumberland County Extension Office.

My term as 4-H organizational leader will start on the date indicated below through December 31 of the next year.
This may be extended upon consent of myself and the Cumberland County 4-H Agent. Subsequent renewals will
be from January 1 through December 1 of each year.

Signed:__________________________________________ Date:__________________________________
             Club Leader's Signature

                                Statement of Appointment
___________________________is appointed to serve as 4-H Club Organizational Leader for the
above named club from January 1, 200     to December 31, 200     .

Signed:_______________________________________ Date:______________________
          Cumberland County 4-H Agent

                                                                                                      Form A

                                      STARTING A 4-H CLUB REPLY FORM

RETURN TO:               Krista Hancock, Extension Agent, 4-H Youth Development
                         301 East Mountain Drive, Fayetteville, NC 28306

Please return this form after you have reviewed this Guide and have reached a decision about starting a 4-H Club.

Your Name                                                Telephone _______________________

Address                                      City                    Zip Code __________________
YES! I WOULD LIKE TO START:                  a Community 4-H Club __________________________
                                                                         (name of community)

                                             a Project 4-H Club ______________________________
                                                                             (name of project)

                                             an Afterschool 4-H Club _________________________
                                                                              (name of school)
I would like to start this club in:                  (what month?)

     I am not interested in starting a 4-H club. (Would you tell us what changed your mind?)

     I have passed this book on to someone else who is interested. He/she is:

        Name                                         Telephone ___________________

        Address                                   City                    Zip ________________

     I am returning this Guide.

PLEASE COMPLETE THESE QUESTIONS (Even if you are not starting a club).
1.   I found the Guide easy to follow and understand. yes        no

2.      The Guide provides a good understanding                   yes            no
        of how to start a 4-H club.

3.      The Guide provided me with enough information             yes            no
        to understand the purposes of the 4-H program.

4.      I have previous experience in 4-H.                        yes            no


                          THANK YOU FOR YOUR INTEREST AND YOUR HELP!


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