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Creating an Effective Resume Cover Letter by katiealibrandi


									Creating an Effective Resume
        Cover Letter
Office of Career Services & Student Employment

•   Purpose of a resume
•   Types of Resumes
•   Proper Resume Sections
•   Use of keywords & action verbs
•   What to include and exclude
•   Cover Letters
Purpose of a Resume

• Application Tool
  Professional position, research projects, Graduate School
• Marketing Tool
  To demonstrate experience and skills to clients
• Summary of Professional Life & Skills
  Typically does not include personal information not
  applicable to Career
• Work in Progress
  Your resume should continually evolve
Types of Resumes

• Traditional Chronological Resume

• Functional Resume

• Federal Resume

              *Curriculum Vitae*
                   Course of Life
Resume Basics
• Resumes should be concise
• Easy to read & align visually
• New college grads with little experience only
  need a one page resume
• Some graduate students and alumni may need a
  two-page resume
• Determine what skills and achievements are
  necessary for your resume – keep only those that
  will help you get the job you are seeking
                SPELL CHECK!!!!!
Basic Section Titles
•   Name
•   Contact information
•   Objective
•   Summary of Qualifications
•   Education
•   Research
•   Related Experience / Employment Experience
•   Volunteer Experience
•   Activities & Honors / Professional Memberships
•   Skills
Contact information
                                       First Last
Current (Until May 6, 2006)                                       Permanent
1000 Melbourne Avenue – 2587                                      1234 Main Street
Melbourne, FL 32901                                               City, IL 12345
123-456-7890 (cell)                                               222-222-2222

                                        FIRST LAST

                                 1500 Melbourne Avenue #123
                                     Melbourne, FL 32901
                                     321-123-4567 (cell)

123 Main Street, Melbourne, FL, 32901 321.222.1111
  Objective Statement
  •   Tailor your objective for field/position, consider revising for every
  •   Include specific skills necessary for the position that you have to offer

About You                                      About the Organization
What are your main qualifications              Which of your qualifications are
                                               most desired by your resume's
What positions do you seek?                    readers?

What are your professional goals?              What are some goals of the
                                               organizations that interest you?
What type of organization or work
setting are you interested in?                 What types of organizations or
                                               work settings are now hiring?
Objective Statement Samples
• A position as a Support Specialist allowing me to use my skills
  in the fields of computer science and management
  information systems
• Experience in payroll, program implementation, and Human
  Resource organizational structure. Accomplishments include:
    – Understanding of Benefit Administration and Labor Laws
    – Knowledge of human motivation factors
    – Administering counseling, support, career guidance and
• To obtain experience through an internship in the lab or field
  to utilize my knowledge of the biological sciences and to
  better my understanding of ecology.
  •    List most current education first
  •    Omit high school
  •    Bold major
  •    Anticipated graduation date
  •    GPA if over 3.0
  •    Related coursework – bulleted list of 4-6 related courses

Florida Institute of Technology, Melbourne, FL                          GPA: 3.45
Bachelor of Science, Marine Biology              Anticipated graduation: May 2007
• Summary of qualifications and Objective Statement can
  be combined.
• List several experiences and skills necessary for the
  position that are not obvious in your resume
• Section to include keywords and requirements that have
  been stated in a job description.

   Results-producing Marketing Professional with a proven record in
   planning comprehensive marketing strategies within a bilingual
   market. Expertise in creating and executing successful marketing
   tools and programs within a team environment by driving growth
   in targeted markets.
  Work/Related Experience Format
     List Position, Organization, Location, and Employment Dates
     List in reverse chronological order
     Use past tense for previous positions
     Start each description with an action verb (Utilize, Determine,
      Conduct). Make sure that all of your descriptions are full statements.
Florida Institute of Technology, Resident Assistant, Melbourne, FL, August 2004 - May 2005
 Served as peer counselor and assisted over 50 residents in transitioning to campus culture
 Enforced college policies to ensure campus health safety standards were met
 Organized, promoted and implemented educational workshops and social activities for residents

Resident Assistant                                                           9/2004-5/2005
Florida Institute of Technology                                              Melbourne, FL
Served as peer counselor and assisted over 50 residents in transitioning to campus culture in
several capacities:
 Organized, promoted and implemented educational workshops and social
   activities for residents
 Enforced college policies to ensure campus health safety standards were met
Work/Related Experience
      Formula for describing your responsibilities and accomplishments:
          What did you do > For what purpose > what was the result?

Systems Administrator
Rough notes: I helped migrate more than 1,000 users from local servers to
corporate Unix DCS servers. My boss wanted this done in a month, and
unbelievably, I achieved this.
Formulated Statement: Integrally involved in seamless migration of 1,000-plus
users from various local servers onto DCS corporate UNIX servers in aggressive
one-month timeframe.
Administrative Assistant
Rough notes: On my first day on the job, I couldn't find anything, because the
filing system was a mess. Customers were unhappy, because wait times were long
as we located files. I reorganized the filing system, which now works beautifully.
Formulated Statement: Improved office efficiency and customer service by
overhauling previously haphazard filing system.
Work/Related Experience Tips
• List tangible results and skills where possible.

• Avoid using pronouns such as “I” or ”my” in describing your
  responsibilities and throughout your resume.

• List only the past 10 years of work experience, or last five positions.

• If you have a lot of previous work experience dating more than five
  years back and is not related to the position you are trying to obtain,
  consider condensing into one statement listing the positions or
  companies (which ever is more relevant) and the situation for the
  various positions:

• 1995-2000     Held progressive positions in ______, _______,
  _______, _______ while attending Institution and receiving a
  _______ degree.
    Keywords & Action Verbs
•   Accelerated    •   Checked        •   Directed      •   Invested
•   Accomplished   •   Classified     •   Drafted       •   Launched
•   Accounted      •   Coached        •   Edited        •   Led
•   Achieved       •   Collated       •   Eliminated    •   Lobbied
                   •   Collected      •   Encouraged    •   Maintained
•   Acquired       •   Communicated   •   Evaluated     •   Managed
•   Adapted        •   Compiled       •   Exhibited     •   Measured
•   Administered   •   Completed      •   Expedited     •   Mediated
•   Adopted        •   Composed       •   Forecasted    •   Negotiated
•   Advised        •   Conducted      •   Found         •   Organized
                   •   Consolidated   •   Generated     •   Participated
•   Advocated      •   Constructed    •   Guided        •   Planned
•   Aided          •   Controlled     •   Hired         •   Predicted
•   Allocated      •   Counseled      •   Implemented   •   Programmed
•   Analyzed       •   Created        •   Improved      •   Proposed
                   •   Dealt          •   Increased     •   Reduced
•   Appraised      •   Delegated      •   Influenced    •   Revised
•   Arranged       •   Delivered      •   Initiated     •   Simplified
•   Assembled      •   Demonstrated   •   Innovated     •   Streamlined
•   Based          •   Designed       •   Integrated    •   Systemized
•   Budgeted       •   Determined     •   Interpreted   •   Upgraded
•   Built          •   Diagnosed      •   Invented
  Research & Volunteer Experience

• Research related to your major     • Volunteering shows
                                       responsibility, dedication, and
• Articles published (use proper       involvement
  citing for your major)
                                     • Especially valuable if major
• Senior design project – describe     related
  goal of project and
  accomplishments                    • Use the same format as for work
                                       experience but identify volunteer
                                       work under a separate heading
Activities & Memberships
• Campus organizations – clubs, sports, student government, etc.
• Honor societies related to your major (Psi Chi, Alpha Eta Rho)
• Professional organizations:
    IEEE
    NSBE
    SWE
• Special scholarships – exclude amount
• Awards
• Certifications (Aircraft, Teaching, etc)
• Leave off high school accomplishments
• List most relevant activities
•   Lab skills (Proficient with laboratory and field equipment)

•   Basic software (Word, Excel, PowerPoint, Outlook)

•   Programming languages (C/C++, Perl, Java, C#, Ada, Fortran, SQL, PHP)

•   IEEE standards & Engineering concepts

•   Specialty Software

•   Aircraft flown (PA-2-161, Mooney M20J, etc)

•   Flight time (PIC, Dual Given, Instrument, Complex, Multi-Engine)

•   Fluency or knowledge of a foreign language
Dos & Don’ts
•   Do include all relevant experience
•   Do use a legible font face and size
•   Do include enough white space to allow for skimming
•   Do use bulleted lists
•   Do try to stick to one page unless you are a skilled professional

•   Don’t include your SSN, Photo, Marital Status, etc
•   Don’t use more than two fonts
•   Don’t put references on the resume – create a separate sheet
•   Don’t use excessive bold face/italics or an ink color other than
Cover Letters

• Opportunity to introduce yourself to the
• Provide enhanced details about your
• Point out specific experiences which make you
  an excellent fit for the position
• A cover letter does not need to be lengthy and
  should not exceed one page
Cover Letters
• Paragraph #1: How you learned about the job?
  Identifying your source of information about the job.
• Paragraph #2: Why you are interested?
  Address the reasons you are motivated.
• Paragraph #3: How you are qualified?
  Opportunity to relate your qualifications to the various skills the
  employer has outlined in the position description.
• Paragraph #4: What steps you plan to take to be considered?
  Summarize your interest in the position, show appreciation, indicate
  contact information for further information, and take responsibility
  for following up.
  Office of Career Services, Cooperative
   Education & Student Employment
• Part-time and full-time job postings – College
  Central Network
• Internships & Co-op
• Federal Work-study
• Florida Work Experience Program
• Workshops
• Resume & cover letter critiques
• Career Fair & Employer Day
• Mock interviews
Contact Us

          Dona Gaynor, Director

    Elizabeth Farney, Assistant Director

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