AQIS CHARGING GUIDELINES by hcj

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									                              AQIS Charging Guidelines 2009



AQIS CHARGING GUIDELINES


   Food Inspection Services

       September 2009
            Version 2




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                                                                                     AQIS Charging Guidelines 2009



                                             FOOD EXPORTS


SECTION 1 – OVERVIEW

AQIS‟s export certification services are fully cost recovered and as such the fees and charges applied recover
the direct and indirect costs associated with management and delivery of those services. In line with
government policy, charging arrangements are developed in accordance with the Australian Government Cost
Recovery Guidelines and in consultation with the industries to which they apply. This process ensures that costs
are allocated across affected industry sectors as fairly and equitably as possible.

The AQIS Food Export Branch has regulatory responsibility for the export of meat, fish, dairy and egg products
from Australia and is the recognised competent authority for the issuance of export certification. Export
certification is required by overseas government authorities to ensure Australian products comply with
importing countries‟ requirements. AQIS underpins its export certification services with administrative,
inspection and certification services and regular audits of export registered premises to ensure the continuing
integrity of Australia‟s export certification system.

Fees and charges have been specifically developed for the meat, fish, dairy and egg sectors which reflect the
specific requirements, processes and costs associated with each of these industries. Recently, particular charges
have been developed for the export of non-prescribed goods from Australia which also recognise the specific
costs associated with providing export certification services to this sector.

Please note: This document serves as a guide only and cannot prescribe the outcome for every arrangement or
circumstance. Where the application of charges against these guidelines is ambiguous or in dispute clarification
should be sought from the applicable AQIS Regional Senior Manager.


SECTION 2 –LEGISLATIVE BASE

Fees and charges collected by the Meat, Fish, Dairy and Egg Export Programs and for the certification of non-
prescribed goods are provided for under the following legislative instruments;

                                     Act                          Regulations                      Orders
Fee for Service and      The Export Control Act 1982      Export Control (Orders)           Export Control (Fees)
Documentation Fees                                        Regulations 1982                  Orders 2001

Registration Charges     Export Inspection                Export Inspection
                         (Establishment Registration      (Establishment Registration
                         Charges) Act 1985                Charges) Regulations 1985
Meat Licensing           Australian Meat and              Australian Meat and
                         Live-stock Industry Act 1997     Live-stock Industry (Export
                                                          Licensing) Regulations 1998




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                                                                                          AQIS Charging Guidelines 2009


SECTION 3 – FEES AND CHARGES

Section 3.1 – Registration Charges

Export facilities are registered by AQIS to ensure that their construction, equipment and processes are suitable
for the preparation and/or handling of product to be exported. Each establishment is individually registered for
the types of products it intends to prepare, store or handle for export and the operations to be performed.

Section 3.1.1 Meat Export Program Registration Charges

                                  MEAT EXPORT PROGRAM
        FEE CATEGORY                                         UNIT                    RATE
        REGISTRATION1
        Storage Establishment - Meat                          annual                            -
        Export Processing <50t                                annual                            -
        Export Processing > 50t                               annual                            -
        Export Casings < 100t                                 annual                            -
        Export Casings > 100t                                 annual                            -
        Export Boning <1,500t                                 annual                            -
        Export Boning >1,500t <4,000t                         annual                            -
        Export Boning >4,000t                                 annual                            -
        Export Slaughter <750t                                annual                            -
        Export Slaughter >750t <10,000t                       annual                            -
        Export Slaughter >10,000t <20,000t                    annual                            -
        Export Slaughter >20,000t                             annual                            -
        Registration application                            application                         -


No charges are currently applied for the Registration of Meat Export Establishments.

Section 3.1.2 Dairy Export Program Registration Charges

                              DAIRY EXPORT PROGRAM
        FEE CATEGORY                                          UNIT             RATE
        REGISTRATION
        Corporation/Co-operative exporting > 2000tns         annual                  2,654
        Corporation/Co-operative exporting < 2000tns         annual                  1,468
        Storage establishment - Dairy                        annual                    625
        Registration application                           application                 300


The registration period for dairy export facilities is aligned to the financial year, i.e. 1 July to 30 June and a
registration charge is payable at the beginning of each registration period.

Where a new establishment registration is initiated after 1 July in any financial year a pro-rata rate will be
applied using the following formula;

                       applicable annual fee x number of days remaining in the financial year
                                                   365

However, a rebate will not be issued where an establishment registration ceases during the financial year.



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                                                                                           AQIS Charging Guidelines 2009

The Storage Establishment – Dairy registration charge applies to the following types of establishments seeking
export registration:
        o Cold Stores                                              o Air container terminals
        o Cool Stores                                              o Air transfer facilities
        o Dry Stores                                               o Container depots
        o Freight Forwarders                                       o Container terminals

Section 3.1.3 Fish Export Program Registration Charges

                              FISH EXPORT PROGRAM
        FEE CATEGORY                                         UNIT             RATE
        REGISTRATION
        Storage Establishment - Fish                         annual                  949
        Vessel<15m processing and/or pack                    annual                1,281
        Vessel>15m processing and/or pack                    annual                1,469
        Land est.< 1-line process and /or pack               annual                1,281
        Land est.>1-line process and /or pack                annual                1,469
        Vessel partial preparation                           annual                  543
        Land est. partial process/live                       annual                  949
        Registration application                           application               334


The registration period for fish export facilities is aligned to the anniversary date of their initial registration and
a registration charge is payable at the beginning of each new registration period.

A rebate will not be issued where an establishment registration ceases during the registration period.

The Storage Establishment – Fish registration fee applies to the following types of establishments seeking
export registration:
        o Cold Stores                                                o Air container terminals
        o Cool Stores                                                o Air transfer facilities
        o Dry Stores                                                 o Container depots
        o Freight Forwarders                                         o Container terminals

Section 3.1.4 Charging principles

A registration application fee is payable for:
        all new registrations;
        a request to change the occupier against an existing registration; and
        a request to change the occupier name.

An application must be lodged for each establishment seeking export registration. Only one registration
application charge is payable per application.

Where a registration involves a number of activities for the same commodity, only one registration rate is to be
applied per commodity. The applicable rate will be the greatest of the relevant rates, for example, where an
establishment is registered to store and process export products either the storage or processing rates will apply
dependent upon which has the greater cost.

Where an establishment is registered for more than one commodity, charges are payable against each
commodity applicable to the registration. For example, if a storage establishment is registered for meat, fish and
dairy it will incur three separate registration charges - one each for meat, fish and dairy.


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                                                                                     AQIS Charging Guidelines 2009

Section 3.1.5 Administration (Internal Use Only)

Registration Application

Invoices for registration applications are managed centrally by the National Establishment Registration Section
in the ACT Office. Staff processing applications for registration of export facilities should prepare a „Request
for invoice‟ and forward it to Management Services – Accounts Receivable with reference to the relevant
project codes as follows:
           o Fish Export Program – 123923
           o Dairy Export Program – 123925
           o Meat Export Program – 124104

Establishment Registration Charge

A registration charge is payable for each registration period during which an establishment is registered.
Invoices for registration charges are managed centrally by the National Establishment Registration Section in
the ACT Office.

Item codes for establishment registration charges are provided on the Department‟s Intranet

Section 3.2 - Fee-For-Service (FFS)

The Meat, Dairy and Fish Export Programs provide inspection, auditing and other services to companies or
individuals in respect to the export of products from Australia. Fees are imposed for these services vary by
commodity and are detailed below;

Section 3.2.1 Meat Export Program Fee-for-service

Audit and inspection services provided by the Meat Export Program are separated into three categories
according to class of AQIS officer providing the service. These three categories are:
      Meat Inspection - Ongoing or itinerant inspection services provided by AQIS Meat Inspectors. Meat
        inspection services may be allocated on an annual, monthly, weekly, daily or hourly basis depending
        on requirements.
      Veterinary Inspection - Ongoing or itinerant veterinary inspection services provided by AQIS On-
        Plant Veterinary Officers. Veterinary inspection services may be allocated on an annual, monthly,
        weekly, daily or hourly basis depending on requirements.
      Area Technical Manager audit and inspection – Services provided by an Area Technical Manager.
        ATM services may be requested on a daily or hourly basis.




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                                                                                                    AQIS Charging Guidelines 2009

Fees-for-service in relation to the Meat Export Program are provided below;

                                       MEAT EXPORT PROGRAM
         FEE CATEGORY                                                UNIT                      RATE
         FEE FOR SERVICE
         Meat Inspectors
         Meat Inspector - Annual                                    annual                              53,609
         Meat Inspector - Monthly                                  4 weekly                              4,532
         Meat Inspector - Weekly                                    weekly                               1,510
         Meat Inspector - Daily                                      daily                                 378
         Meat Inspector - Hourly                                    hourly                                  63
         On Plant Veterinary Officers
         Veterinary Officer - Annual                                annual                              82,997
         Veterinary Officer - Monthly                              4 weekly                              7,016
         Veterinary Officer - Weekly                                weekly                               2,338
         Veterinary Officer - Daily                                  daily                                 584
         Veterinary Officer - Hourly                                hourly                                  80
         Area Technical Managers
         Area Technical Manager - Daily                               daily                              1,184
         Area Technical Manager - Hourly                             hourly                                182


Meat Inspector Fees-for-service

Meat Inspector fees-for-service apply to inspection services provided to a registered establishment where those
services are undertaken by an AQIS authorised officer who is not a veterinarian.

Where services are provided to a registered establishment on an on-going basis fees-for-service are applied in
line with the allocation agreed between AQIS and the occupier of the registered establishment. The following
conditions apply to services provided on an ongoing basis;
     Annual Rate
            o Commences on the 1st day of the calendar month following the day on which services are first
                provided1
            o Applies to services provided up to 40 hours per week over a 12 month period2
            o Annual services are billed over 12 calendar monthly instalments
            o Penalties apply where services are requested under an annual arrangement where those services
                are not utilised for the entire annual period
            o Additional penalties may apply where sufficient notice is not received in respect to a reduction
                in annual servicing requirements
            o Annual charges are not adjusted where services are not utilised during a period of shutdown
     Monthly Rate
            o Commences on the 1st day of the calendar month following the day on which services are first
                provided1
            o Applies to services provided up to 40 hours per week over a 4 week period2
            o Penalties may apply where sufficient notice is not received in respect to a reduction of monthly
                servicing requirements
     Weekly Rate
            o Applies to services provided between Monday and Friday and up to 40 hours1&2
            o No pro-rata is applied in respect to a reduction in weekly servicing requirements


1
  Additional charges will be applied, e.g. weekly, daily or hourly, for the period between the day on which services commence and the
1st day of the calendar month
2
  Additional charges will apply e.g. daily, hourly, for services provided in excess of 40 hours per week

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       Daily Rate
           o Applies to services provided on a single day up to 8 hours
           o No pro-rate is applied to in respect to a reduction in daily servicing requirements1&2

Where services are provided outside of an agreed on-going arrangement the hourly rate applies.

Meat Inspector fees-for-service are applied to services including, but not limited to;
   On-plant inspection services
   Attendance at export load-out inspections
   Assessment and variation of Approved Arrangements
   Audits of export documentation procedures
   Any other service provided by an authorised officer for a specific purpose at the written request from an
       individual or company

On Plant Veterinary Fees-for-service

On Plant Veterinary fees-for-service apply to inspection services provided to a registered establishment where
those services are undertaken by an AQIS authorised officer who is a veterinarian.

Where services are provided to a registered establishment on an on-going basis fees-for-service are applied in
line with the allocation agreed between AQIS and the occupier of the registered establishment. The following
conditions apply to services provided on an ongoing basis;
     Annual Rate
            o Commences on the 1st day of the calendar month following the day on which services are first
                provided3
            o Applies to services provided up to 40 hours per week over a 12 month period4
            o Penalties apply where services are requested under an annual arrangement where those services
                are not utilised for the entire annual period
            o Additional penalties may apply where sufficient notice is not received in respect to a reduction
                in annual servicing requirements
            o Annual charges are not adjusted where services are not utilised during a period of shutdown
     Monthly Rate
            o Commences on the 1st day of the calendar month following the day on which services are first
                provided3
            o Applies to services provided up to 40 hours per week over a 4 week period4
            o Penalties may apply where sufficient notice is not received in respect to a reduction of monthly
                servicing requirements
     Weekly Rate
            o Applies to services provided between Monday and Friday and up to 40 hours4
            o No pro-rata is applied in respect to a reduction in weekly servicing requirements
     Daily Rate
            o Applies to services provided on a single day up to 8 hours4
            o No pro-rate is applied to in respect to a reduction in daily servicing requirements

Where services are provided outside of an agreed on-going arrangement the hourly rate applies.



3
  Other charges will be applied, e.g. weekly, daily or hourly, for the period between the day on which services commence and the 1st
day of the calendar month following the day on which service commence
4
  Additional charges will apply e.g. daily, hourly, for services provided in excess of 40 hours per week in the case of monthly or
weekly services, or in excess of 8 hours in the case of daily services

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                                                                                                       AQIS Charging Guidelines 2009

On Plant Veterinary fees-for-service are applied to services including, but not limited to;
    On-plant inspection services
    Attendance at export load-out inspections
    Assessment and variation of Approved Arrangements
    Audits of export documentation procedures
    Any other service provided by an authorised officer for a specific purpose at the written request from an
       individual or company

Area Technical Manager (ATM) Fees-for-Service
ATM fees-for-service apply to inspection services provided to a registered establishment where those services
are undertaken by an AQIS authorised officer who designated as an Area Technical Manager. The following
conditions apply to services provided by an ATM;
     Daily Rate
           o Applies to services provided on a single day up to 8 hours5
           o No pro-rate is applied to in respect to a reduction in daily servicing requirements

Area Technical Manager fees-for-service apply to audit and inspection activities undertaken by an Area
Technical Manager in relation to a registered establishment including but not limited to:
    Pre-registration audits to assess an establishment‟s suitability for registration
    Routine auditing requirements
    Attendance at a registered establishment to address a Corrective Action Request
    Where core audit attendance is unnecessarily extended as a result of poor client preparation
    Attendance at export load-out inspections
    Assessment and variation of Approved Arrangements
    Audits of export documentation procedures
    Any other service where the services of an authorised officer are made available for a specific purpose
       following a written request from an individual or company.


Section 3.2.2 Fish Export Program Fees-for-service

Fees-for-service in relation to the Fish Export Program are identified in the table below:

                                  FISH EXPORT PROGRAM
         FEE CATEGORY                                                UNIT               RATE
         FEE FOR SERVICE
         FFS other than ordinary place of work                       qtr hour                     43
         FFS ordinary place of work                                  qtr hour                     26


Fees-for-service apply to services undertaken by authorised officers in relation to the preparation, storage,
handling and certification of fish or fish products for export including but not limited to:
    Pre-registration audits to assess an establishment‟s suitability for registration
    Routine auditing requirements
    Attendance at a registered establishment to address a Corrective Action Request
    Attendance at export load-out inspections
    Assessment and variation of Approved Arrangements
    Audits of export documentation procedures

5
 Additional charges will apply e.g. daily, hourly, for services provided in excess of 40 hours per week in the case of monthly or
weekly services, or in excess of 8 hours in the case of daily services

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       Authorisation of export permits where AQIS is required to authorise the permit and the time taken
        exceeds 15 minutes6
       Any other service where the services of an authorised officer are made available for a specific purpose
        following a written request from an individual or company

Different rates apply where a service is provided at a client‟s place of business (other than the officer‟s ordinary
place of work) or at an AQIS Office (the officer‟s ordinary place of work). The following conditions apply to
the fees-for-service imposed in respect of the Fish Export Program;
     Services are supplied on a quarter hour basis
     A minimum half hour charge applies to all services provided in respect of the Fish Export Program
     All services are rounded up to the nearest quarter hour
     Where a service is to be undertaken at an AQIS Office the client must be advised of the estimated time
        of the service and must provide written agreement. Where agreement can not be reached the service is
        to be provided at the client‟s place of business

Section 3.2.3 Dairy Export Program Fees-for-service

Fees-for-service in relation to the Dairy Export Program are identified in the table below:

                                DAIRY EXPORT PROGRAM
         FEE CATEGORY                                               UNIT               RATE
         FEE FOR SERVICE
         FFS - Min charge 1/2 hour                                 qtr hour                      67


Fees-for-service apply to services undertaken by authorised officers in relation to establishments registered for
the preparation, storage and handling of milk or milk products for export including but not limited to:
     Pre-registration audits to assess an establishment‟s suitability for registration
     Routine auditing requirements
     Attendance at a registered establishment to address a Corrective Action Request
     Attendance at export load-out inspections
     Assessment and variation of Approved Arrangements
     Audits of export documentation procedures
     Any other service where the services of an authorised officer are made available for a specific purpose
        following a written request from an individual or company

The following conditions apply to the fees-for-service imposed in respect of the Dairy Export Program;
    Services are supplied on a quarter hour basis
    A minimum half hour charge applies to all services provided in respect of the Dairy Export Program
    All services are rounded up to the nearest quarter hour

Note: Dairy Export Program Fees-for-service do not apply to services delivered by State Regulatory
Authorities

Section 3.2.4 Egg Export Program Fees-for-service

Fees-for-service in relation to the Egg Export Program are identified in the table below:



6
  The rate for Export permits with manual authorisation includes a 15 minute authorisation time. Additional FFS may apply where the
time required to authorise exceeds 15 minutes.

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                                                                                         AQIS Charging Guidelines 2009

                             EGG EXPORT PROGRAM
        FEE CATEGORY                                       UNIT             RATE
        FEE FOR SERVICE
        FFS other than ordinary place of work              qtr hour                 43
        FFS ordinary place of work                         qtr hour                 26




Fees-for-service apply to services undertaken by authorised officers in relation to establishments registered for
the preparation, storage, handling and certification of eggs for export including but not limited to:
     Pre-registration audits to assess an establishment‟s suitability for registration
     Routine auditing requirements
     Attendance at a registered establishment to address a Corrective Action Request
     Attendance at export load-out inspections
     Assessment and variation of Approved Arrangements
     Audits of export documentation procedures
     Any other service where the services of an authorised officer are made available for a specific purpose
        following a written request from an individual or company

Different rates apply where a service is provided at a client‟s place of business (other than the officer‟s ordinary
place of work) or at an AQIS Office (the officer‟s ordinary place of work). The following conditions apply to
the fees-for-service imposed in respect of the Egg Export Program:
     Services are supplied on a quarter hour basis
     A minimum half hour charge applies to all services provided in respect of the Egg Export Program
     All services are rounded up to the nearest quarter hour
     Where a service is to be undertaken at an AQIS Office the client must be advised of the estimated time
        of the service and must provide written agreement. Where agreement can not be reached the service is
        to be provided at the client‟s place of business

Section 3.2.5 Non-prescribed Goods Fees-for-service

Fees-for-service in relation to the export of Non-prescribed Goods are identified in the table below;

                     NON PRESCRIBED GOOD EXPORTS
        FEE CATEGORY                                       UNIT             RATE
        FEE FOR SERVICE
        FFS other than ordinary place of work              qtr hour                 43
        FFS ordinary place of work                         qtr hour                 26


Fees-for-service may apply to the Export of non-prescribed Goods where an application to export has been
made under Order 8.05 of the Export Control (Prescribed Goods – General) Order 2005.

The following conditions apply to the fees-for-service imposed in respect of the export of non-prescribed
goods:
    Fees-for-service will apply where the conditions imposed on the export of the product requires
       inspection by AQIS.
    Fees are payable by the company or individual that has made the application for export under Order
       8.05 of the Export Control (Prescribed Goods – General) Order 2005
    Services are supplied on a quarter hour basis


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                                                                                          AQIS Charging Guidelines 2009

          A minimum half hour charge applies to all services provided in respect of the Non-Prescribed Goods
           Program
          All services are rounded up to the nearest quarter hour
          Where a service is to be undertaken at an AQIS Office the client must be advised of the estimated time
           of the service and must provide written agreement. Where agreement can not be reached the service is
           to be provided at the client‟s place of business

Section 3.2.6 Charging Principles

All Commodities

Where an attendance is “booked” to commence at a given time and the officer is ready to commence, charging
will commence from that time regardless of whether the client is ready to commence the audit.

Where an attendance is “booked” to commence at a given time and the officer arrives before that time and with
the agreement of the company commences the service prior to the time “booked” charging will commence from
that time.

All activities associated with a particular fee-for-service activity are chargeable, including preparatory work and
completion of reports/paperwork. Where chargeable work is to be performed offsite, an estimate of the time
required to complete the task must be agreed with the client prior to work commencing. If agreement cannot be
reached between the AQIS officer and the client, the AQIS officer will perform the chargeable activity onsite.

If a client wishes to cancel a “booking”, the client must notify AQIS no less than one business day (24 hours)
prior to the “booked” time that the service is no longer required. Failure to provide sufficient notice will result
in the client being charged for the cancelled service.

No pro-rata applies to fees and charges referenced in these guidelines unless specifically stated otherwise.

Meat Export Program

Ongoing export inspection services are provided by the Meat Export Program on an annual, monthly, weekly,
daily7 or hourly basis under agreement between the Secretary and the individual establishment. Itinerant meat
inspection services may also be provided to a company or individual on a weekly, daily8 or hourly basis. Fees-
for-service are applied in accordance with the allocation.

The daily fee-for-service rate includes up to eight (8) chargeable hours of service. Where service is required in
excess of eight (8) hours, additional fee-for-service charges will be payable.

The weekly fee-for-service rate applies to a period commencing on a Monday and ceases the following Friday.
Weekly fees should be discouraged where the period contains a public holiday as no pro-rata will apply to days
where services are not provided.

The monthly fee-for-service rate applies to a period commencing on the first day of the calendar month and
ceasing on the last day of that same calendar month. Where services commence during a calendar month an
appropriate combination of weekly, daily or hourly services should be applied until the 1st day of the following
calendar month.



7
    Annual, monthly, weekly, daily must be under written arrangement with the Secretary
8
    Annual, monthly, weekly, daily must be under written arrangement with the Secretary

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                                                                                      AQIS Charging Guidelines 2009

The annual fee-for-service rate applies to a period commencing on the first day of the month in which the
service is allocated and ceasing on the last day of the preceding month in the following year. Where services
commence during a calendar month an appropriate combination of weekly, daily or hourly services should be
applied until the 1st day of the following calendar month.

Requests for the provision of ongoing or itinerant export inspection service and appropriate allocation levels
should be discussed with applicable AQIS Regional Office. Once an allocation of services is agreed between
the Secretary and the establishment, notice provisions apply for any requested changes to the agreed allocation.
Penalties may be applied where insufficient notice is provided as outlined in Appendix A.

Generally, charges for fee-for-service activities are invoiced in arrears on a monthly basis. AQIS reserves the
right to request payment prior to the provision of service under certain circumstances.

Fish Export Program

Fees-for-service rates are charged in quarter hour units. All fee-for-service charges are rounded up to the
nearest quarter hour.

Dairy Export Program
Fees-for-service rates are charged in quarter hour units. All fee-for-service charges are rounded up to the
nearest quarter hour. A minimum half hour charge is applied to all services.

Egg Export Program

Fees-for-service rates are charged in quarter hour units. All fee-for-service charges are rounded up to the
nearest quarter hour.

Section 3.2.6 – Administration (Internal Use Only)

Meat Export

Meat Export fee-for-service activities provided to registered establishments are to be entered into the MFFS
application.

Meat Export fee-for-service activities provided to a client or individual are invoiced using the ELSA
application.

Meat Export fee-for-service activities can also invoiced through raising a manual invoice. This practice is
reserved for unusual circumstances or as a contingency and must not occur without prior discussion with the
National Program.

Fish, Dairy and Egg Export

Fish, Dairy and Egg Export fee-for-service activities provided to registered establishments, clients or
individuals are invoiced using the ELSA application.

Item Codes – Meat, Fish, Dairy and Egg

Item codes for invoicing fee-for-service activities are provided on the Department‟s Intranet




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                                                                                      AQIS Charging Guidelines 2009


Section 3.3 – Export Certification Fees

AQIS issues export certification to facilitate the entry of Australian product into overseas markets. Export
certification may be issued electronically through the AQIS export documentation system (EXDOC) or
manually by AQIS staff within the AQIS Regional Offices.

Export certification charges apply to the issuance of the following documents for the export of meat, fish, dairy,
egg and non-prescribed goods:
    Export permits – permits of authority for the export of prescribed goods from Australia
    Government certificates/Certificates of Condition – government to government certificates required to
       certify that products meet an importing country‟s requirements
    Any other document – any document other than an export permit or government certificate issued by
       AQIS to support or facilitate the export of products from Australia

The charging structure is based on the level of manual intervention required to issue certification. Certification
services delivered by the AQIS Meat, Dairy, Fish and Egg Export Programs are broadly categorised into the
following:
     Electronic certification
     Manual certification
     Replacement certification

This approach is taken to allow charges to reflect the costs associated with the varying degree of effort required
in their issuance.

Section 3.3.1 Meat Export Program certification fees

                                   MEAT EXPORT PROGRAM
        FEE CATEGORY                                       UNIT                   RATE
        CERTIFICATION
        Electronic government certificate                certificate                         12
                                                         certificate
        Any other document                               document                            31

        Replacement Certificate                           certificate                       305


Electronic government certificate fees:
    Apply to government certificates issued by the EXDOC system
    Do not apply to export permits or other documents issued by the EXDOC system

Any other document fees:
    Apply to government certificates and any other documents issued manually (i.e. not issued by the
       EXDOC system)
    Do not apply to export permits issued manually (i.e. not issued by the EXDOC system)

Replacement certificates fees:
    Apply to the replacement of government certificates whether issued by EXDOC or manually
    Do not apply to documents that accompanied the original government certificate that require reissue.
       The reissue of these documents will be charged at the relevant EXDOC or Manual certification rate.



                                                                                                       Page 13 of 21
                                                                                        AQIS Charging Guidelines 2009

Section 3.3.2 Fish Export Program certification fees

                                            FISH EXPORT PROGRAM
         FEE CATEGORY                                                      UNIT              RATE
         CERTIFICATION


         Export Permit - Electronic issue without manual authorisation*    permit                 16.00

         Export Permit - Electronic issue with manual authorisation*        permit                41.50

         Export Permit - manual issue                                       permit                60.00

         Certificate of condition - manual issue                          certificate             60.00

         Any other document                                               document                60.00

         Replacement Certificate                                          certificate            202.00


* Includes a certificate of condition where required

Export Permit - Electronic issue without manual authorisation fees:
    Apply to export permits issued by the EXDOC system where the export permit has been authorised by a
       company representative under an arrangement approved by AQIS

Export Permit - Electronic issue with manual authorisation fees:
    apply to export permits issued by the EXDOC system where the export permit has been authorised by
       an AQIS officer

Export Permit – Manual issue fees:
    Apply to export permits issued manually (i.e. not issued by the EXDOC system)
    Apply to manual permits issued by AQIS or by a company under an approved arrangement

Certificate of condition – Manual issue fees;
    Apply to certificates of condition issued manually (i.e. not issued by the EXDOC system)

Any other document fees;
    Apply to any other document prepared to support the export of fish and fish products, whether issued
       manually or electronically, where that document is not described above and is provided at the request of
       a client.

Replacement certificates fees:
    Apply to the replacement of certificates of condition whether issued by EXDOC or manually




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                                                                                    AQIS Charging Guidelines 2009

Section 3.3.3 Dairy Export Program certification fees

                             DAIRY EXPORT PROGRAM
        FEE CATEGORY                                        UNIT          RATE
       CERTIFICATION
       Request for permit - electronic processing for an
       exporter on an approved alternative export
       clearance procedure                                   permit                6
       Request for permit - electronic processing for an
       exporter not on an approved alternative export
       clearance procedure                                   permit               15

       Export permit - manual issue                          permit              113

       Government certificate - manual issue               certificate           113

       Any other document                                  document              113

       Replacement Certificate                             certificate           301


Request for permit - electronic processing for an exporter on an approved alternative export clearance
procedure fees:
    apply to export permits issued by the EXDOC system where the export permit has been authorised by a
       company representative under an arrangement approved by AQIS

Request for permit - electronic processing for an exporter not on an approved alternative export clearance
procedure fees:
    apply to export permits and any other documents issued by the EXDOC system where the export permit
       has been authorised by an AQIS officer

Export permit - manual issue
    Apply to export permits issued manually (i.e. not issued by the EXDOC system)

Government certificate - manual issue
    Apply to government certificates issued manually (i.e. not issued by the EXDOC system)

Any other document fees;
    Apply to any other document prepared to support the export of milk or milk products, whether issued
       manually or electronically, where that document is not described above and is provided at the request of
       a client.

Replacement certificates fees:
    Apply to the replacement of government certificates whether issued by EXDOC or manually
    Do not apply to documents that accompanied the original government certificate that require reissue.
       The reissue of these documents will be charged at the relevant EXDOC or Manual certification rate.




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                                                                                       AQIS Charging Guidelines 2009

Section 3.3.4 Egg Export Program certification fees

                                            EGG EXPORT PROGRAM
         FEE CATEGORY                                                      UNIT             RATE
         CERTIFICATION
         Export permit                                                     permit                60.00

         Any other document                                              document                60.00

         Replacement Certificate                                         certificate            202.00


* Includes a certificate of condition where required

Export Permit fees:
    Apply to export permits whether issued by EXDOC or manually

Any other document fees;
    Apply to any other document prepared to support the export of eggs, whether issued manually or
       electronically, where that document is not described above and is provided at the request of a client.

Replacement certificates fees:
    Apply to the replacement of certificates of condition whether issued by EXDOC or manually
    Do not apply to documents that accompanied the original certificate of condition that require reissue.
       The reissue of these documents will be charged at the relevant EXDOC or Manual certification rate.

Section 3.3.5 Certification fees for non-prescribed goods

                            Non-Prescribed Goods
         FEE CATEGORY                                   UNIT           RATE
         CERTIFICATION
         EXDOC Certficiation for Wool                  certificate            16.00
         EXDOC Certficiation for Skins and Hides       certificate            16.00
         Manual Certification                          certificate            60.00



EXDOC Certification for Wool fees:
   apply to government certificates issued by the EXDOC system for the export of Wool

EXDOC Certification for Skins and Hides fees:
   apply to government certificates issued by the EXDOC system for the export of Skins and Hides

Manual Certification fees:
   Apply to all government certificates for ALL non-prescribed goods where the certification is issued
      manually (i.e. not issued by the EXDOC system)

Replacement fees are not applicable to certificates issued for non-prescribed goods as these certificates cannot
be replaced and a new certificate must be issued.




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                                                                                        AQIS Charging Guidelines 2009


Section 3.3.6 Charging Principles

EXDOC Certification fees

All documents issued within a calendar month are compiled and invoiced monthly. Invoices are issued in
arrears for the preceding month‟s services.

Where a manual certificate is issued as a result of Departmental IT outages, the EXDOC rate will apply to the
issuance of manual certification.

Manual Certification fees

Invoices for manual certification are invoiced as close as practicable to the date of service.

Replacement Certification fees

Do not apply where the certificate is required to be replaced as a result of the absence of a Departmental seal,
official mark or officer‟s signature.

Do not apply where the government certificate is replaced as a result of changes to the date of departure,
transportation details or where there have been changes to importing country requirements and where these
changes could not have been reasonably ascertained by the client prior to the issue of the original government
certificate.

Invoices for replacement certification are invoiced as close as practicable to the date of service.

Section 3.3.7 Administration (Internal Use Only)

EXDOC Certification fees

Fees for certification issued through the EXDOC system are invoiced via an electronic upload to the
Departmental Finance System (QSP) on a monthly basis. This process is managed by the National
Documentation Services Section.

Manual certification fees

Fees for manual certification are invoiced through the ELSA application. This process is managed through the
relevant Regional Documentation Services Section.

Replacement certificates fees

Fees for replacement certification are invoiced through EXDOC, the ELSA application or through a manual
request for invoice. Replacement certificates are managed by the National Documentation Services Section.
Appropriate delegations must be exercised where a replacement certificate fee is not to apply.




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                                                                                     AQIS Charging Guidelines 2009

Item Codes

Item codes for certification fees are provided on the Department‟s Intranet.

Section 3.4 – Overtime and Shift Loading Fees

At a client‟s request, AQIS may provide services outside normal working hours. The provision of services
outside normal working hours requires AQIS to pay overtime and shift penalties which are recovered through
the imposition of overtime and shift fees. Where overtime is not continuous with ordinary duty, a minimum
charge for the provision of overtime services is applied.

Section 3.4.1 Meat Export Program Overtime and Shift Loading Fees

                                   MEAT EXPORT PROGRAM
        FEE CATEGORY                                      UNIT                  RATE
        OVERTIME
        Meat Inspector
        MI Overtime - Single time                         qtr hour                        6.60
        MI Overtime - Time and half                       qtr hour                        9.90
        MI Overtime - Double time                         qtr hour                       13.20
        MI Overtime - Double time and half                qtr hour                       16.40
        MI Shiftloading - Weekday                         qtr hour                        1.00
        MI Shiftloading - Saturday                        qtr hour                        3.40
        MI Shiftloading - Sunday                          qtr hour                        6.60
        MI Shiftloading - Public Holiday (ordinary)       qtr hour                        9.90
        On Plant Veterinary Officer
        VO Overtime - Time and half                       qtr hour                       15.40
        VO Overtime - Double time                         qtr hour                       20.50
        VO Overtime - Double time and half                qtr hour                       25.60
        VO Shiftloading - Weekday                         qtr hour                        1.60
        VO Shiftloading - Saturday                        qtr hour                        5.20
        VO Shiftloading - Sunday                          qtr hour                       10.30
        VO Shiftloading - Public Holiday (ordinary)       qtr hour                       15.40



Section 3.4.2 Fish and Egg Export Programs

                           FISH AND EGG EXPORT PROGRAMS
        FEE CATEGORY                                                 UNIT          RATE
        OVERTIME
        Time & Half - continuous                                     qtr hour           12.60
        Double Time - continuous                                     qtr hour           16.80
        Double Time & Half - continuous                              qtr hour           21.00



Section 3.4.3 Charging principles

Overtime and shift loading fees are applied when they are payable to the officer providing the service and are
charged for every ¼ hour above the ordinary hours worked. Services provided under overtime or shift
arrangements are rounded up to the next quarter hour.

Minimum overtime charges are payable where the service provided is not continuous with ordinary duty.
Minimum charges are set in accordance with the minimum loadings payable to officers.
    Meat Inspector – minimum 4 hour charge (or 16 qtr hour units)

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                                                                                       AQIS Charging Guidelines 2009

      All other – minimum 3 hour charge (or 12 qtr hour units)

Meat Export Program

Services provided on an overtime or shift basis within a calendar month are compiled and invoiced in arrears on
a monthly basis.

Fish, Dairy and Egg Export Programs

Services provided on an overtime basis are invoiced as close as practicable to the date of the service.

Section 3.4.5 Administration (internal use only)

Meat Export Program

Overtime and shift loading fees are invoiced through the Meat OverTime System (MOTS) and are managed
centrally via a monthly automated upload.

Fish and Dairy Export Programs

Overtime fees are invoiced through the ELSA application with data entered by relevant Regional Office.
Overtime can only be performed within agreed budget or where specific approval is granted from the Program.

Section 3.5    Miscellaneous charges
 Description                           Unit           Fee
 Meat Export Licence                   Licence                 500

Exporters of Beef, Sheep or Goat are required to hold a licence to export for which a licence a fee applies.

Section 3.5.1 Administration (Internal Use Only)
Fees may be invoiced through a manual invoice request processed through the National Establishment
Registration Section or alternatively payment may be made prior to or at the time of service through QSP cash
receipting processes.

Item Codes

Item codes for miscellaneous charges are provided on the Department‟s Intranet.

SECTION 4 – COLLECTION ARRANGEMENTS

Section 4.1 – Payment of fees and charges

Where the full cost of the service can be determined prior to the provision of service the fee is payable on the
demand of an authorised officer.

In all other cases an invoice will be issued and payment is due in accordance with the terms detailed on the
invoice. A penalty fee at the rate of 20% per annum applies where fees payable for services remain unpaid
after the due date. Penalties are applied to all outstanding amounts on a monthly basis.

Section 4.2 – Sanctions for non-Payment of Debt



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                                                                                                       AQIS Charging Guidelines 2009

AQIS Export Programs operate under cost-recovery arrangements and closely monitor outstanding debt. Where
debt remains outstanding, a range of sanctions are available to AQIS including withdrawal of further services
and suspension or revocation of the export registration of an establishment.

Section 4.2.1 – Withdrawal of services
Where fees for inspection services remain unpaid 14 days after the due date an action for the withdrawal of
inspection services will commence. Once inspection services are withdrawn no further inspection services will
be provided to the company or individual until the outstanding debt is satisfied in full.

Where fees for certification services remain unpaid 14 days after the due date an action for the withdrawal of
certification services will commence. Once certification services are withdrawn no further certification services
will be provided to the company or individual until the outstanding debt is satisfied in full.

Clients with an extended history of non-payment of may be required to pay for inspection and/or certification
services on an upfront basis.

Section 4.2.2 – Suspension of Registration
Where fees payable under the Export Control Act 19829 remain unpaid 30 days after the due date for payment
then notice may be given that export registration will be suspended. The Secretary (or their delegate) must give
the client eight (8) days‟ notice that a registration will be suspended prior to suspension taking effect.

Section 4.2.2 – Revocation of Registration
Where fees payable under the Export Control Act 19829 remain unpaid 90 days after a registration has been
suspended then notice may be given that the registration will be revoked.




9
  Fees payable under the Export Control Act 1982 including all registration, inspection, certification or and penalty fees imposed in
respect to the export of prescribed and non-prescribed goods from Australia.

                                                                                                                          Page 20 of 21
                                                                                          AQIS Charging Guidelines 2009

Appendix A - Changes to agreed allocation of on-plant services provided by the Meat Export Program

AQIS may supply meat inspection services on a daily, weekly, monthly or annual basis. Services supplied in
this manner are managed under written agreement between the delegate of the Secretary (typically the Assistant
Regional Manager responsible for Exports) and the export registered establishment. The services outlined in
such an agreement are referred to as the agreed allocation.

Notice to be provided to the delegate of the Secretary

Notice is to be given to the delegate of the Secretary in writing by the establishment.

Where a delegate of the Secretary becomes aware of a reduction in the required allocation through other means,
notice is taken as being received on the day the delegate becomes aware.

Notice provisions for reduction in the agreed allocation of services
Notice provisions apply to a reduction of the agreed allocation
   o For services allocated on an annual or monthly basis – four (4) weeks notice must be provided to the
       delegate of the Secretary for a reduction in the agreed allocation
   o For services allocated on a weekly or daily basis – two (2) weeks notice must be provided to delegate of
       the Secretary for a reduction in the agreed allocation.

Reduction in allocation where sufficient notice is provided
Where sufficient notice is provided for a reduction in annual or monthly allocations, a pro-rata calculation is
applied to the rate. The payable fee will represent the costs from the first day of the month in which the service
ceases to the day on which the services cease.

Where sufficient notice is provided for a reduction in weekly or daily services, no pro-rata calculation is
applied. The payable fee is the remainder of the charging period (week or day) during which the service will
cease.

Insufficient Notice
Where insufficient notice is provided for a reduction in annual, monthly weekly or daily services charges, the
fees will continue to be apply for a period of 4 weeks from the day the delegate of the Secretary is made aware
of the reduction request. No pro-rata will be applied to any charges imposed within the 4 week period.

Recalculation of charges where the agreed allocation of annual services are reduced

Where services allocated on an annual basis are reduced, charging will be recalculated as if the services were
allocated on a monthly basis.

The pro-rata calculation is provided by the following formula:

                       applicable rate x number days that services were supplied in the month
                                          number of days in the month

Notification of shutdown period
Where services are allocated on a monthly basis and at least two (2) weeks notice is provided in advance of a
shutdown period, no fee will be payable for the shutdown period. A pro-rata calculation will be applied to the
monthly charges during which AQIS services are not required.




                                                                                                          Page 21 of 21

								
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