Resume and Cover Letter Writing Job Search Techniques - PowerPoint

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					Resume and Cover Letter Writing
Job Search Techniques


                Career Services Center
                  Marquette University
               Holthusen Hall, First Floor
             http://www.marquette.edu/csc
            career.services@marquette.edu
Resume and Cover Letter
Writing
   A resume and cover letter are your only
    chance to make a first impression
   These job search materials are an
    advertisement of you and your skills
   The average time an employer takes to read
    a resume: 20 seconds
Summary

   Learn basics of resume writing
   Learn how to write an effective cover letter
   Begin thinking about which career-related
    skills you possess
The Resume

   There is no “right” way to write a resume
   Employers have different opinions on what
    they each prefer
   Choose a resume which best highlights your
    skills and interests
Purpose of Resume

   The most common mistake job seekers make
    is not knowing what they want to do
   Job seekers must know themselves, their
    skills, and their career goals
   Why are you sending this resume?
   The “I’ll take anything” approach doesn’t work
Basic Information


                                                       Jordan M. Jameson
  PO Box 1881 • Marquette University • Milwaukee, WI 53233 • 414-288-7423 • jordan.jameson@marquette.edu




                                     Karen Knolls
                                     PO Box 1881
                                  Marquette University
                                 Milwaukee, WI 53201
                                     414-288-7423
                              karen.knolls@marquette.edu
Objective

   Objective vs. No objective
   Objective helps the employer know why he or
    she is reading your resume
   An objective should answer this question:
    What do I want to do?
   As you gain more experience, your objective
    may be obvious
Background Summary

   Three or four subjective strengths/qualities
    about yourself
   All of your resume is fact, you can prove it
   This section allows you to bring up skills
    which you believe to be true
   Be prepared to demonstrate skills mentioned
    in this type of section
Objectives: Examples

   Account manager at a top communications
    firm
   Management trainee position using my
    background in retail
   A position using my skills and experience in
    criminology
   An internship in the field of psychology
   Research strategist with Discovery
    Communications Incorporate
Skill Highlights: Examples

   Meet deadlines and manage time effectively
   Quickly and accurately identify the key issues when
    making a decision or solving a problem
   Interact and work effectively with peers, superiors
    and subordinates
   Ability to work on a team on diverse assignments
    Organize and present ideas effectively for formal
    and spontaneous speeches
   Organize and present ideas effectively for class and
    organizational presentaitons
Educational Background: For each degree-
conferring institution beyond High School

   Degree or certification      Concentration
   Dates attended or            Teaching Certificate
    graduation date              City, State
   Minor/ emphasis area         Relevant coursework
   GPA (if proud of it)         Specialized instruction
   Institution
Computer Skills

   Employers assume every college graduate
    has basic computer skills
       Increasingly important to have strong computer
        skills
       If you don’t have them, get them before you
        graduate!!
   Technical fields:
       Highlight ALL computer skills
   Non-technical fields:
       Address in Skills section or in cover letter
Computer Skills

Computer Skills:
  Operating Systems: Sun Solaris 8, MS Windows XP,
  Windows NT 4.0
  Languages: Java, JavaScript, Java Servlets, SRC/Assembly
  Lang, HTML / CSS, SQL, JSP
  Database: Oracle 7.3, MS Access 2000, SQL Server 2000
  Software/Web: Dreamwaver 5.0, Apache Server 1.3, Java
  Web Server, Lotus Notes R5, Authorware 5, AR Remedy
Experience

   Work experience, clinicals, volunteer
    experience (internships, community service,
    student teaching), campus leadership…
   Market like experiences together using
    headings like: Internship Experience, Career-
    Related Experience, Publications Experience,
    Research Experience
Experience

   For each position/experience:
       Job title, dates, organization name, location
       Responsibilities
         Use a variety of ACTION WORDS which describe
          situations and achievements
         Unless necessary, avoid little words in description such as
          “a”, “an”, “the”
         Include scope of responsibility such as Supervised 8
          employees
         Concretely outline any outstanding results such as:
             Developed new computerized customer listing using MS Access
 Experience: Example 1
Career Related Experience
MARSHFIELD, INCORPORATED, Marshfield, WI, Summers 2004, 2005, 2006
Summer Research Intern
  Learned advanced research techniques under the supervision of a research executive
  Compiled and wrote reports outlining research data and results
  Developed marketing proposals including electronic and paper materials
  Presented suggestions to work group

MARQUETTE UNIVERSITY OFFICE OF RESIDENCE LIFE, Milwaukee, WI, August
   2005-May 2006
Student Worker and Hall Secretary
  Provided information about Marquette Residence Halls to current and incoming
   students, parents and visitors
  Acted as a liaison between administrators and those with questions about halls
  Assisted with office tasks including data entry and mailings
  Created bulletin board displays providing information to students living in the halls
 Experience: Example 2
Marketing Experience
Funjet Vacations Milwaukee, WI, June 2004- Present
Associate Product Manager Intern
  Assisted in the development and executed the implementation of various marketing
   activities
  Performed the following duties successfully: Trend analysis, Pricing, promotion &
   advertising, inventory management, product development, sales tracking and
   reporting, competitive analysis, travel agency communications and materials
   development, co-operative marketing planning, and problem resolution
  Worked successfully independently and as part as a team, adapted to fast-pace travel
   industry, learned to multi-task, set priorities to meet deadlines, enhanced
   organizational skills

Leadership Experience
American Marketing Association, Marquette University, Milwaukee, WI, 2004-2005
Vice President of Finance and Fundraising
  Maintained current and accurate financial records
  Reported on financial status at each meeting
  Lead major fundraising efforts
  Communicated regularly with fundraising team
 Experience
Marketing Class Projects
Investment Analysis, Marquette University, Milwaukee, WI, Spring 2003
Security Analysis Project
 Gathered and analyzed information about a firm for class research
 Performed a financial evaluation and determined the value of shares
 Submitted a final report on data gathered
Honors/Activities/Leadership

Honors and
Activities:    Dean’s List, Presidential Scholarship, Women’s Soccer Team

    The trend is to keep away from any extraneous information
     that does not clearly connect to your career goal.
     What you need to ask yourself is, “Will this information
     help the potential employer learn more about how well I
     can do the job?” If your answer is “yes”, then be sure to
     include the information.
Electronic Resumes
Send a quick e-mail referring to an attached cover letter and resume. This is the most common
   method to use when you have the contact person’s e-mail address and he is expecting
   your resume either because it is posted with an ad or you have spoken with him.

Date: Tues, 20 November 20XX 19:12:33-0700 (EDT)
From: Grace Goodwin (grace.goodwin@marquette.edu)
Subject: Account Executive Position
To: Bernard Murray Bmurray@rapidforms.com

Mr. Murray-

Attached please find a cover letter and resume for the Physical Therapist Position at Rapid
    Recovery. Please contact me if you have questions or trouble receiving my information.
    Thank you.

Grace Goodwin

***DON’T FORGET TO ATTACH YOUR COVER LETTER AND RESUME!
Quality Printed Resumes

   Printed on 20# resume paper
   White, off-white, gray
   Linen, parchment
   No patterns, flecks, textures
   When in doubt, do “photocopy test”
   Matching cover letter, envelope
Cover Letters

   50% of all employers read cover letters
   Of those, half only read the resume if they
    liked the cover letter and the other half read
    both
   Any typos on either cover letter or resume
    are cause for rejection
   Therefore, you must have a well-written cover
    letter
Letter Formats


                                                        Jordan M. Jameson
 PO Box 1881 • Marquette University • Milwaukee, WI 53201 • 414-288-2577 • jordan.jameson@marquette.edu


April 2, 20XX

Matt Mangoduff
Director, Human Resources
Community Therapy
1433 South Peter’s Way
St. Gorham, NH 44440
Dear Mr. Mangoduff:
Letter Formats

   PO Box 1881
   Marquette University
   Milwaukee, WI 53201

   April 2, 20XX

   Matt Mangoduff
   Director, Human Resources
   Community Therapy
   1433 South Peter’s Way
   St. Gorham, NH 44440

   Dear Mr. Mangoduff:
 Paragraph One

      Purpose of letter
      Indicate interest in position or company
      Add bit of company research

I am writing in reference to the advertising account executive position at KMI
Advertising listed recently in the on MU CareerTRAK on the Marquette University
website. I have researched your company on its website and am convinced that I
can make a significant contribution. I match your ideal candidate description as
a “people-oriented, flexible, fast learner with the ability to work in a fast-paced
environment.” I believe the following accomplishments demonstrate these
qualities.
Paragraph One (Cold Letter)

     Purpose of letter
     Indicate interest in position or company
     Add bit of company research
I am writing to inquire about advertising account executive positions at KMI
Advertising listed recently in the on MU CareerTRAK on the Marquette University
website. I have researched your company on its website and am convinced that I
can make a significant contribution. I believe that I am an ideal candidate
because I am a people-oriented, flexible, fast learner with the ability to work in a
fast-paced environment. I believe the following accomplishments demonstrate
these qualities.
.
Paragraph Two

   Explain how your background makes you
    a qualified candidate
   Use specific achievements to show this
   Highlight information found on resume
   List three strengths, give me one example
    that would demonstrate each one, write
    about them and how they relate to the job
    that you want.
Paragraph Two

   Strengths
       Skilled counselor
       Strong administrator
       Passionate about what I do
Paragraph Two

 In May 1994 I graduated with my Master of Education degree in Student
 Development in Higher Education from the University of Maine in Orono, ME.
 There are a number of strengths that I have had the opportunity to gain over the
 past several years.
 I believe the greatest strength I could bring to your organization is my passion
 for working with students in a career setting. I continue to be amazed by the
 great hopes and dreams that our college students have. I am fortunate to assist
 them along in their journey towards career success. I am also a very organized
 administrator. I enjoy balancing a variety of activities including student
 appointments, staff supervision, and project work. I have honed my skills in this
 area allowing me to meet deadlines while also dealing effectively with
 interruptions.
 As a student I was able to be a part of…
 These skills, combined with my educational background in advertising, make me
 an ideal candidate for this position.
    Paragraph Three

       Refer the reader to your enclosures
       Indicate any intentions to follow-up
       Repeat a number where you may be reached
Enclosed please find a current copy of my resume and list of references. If you
should have any questions regarding how my skills fit with your organization,
please give me a call at 414.288.7423. Thank you for considering me for this
position. I look forward to speaking with you soon.

Sincerely,
Jordan Jameson
Jordan Jameson
Cover Letter Tips

• Avoid clichés.
• Don’t copy phrases out of cover letter book.
• Keep cover letter short and to the point.
• Don’t be “flowery” but rather business like
  in your approach.
• Present a good appearance using an
  appropriate format.
Applications

• Some employers require application forms
  to be filled out in addition to and
  independent of your resume.
• Be thorough and accurate
• Emphasize skills and accomplishments
• Fill in every blank
Success can be yours with the help of
the Career Services Center