Sample Collection Letters: A Gentle Reminder
Unit #______ (Chartered Organization) (Committee Chair /Treasurer/or Popcorn Chair) Street Address City, ST Zip
Date:
Parent’s Name Parent’s Address Parent’s City, State, Zip Dear Parent’s Name, As of ______________, we have not yet received your Popcorn Payment in the amount of (date) _____. You may have already mailed this, or perhaps it was just overlooked if you have been busy. Please check your records, and notify us if you feel we have made an error. Thank you for your attention to this matter. Sincerely,
(Your Name) (Your Position)
A Strong Reminder/Request for an Explanation
Replace the body of letter # 1 with the following…….
Dear_________: We have not received your past-due Popcorn Payment. The due date of this payment was ______________. We need to know the reason for the lack of payment. Please remit your
(Date)
unpaid balance, or call ____________________________________ by ______________ to
(Committee Chair/Treasurer/or Popcorn Chair) (Date)
clarify this matter. Thank you for your prompt attention.
Last Appeal for Payment/With Stated Consequences – “MAIL CERTIFIED”
Replace the body of letter #2 with the following……… Dear ________: Unit #_________ has made several attempts to collect your past-due Popcorn Payment. We have mailed you two previous letters dated _______ and ________. This is not acceptable, and it is very important to resolve this matter immediately for the benefit of the scouts in our unit. If payment is not received by _____________, we will initiate the procedures to turn this
(date)
matter over to the proper authorities for collection.
You are still responsible for $_______. Please inform us of your plans for payment.