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Definition in Project Management of Formal Communication

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					The Project Plan
Plan Your Work, then Work Your Plan
                          Project Plan
                       Project Authorization
                         (Project Charter)


                            Project Scope


                       Solutions Architecture




               Integrated Management Control Plan
                          Scope Management Plan
                     Time (Schedule) Management Plan
                       Cost (Budget) Management Plan
                          Quality Management Plan
             Project Human Resource (Team) Management Plan
                      Communication Management Plan
                           Risk Management Plan
               Procurement (and Contract) Management Plan



                   Project Performance Baseline
                        Time (Schedule) Estimates
                         Cost (Budget) Estimates



                    Supporting Documentation




    Will Brimberry, Program Manager
       Project Management Office
  Office of the Chief Information Officer
                    Talking Points
   Standards
   Definition
   The OMB Process and Project Management
       Project Management
       CPIC
       Architecture

   Elements of the Project Plan
       Authorization
       Project Scope
       Integrated Management Control Plan
       Project Resource Estimates
       Supporting Documentation
What, Who, Why, How and When ?

   What is a Project Plan?
   Why do we need a Project Plan?
   How is a Project Plan used?
   When is a Project Plan used?
   Who uses the Project Plan?
   What makes up a project plan?
   Where does it come from?
   How does architecture play into the project plan?
      Project Plan Standards



Project Management Body Of Knowledge
                            (PMBOK)
    American National Standards Institute (ANSI): ANSI/PMI 99-001-2004
                    The Project Plan
           Why do we need a Project Plan?   How is a Project Plan used?

The project plan is a consistent and coherent document that guides both project
execution and project control. The plan is used to:

 Guide the project’s through execution and control.

 Document the planning assumptions.

 Document planning decisions regarding alternatives choices.

 Communicate with stakeholders.

 Define management reviews (as to content, extent, and timing).

 Establish project baselines for progress measurements and control.
                             The Project Plan
                          What is a Project Plan? Formal Definitions

PMBOK Definition: The project management plan defines how the project is executed, monitored and
controlled, and closed. The project management plan documents the collection outputs of the planning processes
of the Planning Process Group, including:
   Project management processes selected by the project management team
   Level of implementation of each selected process
   Tools and techniques descriptions selected to accomplish the selected processes
   Description of how the selected process will be used for the specific project
   Description of how work will be executed to accomplish the project objectives
   Description of how change will be monitored and controlled
   Description of how configuration management will be performed
   Description of how the performance baseline will be maintained and used
   Stakeholder communication requirements and plan
   Selected project life cycle for multi-phase project
   Management reviews processes for content, extent, and timing to address open issues and
    pending decisions

 PMBOK Glossary Definition: a project plan is a “formal, approved document that defines how the project is
 executed, monitored and controlled. It may be summary or detailed and may be composed of one or more
 subsidiary management plans and other planning documents.”
                      The Project Plan
                    What is a Project Plan? Informal Definitions




The project plan is a consistent and coherent document that guides both project
execution and project control. The plan is a product of the iterative planning
process. The plan addresses the following questions in the following sections:



       What is to be done?                  Project Scope
       Who’s authority?                     Authorization/Chartering
       How it is to done?                   Integrated Management Plan
       What time and dollars are needed?    Resource Estimates (Baseline)
                 OMB Life Cycle


      Good Portfolio (Investment) Decision Making


       Plan          Develop, D/M/E        Steady State, O&M   Disposal




      Good Architecture facilitated by a Good Project Planning Process



· OMB A-11 - Three Stages: Planning, Develop, Steady State
· OMB A-130 - The Fourth Stage: Disposal                        PE060417-Project EVM-mgV.3-wBrimberry
                                   CPIC & Project Management Artifacts
                                                              OMB Life Cycle
                                       Acquisition (Plan & Develop) Phases of the Life Cycle                                                         O&M Phase of the Life Cycle
                                   (New Investments or Portions of Investments Being Enhanced)                                                      (Investments In Steady State)
                                        Pre-300

                OMB
 Investment Management Process                              Plan                                           Develop                                          Steady State, O&M                                Disposal
    & Interior Accounting (ABC Code)




                                                                 Project Charter                         Project Plan
                                                                CPIC Phase: Late Pre-Select         CPIC Phase: Early Select
                                                                OMB Phase: Plan (ABC: 80)           OMB Phase: Plan (ABC: 80)
                                                                PM Phase: Initiate                  PM Phase: Plan
                                                                SDLC: Pre-Analyze                   SDLC: Post-Analyze
                                                                Approval: IRB via PM Review         Approval: IRB via IEARB, CTOC, PM
                                          300 or 300-1          Required: before PM Plan            Required: before 300 (v2)                         300 or 300-1                                300 or 300-1
        Mission Statement                  (Version 1)          Comment: 300 (v1); PRM & BRM        Comment: defined business, defined
                                   CPIC Phase: Pre-Select       business, conceptual solution, no   solution, defined PM plans & CCM                  (Version 2)                                 (Version N)
    CPIC Phase: Early Pre-Select                                                                                                         CPIC Phase: Select                          CPIC Phase: Select, Control, Evaluate
                                   OMB Phase: Plan (ABC: 80) PM plans                               description
    OMB Phase: Plan (ABC: 80)                                                                                                            OMB Phase: Development (ABC: 81)            OMB Phase: Development (ABC: 81)
                                   PM Phase: Plan
    PM Phase: Initiate                                                                                                                   PM Phase: Plan                                or OMB Phase: O&M (ABC: 82)
                                   Approval: IRB via CPIC
    Approval: IRB via CPIC                                                                                                               SDLC: Analyze                               PM Phase: Plan, Execute, Control, then
                                   Required: to start planning
    Comment: Pre-300; conceptual                                                                                                         Approval: IRB via CPIC, ARB, PRB            Close
                                   Comment: Investment’s 300;
    business                                                                                                                             Required: start development                 SDLC: Design, Build, Test, Implement
                                   defined business, conceptual
                                   solution                                                                                              Comment: Investment’s 300; defined          Control & CCM: ARB and PRB
                                                                                                                                         business, defined solution (Functions,      Comment: Investment’s 300; defined
                                                                                                                                         Standards, Specifications, App), defined    business, defined solution (Functions,
                                                                                                                                         PM plan (cost, schedule, scope-baselines)   Standards, Specifications, App), defined/
                                                                                                                                                                                     updated PM plan, performance and CCM/re-
                                                                                                                                                                                     baselining


         DOI CPIC Process                           Pre-Select               Select                 Control                  Evaluate                         Steady State (O&M)                            Disposal
(Acquisition and Operations & Maintenance)
          Architecture & Project Management & CPIC
                                   OMB Life Cycle
                                         When should the plan be mature?

                                                Investment Review Board
                                                   Investment Portfolio (CPIC) Governance’s
                                                             Key Decision Point



                                              Plan (ABC Code: 80)                     Develop (ABC Code: 81)




            Process Artifacts
                                                         Mature Project Plan
 Project Plan                                                (Scope-Schedule-Cost)
     - Integrated Work Management Plan
     - Scope, Schedule & Resource Estimates
 Solution and Aligned Architecture
                                                           Technical
     - Solution Architecture                      Requirements & Specifications
     - Technical Reference Model
     - Service Reference Model
     - Data Reference Model
     - Business Reference Model
     - Performance Reference Model
                                                                 Business
                                                               Requirements
                            CPIC & Project Management Processes
                                                OMB Life Cycle
                                                                OMB (A-11)                                                                          OMB (A-11)
                                                          Planning Phase                                                                  Development Phase
                                                                                                                                                        (D/M/E)



                                                                              Develop Budget                               IRB Decision Point
                                                                             (For Approved Scope)                (Agreements Based on a Mature Project Plan)

                                                                         Processes:
                                            Develop                      - Portfolio (CPIC)
     Start Planning                                                      - Project Management
                                                                                                      Finalize Project Plan                   Project Execution
     & Define Scope                       Plan & WBS                                                          with                             & Performance
     (For Entire Scope)                (For Entire Scope)                                             Performance Baseline                 Monitoring & Reporting
                                               Identifying                                            Scope, Cost & Schedule Agreements
Processes:
                                   Deliverables & Acquisition Strategy                                                                    Processes:
- Enterprise Architecture                                                                             Processes:
                                   Processes:                                                                                             - Portfolio (CPIC)
- Solution Architecture                                                                               - Portfolio (CPIC)
                                   - Solution Architecture                   Develop Schedule                                             - Project Management
- Project Management                                                                                  - Project Management
                                   - Project Management
                                                                             (For Approved Scope)

                                                                         ·     Processes:
                                                                         ·     - Portfolio (CPIC)
                                                                         ·     - Project Management


                  Architecture -                                              Portfolio Select -

                                                   Project Management Planning -                                                               Project Execution -

                                                                                                                                            PE060417-Project EVM-mgV.3-wBrimberry
                          CPIC & Project Management Processes
                                                                 OMB Life Cycle                Investment Review Board
                                                                                                Portfolio (Investment) Governance
                                                                                                                Decision


                                                                                                          Defined

                                                                                                       Scope                     Authority
                                                    Plan                                                                         (Span of Control)             Develop
                                                                                                  Clear vs Not Clear (Vague)
                                                                                                                               Consolidated vs Fragmented


                                                                                                                Resources
                                                                                                                     (Dollars & Staff)
                                                                                                              Appropriate vs Not Appropriate



                                                                      Develop Budget
                                                                     (For Approved Scope)

                                                                 Processes:
                                                                 - Portfolio (CPIC)
                                                                                                 Mature Project Plan
                                                                 - Project Management                               Project Plan
                                                                                                                Project Authorization
                                                                                                                  (Project Charter)


                                                                       Project Scope
                                                                                                               Project
                                                                                                            Project Scope
                                                                                                                       Scope
                          Business
Business      Business     Data &       Service      Technical
                                                                          Solutions
Performance
Artifacts
              Process
              Artifacts
                          Information
                            Artifacts
                                        Artifacts    Artifacts
                                                                         Architecture
                                                                                                  Solutions Architecture

                                                                                                        Integrated Work Management Plan
                                                                                                                    Scope Management Plan
                                                                                                                Time (Schedule) Management Plan
                                                                     Develop Schedule                            Cost (Budget) Management Plan
                                                                                                                    Quality Management Plan

                                                                     (For Approved Scope)                  Human Resources (Team) Management Plan
                                                                                                                Communication Management Plan
                                                                                                                     Risk Management Plan
                                                                                                           Procurement (and Contract) Management Plan


                                                                 ·     Processes:
                                                                 ·     - Portfolio (CPIC)                   Project Resource Estimates
                                                                                                                    Time (Schedule) Estimates
                                                                 ·     - Project Management                          Cost (Budget) Estimates




                                                                       Portfolio Select -

                                 Architecture -

                                                                          Project Planning -                                                                Project Execution -
                                                                                                                                                                 PE060417-Project EVM-mgV.3-wBrimberry
   The Project Plan’s Key Elements
                      What makes up a project plan?
                                                      Project Plan
               Authorization                        Project Authorization
                                                      (Project Charter)


                                                        Project Scope

               Project Scope                       Solutions Architecture




                                            Integrated Management Control Plan
                                                    Scope Management Plan
                                                Time (Schedule) Management Plan
                                                 Cost (Budget) Management Plan
Integrated Management Plan                          Quality Management Plan
                                           Human Resources (Team) Management Plan
                                                Communication Management Plan
                                                      Risk Management Plan
                                           Procurement (and Contract) Management Plan



                                           Project Resource Estimates (Baseline)
Resource Estimates (Baseline)                       Time (Schedule) Estimates
                                                     Cost (Budget) Estimates



                                                Supporting Documentation
   The Project Plan’s Key Elements
               What makes up a project plan?         A Collection of Artifacts
Threaded within the document, major artifacts                           Project Plan
(PMBOK reference) make up the plan, include:                         Project Authorization
                                                                       (Project Charter)
Project Authorization or Charter (Section 4.1)
Scope Statement (Section 5.2.3.1)                                        Project Scope
Work Breakdown Structure, WBS (Section 5.3.3.2)
- Project Schedule Network Diagram (Section 6.2.3)                   Solutions Architecture
Project Management Approach (Section 4.3)
Integrated Management Control Plan
- Scope Management Plan (Section 5.1.3.1)                    Integrated Management Control Plan
- Schedule (Management Plan) (Section 6.5.3.8)                          Scope Management Plan
- Cost (Budget) Management Plan (Section 7.1.3.4)                  Time (Schedule) Management Plan
                                                                     Cost (Budget) Management Plan
- Quality Management Plan (Section 8.1.3.6)                             Quality Management Plan
- Staffing (HR) Management Plan (Section 9.1.3.3)          Project Human Resource (Team) Management Plan
- Communication Management Plan (Section 10.1.3.1)                  Communication Management Plan
                                                                         Risk Management Plan
- Risk Management Plan (Section 11.1.3.1)                    Procurement (and Contract) Management Plan
- Risk Register (Section 11.2.3.1)
Procurement (and Contract) Management Plan
                                                                 Project Performance Baseline
   (Section 12.1.3.1)
Performance (Measures) Baseline                                      Time (Schedule) Estimates
                                                                       Cost (Budget) Estimates
- Schedule Estimates (Selection 6.5.3)
- Major Milestones (Section 6.1.3.3)
                                                                  Supporting Documentation
- Cost Estimates (Selection 7.1.3.1)
- Cost Baseline (Selection 7.2.3.1)
   The Project Plan’s Key Elements
                                             Project Plan
                                          Project Authorization
         Authorization                      (Project Charter)


                                               Project Scope


               Project Scope              Solutions Architecture




                                  Integrated Management Control Plan
                                             Scope Management Plan
                                        Time (Schedule) Management Plan
                                          Cost (Budget) Management Plan
Integrated Management Plan                   Quality Management Plan
                                Project Human Resource (Team) Management Plan
                                         Communication Management Plan
                                              Risk Management Plan
                                  Procurement (and Contract) Management Plan



                                      Project Performance Baseline

Resource Estimates (Baseline)              Time (Schedule) Estimates
                                            Cost (Budget) Estimates



                                       Supporting Documentation
               Project Authorization
                                   Project Authorization
                                     (Project Charter)



 The project charter is the document that formally authorizes a project.
 Chartering links the project to ongoing work of the organization.
 The project sponsor external to the project organization authorizes the project.
 Key Elements of a Project Charter:
     Business Needs (Statement)
     Project Scope Statement and Product Scope Description
     Strategic Plan
     “Enterprise Environmental Factors” (Organizational Factors & Constraints)
   The Project Plan’s Key Elements
                                             Project Plan
                                          Project Authorization
               Authorization                (Project Charter)


                                               Project Scope



          Project Scope                   Solutions Architecture




                                  Integrated Management Control Plan
                                             Scope Management Plan
                                        Time (Schedule) Management Plan
                                          Cost (Budget) Management Plan
Integrated Management Plan                   Quality Management Plan
                                Project Human Resource (Team) Management Plan
                                         Communication Management Plan
                                              Risk Management Plan
                                  Procurement (and Contract) Management Plan


Resource Estimates (Baseline)         Project Performance Baseline
                                           Time (Schedule) Estimates
                                            Cost (Budget) Estimates



                                       Supporting Documentation
                   Project Scope
                           Project
                        Project Scope
                                   Scope

                   Solutions Architecture




 1) Solutions Architecture Work
      - including the technical product specifications

 2) Project’s Management Activities.
                          Project Scope
                                   Project
                                Project Scope
                                           Scope

                          Solutions Architecture




 Defined (authorized), risk adjusted, scheduled and planned work of the project.
 Project plan is founded on a mature project scope statement.
 Project scope statement is founded on detailed solution architecture (SA).
 Solutions architecture is found on mature enterprise architecture (EA).
 Project scope is the product of the iterative scope management processes that is
generally done by the project team, using a WBS.
 Using the WBS, the team to capture and then decompose all of the work of the project,
project scope.
                             Project Scope
                          What makes up the Solution Architecture?

 Use Case Model             Performance Model         Business Context Diagram

                                         Architecture Overview                         Change Cases
  System Context

                          Solutions Architecture                                 Component Model
 Architectural Template
                                           Deployment Unit
                                                                        Data & Information Models
  Architectural Decisions                 Operational Model

Using IBM architecture nomenclature, for the project plan should summarize and reference the major
artifacts, including:

 Architecture Overview
 Architecture Decisions
 Architecture Templates
 Business Context Diagrams
 Use Case Model
 Data & Information Models (and Specifications)
 (Technical) Performance Model
 Systems Context
 Operational Model
 Deployment Units
                                        Project Scope
                               Where does the Solution Architecture come from?


                                                                                                Project Plan
                                                                                                Project Authorization
                                                                                                  (Project Charter)


                                                                                               Project Scope
                                                                                               Project Scope
 Business         Business           Business          Services          Technical
Peformance        Process           Data & Info       Component          Function       Solutions Architecture
 Definition       Definition         Definition        Definition        Definition


                                                                                          Integrated Work Management Plan
                                                                                               Scope Management Plan
                                                                                           Time (Schedule) Management Plan
                                                                                            Cost (Budget) Management Plan
                Maturing Solutions Architecture                                                Quality Management Plan
                                                                                      Human Resources (Team) Management Plan
                                                                                           Communication Management Plan
                                                                                                 Risk Management Plan
                                                                                      Procurement (and Contract) Management Plan


                                                                                             Project Resource Estimates
                        Project Management Process                                            Time (Schedule) Estimates
                                                                                               Cost (Budget) Estimates
              Facilitates the Maturing Architecture that Defines Scope
                                       Project Scope
                           Where does the Solution Architecture come from?



                                                                                           Project Plan
                                                                                           Project Authorization
                                                                                             (Project Charter)


                                                                                          Project Scope
                                                                                          Project Scope
 Business     Business             Business             Service     Technical
Performance   Processes           Data & Info         Components    Functions      Solutions Architecture
 Definition   Definition           Definition          Definition   Definition


                                                                                     Integrated Work Management Plan
                                                                                          Scope Management Plan
                                                                                      Time (Schedule) Management Plan
                                                                                       Cost (Budget) Management Plan
                                                                                          Quality Management Plan
                                                                                 Human Resources (Team) Management Plan
                    Busines Data & Information and Rules                              Communication Management Plan
                                                                                            Risk Management Plan
                          Analysis & Specifications                              Procurement (and Contract) Management Plan


                   FOIA           Privacy             508
                                                                                       Project Performance Baseline
                                                                                         Time (Schedule) Estimates
                 Analysis         Analysis         Analysis                               Cost (Budget) Estimates
                     &                &                &
               Specifications   Specifications   Specifications
                      Architecture & Project Management
                                      OMB Life Cycle
Mature Project Plan  Based on Detailed Solution Architecture Based on Good Enterprise Architecture

                                                  Investment Review Board
                                                    (Investment Portfolio Governance - CPIC)




                                                   Plan                              Develop




             Process Artifacts
  Project Plan                                        Mature Project Plan
                                                          (Scope-Schedule-Cost)
      - Integrated Work Management Plan
      - Scope, Schedule & Resource Estimates
  Solution and Aligned Architecture                      Technical
      - Solution Architecture                    Requirements & Specifications
      - Technical Functions Definition
      - Service Component Definition
      - Business Data & Information Definition
      - Business Process Definition                          Business
      - Business Performance Definition                    Requirements
     The Project Plan’s Key Elements
                                                Project Plan
                                             Project Authorization
                  Authorization                (Project Charter)


                                                  Project Scope


                  Project Scope              Solutions Architecture




                                     Integrated Management Control Plan
                                                Scope Management Plan
                                           Time (Schedule) Management Plan
                                             Cost (Budget) Management Plan

Integrated Management Plan                      Quality Management Plan
                                   Project Human Resource (Team) Management Plan
                                            Communication Management Plan
                                                 Risk Management Plan
                                     Procurement (and Contract) Management Plan



                                         Project Performance Baseline
   Resource Estimates (Baseline)              Time (Schedule) Estimates
                                               Cost (Budget) Estimates



                                          Supporting Documentation
     Integrated Management Control Plan
                                    Integrated Management Control Plan
                                            Scope Management Plan
                                        Time (Schedule) Management Plan
                                         Cost (Budget) Management Plan
                                            Quality Management Plan
                                   Human Resources (Team) Management Plan
                                        Communication Management Plan
                                             Risk Management Plan
                                   Procurement (and Contract) Management Plan




Integrated Management Control Plan or what is often referred to as Control Account Plan (CAP) is
all of the defined (authorized), risk adjusted, scheduled and planned work. The sum of all the
integrated management control plans constitutes and defines the management of the total project
scope. The scope management section details the verification and control processes, including formal
acceptance process, configuration and change controls. The management control plans include:

 Scope Management Plan
 Schedule (Time) Management Plan
 Cost (Budget) Management Plan
 Quality Management Plan
 Human Resource Management Plan
 Communication Management Plan
 Risk Management Plan
 Procurement (and Contract) Management Plan
                      Scope Management Plan
                                       Scope Management Plan
Scope Management Plan: Scope management identifies and addresses the project deliverables and
how the related work is accomplished.

Includes: 1) solutions architecture work (that include the technical product specifications and related
activities) and 2) all the project’s management activities. This management section summarizes how
the project scope will be/was determined, including its planning methodology, assumptions and
decisions. The scope management section underpins the verification and control processes, including
formal acceptance process, configuration and change controls.

Major Artifacts:
 Scope Statement
 Product Definition.
 Project Objectives
 Scope Management (and control) Plan

Management Processes, include: 1) scope planning, 2) scope definition, 3) create the WBS, 4)
scope verification and 5) scope change control.

Note: Scope verification, a part of the formal acceptance process, is tightly coupled with integration
and quality management’s acceptance criteria.
         Time (Schedule) Management Plan
                                  Time (Schedule) Management Plan



Time (Schedule) Management Plan: Time management addresses the schedule issues and schedule
needed complete project objectives.

Includes: Descriptions of how the project schedule will be/was determined, including its planning
methodology, assumptions and decisions.

Major Artifacts: produced in this section are the:
 Schedule Management (and control) Plan
 Project Schedule (including project network diagram, “Gantt” chart, milestone chart, updated WBS)

Management Processes, include the 1) activity definition, 2) activity sequencing, 3) activity resource
estimating, 4) activity duration estimating, 5) schedule development, and 6) schedule control.
                       Cost Management Plan
                                   Cost (Budget) Management Plan


Cost Management Plan: Cost management addresses the cost of the resources needed to complete
project activities. Additionally, project cost management should also consider the effect of project
decisions on the cost of using the product, often referred to as the life-cycle costing.

Includes: Descriptions of how the project cost estimates and baseline will be/was determined,
including its planning methodology, assumptions and decisions.

Major Artifacts: produced in this section are:
 Resource Requirements
 Cost Estimates (and cost baseline)
 Updated WBS
 Cost Management (and control) Plan.

Management Processes, includes 1) cost estimating, 2) cost budgeting, and 3) cost control.
                   Quality Management Plan
                                      Quality Management Plan


Quality Management Plan: Quality management addresses the assurance that the defined product
characteristics meet the stakeholders’ expectations and how the project management processes realize
the stakeholders’ expectations.

Includes: Descriptions of how the work quality will be/was planned, determined and assured,
including assumptions and decisions.

Major Artifacts: produced in this section are the
 Quality Management (and control) Plan
 Quality Metrics
 Quality Checklists
 Process Improvement Plan
 Quality Baseline

Management Processes, includes 1) quality planning, 2) quality assurance, and 3) quality control.
Project Human Resource Management Plan
                         Project Human Resource (Team) Management Plan

Project Human Resource (Team) Management Plan: Human resource (HR) management
addresses what appropriate human resources (internal staffing and external stakeholders) are needed
and how to use them to accomplish project objectives.

Includes: Descriptions of how the team members and (all) stakeholders will be/were identified for
and effectively used/involved with the project, including its planning methodology, assumptions and
decisions.

Major Artifacts: produced in this section are:
 Stakeholder Analysis
 Role & Responsibility Assignments (Responsibility Matrix)
 Project Organization Charts (and project directories)
 Staffing Management Plan

Management Processes, includes 1) human resource planning, 2) acquiring project team, 3) team
development, and 4) managing project team.
         Communication Management Plan
                                  Communication Management Plan


Communication Management Plan: addresses how the project ensures timely and appropriate
generation, collection, dissemination, storage, and disposition of project information.

Includes: Descriptions of how project stakeholder communications requirements will be/were
determined and met, including its planning methodology, assumptions and decisions. Special
attention should be given to earned value management (EVM) as an integrating practice and
technique for project control and performance reporting.

Major Artifacts: Based on a stakeholders’ needs analysis, the major artifacts are the
 Control Data & Reporting Requirements
 Performance Reporting Specifications
 Communications Management Plan.

Management Processes, include 1) communication planning, 2) information distribution, 3)
performance reporting, and 4) managing stakeholders.
                       Risk Management Plan
                                        Risk Management Plan


Risk Management Plan: addresses how risks are systematically identified analyzed and responded
to throughout the project.

Includes: Descriptions of how the project risks will be/were determined, including its planning
methodology, assumptions and decisions.

Major Artifacts:
 Risk Management (and control) Plan, including:
 - Risk Inventory with Thresholds
 - Prioritized Probability-Impact Ranking (matrix)
 - Response Plan (Workarounds and Corrective Actions)

Management Processes, include 1) risk management planning, 2) risk identification, 3) qualitative
risk analysis, 4) quantitative risk analysis, 5) risk response planning, and 6) risk monitoring and
control.

Note: Projects baselines are developed via the time (schedule), cost, and risk processes.
Procurement (and Contract) Management Plan
                            Procurement (and Contract) Management Plan
Procurement Management Plan: addresses how goods and service are attained from outside the
performing organization.

Includes: Descriptions of how the project procurement strategies and actions will be/were
determined, including its planning methodology, assumptions and decisions.

Major Artifacts: include:
 Acquisition strategy
 Procurement Management Plan
 Statement of Work (SOW)
 Make-or-Buy Decisions
 Request for changes
 Evaluation criteria
 Request for Proposal (RFP) and Others (RFI and RFC)
 Contract
 Contract Change Process
 Formal Acceptance and Contract Closure Procedures

Management Processes, include 1) plan purchases and acquisitions, 2) plan contracting, 3) request
seller responses, 4) select sellers, 5) contract administration, and 6) contract closure.
      The Project Plan’s Key Elements
                                               Project Plan
                                            Project Authorization
                  Authorization               (Project Charter)


                                                 Project Scope


                  Project Scope             Solutions Architecture




                                    Integrated Management Control Plan
                                               Scope Management Plan
                                          Time (Schedule) Management Plan
                                            Cost (Budget) Management Plan

     Integrated Management Plan                Quality Management Plan
                                  Project Human Resource (Team) Management Plan
                                           Communication Management Plan
                                                Risk Management Plan
                                    Procurement (and Contract) Management Plan



                                        Project Performance Baseline

Resource Estimates (Baseline)                Time (Schedule) Estimates
                                              Cost (Budget) Estimates



                                         Supporting Documentation
    Project Resource Estimates (Baseline)
                            Project Resource Estimates (Baseline)
                                     Time (Schedule) Estimates
                                      Cost (Budget) Estimates




Schedule Estimate: The schedule estimate is primarily the product of the Time (Schedule)
Management processes. This section summarizes the risk-adjusted schedule estimate, estimate
assumptions and methodologies.

Cost (Budget) Estimate: The cost (budget) estimates are primarily the products of the Cost
(Budget) Management processes. This section summarizes the risk-adjusted cost estimate, estimate
assumptions and methodologies.

This section should summarize how these performance baselines (estimates) are used within the
integrated control process and by its primary control tool, earned value management (EVM). The
work breakdown structure (WBS) is used to develop (planning) cost & scheduled work baseline
estimates, guide the scheduled-work (executing), and monitor (controlling) the cost & scheduled-
work baseline estimates. Estimating involves primarily scope, time, cost and risk management
processes.
            Supporting Documentation
                                 Supporting Documentation


The supporting documentation section quotes, summarizes and/or references documentation that
gives more meaning, understanding, context, authority to the project plan. Supporting
documentation may include:

                 Mission or Strategic Plans
                 Organizational Policies
                 Legal Mandates and Legislation
                 Technical and Management Standards
                 Lessons Learned
                 Business Issues Details (resulting in a formal project)
                 Project Manager’s and Team Credentials
                 Prior Business and Technical Studies
                 Issues Paper on Business or Project Assumptions and Limitations

Formatting: If possible and appropriate, the supporting documentation should be a verbatim. All
documentation should be accurately concisely summarized and authoritatively referenced. If
available, all documentation should include authoritative internet addresses. If applicable, all
supporting documentation should reference the applicable project plan section.
The Project Plan
Plan Your Work, then Work Your Plan
                            Project Plan
                         Project Authorization
                           (Project Charter)


                              Project Scope


                         Solutions Architecture




                 Integrated Management Control Plan
                            Scope Management Plan
                       Time (Schedule) Management Plan
                         Cost (Budget) Management Plan
                            Quality Management Plan
               Project Human Resource (Team) Management Plan
                        Communication Management Plan
                             Risk Management Plan
                 Procurement (and Contract) Management Plan



                     Project Performance Baseline
                          Time (Schedule) Estimates
                           Cost (Budget) Estimates



                      Supporting Documentation




      Thanks You!
       Will Brimberry, Program Manager
           Project Management Office
      Office of the Chief Information Officer
                    202-208-6052
           will_Brimberry@ios.doi.gov

				
DOCUMENT INFO
Description: Definition in Project Management of Formal Communication document sample