TA/RA or (Combined) TA/RA Letter Instructions for Preparing Standard Letters and Using Open Fields Insert 1 Enter date of letter (format as month, day, year) in this field. Example: July 1, 2002 Insert 2 Enter student’s title, name and address in this field. Example: Ms. Jane Doe 1111 Main Street Anytown, PA 12345-6789 Insert 3 Enter name Examples: Ms. Doe Mr. Jones Insert 4 Note: A Workload Requisition Form will be required to put a TA or RA on the payroll each semester and/or summer session. Enter type of assistantship in this field. Examples: Teaching Research Combined Teaching and Research Insert 5 For combined appointments, one letter may be used only if the work is in the same school/college. If appointments are in two units, clearly specify the assignment in each unit. Enter name of department(s)/unit(s) in this field. Examples of Appointments in one department/unit: Department of English Fels Institute for Cancer Research and Molecular Biology Examples of Appointments in two departments/units in the same school/college: Department of Chemistry (Research assignment) Math/Science Resource Center (TA assignment) Department of English (Primary Instructor) Writing Center (Supplementary and/or Teaching Support Activities)
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Insert 6 Note: A separate letter must be issued by each school/college in which a student holds a TA/RA or combined TA/RA assignment. Enter name of School/College in this field. Examples: College of Liberal Arts Fox School of Business and Management Insert 7 Enter name of Supervisor(s) in the Department(s)/unit(s) in this field. Examples of Single Supervisor: Professor Mary Smith OR Dr. John Smith Examples of Two Supervisors for Combined TA/RA Appointment: Professor Mary Smith (TA assignment) Dr. John Smith (RA assignment) Examples of Two Supervisors for Combined Teaching Appointment: Professor James Jones (TA Instructor assignment) Dr. John Smith (TA Writing Center assignment) Insert 8 Enter assistantship start date (format: month day, year) in this field. Example: August 1, 2002 Insert 9 Enter assistantship end date (format: month day, year) in this field. Example: June 30, 2003 Insert 10 Note: The stipend must be at or above the minima established for students matriculated in the graduate degree programs defined in the TUGSA collective bargaining agreement. The stipend minima for AY 20002-2003 are show below in the examples. If the appointment is fractional, the total stipend must be the fractional proportion of these minima (e.g. 25%, 50%, 75%). Enter total stipend Examples: Example Full Stipend Sciences: $13,400 (or more if funds available)
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Example Full Stipend Education, Business, Social Sciences, Health: $12,900 (or more if funds available) Example Full Stipend Arts and Humanities and Others: $12,400 (or more if funds available) Example 50% Stipend Arts and Humanities and Others: $ 6,200 (or more if funds available) Example 25% Stipend Arts and Humanities and Others: $ 3,100 (or more if funds available) Insert 11 Enter total number of monthly installments Example: 10 Insert 12 Enter date of first check (format: month day, year) in this field. Example: September 1, 2002 Insert 13 Enter date of final check (format: month day, year) in this field. Example: December 31, 2002 Insert 14 Note: Temple does not contemplate hiring Teaching Assistants as fractional appointments. In circumstances approved by the designated University officer, one-half or one-quarter appointments will be allowed, but wherever possible, a TA should be assigned a full 20 hour assistantship. Pursuant to the Side Letter to the TUGSA collective bargaining agreement, application of the Workload Guidelines may result in adjustments that require other fractions. For this insert, enter the total number of hours per week assigned. Examples: 20 10 5
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Insert 15 Enter % of Workload Assignment (based on % of Full-Time appointment) Examples: 100 75 50 25 Insert 16 Enter % of tuition remission (based on % of Full-Time appointment) Examples: 100 75 50 25 Insert 17 Enter date to accept award (format: month day, year) in this field. Example: April 31, 2002 Insert 18 Insert name and title of individual authorized to sign this letter in this field. Example: Mary Smith, Associate Dean Insert 19 Insert Email Example: Mary.smith@temple.edu Insert 20 Insert Telephone Example: 215 204-4412 Insert 21 Insert FAX Example: 215 204-4414 Insert 22 Insert name and title of individual to whom acceptance letter will be returned Example: Dean Joan Johnson
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Insert 23 Insert mailing address Example: 320 Harper Hall Temple University Philadelphia, PA 19122 Insert 24 Insert Email of person above Example: Mary.smith@temple.edu Insert 25 Insert Telephone of person above Example: 215 204-4412 Insert 26 Insert FAX of person above Example: 215 204-4414 Insert 27 Insert name and title of individual(s) to whom courtesy copies of letter will be sent in this field. Examples: Dean Joan Johnson Professor James Johnson Insert 28 Insert titles of enclosures Examples: Assignment Form (required for all students) Individual Declaration of Academic Benefit (required for RA letter) Certification of English Language Fluency (required for TA letter) Departmental Fact Sheet (any document required by unit)
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